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The Community Development Department of the City of Newark is responsible for current and long range planning, economic development and code enforcement. The Planning Division implements policies and plans that determine where and how the City will grow and how that growth will be balanced with the availability of infrastructure and services.  The Economic Development Division is the City’s liaison with the business community, with responsibility to recruit and retain businesses to better the City’s economic health, the services available to City residents, and the tax base and jobs market. Economic Development and Planning work hand-in-hand to achieve City goals

The Planning and Economic Development internship is designed to offer professional learning opportunities to undergraduate and graduate students who are interested in the urban planning and economic development field. Interns may be assigned to specific projects in the sub-disciplines of economic development, data analytics, planning, development review, zoning, urban design, transportation, housing, sustainability. Interns will gain exposure to the operations of an economic development department in relation to planning and will work on “real life” analyses and projects.

Examples of projects include:

Inventories of retail, office and industrial properties throughout the City. Market and data analysis, and marketing (including use of on-line data subscription resources) to assess:

• Retail demand
• Existing and potential retail tenant mix
• Consumer behavior re transportation modes and shopping destinations
• Opportunities to market to Newark-based employees
• Business conditions (surveys, information/instruction dissemination including on-line marketing)

Information and illustrations for marketing presentations:

• Marketing collateral for business opportunities in Newark
• Enhanced aerial maps illustrating business opportunities
• Data base development and management such as business inventories

DEFINITION:

Under general direction, the Senior Administrative Assistant performs a wide variety of complex office, administrative and technical tasks and duties in support of department management, department staff, and department programs requiring knowledge of a specialized function or service; researches, collects and analyzes data and prepares reports; tracks and reports operational data; assists the public by personally or directly providing information to requests according to established procedures; sorts, logs, and maintains records and other documents; follows policies, procedures, and work methods associated with assigned duties; and performs related work as required in a manner that is responsive, cost effective and innovative.

DISTINGUISHING CHARACTERISTICS:

The Senior Administrative Assistant is the advanced journey-level class in the Administrative Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and the nature of public contact made. Incumbents perform a full range of technical and administrative support duties, including organizing and coordinating workload; preparing reports; coordinating, reviewing, and interpreting technical documents; performing entry level plan review and permit and license issuance; and explaining Town ordinances, all requiring considerable department/program knowledge.

Working Conditions

Work is conducted primarily in an office setting and includes occasional trips to other agencies and offices to conduct administrative work. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal peak work periods.

Physical and Mental Demands

Physical: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service.  The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. 

Mental: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with other staff, officials and the public.

Supervision Received/Exercised

This position receives direction from the Director of an assigned department. Incumbents in this class may exercise functional and/or technical supervision over assigned staff or volunteers.

ESSENTIAL FUNCTIONS

• Performs a wide variety of complex office, administrative support, and technical tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines.
• Assists the public by phone and receives visitors at the counter; listens to and receives complaints; responds to requests for documentation related to assigned area of responsibility; explains and interprets area policies and procedures to internal and external customers, demonstrating an understanding of applicable policies, procedures, and work methods associated with assigned duties; represents the Town to callers and visitors in a professional and customer-friendly manner.

• Performs technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepares reports to document results of duties performed.
• Assists professional staff in performing and conducting studies, special projects, administrative and technical functions; performs data collection, research and analysis; prepares draft reports and technical documents; provides project oversight for the less complex or political projects.

• Establishes and maintains systems related to assigned technical area of responsibility; monitors area activities and reports progress as required.

• Ensures areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advises staff of any irregularities in compliance.
• Reviews, verifies and processes documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Compiles and develops information for special studies and reports from a variety of resources; collects, compiles and reports findings and recommendations.

• Uses computers to enter, prepare, and proofread drafts, labels, forms, envelopes, and a variety of documents, which may include complex correspondence, agendas, press releases, reports, and memos; prepares and distributes a variety of documents; creates logs, maps, databases, and forms; prepares and distributes public hearing notices; maintains accurate files and records.
• Orders supplies; creates purchase orders; prepares invoices for payment; monitors expenditures; submits demands for payment; sorts and distributes mail.
• Edits, updates and uploads current information to the Town website on a regular basis.
• Prepares time sheets for assigned department for full-time, part-time and contract employees.
• When assigned, reviews routine plans for compliance with Town standards and issues permits; collects permitting fees.
• Assists customers with applications for appropriate permits; ensures applications are complete; oversees application process and forwards applications to appropriate location; receives plans and forwards to the appropriate staff member; locates and retrieves specific documents and plans for the public; provides information regarding procedures and services, tracks applications in a database.

• Assists supervisor and managers with a variety of administrative operations; prepares, recommends and implements procedural modifications.
• Coordinates and assists in the development and administration of a department budget; prepares budget reports; compiles annual budget requests; monitors and classifies expenditures; tracks and reconciles bills; produces budget reports; researches and resolves discrepancies.
• Independently responds to letters, e-mail and general correspondence based on areas of assignment.

• Coordinates, compiles and drafts communications, as requested.
• Coordinates and sets up public hearings, meetings and workshops on a regular basis. This requires agenda preparation, meeting set-up (whether in person or in an online portal), preparation and distribution of meeting minutes and agenda packets, coordination with staff, and technical proficiency in running Zoom meetings and webinars to provide public access to meetings and provides support to staff to conduct the meetings.
• Assists in supporting other departments as needed; depending on assignment, may support contract staff.
• Builds and maintains positive working relationships with co-workers, other Town employees and the public using principles of good customer service.
• Performs related work as required.
• Create forms, documents and applications for the public.

*The employer will make reasonable accommodation in compliance with the Americans with Disabilities Act of 1990.*

The Position

The City of Fremont currently has a vacancy for the position of Park Maintenance Worker I.  The Park Maintenance Worker I performs routine maintenance and repair work in the care of parks, recreation areas, and equipment.  The selected candidate will be part of a work crew assigned to a daily work detail.

The Ideal Candidate

The ideal candidate will have knowledge of the methods, materials, and equipment used in gardening; common names and requirements of plants, trees, and shrubs; characteristics of plant pests and disease and techniques for their control; operation of a variety of grounds and park power equipment; and safety practices and precautions to be used in work. In addition, the successful candidate must demonstrate their ability to follow verbal and written instructions; make routine arithmetic calculations; learn traffic safety signage; and learn to operate a variety of equipment such as front-end loader, brush chipper, stumper, riding mower, and various mechanical equipment and vehicles.

Minimum Qualifications

Any combination of education and experience that would provide the knowledge, skills and abilities required to perform the essential duties of the job would be qualifying.  A typical way to accomplish this includes:

Education: Graduation from high school or equivalent

Experience: Six (6) months experience performing grounds maintenance work

Licenses/Certificates/Special Requirements:

· Possession of a valid Class C California Driver’s License is required at the date of hire

· Obtain a Class B California Driver’s License prior to completion of probation

Examples of Responsibilities

All Assignments

· Responsible for vehicle and pedestrian traffic safety in the work area.

· Manually transports heavy objects, supplies, and materials.

· Cleans equipment, change tires, grease, lubricate, and fuel vehicles.

· Operates ground maintenance equipment including a backhoe and tractor attachments, as well as a variety of hand and power tools.

Trees Assignment

· Prunes and trims designated street trees to shape and improve growth.

· Operates an aerial pruning platform, brush chipper, chain saw, stump grinder, leaf blower, and pole saw.

· Drives a one-ton truck to locations where work is to be performed.

· Clears areas of leaves, using rake or blower, and remove debris.

Central Parks and Sport Complex Assignment

· Maintains lawns, trees, shrubs, ground cover, picnic tables, benches, and sprinkler systems.

· Maintains and makes minor repairs to playground/picnic equipment and playground/picnic areas, athletic fields, and playing courts.

· Irrigates, cultivates, prunes, plants, and transplants a variety of turf, shrubs, trees, and plants.

· Operates mowing equipment in parks and athletic fields.

Outlying Parks Assignment

· Maintains lawns, trees, shrubs, ground cover, picnic tables, benches, and sprinkler systems.

· Maintains and makes minor repairs to playground/picnic equipment, picnic areas, and athletic fields.

· Irrigates, cultivates, prunes, plants, and transplants a variety of turf, shrubs, trees, and plants.

· Operates mowing equipment in parks and athletic fields.

Special Assignments

· Performs general painting, plumbing, and carpentry.

· Maintains, repairs, and renovates irrigation system controllers, valves, pipes, and related components.

The City is seeking an innovative and proactive Deputy Community Development Director with positive, forward-thinking perspectives. The Deputy Community Development Director – Planning and Development Services will direct and manage the planning function (development and environmental planning) from concept to final inspection, and will oversee permit processing, development planning, code compliance and building functions. This Deputy will also serve as Department liaison to the Planning Commission.

The Deputy Community Development Director will assist in integrating the City’s vision, goals, and people strategy with the business strategy of the Community Development Department; directing, planning and organizing Community Development services, programs, and operations; developing and implementing policy; crafting and accomplishing department and City objectives, goals, and performance metrics within guidelines established by the City Council and City Manager. The Deputy Community Development Director must exercise a high degree of judgment and discretion along with political acumen and an understanding of the needs of the business community.

Please refer to the job announcement/recruitment brochure for additional information about the position and qualities of the ideal Deputy Community Development Director.

Perform technical building inspection and plans examining work to enforce compliance with California State building, plumbing, mechanical, electrical, Green Building and Energy Codes; researches new construction materials and methods; reviews plans for compliance with local, state, and federal rules and regulations; and provides information to and works with the public to resolve problems.

Receives direction from the Chief Building Official. This position does not exercise supervision of others.

ESSENTIAL JOB DUTIES

Essential job duties may include, but are not limited to the following:

• Perform routine to complex building, electrical, plumbing, mechanical, energy and accessibility inspections of all structures and installations during construction to ensure conformance to local and state codes, ordinances, approved plans, calculations, and specifications.
• Review specifications, sketches, architectural plans of buildings to be constructed, altered, or repaired.
• Process minor building permit applications and over-the counter plan checks, and assist in the issuance of building permits and front counter coverage as needed.
• Check quality of materials and methods of construction; inspect existing buildings for hazardous conditions and/or structural integrity.
• Provide information to builders and the public regarding building regulations.
• Assist other Town staff in the enforcement of zoning, grading, and planning issues.
• Utilize enterprise permit system to plot inspection routes, complete plan check assignments, log inspection and plan check findings, and maintain file records.   
• Prepare and maintain reports and records of plan checks completed, inspections made and/or actions taken.

Knowledge of:

• Federal, state, and local laws, codes and ordinances relating to building construction, including State Energy and Accessibility regulations enforceable by the Town.
• General zoning and land use laws; general grading practices.
• Accepted safety standards, testing procedures and methods of construction.
• Principles and techniques of building inspection and plans examining work.
• Basic understanding of the plan checking process.  

Ability to:

• Analyze, interpret and accurately check building plans, specifications and       building codes; draw valid, independent conclusions.
• Enforce codes with good judgment, impartiality and tact.
• Apply technical knowledge of building trades.
• Establish, maintain and foster positive and harmonious working relationships.
• Communicate effectively orally and in writing, producing clear and complete correction notices and inspection reports.
• Use an enterprise permitting system to map inspection routes, log inspection findings and process electronic permit applications.
• Stoop, climb, crawl, balance, maneuver, walk and stand for long periods of time; must possess the ability to lift up to 50lbs.

Any combination of experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two (2) years of experience as an entry-level combination-building inspector. Specialized training in the building trades and/or code enforcement desirable.

Education:

Equivalent to the completion of the twelfth grade. An Associate degree in construction technology, engineering, or closely related field is desirable.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid California State Driver’s License, or license in another state with the ability to obtain a California license within 30 days of hire. Minimum of two (2) IAPMO/ICC Certifications in building, plumbing, mechanical, or electrical. State Contractors License, or engineering degree may be substituted for IAPMO/ICC Certification.

THE POSITIONS

Under direct supervision, the Public Service Assistant II will perform litter/trash pick-up, barbeque maintenance, leaf/debris pick-up, and miscellaneous park duties in Central Park and other community parks.  The Public Service Assistant II will also perform related duties as assigned.
 
WORK SCHEDULE

The positions work up to a full-time schedule of 40 hours per week and may be required to work a regular shift that includes evening and weekend hours. These temporary assignments are limited to 999 hours per fiscal year (July 1 - June 30).
 
EXAMPLES OF DUTIES

- Pick up and remove trash and litter from various City of Fremont parks
- Maintain park barbeques
- Leaf/debris cleanup
- Perform other related duties as assigned.