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Department: Ethics Commission
Job class: 0951-Deputy Director I
Starting salary range: $131,924.00 - $168,454.00 (Range A)
Role type: Permanent Exempt What does this mean?
Hours: Full-time

Appointment Type 

Permanent Exempt: Permanent exempt (PEX) position; individuals who are appointed to Exempt Positions are appointed at the pleasure of their appointing officer and are considered to be "at-will".

Specific information regarding this recruitment process are listed below:

• Application Opening: April 9, 2025
• Application Deadline: Continuous, earliest close 5:00 p.m. May 7, 2025
• Compensation Range: Range A compensation for this classification is between $131,924 and $168,454
• Recruitment ID: RTF0155723-01081660

About the Commission: The San Francisco Ethics Commission was created by the City’s voters with the passage of Proposition K in November 1993. Our mission is to practice and promote the highest standards of integrity in government. We achieve that by shaping and promoting compliance with the laws and by delivering impactful programs that promote fair, transparent, and accountable governmental decision making for the benefit of all San Franciscans. The Ethics Commission is responsible for the independent and impartial administration and enforcement of laws related to campaign finance, public financing of candidates, governmental ethics, conflicts of interest, and registration and reporting by lobbyists, campaign consultants, permit consultants, and major developers.

The successful candidate should expect to perform their duties in a hybrid work environment with at least three days onsite per week per current City policy. Additionally, any City employee may be called in for Disaster Service Work duty or to work onsite with 24-hours’ notice.

ABOUT THE ROLE

Reporting to the Executive Director, the Deputy Director will oversee department-wide administrative operations and strategic initiatives including organizational planning, program performance, budget development, financial accounting, procurement, contracting, human resources, recruitment, and other administrative functions. This role will supervise three staff members in the Operations Division and closely collaborate with other staff to achieve the Commission’s strategic goals.

The Deputy Director must be willing to forego involvement in all local political activity while a member of the Commission staff and publicly file an annual Statement of Economic Interests (Form 700).

ESSENTIAL DUTIES

Essential duties of the position include, but are not limited to the following:

• Establish and implement departmental goals, policies, and strategic plans as directed by the Executive Director.
• Develop and maintain a broad understanding of the Commission’s laws, policies, programs, procedures, and operations.
• Oversee daily administrative operations of the department including financial management, procurement, accounting, payroll, and related office operations.
• Effectively plan, coordinate, supervise, and evaluate the work of direct reports.
• Manage the department’s hiring initiatives including tracking vacancies, producing hiring-related documents, coordinating recruitment functions with staff and DHR, and supporting onboarding activities.
• Manage the department’s HR and personnel functions and lead initiatives to promote staff engagement and professional development.
• Direct the department’s annual budget development process by working with Commission staff and City stakeholders to get necessary funding approved through the City’s budgeting process.
• Track ongoing spending using the City’s financial systems and monitor adherence to the approved budget.
• Manage the department’s contracting needs and establish internal procedures and documentation for related business processes.
• Design and implement standardized workflows, procedures, documents, and tools for the Commission’s departmental business processes. Identify ways to improve business processes using automation.
• Establish effective metrics that inform the department’s operations and programmatic work in a data-driven manner. Develop processes to generate and track performance measures broadly across functions for leadership and staff, using automated tools in collaboration with the technology division.
• Manage services from other departments to support the Commission’s operations and serve as a liaison for departments and other stakeholders.
• Prepare management reports, annual reports, agency publications, and financial reports to provide regular progress updates regarding departmental goals and operations. Provide presentations at Commission meetings as needed.
• Maintain information on the Commission’s website, including budget, operational reports, and Commission information, in compliance with the City’s language access and digital inclusion standards.

• Support Commission-related operations including assisting with public meetings and onboarding new Commissioners.
• Act on behalf of the Executive Director when requested to provide business continuity for other programmatic and business functions.
• Maintain absolute confidentiality of sensitive information obtained through the course of completing assignments while working comfortably in an open government environment.
• Maintain and retrieve documents, records, and correspondence in accordance with established procedures for data retention and records requests.
• Establish and maintain effective professional relationships that foster an inclusive work environment and constructive problem-solving.

• Demonstrate sound independent judgment and the highest standards of integrity in carrying out duties.
• Perform other related duties and responsibilities as assigned.

Minimum Qualifications

• Bachelor's degree from an accredited college or university, AND
• Two (2) years of managerial experience in governmental ethics, campaign financing, and/or lobbying laws and regulations, all of which must include supervisory experience.

Substitution: Additional experience as described above may substitute for the required degree on a year for year basis up to a maximum of two (2) years.

Desired Qualifications

• A Master's degree in public administration, business administration, public policy, or a closely related field of study, or a juris doctor degree.

• Two or more years of demonstrated experience with public sector management, budgeting, financial accounting, procurement, contracting, and/or recruitment functions.
• Experience in the fields of campaign finance and governmental ethics.
• Experience working objectively, efficiently, and effectively under strict deadlines and highly visible, sensitive, or politicized settings.
• Extensive knowledge and expertise in organizational policies, systems, and issues in a government setting.
• Proficiency with computers and software applications, including with Microsoft Office tools, electronic filings systems, collaboration and project management tools (SharePoint, MS Teams, Jira or similar), financial & accounting systems, digital signature tools (DocuSign or similar), and content management systems (WordPress or similar).
• Familiarity with data analysis skills including advanced Excel, PowerBI, Tableau, or other statistical/analytics tools. Comfortable working with complex datasets and databases.
• Strong leadership and management skills and experience working effectively with diverse stakeholders in fast-paced, sensitive, and politicized settings.
• Ability to operate as an effective tactical and strategic thinker.
• Exceptional written and verbal communication skills with excellent presentation and organizational skills.
• Adaptability and flexibility in handling changing circumstances in dynamic work environments.
• Ability to plan, prioritize, exercise initiative, and complete multiple competing projects within established timeframes while also ensuring accurate, high-quality work products.

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process. The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen
• Upload a Resume
• Upload a Cover Letter

A complete application must include application, cover letter and resume. Failure to include all three will result in disqualification.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to Nikki Chew, Sr. HR Consultant at nikki.chew@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City of Belmont is looking for an experienced accounting professional for the position of Accounting Manager. The Accounting Manager is a key member of the Finance Department’s accounting function. Under general direction of the Finance Director, the Accounting Manager administers the accounting function of the Finance Department by performing, reviewing, and analyzing complex technical accounting and financial management work for the City and its related joint powers agencies; participates in the development of department goals, objectives, policies, and procedures; and oversees, maintains, and reports on financial records. Responsibilities may include direct supervision of major function containing professional, technical, and clerical positions.

Recruitment Timeline

First Review of Applications - April 28, 2025

First Round Interviews - Week of May 5, 2025

Department Interviews - Week of May 12, 2025

*Dates may be subject to change

About the Department  

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Public Works Department is seeking an individual whose values align with the values of the City's employees.   

The Department of Public Works is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating and regulating development activities, and providing animal care and services. The Department is committed to high-quality service, partnering with the community, and providing an excellent environment in which to work.  

Position Duties  

The Department of Public Works is recruiting to fill an Information Systems Analyst (ISA) position within the Enterprise GIS (Geographic Information Systems) team.  

Salary range(s) for this classification is $137,089.68- $167,032.32 annually. This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.  

The Enterprise GIS team operates out of the Department of Public Works but works across the city to coordinate GIS efforts, lead multi-departmental GIS projects, geospatially-enable City business systems, and administer Enterprise GIS infrastructure for citywide use. The city has standardized on a modern technology stack consisting of Windows Server, Esri ArcGIS platform, VertiGIS Studio, Safe Software FME, and SQL Server enterprise geodatabases. The city has an enterprise license agreement with Esri, and the Enterprise GIS team maintains a large Enterprise GIS server environment with public and internal-facing ArcGIS Server instances, complementary ArcGIS Portal and ArcGIS Online organizations, an SDE environment featuring a data catalog with over 1,000 feature classes, and integrations with dozens of business systems.   

The ISA is a professional-level position in the IT professional management series and responsible for GIS system administration, database design, business system integration, application development, and implementation of large-scale enterprise projects. The position requires a GIS professional with broad technical experience as well as the ability to take initiative and direct others. The ideal candidate must be a strong individual contributor that is able to take full ownership of projects, designing solutions in alignment with City Enterprise GIS standards and industry best practices and working at a hands-on level to build, implement, and support such solutions. The position also demands proven ability to troubleshoot and resolve complex technical issues with limited resources. Advanced knowledge of the ArcGIS platform and experience with GIS server administration is required. Experience with VertiGIS Studio and GIS web application development in an Esri environment is highly desirable.   

The GIS ISA reports to the Enterprise GIS Manager. This position is responsible for programming that supports the development and maintenance of major applications used citywide.  

Key responsibilities and duties may include, but are not limited to the following:   

• Administer Enterprise GIS server environment (ArcGIS Enterprise, VertiGIS Studio, FME Server), including planning for and conducting system upgrades; applying and confirming patches; capacity planning and load testing; publishing and tuning services; managing backups; troubleshooting and resolving system issues; managing security policies, user accounts, roles, and permissions; and maintaining system documentation. 

• Meet with business owners and end users to gather and document requirements for GIS solutions. Design, build, and deploy mapping applications on the ArcGIS platform. Provide documentation, training, and support to end users.  

• Develop and maintain web mapping applications using VertiGIS Studio Web 5.x, including web map authoring, site configuration, and development of print templates, reports, and workflows.  

• Develop and maintain complex geoprocessing routines and ETL workbenches using FME and/or Python.  

• Conduct data modeling and design activities for new datasets by analyzing inputs and developing appropriate schemas in alignment with City standards. 

• Build and support GIS integrations with City business systems.  

• Lead large-scale, cross-department Enterprise GIS projects. Work collaboratively with departments to reduce program redundancies and support effective use of enterprise resources. Train end users on enterprise standards and best practices; provide development oversight and guidance. 

In addition, this position is part of a team responsible for providing GIS support in the Emergency Operations Center (EOC) when activated.    

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.  

How to Apply  

To view the full announcement for this exciting opportunity with the City of San Jose and to apply online, please visit the City of San Jose’s careers page by clicking on the URL link below. 
 

Job Announcement URL:  

https://www.governmentjobs.com/careers/sanjoseca/jobs/4864399/information-systems-analyst-public-works?pagetype=jobOpportunitiesJobs 

The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is currently conducting a recruitment for the position of Air Quality Specialist I/II in the Compliance and Enforcement Division.  

About this Position: 

Under general supervision, the Air Quality Specialist within the Compliance and Enforcement Division is a field inspection position that conducts a variety of field tasks to ensure that stationary sources of air pollution within the Air District’s jurisdiction comply with applicable Federal, State and Air District air quality rules and regulations. Duties include conducting field inspections, excess and breakdown investigations, Title V deviations, public nuisance and complaint investigations at residential units and at different types of commercial and/or industrial facilities; using a variety of methods to determine compliance with applicable air quality rules and regulations; interfacing with technical and professional staff of the Air District, industry and other agencies; providing information and assistance to complainants and businesses regarding Air District regulations/authority, and permit policies and procedures; preparing a variety of written communications, including detailed technical reports, compliance case summaries, Notice of Violation and Reportable Compliance Activity reports; and performing other specialized work, as assigned.

Position is not eligible for remote work from home.

Position Summary

Under general direction, performs work in connection with a wide variety of engineering projects related to inspections, repairs and upgrades of District bridges, buildings and other structures and facilities. May manage projects involving architectural and engineering personnel engaged in the planning, design and construction phases of District facility projects. Coordinates and implements engineering methods and policies affecting a wide range of engineering activities involved in facility inspections, repairs and upgrades of District facilities; maintains contacts with architectural and engineering consultants, governmental agencies, general public and contractors in connection with facility engineering matters; reviews engineering calculations, plans, specifications and technical papers.

Essential Responsibilities

• Prepares and leads the preparation of reports, calculations, design plans, specifications, schedules, cost estimates and other materials related to the planning, design, maintenance repairs and construction phases of District facility projects and refers them to Directing Civil Engineer for final approval
• Prepares and refers to the District Engineer or designee, contract documents and agreements for the planning, design and construction phases of District facility projects
• Oversees work of and manages contracts with professional architectural and engineering consultants, contractors, utility companies, property owners
• Confers with other departments and regulatory agencies relative to engineering District facility projects and work programs to ensure proper coordination of all related activities and responsibilities
• Makes field trips and inspections to resolve differences of opinion between engineers and contractors' representatives as they relate to facility repairs and improvements
• Conducts and attends conferences and meetings in connection with planning and design of improvement and construction projects
• Makes oral presentations
• Knows and follows the safety and health rules and safe working practices applicable to his or her job
• Ensures that employees under his or her supervision follow established safe work practices and obey all safety rules
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
• Performs additional related duties as assigned
• Regular and reliable performance and attendance is required

Full Job Description and Apply URL: Facilities Engineer | Job Details tab | Career Pages

Position Summary

Under general direction, performs responsible professional level engineering and administrative work in connection with a wide variety of engineering projects. May lead professional and paraprofessional engineering personnel engaged in the planning, design and construction phases of engineering projects.  Assist Directing Civil Engineer in training and providing guidance to Junior through Associate Engineer classifications and Inspector classifications. Responsibilities include: developing, coordinating and executing engineering methods and policies affecting a wide range of engineering activities; regular contact with professional engineering consultants, governmental agencies, involved communities and contractors in connection with complex and difficult engineering  matters; overall oversight and review of detailed and complex engineering calculations, plans, specifications and technical papers; and performs related duties as required.

Essential Responsibilities

• Prepares reports, calculations, design plans, specifications, schedules, cost estimates and other materials related to the planning, design and construction phases of engineering projects and refers them to their supervisor for final approval
• Prepares and refers to the District Engineer or designee, contract documents and agreements for the planning, design and construction phases of engineering projects with professional engineering consultants, contractors, utilities and governmental agencies
• Confers with other departments and agencies relative to engineering projects and work programs to ensure proper coordination of all related activities and responsibilities
• Makes field trips and inspections to resolve serious differences of opinion between engineers and contractors' representatives as they relate to design matters
• Conducts and attends conferences and meetings in connection with planning and design of improvement and construction projects
• Ability to use computers including proficiency with spreadsheets
• Prepares and leads the preparation of a variety of engineering calculations, data and reports in connection with planning, development, and construction of projects
• Makes oral presentations
• Regular and reliable attendance and performance

Full Job Description and Apply URL: Senior Civil Engineer | Job Details tab | Career Pages

The San Mateo County Libraries is seeking highly motivated candidates for the position of Administrative Assistant II - Confidential.

This is an exciting opportunity to support the administrative operations of a top-rated, innovative public library system. The ideal candidate will be proactive, flexible, and skilled at balancing a wide range of administrative responsibilities in a fast-paced environment. The role requires sound judgment, initiative, and strong collaboration skills to support the effective functioning of the department. If you are passionate about public service and excel at handling a myriad of matters with professionalism and discretion, we encourage you to apply.

This position is assigned to the Administrative Office of San Mateo County Libraries and will perform varied, complex, and often confidential administrative tasks in support of the Library Director and executive team.

The ideal candidate will be experienced in:

• Providing high-level administrative support to executive-level management.
• Handling and maintaining confidential materials and information.
• Exercising sound judgement in complex or sensitive situations.
• Researching and compiling a variety of informational or statistical material from internal and external sources.
• Project management and overseeing multiple assignments and tight deadlines, while maintaining attention to detail.
• Purchasing, supporting operational budgets, and monitoring expenditures.
• Communicating with all levels of staff, elected officials, management, community leaders, and members of the public in a diplomatic and politically astute manner.
• Providing information, responding to inquiries, and resolving concerns using sound judgment and knowledge of policies and procedures.
• Interpersonal and listening skills – genuinely enjoys connecting with people.
• Superb written communication skills and experience reviewing materials for completeness, accuracy, format, etc.
• Organizing work, setting priorities, and meeting critical deadlines for the division and organization.
• Representing executives and the organization in a professional manner.
• Handling “all the little things” – invoices, scheduling, deadlines, follow-up, and general support – with a positive attitude.
• Maintaining calendars, scheduling and organizing meetings and events, responding to and initiating correspondence.
• Providing supervision to office staff.

Duties may include, but are not limited to:

• Extensive contact with all levels of the organization, the public, our partners, Library Joint Powers Operations Committee and Governing Board members and other officials at the local, county and state level.
• Analyzing administrative processes and recommending improvements.
• Conducting research, data gathering and preparing reports, presentations and other library documents.
• Managing contracts, agreements, and vendor-related processes in compliance with library guidelines.
• Assisting with procurement, tracking purchase requests and departmental budgets.
• Creating timelines, tracking deliverables, and following up on action items.
• Handling confidential information with discretion and integrity.
• Coordinating public records or compliance responsibilities.
• Supporting library board and committee meetings.
• Supervising or leading clerical or administrative staff.
• Supporting special projects and initiatives.
• Performing related duties as assigned.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Tuesday, August 5, 2025, 11:59 PM PST

Application Screening: August 11 - 15, 2025

Civil Service Panel Interview: August 21 and/or 22, 2025

The Financial Reporting Accountant performs a wide variety of accounting activities in accordance with Generally Accepted Accounting Principles (GAAP) and the Government Accounting Standards Board (GASB) for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (JPB), the San Mateo County Transportation Authority (TA), and the San Mateo County Express Lanes Joint Powers Authority (ELJPA).

Examples of Essential Functions

• Prepare monthly quarterly, and annual financial statements and reports.
• Provide supervision to staff Accountants
• Review, analyze, and reconcile revenue, expenses, accounts receivable, accounts payable, deferred revenue, and member agency contribution accounts.
• Compile, interpret, and analyze accounting data such as budget, encumbrances and expenses.
• Review accounting documents to ensure accuracy of information and calculations. Make necessary correcting entries.
• Analyze accounting variances, trends, exceptions, and discrepancies.
• Process and analyze accounting data in Enterprise Resource Planning database (ERP).
• Prepare bank reconciliations, and reports.
• Prepare the annual comprehensive financial report.

Examples of Essential Duties:

• Prepare financial statements and reports.
• Review and analyze transactions for proper coding, accuracy, and completeness.
• Maintain general ledger and subledgers.
• Prepare, review, approve, and process journal entries.
• Analyze project costs, grant expenditures, and fixed asset accounting. Add, delete, and adjust capital asset information.
• Prepare journal entries and reconciliation of general ledger to subsidiary ledgers.
• Prepare documentation for annual audits and year-end financial reporting.
• Provide customer service and resolve issues for internal and external customers.
• Prepare the Annual Comprehensive Annual Financial Reports (ACFR)
• Prepare the State Controller’s Report and National Transit Database Reports.
• Input payment vouchers, cost reports, and other documents into the Financial System.
• Review documentation for proper authorization and conformance with agreements, contracts and local, state or federal regulations.
• Process expense reports, invoices, progress payments and other requests for payments.
• Process the weekly pay cycle and provide weekly accounts payable cash estimates.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications:

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Bachelor’s degree in accounting, finance or related field.
• Three (3) years of full-time accounting or related experience.

Preferred Qualifications

• Experience in the public sector is desirable.
• Experience with preparing complex financial statements and reports.
• Experience with maintaining the general ledger and subledger.
• Experience with ERP databases; PeopleSoft experience is desirable.
• Proficiency in Microsoft Office Suite.
• The ability to communicate effectively, orally, and in writing.

The Housing Authority of the County of San Mateo is pleased to announce its recruitment for the position of Housing Programs Specialist I/II.

The Housing Programs Specialist will perform the variety of tasks required to maintain eligible households in the rental subsidy programs, while observing regulatory and quality assurance requirements and offering an elevated level of customer service.  The person selected for this position will work as part of the Voucher Other team– and will be responsible for determining initial and ongoing eligibility for the various housing programs.  

We are looking for applicants who are:

• Self-motivated and comfortable working independently and as part of a team.  
• Adept at learning complex rules and regulations and applying them effectively and efficiently.
• Interested in public sector work and supporting community members in their efforts to secure affordable housing.

At the Housing Programs Specialist I level, incumbents are trained to perform eligibility, occupancy, and housing inspection functions according to regulations and established procedures. The position requires utilizing dedicated housing case management systems including Yardi and Laserfiche.  The salary range at the Housing Programs Specialist I level is $69,690 - $87,126.

At the Housing Programs Specialist II level, incumbents independently perform all duties including rent negotiations, eligibility determination, portability, and other duties of the position. Both levels are characterized by the presence of HUD and HACSM regulations and guidelines from which to make decisions, although the frequent use of tact, discretion, initiative, and independent judgment are required.  The salary range at the Housing Programs Specialist II level is $78,280 - $97,760.

This is a full-time, regular position. The Housing Programs Specialist will be hired on a 9/80 schedule with every other Friday off).

WHAT YOU WILL DO

• Interview housing applicants and participants to obtain program eligibility information.
• Review and verify submitted information.
• Determine eligibility and subsidy amount and communicate this to applicants and program participants.
• Ensure compliance with application HUD regulations and HACSM policies and procedures.
• Conduct participant eligibility recertifications and interims.
• Track progress of clients who are in housing search.
• Advise participants (tenants and landlords) of program requirements and changes. 
• Provide excellent customer service by responding to questions and complaints and mediating disagreements between applicants, participants, landlords, owners, and others.
• Make referrals to community resources and other human services programs.
• Utilize various software application systems and establish and maintain electronic files and records.
• Prepare, complete, and distribute various housing forms and documents as required to complete the eligibility processes.
• Investigate possible fraud situations.
• Attend community meetings, as needed.
• Perform other duties as assigned.

WHAT YOU WILL NEED

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.  All new hires will be placed in the Housing Programs Specialist I classification level.  

Relevant knowledge includes:

• Laws, rules, regulations, procedures, documents, and terminology related to affordable housing programs, especially the Housing Choice Voucher program.
• Fair housing principles and regulations.
• Principles and techniques of effective customer service including working with clientsandco-workersfromculturallyandsocio-economicallydiversebackgrounds.
• Principles and practices of effective interviewing, negotiating, and case management.
• Principles and practices related to eligibility determination, field inspections, referral, and real estate lease/rental.
• Principles and practices of the agency Quality Assurance program.
• Available governmental and community human services resources.
• Correct English usage, business arithmetic, and business software applications. 
• Proficiency in Microsoft Office Suite (particularly Excel), Laserfiche, and Yardi; strong Yardi skills are especially desired.

You should possess the Skills and Abilities to:

• Interview effectively to obtain pertinent personal and financial information.
• Make appropriate eligibility determinations.
• Resolve problems and disputes concerning program regulations, rent shares, owner obligations, and family responsibilities.
• Organize, prioritize, and coordinate work activities to meet deadlines.
• Read, explain, and apply rules, policies, and procedures as outlined by HUD and HACSM.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with colleagues, clients, and program partners.
• Use initiative, sound independent judgment, and discretion with sensitive information.
• Interact with a variety of governmental and community organizations.
• Interact with people of diverse social, economic, and ethnic backgrounds.
• Analyze problems, evaluate alternatives, and reach sound conclusions.
• Prepare clear, effective reports, correspondence, program information and other written materials.
• Make arithmetic calculations with speed and accuracy.
• Walk, climb stairs, stoop, and bend on a regular basis.

The Housing Authority of the County of San Mateo

With an annual budget of more than $150 million, the Housing Authority of the County of San Mateo (HACSM) is federally funded through the Department of Housing and Urban Development (HUD) and provides housing assistance to low-income families throughout San Mateo County.  In San Mateo County, HACSM is a component unit of the Housing Department of the County of San Mateo but is a separate entity that utilizes different case management and financial reporting systems.  In addition, HACSM has separate payroll and benefits from the County of San Mateo and HACSM employees are not County employees.  

The Housing Authority serves over 4,700 low-income households by providing rental subsidies so that they may rent in privately owned properties in San Mateo County's expensive housing market. Currently, approximately 1,700 property owners participate in the HACSM's programs. By leveraging its Moving-To-Work (MTW) status and collaborating with Housing and Community Development division of the Housing Department, the Housing Authority also provides funding and support in preserving existing and developing new, affordable housing units.

Application/Examination:

    
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply.
  
In addition to completing the standard Employment Application form, responses to the Supplemental Questionnaire (attached to the application form) must also be provided.

TENTATIVE RECRUITMENT SCHEDULE
Recruitment Opens: July 22, 2025

Deadline for Applications: August 5, 2025, by 11:59 PM

Application Screening: August 12-14, 2025

Panel Interviews: August 26-27, 2025 

The Housing Authority of the County of San Mateo is an Equal Opportunity Employer.  We support building a diverse workforce and encourage applications from all candidates.

This recruitment is being facilitated by the Human Resources Department of the County of San Mateo for the Housing Authority of San Mateo County.  This position is a Housing Authority position. 

The Town of Colma

Invites you to Apply for the position of

POLICE RECRUIT - Internal Recruitment

THE POSITION
Under general supervision of a Police Sergeant, the Police Recruit is an entry level non-sworn position assigned to field operations while attending the basic police academy. The Police Recruit may also be assigned to other duties prior to attending the police academy.

DISTINGUISHING CHARACTERISTICS
The Police Recruit is distinguished from the Police Officer by completion of P.O.S.T. Basic Police Academy training. This is a non-supervisory position.

TYPICAL DUTIES AND RESPONSIBILITIES
Duties may include, but are not limited to:

• Attend POST basic police academy
• Prepare and study as required to successfully complete the academy
• Work in an office or patrol vehicle as required prior to or during the academy
• Use a police radio and telephone as necessary
• Write reports, memo’s, etc
• Maintain uniform and equipment in a manner that reflects a positive image of the Colma Police Department
• Administer first aid or CPR when appropriate
• Develop cooperative working relationships with co-workers and other local public safety representatives
• Develop and maintain partnerships with residents and business community as well as other working departments within the Town of Colma
• Adhere to department rules, regulations, orders and procedures
• Other related duties

MINIMUM QUALIFICATIONS

Knowledge of:

• Laws, government regulations and police operational procedures
• California driving regulations and motor vehicle operations
• Basic English composition, grammar and spelling
• Basic Math
• Simple record keeping methods

Ability to:

• Represent the Town in a positive manner
• Exercise excellent customer service skills including patience and professionalism at at times
• Maintain physical condition appropriate to the performance of peace officer duties and responsibilities
• Effectively deal with personal danger
• Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating equipment and vehicles
• Exercise sound judgment and rational thinking under stressful circumstances
• Demonstrate intellectual capabilities during training and testing processes
• Follow written and oral instructions and procedures
• Utilize word processing and spreadsheet programs and personal computer
• Work effectively with a wide variety of individuals and groups, including staff and the public
• Acquire knowledge of applicable policies, practices and functions of division, department, Town and other government agencies
• Operate a variety of office equipment
• Maintain a high degree of confidentiality

EDUCATION, TRAINING AND EXPERIENCE
Any combination of education and experience that would likely provide the required knowledge
and abilities. Typical ways would be:

• Must attain 21 years of age at date of appointment
• Possession of a G.E.D. or High School Diploma or equivalent
• The ability to demonstrate, through official transcripts, the completion of at least thirty (30) semester units at an accredited college or university (by the due date for the application), to be eligible to participate in the selection process
• Previous volunteer or paid experience in law enforcement is desired

LICENSES AND/OR CERTIFICATES

• Possession of, or the ability to obtain, a valid California Driver’s License, which must be maintained as a condition of employment, as well as a satisfactory driving record
• Certification in First Aid and CPR

SPECIAL REQUIREMENTS
These functions may be performed with or without reasonable accommodation:

• Speak clearly and understandably
• Ability to review reports and correspondence quickly and accurately
• Hearing and vision necessary to perform all duties of police service
• Dexterity and agility sufficient to operate and care for firearms
• On a continuous basis, incumbents must sit at in a vehicle or in meetings for long periods of time
• Intermittently twist to reach equipment in their work area
• Perform simple grasping and fine manipulation
• Use a telephone, computer, two-way radio
• Communicate through written means
• Establish and maintain interpersonal relations with departments, staff, administrators and public
• Work extended and/or flexible hours including nights, weekends and holidays
• Perform all duties on the job description except those determined to be incidental