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To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

ACCOUNTING TECHNICIAN I\II

Finance Department – One Position Available at Level I or Level II

Level I      $5,289.83 – $6,606.25 Monthly        

Level II    $5,843.25 – $7,297.42 Monthly        

ABOUT THE POSITION

The Finance Department is recruiting for one full-time Accounting Technician at the I or II Level, depending on qualifications and experience.  The Accounting Technician II classification is distinguished from the Accounting Technician I classification in there is minimal direct supervision on assignments and projects, additional work experience and education are required, and the Level II position may provide some technical/functional oversight to lower level staff.  The goal of the Finance Department is to provide timely and accurate financial information to City management, the City Council and the public and administer the City’s assets including cash and investments, in a prudent and responsible manner.

GENERAL DESCRIPTION

Under direct supervision of a Finance Manager, perform technical and highly detailed work in support of the accounting, utilities, fixed asset, and/or payroll functions; and perform other related work as required. This position may also provide support in one or more of the following areas:  accounts payable, purchasing, utility billing, or accounts receivable. If assigned to the payroll function with confidential responsibilities in support of the labor negotiations process, incumbents may be classified as unrepresented, confidential employees.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

Under general direction from the Finance Director or the Senior Accountant, the Financial Analyst performs a wide variety of professional level accounting and budgeting duties pertaining to capital improvement projects; contracts and grants administration, management, and compliance; revenue and expense forecasting; budget to actual comparison and analysis, and monthly budget monitoring with minimal supervision. 

The Position

• Assists with the coordination and development of the City budget by compiling, organizing, analyzing, and balancing budget figures and detail received from City departments.  Assists in the development and monitoring of the capital budget, capital forecasting, and financial reporting as it relates to capital spending.
• Assists in the development and administration of operating and capital improvement program budgeting and reconciliation.  Utilizes financial analysis tools to assist in revenue and expense forecasting for operating and capital budgets.  Examines capital budget estimates for completeness, accuracy, and conformance with established procedures and policies.
• Monitors adopted budgets and expenditures.  Authorizes requests for budget changes and prepares budget adjustments and variance analyses; Assists in the development of budget and expenditure management procedures.
• Computes and prepares monthly reports relating to budget data to measure levels of expenditures against approved budgets.  Prepares for and attends a variety of budget-related meetings and workshops.
• Assists staff with capital contracts and grants administration, management, and compliance.  Tracks various funding sources and evaluates grant requirements to assist staff in thorough reimbursement tracking and billing.  Reviews and/or prepares invoices for submittal to granting agencies.
• Coordinates and prepares a variety of financial reports for grant programs and capital improvement projects.  Ensures compliance with various granting agency requirements and restrictions.
• Researches, compiles, and prepares financial and administrative documents.  Prepares, maintains, analyzes, verifies, and reconciles balance sheet, revenue and expense financial transactions, records, and reports.  Prepares departmental monthly and annual reports.
• Assists in the maintenance of accounting and financial reporting systems and procedures.  Compiles accounting and budgetary data and develops financial information as requested.  Conducts fiscal analyses and studies. 
• Assists in preparation of the Comprehensive Annual Financial Report
• Performs financial audits and journal entries; analyzes and prepares trial balances, balance sheets, subsidiary ledgers, and cash flow statements including projections, monitoring and analysis.
• Interprets and administers contracts and grants for professional services.
• Establishes and maintains sound fiscal procedures and records; prepares graphic and spreadsheet data;
• Develops, analyzes, interprets, and explains financial policies and procedures; prepares accurate and timely financial statements, reports, and analyses; compiles, analyzes, and interprets financial and technical reports and data.
• (CAFR), Long Term Financial Plan, State Controller’s report, Schedule of Federal Expenditures (SEFA), and other financial reports.
• Coordinates financial information with internal customers, external agencies, auditors, and the public.  Prepares reports and work papers for annual audit.  Assists auditors in the review of financial activity.
• Assists Departmental staff as needed in areas normally performed by Accounting Technicians such as cashiering, business licensing, payroll, receivables, payables, etc.
• Performs professional accounting and/or budgeting work utilizing a computer-based financial management system, and applies generally accepted accounting principles for governmental organizations.
• Performs other duties and responsibilities as required.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High School Diploma or GED
• Graduation from an accredited college or university with major course work in accounting, finance, business administration, or a related field
• Two (2) years of increasingly responsible professional-level experience in accounting or budgeting

Ideal Candidate

• Possesses excellent communication skills (both orally and in writing)
• Is organized and able to work independently and as part of a team
• Can prioritize multiple tasks with competing deadlines
• Has extensive governmental fund accounting and/or auditing experience

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula.  New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula.
• This position participates in Social Security.

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate.
• Alternate Benefit: In-lieu of health insurance at the Kaiser single rate for employees choosing to opt out by providing proof of outside coverage.

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $50,000

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 11 days of holiday pay per year
• 3 floating holidays per year
• 12 days of sick leave per year
• Up to 100 hours of Admin Leave per year with option to cash out

Selection Process

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

The tentative recruitment timeline is as follows:

• Deadline to Apply:  December 10, 2018 at 5:00 PM
• Written Exam: December 20, 2018
• Oral Board Interviews: January 15, 2019

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination process.

The Accounting Technician II is a journey-level and specialized class in the paraprofessional accounting series that performs a variety of technical duties in support of the City's Accounts Payable (A/P) and Accounts Receivable (A/R) systems.   This position is represented by the Service Employees International Union (SEIU), Local 1021 and is primarily focused on the Accounts Receivable (A/R) function.

The Position

•  Under general supervision, performs work in the administration of and compliance with the Business License Ordinance; prepares, processes, maintains, and verifies financial/accounting and statistical documents and records; researches, codes, and posts cash receipts; prepares daily bank deposit; prepares various reports and statements; and provides information and assistance to the general public and City departments. 
• Reconciles transactions and account statements; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department.
• Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements.
• Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
• Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
• Maintains and updates IRS W-9 information of vendors for IRS 1099 year-end tax reporting and processing.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Creates and processes periodic invoice requests; creates and maintains new accounts.
• Receives and balances cash receipts and general ledger debits; allocates revenue to proper cost accounts; post revenue; prepares bank deposits and related reports.
• Receives mail and directs payments from the public and from other City departments, balances monies received, and prepares receipts.
• Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for non-collectable accounts.
• Closes and balances accounts, prepares bank deposits, and reconciles various bank accounts making adjustments due to cancelations and corrections.
• Performs other duties as assigned.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High School Diploma or GED
• Two (2) years responsible work experience in accounts receivable, accounts payable, payroll, and/or financial reporting
• Some college coursework in accounting is preferred, but not required

Ideal Candidate

• Possesses excellent communication skills (both orally and in writing)
• Is organized and able to work independently and as part of a team
• Can prioritize multiple tasks with competing deadlines

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula.  New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula.
• This position participates in Social Security.

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate.
• Alternate Benefit: In-lieu of health insurance at the Kaiser single rate for employees choosing to opt out by providing proof of outside coverage.

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $20,000
• Employee paid long-term disability insurance through the State of California (SDI)

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 11 days of holiday pay per year
• 3 floating holidays per year
• 12 days of sick leave per year

Selection Process

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

The tentative recruitment timeline is as follows:

• Deadline to Apply:  December 10, 2018 at 5:00 PM
• Written Exam: December 20, 2018
• Oral Board Interviews: January 10, 2019

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination process.

Please click the links below for complete details regarding this opportunity.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

The Engineering Technician I/II incumbents in the Public Works Department work directlywith project managers in various divisions of the department. These positions provide directsupport to project managers including assistance in AutoCAD and/or MicroStation drafting,data collection, construction inspection, material sampling and testing, office engineering,performing site evaluations, and project reviews. These positions also support sections withpermit processing, project filing, faxing, USA locating, copying and receipt and delivery ofdrawings and related documents.and related documents.
 
 
The Department is currently recruiting Engineering Technician positions of different disciplines (Civil, Electrical, and Mechanical) that may be assigned to work in the following areas:

Development Services
The Development Services Division provides development plan review and construction of City infrastructure in conjunction with the private development process, administers permits for work within City’s streets, and provides utility services.

Engineering Services Division
The Engineering Services Division is comprised of four sections: Construction Management Services, Structural Engineering and Code Inspection, Material Testing Laboratory, and Survey. This division provides technical support services to City Capital Improvement Programs and Projects, development/utility permit projects, and other citywide customers.
 
Transportation and Hydraulic Services Division
The Transportation and Hydraulics Services Division is responsible for the design, construction, and master plan of bridges, culverts, streets, sidewalks, storm and sanitary sewers, pump stations, streetlights, landscape and hardscape improvements, traffic signals, and supports construction and engineering, upgrade and revitalization of the San Jose-Santa Clara Regional Wastewater Facility. In addition, this division provides general engineering plan review for general projects and electrical engineering review for projects constructed by private developers.
 
KEY RESPONSIBILITIES (Dependent upon the position/discipline for which they may be selected.)

• • Performs complex materials field sampling and laboratory testing conforming to stringent test procedures established by ASTM, CALTRANS or AASHTO.  Materials tested include Portland Cement Concrete, Hot Mix Asphalt, aggregate, soil and other construction materials.
  • Prepares detailed material test reports and engineering reports for construction projects.
  • Performs lab facility testing for equipment maintenance, replacement, calibrations and upgrading.
  • Understands plans and specifications to ensure proper testing requirements and standards. 
  • Assists in Geotechnical Operations.
  • Develops and implements traffic control plans for field/geo operations.   
  • Researches record drawing information, parcel maps and record of surveys.
  • Prepares topographic maps showing the existing conditions of a project site which will be referenced by the designers as they prepare the improvement plans.
  • Protects the location of existing monuments which are used to determine the alignment of streets, property lines, etc.
  • Prepares layout of the proposed improvements during the construction phase such that a contractor can build them in the correct location.
  • Performs field investigations.
  • Reviews sewer video inspection data.
  • Interprets survey data, utility and engineering plans.
  • Prepares construction plans (using MicroStation and/or AutoCAD) and specifications.
  • Assists in the construction management tasks.
  • Reviews material specifications and submittal, and analyze test results.
  • Performs basic engineering calculations
  • Performs quantity take-off and prepare cost estimates.
  • Establishes and maintains project files.

Salary Information

Engineering Technician I - $47,465.60 - $57,678.40 annually

Engineering Technician II - $56,555.20 - $68,702.40 annually

In addition to the starting salary, there will be an approximate 5% ongoing non-pensionable pay.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Account Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
 
The City of San Jose is currently recruiting for Senior Account Clerk. This classification performs a variety of bookkeeping and accounting clerical work.  Senior Account Clerk positions are located in all City departments.

 
Typical duties may include the following:
 
-Review, post and balance ledgers and other documents; process and review revenue, review and balance petty cash and/or change funds.
 
-Conduct and maintain inventory of stores, equipment and supplies.
 
-Compile and process payment and/or requisitions for various financial transactions; assign payment to cost centers.
 
-Prepare worksheet, financial charges and invoices, issue and maintain records. 
 
-Prepare special checks.
 
-Generates or receives phone calls to and from internal and external customers to explain bills, obtain correct information for credit card payments and other related payment matters, including processing bills.
 
-Summarize data and prepare reports; prepare routine correspondence.
 
-Prepares and inputs data into computer terminals or applicable database.
 
-Prepare payroll and serve as department timekeeper.
 
-Operate MS Office software, including Outlook, Word, Excel and Access; computerize financial software applications; and a variety of office machines.
 
-May serve as Lead worker as assigned.  
 
-Performs other related duties as required.
 
Current City of San Jose Senior Account Clerks must apply to this recruitment to be considered for future transfer opportunities.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, even if you have applied in the past, you should apply, to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.