Position:
The Emergency Coordinator classification is an entry-level position into the City Manager’s Office of Emergency Management. The person fulfilling the job will report to the Director or Deputy Director of the Office of Emergency Management.
We are seeking energetic, well focused, and detailed oriented applicants. Under general supervision, the applicant is responsible for analytic work in the areas of emergency management, instructional training, adult platform instruction, training scheduling and coordination of instructors, certification management, etc. The position must be aware of the Office of Emergency Management’s plans and procedures and prepare training to implement the plans and programs. The position will also track available training through Bay Area, state, and federal resources.
Position and Duties:
The Training Coordinator position will focus on training and exercise activities.
The range of activities will include, but are not limited to, the following list.
Support the implementation of a Multi-Year Training and Exercise Plan for the Emergency Operations Center staff.
Manage a system to track available Urban Area Security Initiative, State, and Federal trainings to enhance delivery of instruction for Emergency Operation Center staff.
Monitor State and Federal requirements for emergency management training, and be sure staff are aware of training opportunities to meet the requirements
Facilitate the development of exercises within the City and exercises that engage community partners.
Coordinate the delivery of designated contract training.
Coordinate and track training attendance of the Office of Emergency Management, Emergency Operations Center and Department Operations Center staff.
Coordinate with Office of Emergency Management staff, identify training needed to implement plans and protocols.
Coordinate presentations and trainings on community preparedness, city preparedness activities, and outreach.
Coordinate the public education program and requests for public engagement.
As needed update the public education presentation materials and the employee Disaster Service Worker materials.
Typical Duties and Results
Participate in the organization, administration, operations, and functions of the Office of Emergency Management
Assist in coordinating applicable Office of Emergency Management programs with other city departments
Conduct research on best practice activities of other like organizations
Assist in developing reports related to how to implement state and federal guidance on emergency planning
Perform emergency preparedness tasks that requires attention to detail and integration with plans, procedures and training tools
Administrate the Learning Management System used to track Emergency Management training
Maintain administrative records, supplies, inventory control and tests of disaster equipment
Respond to activations of the Emergency Operations Center
Act as the Office of Emergency Management Duty Officer on a periodic basis
Perform other emergency management activities as needed
Minimum Knowledge of:
Principles of effective written communication, including the preparation of clear and concise reports, documents, and revisions to documents
Principles of administrative process and governmental organization
Principles of adult learning
Providing training to a culturally diverse community
Ability to:
Work both independently and interdependently to ensure work is completed in an accurate, and timely fashion
Promote and coordinate emergency preparedness messages
Work with diverse groups, including volunteers
Communicate effectively in written and oral form
Be available to report to duty on a 24 hour a day basis, as needed
Preferred Experience in:
Managing a Learning Management System
Experience with content creation, graphic design and utilizing creative platforms for presentations/trainings
Writing scopes of works for projects
Working with executive level managers, elected officials and organization leaders
Distinguishing Characteristics
This is the entry into higher levels of the emergency management classification, where expertise is gathered in a specific field in order to progress into the more specialized class such as Emergency Planner. Initially, supervision and training are given in detail, but as an incumbent becomes more capable, he/she works with a higher degree of independence.
These positions require someone with the ability to work both independently and interdependently to ensure work is completed in an accurate, and timely fashion.
The successful candidate will possess a high level of professionalism, excellent customer service skills, and a strong work ethic. The position requires excellent judgment, initiative, integrity, analytical and organizational skills.
