Search Jobs

This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills.  These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; and performing office filing; as well as organizing and maintaining a wide variety of information and materials in support of attorneys.  The skill level of this position places strong emphasis on accuracy, quality, and attention to detail.  A strong knowledge base of legal procedures and court rules (federal and state) is desirable.  This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law.  Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Windows environment.

Depending upon qualifications, the successful candidate may be hired at the Legal Administrative Assistant I or Legal Administrative Assistant II level.  The annual salary range for a Legal Administrative Assistant I is $53,601.60  to $65,187.20 and the annual salary range for a Legal Administrative Assistant II is $61,068.80 to $74,214.40.
This classification also receives a 5% ongoing non-pensionable pay in addition to the salary listed.
 

This recruitment may be used to fill multiple positions in this department.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The City of San José Finance Department currently has one vacant Analyst  position in the Risk Management section of the Purchasing Division.   
 
The following is a description for the Analyst position:
 
This Analyst position is responsible for performing the City’s contractual risk transfer process which includes developing, reviewing and approving insurance requirements for City contracts, managing the insurance certificate compliance process, and reviewing and issuing requests for self-insurance letters. The Analyst also manages the City’s subrogation process seeking recovery from third parties for losses incurred to City property and motor vehicles. In addition, the Analyst manages the City’s insurance property schedule and assists with the property/casualty insurance renewal process. Finally, the Analyst assists the City’s Risk Manager with other duties and special projects, as assigned.
 
Under general supervision, this position is a key member of the Risk Management team responsible for specialized support to risk staff and management.  Responsibilities include:  assist in the development of new or updated systems or processes; coordinate with other City departments and outside vendors; interact on a regular basis with the Information Technology Department and coordinate efforts with all other internal city departments;  generate forms; maintain database; update the Risk Management webpage content; provide monthly, quarterly, annual or ad hoc reporting; oversee and reconcile department budget/expenses and accounting; reconcile purchases using the Procurement Card; provide budget recommendations;  train staff on risk management procedures/policies; and other duties as needed. 
 
The typical duties of this Analyst position include, but are not limited to:
 

• Analyzes risks for various city procured contracts and recommend appropriate insurance language (process 148-22 requests).  Works on Pre-Event Insurance Requirements. Consults with the Risk Manager about appropriate insurance language as needed.
• Reviews and approves all certificates of insurance to ensure they are compliant with contract insurance requirements (process 149 requests).  Requests corrections from the City’s contract manager and/or vendor as needed.  Consults with the Risk Manager about appropriate insurance language as needed.
• Reviews, analyzes, and processes requests for a City self-insurance letters.  Consults with the Risk Manager about any requested deviations from the City-approved language.
• Researches and pursues recovery opportunities to City owned damaged vehicles and property.  Prepares and sends letters of demand for recovery to apparent at-fault third parties.  Responsible to train the Risk Management Staff Specialist on effectively handling subrogation.  Work (cross train) with the subrogation desk to be effective in the event of an absence/vacation.  Oversees recovery opportunities to City owned damaged vehicles and property.  Works with the Risk Management Staff Specialist to maximize recovery efforts and periodically reports recovery results to the Risk Manager.
• Claims administration including handling claim reporting tasks and documentation procedures, as assigned.  Process claim payments as requested.  Serves as the first point of contact for losses to City owned property and owned vehicles.  Strategizes with the City Risk Manager about resolution of such losses and finalizes claims to successful closure.
• Processes payment invoices for broker service contracts, consultant contracts, and all other risk management-type contracts with outside vendors after the City Risk Manager has authorized payment.  Assist with processing Risk Management department invoices for insurance renewal premiums, OCIP program and various consultants.  Assist with budget projections and premium allocations, as needed.
• Updates and maintains the City’s property schedule to include updated values from property inspections and information from the City’s Risk Manager or other City departments. Update the City of San Jose “Master” Property Statement of Values, as locations change & appraisals are received throughout the year.  Update the property schedule when Risk Management is notified.  Reach out to departments to verify information, as needed.
• Accompanies the City’s property insurer on all inspections and valuations of City insured property. Periodically reports the results of such inspections to the City’s Risk Manager.
• Requests updated loss runs from the City’s insurance broker on a quarterly basis and summarizes changes from each quarter to the City Risk Manager.
• Prepares and distributes renewal applications and request updates from appropriate City personnel to assist in completing the City’s insurance renewal process.  Assist with requesting and gathering annual renewal underwriting information, reach out to departments to find out who can assist with information for applications and coordinating all information and record keeping.  Finalizing renewal applications for signature processing and final submission to the broker to meet tight deadlines.
• Ability to handle OCIP administration including various reporting/coordination efforts on the RWF Owner Controller Insurance Program (“OCIP”).
• Manage Risk Management contracts/amendments process, including documentation for signatures (Transmittal sheets), tracking thru signature/approval process (Finance/CMO/City Attorney) and provide support for related Council Action Requests.
• Handles various general Risk Management department activities and administrative duties, as assigned.  This may include coordinating high level meetings, preparing presentations and materials, communications, tracking documents thru signatures/approval process to finalize promptly and distribute to all appropriate parties for accurate completion.
• Take the lead on accomplishing the goal of analyzing, upgrading, reorganizing/developing a solid logical Risk Management Department Records Retention System with consistent approach for both Electronic and Hard Copy/Physical Risk Department files.
•  Oversee risk metrics reporting and tracking for the department.  Documents volume and timeliness of transactions processed, keep reports and databases current with on-going statistics (basic risk metrics) available for review/analysis of various Risk Management services performed throughout the year, including but not limited to:  Form 148-22, Form 149-7, Self-insurance Letters, Insurance Waivers, Subrogation, Claims and other reports, as assigned.
• Attends periodic internal risk management meetings with the City Risk Manager as requested.
• Updates, maintains, and distributes the City’s FEMA and insured spreadsheet “dashboard” on a periodic basis or as requested.
• Other duties, as needed

About the Positions

The Assistant General Managers (AGMs) will oversee one of two District business lines, Planning and Project Delivery or Visitor and Field Services. Both positions are appointed by and report to the District’s General Manager (GM), and are an integral part of the executive management team, and may act as GM in her absence. The AGMs help oversee and guide Department implementation of the goals, objectives, priorities, policies, and other Board and GM directives. While supporting the GM, the AGMs work collaboratively with each other and with the Chief Financial Officer/Administrative Services Director to guide the development of and oversee the implementation of the annual work plans and budgets. These two organizational leaders provide direction and support to Department Managers in the identification and completion of service and project delivery improvements. 

Responsibilities also include overseeing requests to use District lands for special purposes and events; participating in negotiation and implementation of labor contracts; and serving on interagency and organizational committees relating to District management and program matters. AGMs also provide timely responses to public, media, Board, and GM inquiries. 

In light of the significant growth and organizational restructuring that the District has experienced since 2014, the AGMs will value the agency’s recent changes and the need for additional internal operational improvements. The AGMs will work closely with the GM to implement new operational systems District-wide as needed. The AGMs will be able to champion and communicate the benefits of centralized business systems and innovative business solutions, and have experience successfully leading employees through process changes while maintaining a strong, cohesive culture of internal collaboration and support.

About the District and the Department

The District owns and manages over 63,000 acres of open space, and has 175 employees including real estate agents, planners, engineers, scientists, rangers, maintenance workers, and one represented employee group.  The General Counsel’s Office does very little litigation in-house, contracting with outside special counsel as needed.  In 2014, the voters passed a bond measure allowing the District to implement $300 million worth of acquisition and public access projects over the next 30 years.   The pace of planning and delivering these projects is exciting and the organization is fiscally stable. For more information scroll down our Employment Opportunities page to our Working for Midpen video.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

HOW TO APPLY: Interested candidates should apply by submitting a compelling cover letter of interest and comprehensive resume to apply@ralphandersen.com no later than Friday, September 14, 2018. This is a confidential process and no references will be contacted until mutual interest has been established. Interviews are anticipated to be held on Friday, October 12, 2018. Start date is anticipated to be in November 2018 (or as mutually agreed). Direct confidential inquiries to Ms. Heather Renschler, Ralph Andersen & Associates at (916) 630-4900. We recommend that applicants hold their schedules open for these dates.

Direct confidential inquiries regarding the process or positions to: Recruiter Heather Renschler, with Ralph Andersen & Associates at (916) 630-4900.

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department.

Put your passion for Open Space to work!

The Information Technology Department is currently recruiting for a Senior Systems Applications Programmer to be a part of the Enterprise Financials team. This position delivers and manages essential financial and business solutions to the enterprise, provides application support, and designs new solutions.
Key duties include but are not limited to:

• Supports the City’s key financial systems
  • Works with team members, vendors and database administrators to address issues/defects and enhancements
  • Provides technical support for application: troubleshoot problems and take corrective action on a timely, effective basis
  • Works with users to troubleshoot and resolve issues in dev and test environments before implementing in production
  • Tracing transactions through previous accounting/billing actions to determine the source of discrepancies and following appropriate procedures to correct them
  • Performs research using SQL queries on data and functionality issues using IT knowledge base, vendor assistance, and user information to support problem resolution and system enhancements
  • Understands dependencies across multiple modules/applications when developing, maintaining, and making enhancements to applications.
  • Participates in month-end and year-end processes for financial systems
  • Monitors daily upkeep and access to applications
  • Monitors data interfaces to financial applications from Citywide systems and troubleshoot and resolve issues in a timely manner
• Creates and provides tools that will empower users to get more with less work
  • Creates new solutions using a variety of technologies that streamline and improves the flow of information with actionable data – SQL, MS .Net , PowerShell, JavaScript
  • Examines current business processes and data patterns to re-engineer a better solution delivery for users using vendor based solutions and custom designed solution
  • Collaborates in the planning, design, development, and deployment of new applications, and enhancements to existing applications.
  • Creates business data layers from application data in SQL for users to consume and visualize it using a variety of tools
  • Creates flexible reports using a variety of reporting tools – Crystal Reports, SSRS, PowerBI, Tableau

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Salary Information:
Water Systems Operator I annual salary range is $68,785.60 - $85,633.60
Water Systems Operator II annual salary range is $72,924.80 - $91,104.00
Water Systems Operator III annual salary range is $77,209.60 - $96,470.40
 

The Environmental Services Department is recruiting for a Water Systems Operator in the Water Resources Division.

The Water Resources Division is comprised of three sections: Potable Water Supply and Engineering (Municipal Water System), Water Recycling (South Bay Water Recycling), and Systems Operations and Maintenance.

The Water Resources Division provides potable water service through the Municipal Water System to the communities of Evergreen, North San Jose/Alviso, Edenvale, and Coyote. It consists of 311 miles of pipeline, 15 pump stations, 14 wells and 18 reservoirs, serving a growing population of over 125,000, with over 26,500 potable water accounts, in a 33.3 square mile service area. The Water Resources Division also provides recycled water service through the South Bay Water Recycling program and system to the Cities of San Jose, Santa Clara and Milpitas. The recycled water system consists of 105 miles of pipeline, 4 pump stations and 3 reservoirs, serving over 530 recycled water accounts. The Operations and Maintenance Section is responsible for operating and maintaining the potable and recycled water systems, preventative maintenance, and customer service.

The position performs mechanical and technical work of moderate difficulty in performing field and shop work in servicing and maintaining City of San Jose water services, equipment and devices for the potable and recycled water systems.

Typical duties include:
• Check and maintain pumps and equipment in the main water system plant and other various field stations for proper operation.
• Repairs and replaces defective meters, lids, and boxes in the field, and repairs, rebuilds and tests meters that are brought in from the field due to malfunction.
• Installs water meters, boxes, and lids, as required, for new construction.
• Tests and calibrates compound, displacement type, and turbine meters in the system according to American Water Works Association specifications.
• Operates, maintains, and repairs valves and hydrants of all types.
• Reads and records data from water meters, pressure gauges, tank level indicators and well level indicators.
• Responds to and corrects malfunctions and emergencies such as water main breaks, service leaks, water quality complaints and broken hydrants.
• Takes water samples for bacteriological testing, and makes routine chemical analyses of water for fluoride, chlorine and other constituents
• Responds to consumer complaints, (such as high bills, high or low pressure, bad taste, odor, color, noise, leaks, or no water).
• Performs occasional landscape maintenance at water system facilities sites.

The position requires both scheduled and unscheduled standby and overtime work. Depending on the work group, assignments will be made to any shift needed for an around-the-clock operation. Incumbents must also be available for work on Saturdays, Sundays, and Holidays.

The incumbent in this position will be required to comply with Municipal Water Systems Standby Policy, which includes responding to system emergencies within 45 minutes upon being notified.

Duties require a heavy level of physical exertion, including exerting up to 100 pounds of force occasionally, and or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects (e.g. large hand tools, pipes, or other water equipment). Incumbents work with large industrial equipment and machinery, in confined spaces, outdoors, and around hazardous materials. Incumbents may be required to utilize self-contained breathing apparatus (SCBA) equipment, which requires the ability to pass an annual fit and spirometry test.

The ability to perform the essential physical functions of the job will be determined by a post-offer medical examination conducted by City of San Jose Employee Health Services.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB URL OR JOB PDF' BELOW

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB URL' OR 'JOB PDF ' BELOW

Industrial Process Control Specialist I: $62,649.60-$76,232.00

Industrial Process Control Specialist II: $76,232.00-$92,622.40

Industrial Process Control Specialist III: $84,385.60-$102,627.20

Performs programming and related work in the design, installation, configuration, operation, and maintenance of the San José-Santa Clara Regional Wastewater Facility distributed control, network and data historian systems used for control and/or study of municipal wastewater processes. Performs related work as required.

An incumbent in this position must operate and follow directions in all phases. This position involves communication with a wide range of staff at the plant as well as contractors, and help other team members with network troubleshooting and installing equipment.  Industrial Process Control Specialists must maintain system documentation and backups, as well as continue to acquire skills and knowledge of process control applications through on-the-job and training classes.  This is essential to have the ability to identify system problems by employing hardware and software diagnostics programs, verify nature of system malfunctions and rectify or provide information required to effect repairs.  All DCS related cabinets and other equipment must be properly organized, tagged, labeled, and orderly. 

The City of Campbell announces a work experience opportunity in the Public Works Department

Position:  Receptionist Work Experience – Public Works Department

Salary Range: $11.000/hr; 1 to 2 days a week

Part-Time, Temporary Non-Benefited position

Schedule: Flexible days, Tuesdays and/or Thursdays

Approximately 4-10 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Public Works Department seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

•  Answers inquiries and provides information to interested parties
•  Maintains files and records and processes mail
•  Provides a high level of customer service while handling routine inquiries and requests
•  Acts as receptionist by referring calls and inquiries to the proper person or department
•  Operates a variety of office equipment including personal computer
•  Maintains effective communication and working relationships with those contacted in the course of   work
•  Follows City and Department guidelines and policies
•  Meets the public with courtesy and tact and uses appropriate telephone etiquette
•  Performs other duties as assigned

Qualifications:

•  Must be enrolled in high school grades 11 or 12
•  Proficient with Microsoft Word, Excel and PowerPoint
•  Able to complete assignments
•  Able to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to

participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the position is filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

 The City of Campbell announces a work experience opportunity for:

Position: Receptionist

Department: City Manager’s Office

Salary Range: $11.00/hr; 2 days a week minimum

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 4-10 hours per week

Closing Date: Open Until Filled 

The Position: The Campbell City Manager’s Office seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

• Answers inquiries and provides information to interested parties
• Maintains files and records and processes mail
• Provide a high level of customer service while handling routine inquiries and requests
• Acts as receptionist by referring calls and inquiries to the proper person or department
• Operates a variety of office equipment including personal computer
• Maintain effective communication and working relationships with those contacted in the course of work
• Maintain accurate and organized program files and records
• Follow City and Department guidelines and policies
• Meet the public with courtesy and tact
• Appropriate telephone etiquette
• Perform other duties as assigned

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments
• Ability to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER