Overview:
Do you have a passion for serving the community? Do you thrive in a fast-paced environment where superior project management, organizational, multi-tasking, and interpersonal skills carry the day? If so, check out this exciting Staff Analyst position in the External Affairs Division – a stepping stone into Valley Water’s highly sought-after Management Analyst series.
With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.
Valley Water manages 10 dams and surface water reservoirs, three water treatment plants, an advanced recycled water purification center, a state of-the-art water quality laboratory, nearly 400 acres of groundwater recharge ponds, and more than 275 miles of streams. Valley Water provides wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to nearly 2 million people in Santa Clara County that stretches 1,300 square miles and encompasses 15 cities and unincorporated areas.
The Staff Analyst position will support the Office of Civic Engagement in implementing the Safe, Clean Water Grants & Partnerships Program under Measure S. This position will be responsible for leading the implementation of the Refill Station Grant funding opportunity (Project F9 Key Performance Indicator #2), with oversight from the Community Benefits Program Administrator.
The position will provide administrative and analytical support for the Grants & Partnerships Program, which includes the following tasks: application review and evaluation, drafting grant agreements, providing technical assistance to grantees, processing and validating invoice submissions, conducting grantee site visits and closeout tasks for completed projects, developing and writing memos and formal correspondence to grantees and management, tracking data and analytics for the grants program, maintaining the Fluxx grants management system, tracking grantee inquiries, among other duties as required.
The Staff Analyst may participate in outreach and community engagement events/activities, which may sometimes require working at night and/or on the weekends. Additionally, all Valley Water employees are considered Disaster Service Workers and may be called on to report to an Emergency Operation Center during a disaster.
This position may require occasional visits to school campuses and must submit and pass a tuberculosis test and criminal background check.
Our Commitment:
We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.
About Valley Water:
Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.
Key Responsibilities include, but are not limited to:
- Lead the implementation of all aspects of the bottle filling station funding opportunity – review and evaluate applications, draft grant agreements, provide technical assistance and coaching to prospective grantees, process invoices and reports, conduct grantee site visits and closeouts, track data and analytics, etc.
- Support the administration of the expanded Safe, Clean Water Grants & Partnerships Program – process and validate invoices, track data and analytics, maintain the Fluxx grants management system, track grantee inquiries, provide customer service to prospective grantees and grantees, etc.
- Support the outreach efforts for the Safe, Clean Water Grants & Partnerships Program – collect photo release forms, write social media posts, blog posts, participate in tabling events and trainings for prospective grantees and grantees, etc.
- General administrative, analytical and outreach support for the Office of Civic Engagement – other duties as assigned to support any/all program areas within the unit.
Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:
- Three (3) years of experience handling a variety of administrative support and technical duties in grant management as a grant maker or grant seeker.
- Experience working with non-profits and/or other public agencies.
- Preparing reports, memos, and other written content for a variety of audiences.
Ideal Skills and Abilities:
- Prepare a variety of clear and concise administrative, financial, statistical, and analytical reports.
- Collect, interpret, analyze, and evaluate varied information and data.
- Work collaboratively in a team environment while taking direction from multiple program leads.
- Communicate clearly and concisely, both orally and in writing.
- Follow processes and procedures.
- Organize and prioritize a variety of projects and multiple tasks for multiple business areas, while staying organized, and representing their teams to both internal and external partners.
- Juggle multiple competing priorities and/or projects without missing deadlines or key milestones.
- Recommend and implement modifications to existing programs, systems, and procedures.
Ideal Knowledge:
- Strong grasp of/or ability to learn Valley Water processes and policies, preferably with the Request for Proposals (RFP) process, contracts, accounting, etc.
- Fundamentals of grants management.
- Principles of social and environmental justice.
- Familiarity with managing public funds, such as the Safe, Clean Water and Natural Flood Protection Parcel Tax Program.
Ideal Training and Education:
Equivalent to an Associate’s degree.
Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of two years.
