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The City of Thousand Oaks has an excellent opportunity!

We are seeking an enthusiastic, customer-oriented team player who thrives in a busy environment to perform a variety of functions including organizing and researching records, providing information, processing fees, and receiving payments, by telephone, in-person and via e-mail.  The Records Management Specialist acts as a liaison between customers and staff and must have the ability to set priorities, plan and organize a diversified workload and fulfill commitments in a timely manner.

Primary Responsibilities:

• Perform a full range of responsible, specialized, technical, and confidential office clerical support functions
• Assist in organizing and administering the Citywide Records Management Program
• Manage departmental records storage systems, including records filing, research and retrieval
• Perform administrative functions related to imaging system software
• Assist with destruction of records in accordance with the records retention schedule
• Serves as liaison between customers, staff, City officials, and other agencies
• Receives and responds to requests for information; directs incoming calls and inquiries to appropriate staff
• Processes public record requests including file and plan review, and written notification to architects, engineers, homeowner associations, and property owners
• Processes payments and receipts for various City services
• Creates and maintains a variety of logs and records
• Performs general administrative and clerical duties in support of the department
• Performs related duties as required

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Patterson is currently recruiting to fill four (4) part-time vacancies for Lifeguard with the Recreation & Community Services Department and to establish an Eligibility List.

Under the supervision of the Aquatics Coordinator and the Pool Managers, the Lifeguard will be responsible for the safety of the patrons at the Patterson Aquatics Center.  The Lifeguard must remain alert and knowledgeable as well as physically fit.  Maintain the office, answer phones, maintain correspondence with the public and respond to all inquiries, be generally available to answer and refer patrons to resources within the community. Enforce all aquatic facility policies, rules, and regulations. Complete additional duties as assigned by supervisor.  All Lifeguards are responsible for keeping the facilities clean and safe for all patrons.

Successful candidates will be placed on an eligibility list for a minimum of 12 months.

DEFINITION

Supervise various functions of a full service Police Department, organize and conduct training of subordinates and internal training programs; prepare performance evaluations of subordinates; conduct internal investigations; assist subordinate officers with criminal investigations; may assist with preparation of department budget; investigate accidents involving subordinates; review reports; assign follow up investigations; conduct inspections of subordinates, equipment and facilities; maintain discipline in conformance to department policies and procedures; coordinate with other law enforcement agencies and city departments and promote the professional image of law enforcement through a community oriented policing philosophy with an emphasis on community input and support.

DISTINGUISHING CHARACTERISTICS

Incumbents in this class perform the routine supervision and management activities associated with professional law enforcement; respond to emergency calls; and have supervisory authority and responsibility. 

EXAMPLES OF DUTIES

Direct supervision of an assigned shift or division, such as:

• Patrol assigned area in radio car and on foot
• Answer calls for the protection of life and property and the enforcement of local, State and Federal laws
• Give information and directions to the public
• Administer first aid
• Prepare reports of unusual incidents or personnel performance
• Testify in court and other hearing
• May be assigned special investigations or liaison duties
• May assume responsibility for special department projects
• Prepare performance evaluation reports
• Conduct in-service training
• May work overtime or irregular hours
• Investigate citizen complaints about police service, or personnel conduct
• Perform as a watch commander
• Represent the department at formal and informal events
• Conduct meetings, make presentations
• And other related duties as required

DESIRABLE QUALIFICATIONS

Ability to:

• Act in a leadership capacity
• Demonstrate keen powers of observation and memory
• Make independent decisions while working in the field
• Analyze situations accurately and adopt effective course of action
• Learn, understand, interpret and apply laws, regulations and ordinances
• Prepare clear and comprehensive written reports
• Meet and maintain cooperative working relationships with those contacted in the course of work
• Schedule, organize and assist in the work and training of subordinates
• Establish and maintain discipline
• Perform administrative tasks as assigned
• Be sensitive and respect the needs of others

Knowledge of:

• Contemporary police methods and procedures including patrol, crime prevention, problem solving, traffic control, investigation techniques
• Standard radio dispatch procedures
• Criminal law and recent court decisions affecting apprehension, arrest and custody
• Laws and ordinances relating to juveniles
• Principles and techniques of supervision and training
• Investigative techniques and procedures of evidence gathering
• Policies, procedures and regulations of the department
• Laws, regulations and policies that regulate the jail operations
• Computer applications in law enforcement (word processing, CAD, RMS)

MINIMUM QUALIFICATIONS

Education and Experience:

• Currently employed as a permanent full-time police officer with the City of Sanger for a minimum of 5 years and possess a P.O.S.T.  Intermediate Certificate at the time of application

OR

• Currently employed as a permanent full-time California municipal or county law enforcement officer for at least 7 years, and possess a P.O.S.T.  Advanced or Supervisory Certificate at time of application

License:

• Possession of an appropriate valid California operator’s license issued by the Department of Motor Vehicles

APPLICATION PROCESS:

Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications.  A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process. Following appointment, a minimum one-year probationary period is required as the final phase of the selection process.

Applications are available at the Personnel Department, Sanger City Hall, 1700 7th Street, Sanger, CA 93657. Applications must be complete and received prior to the filing deadline. POSTMARKS ARE NOT ACCEPTED.

Resumes will not be accepted in lieu of a completed application.  All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE ENCOURAGED TO APPLY

Note:  The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained in this bulletin may be modified or revoked without notice.  Questions regarding this announcement may be directed to the City of Sanger Personnel Department.

DEFINITION

Under direction, performs a variety of difficult clerical and secretarial work; relieves the director of a department of administrative details; and does related work as required.

DISTINGUISHING CHARACTERISTICS

This is a journey level class performing diverse and complex duties requiring independent judgment and clerical skills; must know organization and function of the department’s general government; may lead or train part-time or entry level clerical personnel; acts as secretary to the Department Director.

EXAMPLES OF DUTIES

Performs secretarial work for the Director of a department such as:

• Prepares, types and assembles agenda packets for meetings
• Takes and transcribes meeting minutes
• Initiates and follows up actions to insure proper completion of routine departmental reports
• Assists in the preparation of the department budget(s)
• Keeps office accounts
• May receive some currency
• Orders and maintains supplies
• Prepares payroll, billings and fee records
• Maintains and recommends improvement in complex filing systems
• Reviews materials for errors in grammar and English usage
• Serves as a receptionist for department and staff
• Provides information, answers requests and complaints from the public
• Schedules appointments with department director or staff member
• May relieve supervisor of administrative detail such as compiling statistical information, reports, requisitions
• Schedules meetings and conferences
• Works cooperatively with various agencies, organizations, and vendors
• May assign and review the work of clerical subordinates
• May be required to work overtime
• And other duties as required

DESIRABLE QUALIFICATIONS

Knowledge of:

• Basic computer terminal operation methods and office software.
• Modern office methods, equipment and procedures
• Telephone and receptionist techniques
• Filing techniques
• Business letter and report writing
• Correct English usage, spelling, punctuation and grammar
• General organization and functions of the City government
• Advanced application of Microsoft word

Ability to:

• Perform responsible clerical and secretarial work requiring independent judgment, speed and accuracy
• Learn the functions and procedures of the assigned department
• Take responsibility for compilation and organization of reports
• Compose correspondence from verbal instructions or marginal notes
• Make arithmetical calculations with speed and accuracy
• Understand and carry out oral and written directions
• Type at a speed of (60) WPM from clear copy
• Meet the public tactfully and courteously and furnish routine information
• Establish and maintain cooperative working relationships with officials, employees, and others contacted in the course of work
• Use good judgment in assessing priority to work load
• Learn, interpret and apply policies, laws, rules and regulations

MINIMUM QUALIFICATIONS

Education

• Completion of the twelfth grade or equivalent
• Supplementary courses in modern office practices

Experience

Two years of responsible clerical experience in City government or equivalent

SELECTION PROCEDURE:

Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications.  A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process. Following appointment, a minimum six-month probationary period is required as the final phase of the selection process.

APPLICATION PROCESS:

Applications are available at the Personnel Department, Sanger City Hall, 1700 7th Street, Sanger, CA 93657. Applications can also be filled out online at

www.calopps.org/city-of-sanger. Applications must be complete and received prior to the filing deadline. POSTMARKS ARE NOT ACCEPTED.

Resumes will not be accepted in lieu of a completed application.  All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE ENCOURAGED TO APPLY

Note:  The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained in this bulletin may be modified or revoked without notice.  Questions regarding this announcement may be directed to the City of Sanger Personnel Department.

Please see the job description and announcement below.