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The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the Legal Processing Assistant Probationary receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters, and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned.

This is the entry-level class in the Legal Processing Assistant series. Assignments are rotated and employees must demonstrate proficiency in more than one activity (files, data input, public counter, new filings, etc.) of the court prior to progression to the next level of Legal Processing Assistant. Legal Processing Assistants are distinguished from courtroom clerks in that the latter perform clerical activities exclusively within a courtroom setting.

A new eligibility list will be established to fill Legal Processing Assistant – Probationary vacancies at various court locations. Legal Processing Assistants may be assigned or reassigned to various locations within the County and work between the hours of 8:00 a.m. to 6:00 p.m., as determined by the business needs of the Court.

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The District Attorney’s Office is seeking well qualified candidates for the position of 

Human Trafficking Prevention Analyst.

 

Join us for an informational session to learn about the Human Trafficking Prevention Analyst position with the County of San Mateo. This session will discuss the human trafficking prevention pilot program, the importance of the work, and the key responsibilities of the position. You will also gain insights into the ideal candidate profile and the recruitment and selection process.  

Do not miss this chance to learn about the position and get your questions answered. This session will be held on Monday, October 27, 2025, from 12:00 p.m. to 1:00 p.m. PST.  

Click here to register! 

 

The Position

In June 2025, the County’s Board of Supervisors voted unanimously to reestablish a countywide human trafficking prevention pilot program in the District Attorney’s Office. The pilot program is an investment in technology and expertise to provide education and outreach, protect victims, prevent exploitation, identify traffickers, and bring perpetrators to justice.

 

Working under the direction of and closely with the Director of Interjurisdictional Operations, the Human Trafficking Prevention Analyst (Prevention Analyst) will help conduct research and track and collect data regarding human trafficking crime activity, as well as targeted prevention efforts, to guide the county’s efforts to combat human trafficking and support the victim/survivors. 

 

The Prevention Analyst will work closely with partner agencies – including community-based organizations, law enforcement agencies, agencies providing victim services, local cities, and school districts to track the scope of human trafficking in San Mateo County.  In addition, the Prevention Analyst may attend daytime and evening meetings with community-based and other organizations, representing the Director of Interjurisdictional Operations.  

 

Using the research findings and the collected data, the Prevention Analyst will draft high-level reports to inform policymakers, including the Board of Supervisors, of the progress of the human trafficking prevention initiative.  

 

Expertise in research and data extraction, management, and reporting are essential to success in this position. Additionally, strong verbal and written communication skills are required to prepare analyses, reports, and presentations.  Versatility and flexibility will also be important in this position.

 

Examples Of Duties:

Duties include, but are not limited to, the following:

• Conduct independent research.
• Collect, aggregate, and analyze data.
• Create representational (dashboards, graphs, charts, etc.) and written reports based on research and collected data.
• Collaborate with law enforcement, community-based organizations, local jurisdictions, school districts, and county departments.
• Represent the office at community-based meetings, which might be held during the day or during the evening.
• Demonstrate political astuteness and comportment as a representative of the District Attorney’s Office and the County of San Mateo.
• Work on special projects as assigned by the Director of Interjurisdictional Operations.

 

Depending on the selected candidate, this position could be filled at the Management Analyst level or the Associate Management Analyst level.

• Associate Management Analyst is the first level classification in the Management Analyst series. Initially under close supervision, incumbents with basic professional administrative education and/or experience perform analytical and technical work. The impact of decisions is moderate, and the work is typically one of interpreting, explaining, or gathering information. The annual salary range for an Associate Management Analyst is: $104,811 – $130,998.
   
• Management Analyst is the fully experienced level classification in the Management Analyst series. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and acting as a professional-level resource for organizational, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The annual salary range for a Management Analyst is: $121,264 – $151,611.
     

Limited Term Position

Funding for this pilot program has been approved through December 2026, so this position is being filled as a Limited-Term position.  Limited-term positions are full-time, fully benefited, temporary positions.   Limited Term employees receive medical and dental benefits, like regular employees, and a defined contribution retirement plan (401-A).  Depending on need, the position could become a regular position, but there is no guarantee of this.

  
Work-Out-of-Class Opportunity for County Employees

For current and regular County of San Mateo employees, this position could be a work-out-of-class or a development opportunity.   Employees who are interested in this assignment must submit application materials and compete in the selection process. 

 

If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for an effective transition into the position. You would remain as a permanent employee, just in a different assignment.   At the end of the assignment, you will return to your original position.

 

If offered the opportunity, there is no guarantee you will be allowed by your department to rotate into the assignment nor is your department obligated to allow you to take on the assignment.  The business needs of your department will determine if you are able to be reassigned to this temporary position.

 

Qualifications:

Education and Experience: Any combination of education, training, and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

• Equivalent to graduation from an accredited four-year college or university with major coursework in criminal justice, data analytics, computer science, social work, psychology, public administration, or business administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least three years for the Management Analyst level.

Experience with data analytics is required.

Because of the sensitive and difficult information this position will encounter previous experience or education in criminal justice, social work, social services, and/or psychology might be helpful.

 

Application/Examination:

This is an open recruitment.  Anyone may apply.

 

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%), which may include the evaluation of a brief writing exercise given immediately preceding the interview. 

 

Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. Interviews may be conducted virtually using MS Teams.

 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. 

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
      
 To apply:

• Complete the County of San Mateo Employment Application Form
• Provide responses to the Supplemental Questionnaire that is part of the Application Form

 

Recruitment Schedule

Information Session (LinkedIn Live): October 27, 2025, at 12:00 PM

Final Application Filing Date: November 3, 2025, at 11:59 PM

Application Screening (tentative): November 5-6, 2025

Panel Interview (tentative): November 19-20, 2025

Finalist Interviews (tentative): Week of December 1, 2025

 

The Superior Court of California, County of San Mateo seeks highly qualified candidates for the position of Deputy Court Executive Officer.

 

As a key member of the executive management team, the Deputy Court Executive Officer will provide highly responsible and complex administrative support to the Court Executive Officer/Clerk/Jury Commissioner.  The Deputy Court Executive (DCEO) will participate in strategic planning and will be responsible for the day-to-day management of the operations, support, and administration divisions of the Court.  This will include directing all criminal, family law, civil, juvenile, small claims, traffic, and probate clerk office functions.

 

The DCEO will also oversee all staffing and personnel functions including recruitment, retention, training and development, and disciplinary action.  The DCEO will research and review new technology systems that could assist the Court in meeting workload requirements and will oversee the implementation of new systems and, when necessary, the modification of existing systems.  In addition, the DCEO will write, review, monitor, and manage contracts with vendors providing services and materials.

 

Significant to the role, the DCEO will analyze new legislation and the legislation’s impact on the Court, will communicate with the executive team about new legislative or statutory requirements needed to successfully operate the court, and will establish procedures to conform to new laws.

 

In addition to internal operations, the DCEO will serve as liaison with the court, County departments, agencies, and the public, and will work with other criminal justice agencies to implement new or mandated programs. 

 

The Ideal Candidate will be:

• An experienced manager of court administration.
• A visionary and strategic planner who understands the complexities of a court system.
• Able to persuasively communicate the court’s vision and to effectively motivate others to achieve that vision.
• A consensus builder who is flexible, fair and responsive.
• Experienced in enhancing collaborative partnerships with local government agencies and other stakeholders.
• A team player that can effectively lead a cohesive and collaborative team of court professionals.
• Calm under pressure and adept at prioritizing tasks, handling multiple responsibilities, and synthesizing complex issues effectively.

 

Examples of Duties

Duties may include, but are not limited to, the following:

• Provide highly responsible administrative and management assistance to the Court Executive Officer/Clerk and Jury Commissioner in planning, organizing, directing, and reviewing the functions and activities of the operations and/or support divisions of the Court.
• Provide strong leadership as part of the Court’s Executive Team, which also consists of the CEO, Information Technology Director, Human Resources Director, Senior Managing Attorney, and Finance Director.
• Direct, supervise, and guide Court managers and supervisors or staff of a major division by establishing goals, policies, and performance standards, conducting periodic evaluations for the staff members' performance, and counseling staff members regarding their performance and career development consistent with the departmental mission and expectations.
• Work with judges, attorneys, internal staff, and external departments to define and coordinate a variety of activities such as forecasting trial court needs, arranging for jurors, and assigning visiting judges.
• Consult with and advise other County staff and the public regarding Court policy issues and participate in the development of standards and programs relating to these policies.
• Consult and cooperate with other agencies and departments on all aspects of the Court’s operations, discuss problems and develop alternatives and strategies for dealing with those problems, and assist in implementation of solutions.
• Develop effective statistical and recordkeeping systems, analyze new laws and requirements that may impact these systems, and revise systems as needed.
• Direct and counsel managers, supervisors or staff in planning, resource allocation, personnel actions, budgeting, and record systems needed to meet the Court’s responsibilities.
• Assist in the preparation and administration of the Court budget.
• Perform a variety of special assignments and prepare complex analytical and statistical reports in all areas of Court management, as assigned.
• Perform any additional court administration or operations-related duties and tasks as assigned by the Court Executive Officer.

 

 

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

• Education: A bachelor’s degree from an accredited college or university in judicial, public, or business administration or a closely related field, or a graduate degree in these same fields; however, additional qualifying experience as described below and relevant course work outside of degree programs may substitute for the required education on a year-to-year basis.
• Experience: Seven years of increasingly responsible experience performing a wide variety of duties related to management in, preferably but not limited to, a court setting including at least one full year of progressively responsible experience in a senior level administrative, executive, or management position.

 

Knowledge of:

• All aspects of Court Administration including appropriate methods, procedures, and technical expertise.
• Pertinent state and federal laws and regulations regarding Court management.
• Organizational, administrative, and management principles and practices.
• Conflict resolution, training and development, and mentoring for management team direct reports as well as organizational development.
• Supervisory techniques, resource allocation, planning and budgeting.
• Budget principles and procedures.
• Change management and implementation of process refinement, improvement, and documentation.
• Statistical analysis and presentation of data-driven decision making.
• Modern office procedures, methods, and computer equipment.

 

Skill/Ability to:

• Direct and coordinate all aspects of the Court’s administration.
• Provide mentoring and development plans of action for the management and supervisor team members in court administration.
• Supervise, train, and evaluate the work of professional, technical, and clerical staff.
• Analyze and evaluate statistical data and reports related to Court management.
• Interpret, apply, and explain Court policies and state and federal legislation related to divisional operations.
• Establish and evaluate policies, procedures, and controls related to the Court programs.
• Prepare a variety of complex analytical reports and documentation.
• Present complex data-driven decision to lay and non-lay persons who participate in the decision-making process
• Represent the Court under diverse circumstances and prepare and deliver oral presentations to small and large groups.
• Effectively and persuasively communicate both orally and in writing.
• Identify existing or potential problems, secure relevant information and data from a variety of sources, determine probable causes, and effect appropriate solution.
• Successfully develop, control, and monitor the Court’s budget and expenditure.
• Utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

 

Application/Examination

To apply for this exciting career opportunity, the following materials must be electronically submitted online at https://jobs.smcgov.org.

1. Resume
2. Cover letter that is no more than three pages long and includes the following (in this order):
   • Your interest in this essential position and a summary of what makes you the right leader for the position. 
   • A description of your executive and innovative leadership experience.
   • What you consider to be the most challenging issue impacting the Superior Court and your ideas for addressing this issue.

 

Resumes and cover letters submitted via email will not be accepted.  Applications that do not provide a cover letter with responses to the topic area will be considered incomplete and will not be accepted.

The selection process for this position will consist of an application screening and a panel interview, which may include a pre-interview exercise. Applicants must successfully pass the application screening to move forward to the interview process. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. 

Recruitment Timeline (subject to change)

Final Filing Date: October 27, 2025, by 11:59 PM PST
Application Screening: October 28-30, 2025
Panel Interviews (In-person): November 10-11, 2025

Finalist Interviews (In-person): Week of November 17, 2025
 

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 770,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

 

The Superior Court of California, County of San Mateo is committed to advancing equity to ensure all employees are welcomed in a safe and inclusive environment. The Court seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply.

 

The Superior Court of California, County of San Mateo is an equal opportunity employer.

If you have questions regarding this position or the recruitment, please email Chet Overstreet at coverstreet@smcgov.org.