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AHA is seeking an exceptional, team-oriented candidate to fill a management analyst role in the Executive Department. The candidate hired to either position will work on a wide range of analytical, management, and technical assignments supporting AHA Executive operations and programs and will have the opportunity to perform meaningful and impactful work for an agency dedicated to providing affordable housing in the most impacted region of the nation.

The Executive Management Analyst position will report to the Executive Director and will focus on corporate governance. The role will assist with performing regulatory or legal research; drafting and reviewing Board of Commissioners memos and other documents; assisting with document preparation; managing agency-wide contracts and projects; and performing other duties as assigned. Strong writing and oral communication skills are essential. Attention to detail and ability to manage contracts is also essential. Previous employment in a municipal or government office is preferred.

These positions require the ability to communicate and work effectively with a wide variety of internal and external partners, work on project teams, and receive work direction. Strong writing and oral communication skills are needed. Attention to detail and ability to manage invoices and billing is also essential. Previous employment in a municipal or government office is preferred.

To be considered for these career opportunities, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Your resume and supplemental questions must be in Word or pdf format and uploaded into the employment application form.

Final Filing Date: Open Until Filled. Applications received by February 25, 2026, at 5:00 pm PST will be included in the first review. AHA reserves the right to interview candidates before the deadline.

Summer 2026 Internship Program

Position Type: Part-Time, Seasonal
FLSA Status: Non-Exempt
Hourly Rate: $20.00
Hours: Up to 25 hours per week
Duration: Approximately June 8* – August 14, 2026

*The Human Resources Intern is anticipated to begin approximately one week prior to the program start date (on or around June 8, 2026) to assist with onboarding and welcoming incoming interns.

About the City of Pacifica

The City of Pacifica operates under the Council–Manager form of government and provides a full range of municipal services to its residents. With an operating budget of approximately $47.3 million and a workforce of over 180 full-time employees, Pacifica is committed to responsive governance and community engagement.

Are you interested in gaining meaningful, hands-on experience in local government?

The City of Pacifica is excited to host approximately seven (7) Summer Interns across multiple departments. This program is designed to provide students with substantive project experience, professional mentorship, and exposure to the inner workings of municipal government. Unlike a general internship pool, each department will recruit for a specific opportunity aligned with its operational needs and professional focus. 

About the Program

The Summer Internship Program was developed in collaboration with the Next Generation Committee, sponsored by the City/County Managers Associations of San Mateo and Santa Clara Counties. The program supports the development of emerging professionals and promotes careers in local government.

The Summer Internship Program is tentatively scheduled to run from June 15, 2026 through August 14, 2026 (8 weeks). End date may be adjusted based on the intern's schedule and availability. 

• Note: The Human Resources Intern is anticipated to begin approximately one week prior to the program start date (on or around June 8, 2026) to assist with onboarding and welcoming incoming interns.

Selected applicants will be invited to interview during a tentative window of March 23 – April 3, 2026, with flexibility as needed.

The City anticipates finalizing offers by April 24, 2026 to allow adequate time for summer scheduling and coordination. Internships are part-time (up to 25 hours per week), seasonal, at-will, and non-benefited positions.

Why Apply?

• Meaningful Work: Interns contribute to real projects that impact the Pacifica community.
• Professional Development: Strengthen your research, writing, presentation, and analytical skills in a public sector setting.
• Mentorship & Networking: Work closely with City leadership and staff while building connections across departments.
• Career Exploration: Gain exposure to the breadth of career paths within local government.

About the HR Summer Intern Opportunity

The Human Resources Division plays a central role in supporting the City’s workforce and organizational culture. The HR Intern will gain hands on exposure to public sector human resources operations, including recruitment, employee engagement, policy research, and organizational initiatives. In addition to supporting core HR functions – this intern will serve as the lead coordinator for the Summer Internship cohort experience. This opportunity is ideal for a student who is genuinely interested in pursuing a career in Human Resources or public administration and wants both operational and leadership exposure.

Responsibilities May Include (but Are Not Limited To):

• Assisting with recruitment efforts, including job postings, applicant tracking, and interview coordination
• Supporting onboarding processes for new employees
• Conducting research related to classification, compensation, and HR best practices
• Assisting with development or revision of HR policies and procedures
• Preparing reports, presentations, and internal communications
• Supporting personnel file organization and HR records management (confidentiality required)
• Serving as the Internship Engagement Coordinator by organizing and facilitating group lunches, networking opportunities, and cohort connection activities for Summer Interns

Education & Experience:

• Current undergraduate student majoring in Human Resources, Business Administration, Public Administration, Organizational Development, Psychology, or a related field
• Coursework in human resources management, employment law, organizational behavior, or related subjects preferred
• Demonstrated interest in employee engagement, culture, or organizational development

Preferred Skills & Knowledge:

• Strong written and verbal communication skills
• Interest in human resources and employee engagement highly preferred
• Ability to handle confidential information with professionalism and discretion
• Strong organizational and event coordination skills
• Initiative and ability to work independently
• Analytical and research skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

How to Apply: Candidates interested in applying for the position may submit their online application, cover letter and resume by March 15, 2026 at 11:59 PM PST. Candidates must submit a completed online application and upload a current resume through CalOpps. Applications that are incomplete or missing required materials will not be considered.

Equal Opportunity Employer: The City of Pacifica is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, disability, medical condition, genetic information, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local law.

POLICE ASSISTANT

Salary Range: $20.84 to $32.41/hour; non-benefitted position, DOE

 

DEFINITION

The Police Assistant is a civilian, non-sworn, uniformed position that is responsible for a variety of customer service-based interactions with the community. Duties include non-hazardous enforcement of municipal parking laws and regulations as well as clerical front counter tasks related to phone and walk-in contacts at the police department.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Lieutenant and Traffic Sergeant. Projects are assigned, and the person usually works with very little supervision. 

 

ESSENTIAL JOB FUNCTIONS/DUTIES

• Handle confidential administrative duties at the front desk. Greets telephone callers and visitors to department; screens and handles inquiries of a general or specific nature; takes messages.
• Takes information from the public regarding thefts, accidents, lost and found property, and other incidents that do not require the presence of a sworn law enforcement officer at the scene; completes standard police reports for review by staff supervisors or sworn supervisory staff.

• Perform a variety of research & staff work; prepare reports.
• Maintain records using computers and various filing systems.
• Coordinate Parking Permits for business employees.
• Enforces parking ordinances and the Town’s Abandoned Vehicle Abatement Program, issues parking citations; follows-up on complaints regarding abandoned or illegally parked vehicles; issues citations and arranges for the towing or other abatement measures. Receive and respond to complaints and reports of routine parking incidents from the public.
• Respond to public complaint of abandoned vehicles; document and schedule tows for abandoned vehicles; and ensures proper disposition of illegally parked vehicles; patrols city streets and issues citations on vehicles parked in an unlawful manner. Mark vehicles to detect abuse of timed areas.
• Operate computer equipment and two-way radio as related to employment.
• Directs traffic at crash, crime, and/or congestion scenes.
• Investigates and prepares reports on burglary, petty theft, lost and found property, missing persons, property damage, accidents, Town Ordinance violations, abandoned vehicles and other incidents.
• Assists with maintaining evidence and property in the Evidence Room. Coordinates receiving and cataloging evidence and found property, maintaining records of property movement, processing, and disposition.
• Assist with transporting, storing, photographing, releasing, or destroying property pursuant to state law and established procedures.
• As required testifies in court.
• Perform related duties as assigned.
• Perform duties within OSHA standards.
• Must be flexible with hours and available to work some evenings and occasional weekends.

 

QUALIFICATIONS

Knowledge: 

Microsoft Office: Excel, Word, and PowerPoint.

 

Ability to:     

Effectively communicate verbally and through written correspondence; understand and follow verbal and written instructions, prepare clear and accurate reports, work cooperatively with others contacted in the course of work, handle multiple work requests under pressure, read and interpret maps, type at a speed of no less than 40WPM and have excellent customer service skills. Operation of radio communication equipment is required. Must be able to lift up to 20 pounds and stand outdoors for extended periods while performing traffic control assignments. Required to wear safety equipment, including a vest, belt, and uniform.

 

EXPERIENCE AND EDUCATION

Experience: 

One (1) year of full-time (or the equivalent of full-time) experience involving substantial public contact, or the exchange of detailed verbal information, including interpreting/clarifying rules, regulations, policies, or procedures and handling complaints as a primary element of the work performed. Must be at least 18 years of age at the time of application.

 

Education:   

High school graduation or equivalent.

 

 

Licenses:      

California Driver's License, C.L.E.T.S. certification upon hire.

Overview:

Accountant II position plays a critical role in maintaining the integrity, accuracy, and timeliness of departmental financial operations. By performing core accounting functions-such as recording journal entries, reconciling accounts, processing P-Card reports, and preparing financial schedules-the position ensures compliance with policies, supports transparent reporting, and enables informed decision-making. Their work directly supports the Quarterly Board of Directors' Expense Report and the Annual Comprehensive Financial Report, both essential for governance and external accountability.

Additionally, the Accountant II strengthens operational stability by assisting with month-end close, preparing audit schedules, and serving as backup to the Senior Accountant, ensuring continuity of the General Ledger function. Through technical assistance and training, they build team capacity and resilience, helping the department meet deadlines, reduce risk, and achieve its financial management goals.

Our Commitment: 
We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:
Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

 

Key Responsibilities include, but are not limited to:

• Perform a wide range of professional accounting duties, including analyzing and maintaining accounting records, auditing check payments, and preparing financial reports. Record monthly and annual journal entries for benefit and cost allocations, revenue and expense accruals, and reclassifications. Reconcile asset and liability accounts, as well as subsidiary transactions and reports, to the Infor General Ledger.
• Process employee Purchasing Card (P-Card) expense reports by reviewing transactions for accuracy, ensuring receipts and documentation are complete, checking for proper coding of expenses, compliance with policies and spending limits, reconciling charges, and checking for supervisor approvals and authorization before expenses are recorded. Process claims and fees reimbursements for the Board of Directors. Provide assistance to P-Card users of Infor XM.
• Prepare diverse financial summaries, schedules, footnote disclosures, and reports, ensuring data accuracy and completeness. Examples include the Quarterly Board of Directors' Expense Report and supporting schedules and footnote disclosures for the Annual Comprehensive Financial Report (ACFR).
• Enter the Board of Directors' timesheets biweekly. 
• Assist in recording collections and cash receipts.
• Assist with the fiscal period/month-end close procedures to identify inconsistencies, errors, or unusual activities. Prepares audit schedules and responds to audit inquiries.

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:.

Four (4) years of professional accounting experience involving transactions analysis, journal entry preparation,  maintenance of accounting records, account reconciliation, and preparation of financial reports.

Ideal Skills and Abilities:

• Ability to independently perform the full range of professional accounting functions.
• Ability to prepare a variety of clear and concise financial summaries and accounting reports.
• Ability to proficiently use Microsoft Outlook, Excel, Word, PowerPoint, and web-based programs or equivalent.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to provide excellent customer service through all levels of the organization and external parties.

Ideal Knowledge:

• Knowledge of governmental accounting and financial management practices in compliance with the Governmental Accounting Standards Board. 
• Knowledge of principles and practices of financial analysis and auditing.
• Knowledge of automated financial systems such as Infor, PeopleSoft, SAP or equivalent.

Ideal Training and Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in accounting or a related field.

Or

Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

 

Required License or Certificate To review the Classification Specification, please click here

General Accounting Unit (Position Code 120)
Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

POSITION HIGHLIGHTS

• Financial Analysis: Evaluate revenue trends, billing, receivables, and compliance to identify risks and opportunities that improve financial performance.
• Reporting & Forecasting: Build dashboards and reports (Power BI/Excel) and deliver forecasts that guide budgets, pricing, and strategic decisions. Transform complex data into actionable insights for leadership.
• Process Improvement: Identify inefficiencies and recommend solutions that streamline workflows, strengthen controls, and improve data accuracy through automation and technology.

 

SALARY

The anticipated hiring range for the Assistant Analyst position is $80,594 - $100,743 annually, with a full salary range up to $120,892. The City typically makes offers within the hiring range based on the candidate’s experience and qualifications.

 

DESCRIPTION

The City of Thousand Oaks has an excellent opportunity for an Assistant Analyst within the Public Services Division of the Finance Department. This position performs analytical, reporting, and project support that improves operations, strengthens financial performance, and supports data-driven decision-making across City programs.

 

The Assistant Analyst collaborates with departments Citywide to analyze data, develop dashboards and reports, and identify opportunities to improve processes, controls, and customer service outcomes. The position supports a variety of revenue and customer service programs and works across multiple systems and business areas, making it an excellent opportunity for an analyst who enjoys learning new operations and solving complex challenges.

 

Prior experience in municipal utilities or tax administration is helpful but not required. The successful candidate will learn program operations while applying strong analytical, problem-solving, and communication skills. The Assistant Analyst reports to the Revenue Operations Manager.

 

 

PRIMARY RESPONSIBILITIES

• Performs data analysis, forecasting, and reporting to support business objectives.
• Evaluates and improves processes, controls, and compliance standards for operational efficiency.
• Develops dashboards, reports, and visualizations using tools like Excel and Power BI platforms.
• Supports specialized financial and operational projects, such as rate studies, program evaluations, or Council-related analyses, as assigned.
• Monitors regulatory and industry changes; recommend policies and procedures to maintain compliance.
• Prepares clear and concise reports, presentations, and supporting documentation.
• Collaborates with internal teams, vendors, and stakeholders to optimize operations.
• Supports procurement and contract administration, including RFP development, vendor selection and compliance.
• Assists in the planning and implementation of projects, process improvements, and technology initiatives that align with department goals.
• Research and apply emerging technologies and best practices to enhance systems and performance.
• Assesses internal controls and advises on policies related to financial transactions and customer service.

Are you ready for your next professional challenge? Do you pride yourself on your exceptional customer service skills? Are you highly organized, goal-driven, detail-oriented, and adaptable? If so, we may have the perfect opportunity for you!

The Superior Court of California, County of Alameda is accepting applications for the position of Courtroom Clerk I. Under general supervision, to record and to prepare minutes of all types of court proceedings; to resolve work flow and other technical and procedural problems within the courtroom; to enter and to retrieve information from automated and manual record keeping systems; and to perform other related duties as assigned.

TO LEARN MORE, CLICK JOB LINK BELOW

 

The City of Woodland offers a competitive total compensation package including:
 

• Starting income ranging from $3,751.32 - $5,416.89 per month based on skills, training, certifications and years of experience, with regular, incremental pay increases
• Robust Retirement Program including CalPERS Retirement Plan, Retirement Health Savings Plan, choice of 457 Deferred Comp plans with a 2% City-Paid contribution
• Low-Cost & No-Cost Health Benefits, including choice of CalPERS Medical plans, and City-paid Dental Insurance, Vision insurance and Employee Assistance Program
• Paid Career Development, including City-paid Professional Growth Incentive, City-provided training & professional advancement opportunities
• Home-Life Balance, inclusive work environment and predictable work schedule, as well as paid holiday, vacation, and sick leaves

 

THE POSITION

To perform responsible clerical work and administrative duties involved with billing and collection of business registrations; the maintenance and review of licensing and permitting records; the entry of data processing; and/or assisting in the review and input of building permit applications, cannabis permits, and mobile food vendor permits.  The purpose of this recruitment is to fill a current vacancy in the Community Development Department, as well as establish an eligibility list for future vacancies.

 

IDEAL CANDIDATE

The Ideal Candidate is customer focused, able to communicate well both orally and in writing, and can prioritize multiple tasks with little direction. The Ideal Candidate must have basic Microsoft Office Suite proficiency, as well as the ability to quickly learn public sector software platforms that encompass multiple modules including cashiering, business licensing, and permitting. Fluency in the Spanish language is highly desirable.

 

 

ESSENTIAL JOB FUNCTIONS

Prepare and process business registrations.  Collect payments over the counter and through the mail.  Balance cash drawers and reconcile end of day receipts.  Set-up and maintain customers on a computer system.  Prepare or assist in the preparation of a variety of statistical reports as assigned.  Input purchase requisitions into computer system.  Enter and verify invoices for payment. Respond to routine permitting inquiries and provide customer service to the public at the permit counter, and/or via telephone, email, or fax.  Research and communicate the status of permits for applicants. Work with Building Inspectors and/or Code Compliance Officers to schedule inspections and pull related permits.  Process various transactions involving business registrations, cashiering and permitting.  Assist customers over the counter with respect to new business registrations and renewals, general building permit issues, and over the counter plan submittals.  Generate reports as needed utilizing the computerized program related to permitting and/or licensing.  Provide information and directions to the public related to community development, planning, building, engineering, code enforcement and permit processes via phone, e-mail and counter work.  Respond to citizen complaints and/or inquiries, referring more complex issues to higher level of authority as appropriate.  Review and check records, forms, and other documents for accuracy, completeness and conformance to rules and regulations.  Update forms and informational materials as needed.  Maintain files, both paper and computerized.  Regular, predictable, consistent and timely attendance is an essential function of the position.  Other duties as assigned.

 

Community Development (CD) Clerk I: 

This is the entry level position in Community Development Department (CDD) for clerical employees.  Employees in this class normally work under close and continuous supervision performing a group of repetitive or closely related duties according to established procedures. A CD Clerk I is normally considered to be on training status and, as assigned responsibility and breadth of knowledge increase with increased experience, may reasonably expect their position to be reassigned to the next higher class of CD Clerk II.

 

Community Development (CD) Clerk II: 

Positions in this class are normally filled by advancement from the lower grade of CD Clerk I, or, when filled from the outside require prior responsible clerical and/or financial record keeping experience, and cash handling including balancing funds received.  A CD Clerk II works under general supervision and, within a framework of established procedures, is expected to perform a variety of clerical duties, customer service and assistance with issuing permits with only occasional instruction or assistance.

 

 

QUALIFICATIONS

Any combination equivalent to the experience and training that would likely provide the required knowledge and abilities would be qualifying.  A typical manner to achieve the knowledge and abilities would be:

 

 

Community Development Clerk I

Education: Equivalent to a High School diploma.

Experience: One (1) year of experience performing clerical or financial record keeping support work.

Community Development Clerk II

Education: In addition to a High School diploma, at least 24 units of college or technical training is desired. 

Experience: One (1) year of experience performing duties comparable to those of a Community Development Clerk I in the City of Woodland.

 

 

APPLICATION

Apply with a City of Woodland application by visiting www.cityofwoodland.gov/employment or the Human Resources Office, City Hall, 300 First Street, 2nd Floor, Woodland, CA 95695, by 5:00 pm on Monday, March 2, 2026 (or first 25 qualified applicants).  Supplemental Questionnaire must be submitted with application to be considered.  Résumés and cover letters are encouraged but will not be accepted in lieu of the application form. Postmarks will not be accepted. 

 

Review Process: Based on the information provided in the application documents, the best qualified applicants will be invited for further examination.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof. 

 

If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven (7) days prior to the event.

 

 

Panel interview is tentatively scheduled for the week of March 30, 2026.
 

 

CURRENT SALARY

Community Development Clerk I

$3,751.32 - $4,787.74 /month

$1,731.38 - $2,209.73 /bi-weekly

 

Community Development Clerk II

$4,244.27 - $5,416.89 /month

$1,958.90 - $2,500.10 /bi-weekly

 

BENEFITS

Retirement:                          
CalPERS Retirement System (2 % @ 60 formula for Classic CalPERS members and 2% @ 62 formula for new CalPERS members). The City does not participate in social security

Deferred Comp:                   
Choice of deferred compensation plans (Traditional and Roth) with 1% City-match.  After successful completion of initial probation, new hires are also eligible for a 2% City contribution.

Medical:                                
CalPERS Medical Insurance Plans, including HMOs and PPOs.  City gives an allowance toward the cost of insurance. Maximum Family Medical Allowance (2026): $2,463.99/month

Dental/Vision:                      
City paid Delta Dental and VSP Vision Benefits

LTD/STD:                              
City paid wage protection for long/short term disabilities

Life Insurance:                    
City provides $50,000 life insurance policy

Supplemental Benefits:     
Voluntary Supplemental Life, Cancer, Accident Only, STD/LTD and Critical Illness insurance, and Flexible Spending Accounts available

Vacation:                              
6.7 hours per month during first three years of service

Holidays:                              
12.5 paid holidays (including two floating holidays)

Sick Leave:                          
8 hours per month

Bilingual Pay:                      
200 per month upon certification

Prof. Growth Incentive:      
$625 per fiscal year for education or professional activities

 

 

 

 

 

The City of Woodland hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

The City of Woodland is an Equal Opportunity Employer

Please click "Job Announcement" button to view the full job announcement.

 

 

Open Until Filled-Apply Immediately

Interviews: TBD

Resumes are not accepted in lieu of completing a city application.

 

DEFINITION
Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources and as administrative support to the City's Human Resources Department. Completes related work as required.

DISTINGUISHING CHARACTERISTICS
An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Assistant to the Director of Human Resources, Senior Management Analyst, the Human Resources Analyst(s) and Human Resources Specialist(s).

EXAMPLES OF DUTIES
Including but not limited to maintaining frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or email; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains and files employees' personnel records and other departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Assistant for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Processes and manages distribution retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations. May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, in administering certification of active Civil Service Employment Lists using applicant tracking program, and assists with City-wide events. Processes employee separations and cafeteria plan worksheets, enters employee information into ERP system, tracks employee trainings; and processes invoices.

Provides support to the Director of Human Resources, Assistant to the Director of Human Resources, Senior Management Analyst, Human Resources Analyst(s) and Human Resources Specialist(s). Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies and other duties as assigned.

MINIMUM REQUIREMENTS

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Education: Graduation from high school or equivalent and an Associate of Arts (AA) degree.

Experience: A minimum of two years of experience in administrative and Human Resources technical work that involved regular contact with the public.

License: Possession of a valid Class C California Driver's License.

This recruitment is open until filled, with application reviews on January 12 and February 2, 2026. This recruitment may close thereafter.

 

Executive Assistant to the Town Manager & Council
Hourly Rate: $47.87 - $61.67 per hour

Plus, excellent health and retirement benefits, and 3% COLA increase in 2026.
Placement on the salary schedule will be based on qualifications and direct work experience.

 

The Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council. This is a key position within the Town Manager’s Office, serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government. See the Executive Assistant to the Town Manager job classification for more information.

 

Work Schedule: The normal work week for this position is Monday through Friday, in-person, with occasional extended or irregular hours. A flexible work schedule option may be available.