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Pre-School Teachers work in the formal Suisun City classification of Recreation Specialist III. Starting hourly rate will depend on qualifications. This position works on average 19 hours per week.

The Department: The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position: Pre-School Teachers provide site supervision in a preschool program. They work with pre K children by leading and teaching program participants in a safe and positive environment by encouraging exploration, creativity, and discovery. Pre-school activities include imaginary play, art, music, dance, stories, and other educational experiences for children to expand their world. We are looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.

Pre-School Aides work in the formal Suisun City classification of Recreation Specialist I/II. Starting hourly rate will depend on qualifications. This position works on average 19 hours per week.

The Department: The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position: Pre-School Aides assist the Pre-School Teachers with fundamental cognitive, emotional, social and physical skills for children three to five years old. Pre-school activities include imaginary play, art, music, dance, stories, and other educational experiences for children to expand their world. We are looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.

Facility and Sports Field Attendants work in the formal Suisun City classification of Recreation Specialist I. Starting hourly rate will depend on qualifications. This position works on average 19 hours per week.

The Department: The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position: Facility and Sports Field Attendants work behind the scenes making all Recreation and Community Services excel!  This job entails setting up for events and rentals, cleaning the facility and performing light maintenance duties.  We’re looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.

WILDFIRE/DEFENSIBLE SPACE INSPECTORS

San Rafael Fire Department

  $29.83 per hour

Full-Time/Temporary – No benefits available with this position

(May not exceed 1,000 hours worked in a fiscal year)

            Successful candidates MUST be fully updated prior to appointment.   Proof of COVID vaccination and booster is a condition of initial and continued employment with the City of San Rafael

APPLICATION DEADLINE:  Applications reviewed weekly until positions filled

THE POSITION:

The City of San Rafael Fire Department is seeking to fill Seasonal Wildfire/Defensible Space Inspector positions (multiple positions available).  The shifts for these positions will vary and are based on the assignments.  Shifts will average 8-10 hours per day/4-5 days per week.  These are temporary/seasonal positions and will receive NO City-paid benefits. Maximum hours worked per fiscal year not to exceed 1,000 hours. 

Under supervision, Seasonal Wildfire/Defensible Space Inspectors perform a wide variety of fire prevention duties.  This is a great opportunity to gain hands-on experience working for one of the finest fire departments in the state.  These are temporary positions for staffing during the peak wildland fire season (3-6 months). 

This position performs the following essential job duties (including but not limited to):

• Perform defensible space inspections in accordance with San Rafael Municipal Code 4.12.
• Performs WUI and other Vegetation Hazard inspections.
• Investigates public and referred public agency complaints.
• Increase awareness, knowledge and actions implemented by individuals and communities to reduce human loss and property damage from wildfires, such as defensible space and other fuels reduction activities, fire prevention and fire safe building standards.
• Reviews, evaluates, processes, and maintains a variety of files related to fire prevention activities.
• Attends on occasion a variety of continuing education classes, seminars, and/or meetings; remain current on applicable codes, regulations, policies, and procedures.

Our Highly Qualified Candidate will be able to work effectively in small teams or independently for extended period of time.  They will also be able to read and interpret complex technical documents such as maps, diagrams, and textbooks; as well as perform basic mathematical calculations.  We are looking for people who have sound judgment and can communicate effectively with others.  They will need to be able to follow both verbal and written instructions, engage effectively with the pubic, and work harmoniously with our team.

To be eligible for this position you must have knowledge of:

• Principles, practices, and techniques of fire prevention.
• Fire prevention codes, regulations; knowledge of National Fire Protection Association (NFPA) standards.
• Understanding and the ability to utilize the City Municipal Code.
• Principles and techniques of fire inspection work is desirable.
• English, grammar, spelling, vocabulary, letter and report writing.
• City’s computer hardware and software programs.  Windows, Microsoft Office, Apple products such as iPhones and iPads.  Emergency Reporting Systems, ArcGIS Collector App.

To be eligible for this position you must possess the ability to:

• Independently conduct fire (defensible space) inspections.
• Apply technical knowledge and follow proper inspection techniques.
• Be self-motivated, work independently to complete assigned duties and responsibilities in a timely manner.
• Interpret and explain fire prevention services, policies and procedures.
• Stay abreast of fire prevention codes, requirements and standards.
• Work effectively with the public and representatives of other City departments and agencies.
• Build and maintain positive working relationships with stake holders to ensure that assigned fire prevention coordination efforts are successful.

We recognize your time is valuable, so please do not apply if you do not have at least the following required MINIMUM QUALIFICATIONS: 

• In accordance with State legal requirements, applicant must be at least 18 years old by the application filing deadline.
• Completion of twelfth (12th) grade and any combination of education and experience that would likely provide the required knowledge and abilities in qualifying.
• Must possess and maintain a Valid California Driver’s License with a satisfactory driving record.
• Possession of one or more of the following is desirable:

                     A background in customer service or public service

                    Completion of CA State Fire Marshal 1A, 1B, 1D, 2B and 2C courses

                    ICC Certification Fire 77, CA, CF & CP

APPLICATION AND SELECTION PROCESS:

Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following: application appraisal, oral board interview examination.  Note:  Prior to appointment, candidate must pass background check/ fingerprinting and clear DMV record.  

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

• To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to apply for this position:  https://www.calopps.org/san-rafael/job-20215178
• For more information about the City of San Rafael, please visit www.cityofsanrafael.org

Definition:

Under direction, supervises, evaluates, plans, and participates in the day-to-day operations and mechanical maintenance and repairs of the City’s wastewater treatment plant and facilities; oversees processing and water quality laboratory testing; assists in the preparation and administration of the division budget; evaluates and trains assigned staff; interfaces with and coordinates assigned functions with other City services and departments; represents plant operations with government regulatory agencies; ensures safe work practices, work quality, and accuracy; and performs related duties as assigned.

Supervision Received/Exercised: Receives direction from the Public Works Director. Exercises direct and indirect supervision over assigned staff.

Essential Functions: (include but are not limited to the following)

• Accepts administrative responsibility for the activities, operations, and services of the Wastewater Division in providing quality treatment service for the City; plans, supervises, prioritizes, monitors, and participates in the work of staff responsible for the maintenance and operation of the wastewater treatment plant and related collection system; ensures compliance with state, federal, and local mandates for water quality; makes plant operation modifications as needed; provides monthly/annual reports to state, federal, and local authorities.

• Supervises and performs tasks related to the maintenance, repair, and construction of wastewater treatment plant facilities, lift stations, equipment, and related control systems; inspects the maintenance and repair of equipment for quality, compliance with applicable standards, and proper operation.

• Oversees laboratory analysis programs for wastewater, sludge, and effluent and is responsible for operating and systems modification based on test results.

• Prepares a variety of water quality and industrial waste reports for regulatory agencies and internal operations; conducts regular inspections to identify maintenance and repair needs; schedules, plans, and supervises the installation, maintenance, and repair of mechanical and electrical systems.

• Evaluates and recommends the best use of supplies, materials, and equipment; requisitions, inventories, and supervises the use of all materials, supplies, and equipment used in the operation and maintenance of wastewater facilities; ensures that mechanical equipment receives proper lubrication, overhauling, and inspection; ensures proper calibration of pneumatic instruments; performs plant operation and maintenance assignments, as necessary.

• Evaluates staffing requirements and utilization of staff; supervises, evaluates, trains, and motivates assigned staff; develops and directs staff safety training programs; oversees safety of assigned staff and monitors work in progress; schedules staff work assignments.

• Assists the Public Works Director with operating and capital improvement budgets; analyzes annual operating costs and makes recommendations for budget development and improvements in operating costs; administers and monitors the approved budget; prepares project cost estimates and analysis.

• Attends and participates in organizational and community meetings as necessary; stays current on issues relative to wastewater treatment technologies; responds to and resolves community and organizational inquiries and complaints regarding treatment system operations; represents the City’s wastewater treatment functions in public relations activities and with regulatory agencies; establishes and maintains a customer service orientation within the division.

• Enforces rules, regulations, policies, and procedures relating to the operation of the wastewater treatment system and waste discharge requirements prescribed in all applicable sections of the Clean Water Act and California Water Code.

• Performs standby duties for water and wastewater treatment facilities on a routinely scheduled basis.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

Working Conditions:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires near and far vision when inspecting work and performing maintenance on assigned equipment. The position requires the need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more. Additionally, the incumbent in this position may be exposed to biohazards and a variety of working conditions, including wet, hot and cold. The incumbent may use cleaning and lubricating chemicals, which may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders and work in confined spaces. The incumbent may be required to respond to emergency call-outs and perform routine standby duties.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Knowledge, Skills, and Abilities:

Knowledge of:

Modern principles, practices, and techniques of wastewater treatment plant operations, quality assurance, process controls, and systems maintenance; testing methods and procedures, including qualitative and quantitative analysis; principles and practices of wastewater collection; design, planning, and development of wastewater treatment facilities; cost, time, and materials estimating; principles and practices of bacteriological and sampling techniques and mathematical analysis; methods and techniques of supervision, training, and motivation; applicable federal, state, and local laws, codes, and regulations, including those governing wastewater treatment, quality monitoring and control; methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices. office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Skill to:

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; safely and effectively operate the tools and equipment used in the operation and maintenance of wastewater treatment facilities.

Ability to:

Plan, organize, and supervise the operation of a wastewater treatment plant and associated collection systems; ensure equipment is maintained appropriately; accurately supervise and perform water quality laboratory testing and analysis; ensure chemical and bacteriological laboratory tests are conducted in accordance with mandates; analyze and interpret laboratory tests and make modifications to wastewater treatment plant operations as required; read and interpret plant operations equipment; maintain accurate and updated logs, records, and reports; prepare and submit comprehensive and mandated reports; perform plant operation and maintenance assignments; represent the City’s wastewater treatment functions with other governmental agencies and community groups; plan, organize, train, evaluate, and direct work of assigned staff; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Qualifications:

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Chief Utility Operator – Wastewater Treatment.  A typical way of obtaining the required qualifications is to possess the equivalent of four years of experience in the operation, mechanical maintenance, and repair of a wastewater treatment facility, at least two of which were while in possession of a Grade II Wastewater Treatment Plant Operator certificate, and possession of a high school diploma or equivalent with 24 continuing education units needed to renew certification.

License/Certificate:

• Possession of, or ability to obtain, a valid Class C California driver’s license.
• Possession of a Grade III Certification as a Wastewater Plant Operator from the California State Water Quality Control Board.
• Possession of a Grade IV Certification as a Water Treatment Plant Operator from the California State Department of Health Services.

Definition:

Under direction, supervises, evaluates, plans, and participates in work relating to the production, treatment, delivery, and protection of the City's water supply; supervises, operates, and maintains water production facilities and equipment; assists in the preparation and administration of the division budget; evaluates and trains assigned staff; interfaces with and coordinates assigned functions with other City services and departments; represents plant operations with government regulatory agencies; ensures safe work practices, work quality, and accuracy; and performs related duties as assigned.

Supervision Received/Exercised: Receives direction from the Assistant Public Works Director and Public Works Director. Exercises direct and indirect supervision over assigned staff.

Essential Functions: (include but are not limited to the following)

• Accepts administrative responsibility for the activities, operations, and services of the Water Treatment Division in providing a safe and reliable water supply for the City; plans, supervises, prioritizes, monitors, and participates in the work of staff responsible for the maintenance and operation of the water treatment plant and related production/storage systems; ensures compliance with state, federal, and local mandates for water quality; makes plant operation modifications as needed.

• Supervises and performs tasks related to the maintenance, repair, and construction of water production and treatment plant facilities, wells, reservoirs, tanks, equipment, and related control systems; inspects the maintenance and repair of equipment for quality, compliance with applicable standards, and proper operation.

• Oversees laboratory analysis programs for untreated and treated water samples and is responsible for operating and systems modification based on test results; implements the lead and copper program; supervises and participates in the monitoring of water quality instruments and chlorination to ensure compliance with state and federal requirements.

• Prepares a variety of water quality and water use reports for regulatory agencies and internal operations; acts as the liaison to the public on water quality issues; conducts regular inspections to identify maintenance and repair needs; schedules, plans, and supervises the installation, maintenance and repair of mechanical and electrical systems.

• Evaluates and recommends the best use of supplies, materials, and equipment; requisitions, inventories, and supervises the use of all materials, supplies, and equipment used in the operation and maintenance of water production facilities; collaborates with the Utilities Operations Manager on the flushing of the distribution system; supervises the taking of well soundings; utilizes automatic and manual control systems to regulate the flow of water and chemical feed rates to ensure optimum safety and efficiency; performs plant operation and maintenance assignments, as necessary.

• Evaluates staffing requirements and utilization of staff; supervises, evaluates, trains, and motivates assigned staff; develops and directs staff safety training programs; oversees safety of assigned staff and monitors work in progress; schedules staff work assignments.

• Assists the Public Works Director with operating and capital improvement budgets; analyzes annual operating costs and makes recommendations for budget development and improvements in operating costs; administers and monitors the approved budget; prepares project cost estimates and analysis.

• Attends and participates in organizational and community meetings, as necessary; stays current on issues relative to water production and treatment technologies; responds to and resolves community and organizational inquiries and complaints related to treatment system operations; represents the City's water production functions in public relations activities and with regulatory agencies; establishes and maintains a customer service orientation within the division.

• Performs standby duties for water and wastewater treatment facilities on a routinely scheduled basis.

• Enforces rules, regulations, policies, and procedures relating to the operation of the water treatment system and waste discharge requirements prescribed in all applicable sections of the Clean Water Act and the California Water Code.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

Working Conditions:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties.  The position also requires near and far vision when inspecting work and performing maintenance on assigned equipment. The position requires the need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more.  Additionally, the incumbent in this position may be exposed to biohazards and a variety of working conditions, including wet, hot and cold. The incumbent may use cleaning and lubricating chemicals, which may expose the employee to fumes, dust and air contaminants.  The nature of the work also requires the incumbent to climb ladders and work in confined spaces.  The incumbent may be required to respond to emergency call-outs and perform routine standby duties.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Knowledge, Skills, and Abilities:

Knowledge of:

Modern principles, practices, and techniques of water treatment operations, quality assurance, process controls, and systems maintenance; testing methods and procedures, including qualitative and quantitative analysis; principles and practices of water production, storage, and delivery; design, planning, and development of water production facilities; cost, time, and materials estimating; principles and practices of bacteriological and sampling techniques and mathematical analysis; methods and techniques of supervision, training, and motivation; applicable federal, state, and local laws, codes, and regulations, including those governing the production and distribution of potable water; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Skill to:

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; safely and effectively operate the tools and equipment used in the operation and maintenance of a water treatment system. 

Ability to:

Plan, organize and supervise the operation of a water treatment plant and associated storage and distribution systems; ensure equipment is maintained appropriately; accurately supervise and perform water quality laboratory testing and analysis; ensure chemical and bacteriological laboratory tests are conducted in accordance with mandates; analyze and interpret laboratory tests and make modifications to water production system operations as required; maintain accurate and updated logs, records, and reports; prepare and submit comprehensive and mandated reports; perform plant operation and maintenance assignments; represent the City's water treatment functions with other governmental agencies and community groups; plan, organize, train, evaluate, and direct work of assigned staff; interpret, explain and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow­ up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement  an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Qualifications:

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Chief Utility Operator -Water Treatment. A typical way of obtaining the required qualifications is to possess the equivalent of four years of experience in the operation, mechanical maintenance and repair of water treatment systems, at least two of which were while in possession of a Grade III Water  Treatment Plant  Operator  certificate,  and possession of a high school diploma or equivalent with 24 continuing education credits needed to renew certification.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver's license.
Possession of a Grade IV Certification as a Water Treatment Plant Operator from the California State Department of Health Services
 

Parking Attendant II

$2,363 - $2,872 per month

(Position is .75 FTE – 28.125 hours per week – Salary pro-rated accordingly)

Plus excellent pro-rated benefits

APPLICATION DEADLINE:  Apply by Monday, February 28, 2022 for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 59,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Parking Services Department is seeking a Parking Attendant II (.75% FTE). This position will typically work between 5-6 hours per day (28.125 hours per week); work week is potentially scheduled Monday thru Saturday (No Sundays).  Under direct supervision, this position provides general service and information to the public, is responsible for the upkeep, presentation, and general operations of all City parking areas. 

This position will perform a variety of Parking Operations duties and will make some operational decisions and perform basic equipment maintenance based on the presence of fairly clear guidelines from which to make those decisions. 

This position performs the following essential job duties (including but not limited to):

• Assists the public at all City parking locations, providing general information about the City of San Rafael and specific information about rates, locations, and various programs.
• Operates all parking equipment and collects parking fees and provides change to customers.
• Direct, instruct and assist customers with all parking equipment and parking needs, including but not limited to:  meters, change machines, multi-space equipment, and pay-on-foot stations.
• Maintains records of transactions and parking activities.
• Prepares cash deposits and delivers to designated drop areas.
• Provides forms, receipts, monies and related information to the City.
• Regularly inspects parking areas for safety and operational efficiency.
• Regularly inspects elevators and all parking equipment, fixes and/or reports to supervisors any damaged or malfunctioning equipment as appropriate.
• Regularly inspects, cleans and/or reports vandalism in all parking areas, including on street, facilities and equipment.
• Cleans and maintains parking areas.   Work includes, but is not limited to, washrooms, elevators, stairwells, booths, parking equipment, signs, parking spaces, driving lanes, and public right of way surrounding parking areas.
• Shall perform minor related clerical and/or parking duties.
• Shall be granted authority to make operational decisions based on guidelines and the availability of supervision for non-routine circumstances.
• Shall have and be responsible for equipment keys (when applicable), validation and various ticket functions.
• Performs related duties as assigned.

• Basic office practices and procedures, including the operation of standard office equipment.
• Correct English usage, including spelling, grammar, and punctuation.
• Basic arithmetic.
• Alphabetical and numerical filing systems.
• Cashier activities including calculating and providing change to customers.

• Deal tactfully and effectively with the public.
• Handle cleaning and maintenance equipment in a safe and responsible manner.
• Understand and carry out oral and written instructions.
• Maintain accurate records and files.
• Make arithmetical calculations quickly and accurately.
• Receive the public in a courteous manner.
• Explain information and procedures.
• Operate a cash register, collecting, dispersing, and depositing shift collections accurately.
• Establish and maintain a cooperative working relationship with others.
• Process and file documents.
• Understand and carry out written and/or verbal instructions.
• Perform a variety of routine clerical tasks, cleaning and minor maintenance/repair work.

• Ability to recognize similarities and differences between words and a series of numbers.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s.
• Ability to perform these operations using units of American money and weight measurement, volume, time and distance.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.

EDUCATION/EXPERIENCE/OTHER REQUIREMENTS:

• High school diploma or equivalent
• Able to read and write English
• Valid driver’s license

While performing the duties of this job, the employee is regularly required to walk; stand; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is required to occasionally climb; stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly exposed to fumes or airborne particles.  The employee is occasionally exposed to vibration.  The noise level in the work environment is usually loud.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application:   https://www.calopps.org/san-rafael/job-20207075 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle and natural environment.  San Rafael (population 59,000) is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael”. City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION: Under the direction of the Human Resources Director or other higher level HR staff, the Human Resources Analyst I/II performs professional human resources administrative and analytical assignments in a variety of program areas, including: recruitment and selection, classification and compensation, benefit administration, employee development and training, leaves, workers’ compensation, policy and procedure development; delivers human resources services to internal and external customers; and provides staff support in the administration and implementation of City Human Resources programs and policies, as assigned. Incumbents may be assigned to either a specific or a generalist assignment with responsibility for dealing with a wide array of analytical staff assignments. Incumbents are expected to be capable of performing a variety of Human Resources related management analysis techniques and procedures.

Human Resources Analyst I

$6,505 - $7,906/Monthly 

This is the entry level class in the Human Resources Analyst series. Positions in this class typically have little or no directly related work experience and work under general supervision while learning job tasks.

Human Resources Analyst II

$7,154 - $8,696/Monthly 

This is the full journey level class in the Human Resources Analyst series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. 

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Analyze, interpret, research and compile information for the revision and maintenance of the City’s classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
• Provide advice, interpretation and counsel to managers, supervisors and employees on Human Resources policies and procedures and assure compliance with governing Council policies, legislation, and Memoranda of Understanding (MOUs)
• Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
• Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City’s open enrollment process.
• Advise employees on matters related to employment, promotion, retirement, benefits, and classification and compensation.
• Oversee payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU’s and Personnel Rules and Regulations.
• Prepare a variety of administrative and technical reports and correspondence including correspondence to Department Directors.
• Provide technical support in the maintenance, implementation and use of the City’s HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; oversee the department’s intranet and internet pages.
• Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
• Complete internal and external compensation and benefit studies.

MINIMUM QUALIFICATIONS

Human Resources Analyst I:

Knowledge of:

• General principles and practices of human resources administration and organization management.
• Practices, methods and procedures utilized in recruitment and selection.
• Pertinent federal, state, and local laws, codes and regulations.
• Elementary statistics.
• Modern office equipment and procedures including use of a variety of software applications.
• English usage, spelling, grammar and punctuation.

Ability to:

• Learn to perform a wide variety of human resources activities, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Collect, compile, analyze and summarize written and statistical information and data.
• Prepare clear and concise technical and administrative reports.
• Analyze situations carefully and adopt effective courses of action.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Experience:

A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

Human Resources Analyst II:

In addition to requirements for the Human Resources Analyst I:

Knowledge of:

• Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
• Advanced methods of statistical research and presentation.
• Principles and practices of project management.
• Principles and practices of supervision, training and performance evaluations. Ability to:
• Independently perform professional analytical work in support of human resources programs.
• Identify, research and respond to questions from other City departments, outside agencies and the public.
• Prepare and present technical reports.
• Interpret and explain human resources programs and policies.
• Collect, compile and analyze data and develop logical conclusions and sound recommendations.
• Respond appropriately to difficult and sensitive matters.
• Supervise, train and evaluate assigned staff.

 Experience and Education Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Analyst I with the City of San Rafael and lead or supervisory experience.

Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Greater Vallejo Recreation District invites applications for:

Position: Recreation Coordinator                                    Department:  Recreation

 Job Opening Date: November 9, 2021                          Location:  Vallejo, CA

Deadline for applying:  November 28, 2021                  Position Type:  Full-time

Pay Range: $25.81 - $31.40/hour

The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers.  GVRD maintains over 1,000 acres of public land. 

GVRD is governed by a five-member Board of Directors. With 30 plus full time and approximately 155 part-time and seasonal employees, GVRD operates on a 2019-2020 fiscal year budget of $7.9 million for general fund operations and Measure K funding amounting to $2.2 million.  The Measure K funding is being utilized to purchase necessary equipment, improve parks, facilities.

Job Description:

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under supervision of the Recreation Supervisor, this position manages Recreation staff, programmatic leadership, assigned area budget, and cross departmental collaboration. Top candidates will assist full-time and part-time staff with all Recreation related needs, community outreach, and perform a variety of technical tasks as directed.

SUPERVISION RECEIVED EXERCISED

• Receive immediate supervision from higher level Recreation staff. Work requires supervising and monitoring performance for a regular group of employees (1 or more full and part-time employees) including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed. 

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS- Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Plans, organizes, schedules, promotes, evaluates, and leads recreational activities in area of assignment.
• Reviews applications and enters reservations in recreation software. Schedules meetings with customers/general public, processes permits and payments, assists with event layouts, and enforces rules and regulations.
• Ensures the safety of equipment, building, and surrounding areas through inspections and takes action to resolve any issues.
• Monitors budget revenues and expenditures. Completes monthly cash flow report and annual end of year report. Proposes new fiscal year budget and justifications.
• Responsible for preparation of programmatic annual budget and justifications.
• Respond to questions, complaints, and emergency situations. Takes appropriate courses of action and notifies supervisor whenever necessary.
• Prepare a variety of administrative and financial reports on activities and operations. Orders supplies, as needed.  Maintains records and invoices.
• Develops a strategic action plan for area of responsibility incorporated as part of the development and implementation of Division and District goals and objectives.
• Completes activity guide list and proposes new programs for the organization. Markets and advertises for new programs.
• Collects fees for classes and/or programs. Issues receipts, balances and reconciles accounts, and  submits to Finance Department.
• Performs related work as required.

QUALIFICATIONS

Knowledge of:

• English grammar, spelling, and punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods and computer equipment, including applicable software
• Principles, practices and procedures utilized in administering recreation, leisure services, and community service programs
• Basic supervisory principles and practices
•  Basic budgeting practices
• Building policies and procedures
• Project management
• Marketing tools and planning

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Customer service
• Organization and time management

Ability to:

• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Prepare and maintain accurate records and reports
• Communicate skillfully orally and in writing
• Establish and maintain cooperative and effective relationships with those contacted in the course of the work
• Develop strategic action plans for building and surrounding areas
• Compile statistical data

Experience and Education Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain knowledge and ability would be:

Experience:

• Associate's Degree or two (2) years of College in Business, Public Administration, Event Planning or a related technical discipline
• Three (3) to five (5) years' experience in project, program, and/or event management
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Required Licenses or Certifications

• American Red Cross First Aid and CPR
• Possession of valid California driver’s license with an acceptable driving record is required.

WORKING CONDITIONS

Working Conditions and Physical Demands:

• This position is relative free from unpleasant environmental conditions or hazards and requires medium physical effort. Incumbents may be required to exert up to up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time, non-exempt position. Typical work week is eight (8) hour days, five (5) days a week. However, depending on needs, incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays.
TRAVEL
Incumbent may need to travel in this role. Travel may include but is not limited to various GVRD sites within the district, training sites outside the district, community partners, or other job-related locations.

FLSA:            Non-exempt

APPLICATION PROCESS

Deadline for applying:  Open until filled

To be considered for this career opportunity, please submit a GVRD employment application online
Please visit Current Job Openings! - Greater Vallejo Recreation District (gvrd.org)

Examination
Oral Examination and writing assessment may be required if selected for initial interview.

Pre-Screening
GVRD will consider applicants who meet the minimum qualifications for the position and who have provided all requested application materials for an interview.

GVRD reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, cover letter, current resume, and responses to supplemental questions.

Pre-employment
Selected candidate will be required to successfully complete pre-employment background check including fingerprint check and reference check.  

Other requirements:

• Proof of legal right to work in the U.S.

Equal Opportunity Employer (EOE)
GVRD is an Equal Opportunity Employer and does not unlawful discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age or sexual orientation or military status of such person.

“Building community and enhancing quality of life through people, parks, and programs."