The Mountains Recreation and Conservation Authority is recruiting for an Administrative
Assistant to provide general supportive and administrative assistance to the Chief of
Developed Resources and other Developed Resources Division personnel, who
manage a variety of projects. The Administrative Assistant will perform general clerical
work in an office setting, including communicating with public visitors and callers, for a
person at entry-level.
This position requires a motivated, responsible, organized and self-starter individual
who can handle an array of tasks and has good attention to details. The individual must
be able to follow directions and communicate both
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This is a full-time, non-exempt, at-will position.
Supervision
This position reports to the Chief of Developed Resources. Assorted tasks may be
supervised by other division staff. The position supervises no other staff and generally
works independently but in frequent communication with coworkers and supervisors.
ESSENTIAL FUNCTIONS
The following duties are typical for this classification. Incumbents may not perform all of
the listed duties and/or may be required to perform additional or different duties from
those set forth below to address business needs and changing business practices.
- Assist and execute projects assigned by the Chief of Developed Resources
- Communicate frequently and cordially with other staff and follow up on
unanswered inquiries in a professional manner.
- Independently compose a variety of documents which may include confidential
material, including general correspondence, agendas, staff reports, and
memoranda.
- Keep a variety of reports updated on an ongoing basis, including status of
specific operations, crew activities, volunteer data, and other items as needed.
- Set up meetings and video-conference calls, including notifying participants,
reserving sites/times, providing support materials, and preparing conference
room and equipment.
- Demonstrate good habits of answering and responding to incoming telephone
calls, correspondence, and when communicating and providing customer service
to citizens who seek assistance.
- Maintain positive relationships with coworkers, representatives of other government agencies, non-profit organizations, homeowner’s associations, and the public at large.
- Perform related duties as required.
- M
JOB SPECIFICATIONS
Physical Demands
Required Hours and Location
Monday through Friday, 8 hours per day, 40 hours per week with some scheduling flexibility. Occasional overtime work in evenings or weekends upon prior approval by supervisor. The position will work out of the Los Angeles River Center and Gardens but may occasionally be required to travel to various other locations. Offices at the River Center are spread among multiple buildings and floors. Remote working or a hybrid schedule may be allowed, subject to supervisor approval.
MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Education and Experience
- High School Diploma or equivalent.
- One (1) year performing clerical duties.
Training and Certification
- Basic First Aid and CPR certification (or ability to complete within 6 months).
Knowledge of:
- Intermediate proficiency with Office 365 and email, with particular emphasis on word-processing and spreadsheet programs.
- Use of Adobe Sign to gather signatures and compile documentation, or ability to learn immediately.
- Proficiency in basic mathematics, as applied to expense reports and timesheets .
- Office practices and procedures.
- Bilingual skills in English and another locally common language, such as Spanish, Korean, Farsi, Chinese, Armenian, Yiddish, or Tagalog is desired.
Ability to:
Competencies:
- Excellent oral and written English language skills. Not required to be a native English speaker, but fluency in English will be required.
- Excellent organizational skills.
- Establish and maintain cooperative relations with those contacted in the course of work including the general public.
- Emotional maturity, tact and diplomacy; poise and self-confidence
Other Requirements
Candidates must have a valid California driver's license in good standing with a satisfactory driving record. Employees must be willing to participate in agency emergency response.
All employment offers are contingent upon the following:
- Background check including submission of fingerprints to Department of Justice, and a record clean of violent crimes or felonies.
- Successful completion of a physical examination including a drug and tuberculosis (TB) test.
- Verification of the right to work in the United States.
Wages:
The range of hourly rates for an Administrative Assistant I is $19.01-$23.10.
This job announcement is not intended to, and does not, create an employment contract of any kind and does not create any express or implied contractual obligations. Employment at MRCA is at-will without exception. The employee and MRCA may terminate employment at any time with or without advance notice and with or without cause.
Any provision contained in this job announcement may be modified or revoked at any time without notice.
