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Under general supervision, the Deputy Clerk performs a variety of technical, analytical and administrative tasks in support of the Town Clerk’s function and is responsible for acting as Town Clerk in her/his absence.  This includes but is not limited to attendance at Council and/or Committee meetings, agenda preparation, records management, coordinating public records act requests, preparing and editing minutes, implementing research and accumulation of information for reports, and assisting in special projects.  May be responsible for noticing, advertising, and calendaring public hearings and for updating brochures for referendum, initiatives, recalls, and municipal code amendments.  The Deputy Clerk works closely with staff from the offices of the Town Manager and Town Attorney, Town Council, and the general public, as well as other local governments and outside agencies.  

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POSITION

The City of Fremont is seeking a an Administrative Intern to work in the Finance Department, Revenue Division.

EXAMPLES OF DUTIES

- Create, review and send correspondence.
- Data entry.
- File retention.
- Open and distribute mail.
- Other related duties as assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Final Filing Date: 5:00pm, Friday, March 1, 2019

Tentative Interview Date: Week of March 11, 2019

Appointment to this position is contingent upon:

*A pre-employment fingerprinting criminal history records check

Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

About the Position

The Management Analyst will perform responsible professional and technical administrative duties in the development, administration and implementation of department and City programs; to conduct special studies, surveys and research assignments in a variety of administrative and operational procedures and topics; and to do related work as required.

The Management Analyst also serves as a liaison between the Department and the public at-large. Sample projects may include: meeting with businesses in the City to facilitate retention and expansion; assisting with marketing efforts to inform the public on departmental projects, programs and initiatives; support the goals of the City’s Below Market Rate Housing program; and other departmental efforts.

This is a full-time classification in the confidential group.  The advanced analytical and project management nature of the position requires an ability to perform moderately difficult and complex work.  Assignments are often programmatic in nature and require strong communication, coordination and facilitations skills.  Incumbents must have the ability function effectively with people at all levels of the organization as well as external contacts.

Receives direction from higher level departmental or administrative management personnel. May provide direction to support staff.

Essential Duties

• Serve as a primary resource point for a particular program or area, requiring in-depth knowledge of department programs, functions, organizational structure, and services.
• Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure, and organization changes.
• Conduct surveys and perform research and statistical analyses on administrative, fiscal, and operational problems.
• Participate in the development and installation of new or revised programs, systems, procedures, and methods of operation; update and revise current policies and procedures. Assist in the development, coordination and monitoring of the department budget.
• Compile materials and assist on the preparation of reports, manuals, and publications. Participate in administering contracts; monitor programs for compliance with applicable regulations.
• Respond to complaints and requests for information.
• Represent the City in interdepartmental, community, and professional meetings as required; make presentations as necessary.
• Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, and outside agencies.
• Prepare a variety of reports, draft letters, and materials for the department, City Council, and other agencies; drafts and completes final contracts, general correspondence, procedures, informational handouts, press releases, and other written materials.
• Review changes in laws, regulations, and guidelines for their effect upon departmental activities; evaluates the effect of such changes and recommends changes to policies and procedures as required for compliance.
• Perform related duties and responsibilities as assigned.

Clerical Temp – Community Services

$20.50 - $25.60 per hour – depending upon experience

Temporary/Part-Time/No Benefits

OPEN UNTIL FILLED:  Apply by Monday, February 25, 2019, for first consideration

The Community Services Department is looking to fill two temporary (part-time/20 hours per week) clerical positions—one to be at the Albert J. Boro Community Center and the other to be at the San Rafael Community Center.  Specific needs of this department is to have a candidate with exceptional communication skills, ability to deal directly with the public and work with diverse populations.  Bilingual is preferred.

This position performs the following essential job duties:

• Provides clerical support to the Community Services Department
• Record keeping
• Filing
• Greeting customers
• Answering telephones
• Registering clients for classes
• Entering facility reservations
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Microsoft Office
• Standard office administrative practices and procedures
• Operation of common office equipment

To be eligible for this position you must have the ability to:

• Prepare and maintain records and files.
• Perform clerical work & administrative tasks.
• Understand and follow oral and written directions.
• Answer telephones courteously and efficiently.
• Performing routine clerical duties.
• Operate computer software.

• High school diploma or equivalent AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience
• Bilingual is preferred

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.    Follow this link to apply for this position: https://www.calopps.org/san-rafael/job-19644941

The City of Winters invites applications for the classification of Records Clerk I/II. A Records Clerk I/II will have good customer service skills, good verbal and written skills, and can operate standard office equipment.

Duties may include, but are not limited to, the following:

Perform a wide variety of general clerical duties related to the function of the department.

Act as a receptionist, answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.

Issue, receive, type and process various applications, permits and other forms.

Perform a wide variety of routine clerical work including filing, checking and recording information on records.

Schedule the use of city facilities and ensure that facility and equipment are maintained in an attractive and safe manner and reporting facility maintenance concerns to the Public Works Superintendent.  Maintain adequate supplies.

Ensure that all city facilities being rented are prepared as requested for a variety of groups and activities, communicate with scheduled groups to confirm use of the facility and needs of the group.

Operate standard office equipment including computer equipment.

Receive, sort and distribute incoming and outgoing correspondence.

Order, receive and store office supplies.

Build and maintain positive working relationships with co-workers, other city employees and the public using principles of good customer service.

Assist with management of various recreation programs

Examples of daily/monthly/annual duties listed in detail on last page of PDF attachment.

Perform related duties as assigned.

The County of Yuba is currently recruiting for a Control Room Operator for the Probation Department. Under general supervision, this position monitors video and audio equipment to ensure the safety and security of youth and staff while performing complex, technical or specialized office support duties related to the operation of the Tri-County Juvenile Rehabilitation Facility. The Control Room duty station is a secure area within the detention facility set up to provide central control over all operational areas of the facility. Incumbents must be able to work a 40-hour week of shift work which will include nights, weekends, and holidays on an ongoing basis.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.