Description
- Are you someone who thrives at the intersection of finance, data, and public service?
- Do you enjoy turning complex analysis into real-world impact?
- Are you ready to help shape the future of a well-resourced, engaged, and high-performing municipality?
The Town of Los Altos Hills is seeking a dynamic and detail-oriented Management Analyst to join our team. This position supports both the Finance and Community Development departments, with a focus on budgeting, revenue analysis, and financial support for Planning and Building operations.
From developing multi-year budget forecasts to analyzing development fees and supporting strategic initiatives, you'll play a key role in providing the analytical backbone that helps our departments run smoothly and responsibly. This is your opportunity to work across departments, contribute to impactful projects, and grow your career in a collaborative local government setting.
JOB SUMMARY
The Management Analyst class specification provides a general summary of the typical duties performed by employees in this role. Specifications are not intended to reflect all duties performed within the job.
This position supports both the Finance and Community Development departments, with a focus on budgeting, revenue analysis, and financial support for Planning and Building operations. Under the administrative direction of the Community Development Director, the Finance Director, or other Senior-Level Managers, the Management Analyst performs a wide variety of professional, administrative, analytical, and management support duties within assigned program areas. This includes developing, implementing, and administering responsibilities such as budget preparation, financial management, fee and revenue analysis, and coordination of interdepartmental projects. The Management Analyst also conducts complex research and supports internal policy and operational initiatives that improve departmental performance and service delivery.
SUPERVISION RECEIVED AND EXERCISED
Reports to the Community Development Director and Finance Director, but may receive supervision from other Senior-Level Managers. May exercise technical and functional supervision over technical and office support staff.
ESSENTIAL DUTIES
Essential and other responsibilities may include, but are not limited to, the following:
- Perform a wide variety of professional-level research, administrative, and analytical duties in support of assigned functions, operations, departments, and/or divisions; support various administrative operations and activities within assigned areas, including special projects, research studies, budget analysis, and other specialized functions
- Administer and coordinate assigned functions or projects; participate in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommend and implement resulting policies and procedures; create and modify policy and procedural manuals and guidelines.
- Prepare and present comprehensive technical, administrative, financial, analytical, and statistical reports that interpret data, identify alternatives, and present conclusions, forecasts, and recommendations.
- Participate in the development and administration of department budgets; analyze proposed capital, operating, and maintenance expenditures; prepare reports and financial forecasts; monitor and track expenditures.
- Provide assistance in resolving operational and administrative issues; conduct research to identify alternative solutions; make and assist in the implementation of recommendations.
- Coordinate, implement, and monitor special projects; perform complex research and analysis of new programs, services, policies, and procedures; prepare and present written and verbal reports.
- Plan, coordinate, and evaluate activities associated with assigned contracts; assist in contract negotiations, compliance monitoring, and administration.
- Coordinate grant administration activities; write, review, and monitor grant applications and ensure program compliance with applicable regulations.
- Analyze federal, state, and local legislation and policy proposals for their potential impact on Town operations.
- Provide staff support to senior management, committees, boards, and commissions; prepare and present staff reports and correspondence.
- Serve as a liaison with internal departments and external agencies, community groups, and the public; provide information and serve as a resource.
- Assist in coordinating interdepartmental efforts and special initiatives that support townwide operations.
- Attend and participate in professional group meetings; stay informed of emerging trends, practices, and regulations.
- May provide oversight or guidance to administrative support staff.
- Respond to and resolve sensitive or complex resident inquiries and complaints.
- Perform related duties as required.
Ideal Candidate
MINIMUM QUALIFICATIONS
The following knowledge and abilities are typically required to perform the duties of this position successfully.
Knowledge of:
- Modern principles, practices, and methods of administrative and organizational analysis and public administration policies and procedures
- Principles and practices of municipal budgeting, financial forecasting, and revenue analysis
- General operations and terminology related to planning and building functions in local government
- Principles of grant writing, funding administration, and compliance
- Research and reporting methods, techniques, and procedures
- Structure and organization of public sector agencies
- Principles and practices of human resources and employee relations (as applicable to project support)
- Pertinent Federal, State, and local laws, codes, and regulations
- Methods and techniques for scheduling work assignments and managing projects
- Modern office procedures, methods, and computer equipment, including Excel and financial software
- Effective written and verbal communication techniques, including report writing and public presentations
Ability to:
- Analyze financial, budgetary, administrative, operational, and organizational problems and recommend effective solutions.
- Prepare detailed financial reports, forecasts, and cost analyses
- Develop and coordinate work programs, grants, and department-level projects
- Interpret and apply policies, procedures, and regulatory requirements
- Organize and manage multiple priorities with strong attention to detail and accuracy
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective working relationships with Town staff, community members, and partner agencies.
- Work independently and collaboratively in a team environment
- Prepare clear and concise administrative documents and presentations
- Maintain confidentiality and exercise sound judgment in sensitive situations
- Demonstrate initiative, intellectual curiosity, and the ability to adapt to evolving needs
EXPERIENCE AND CERTIFICATION(S)
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Master's degree from an accredited college or university with major coursework in public administration, business administration, accounting, finance, or a related field.
Experience:
Two years of progressively responsible administrative, analytical, and technical experience in a public agency.
License or Certificate:
Possession of a valid Class C California Driver’s License at the time of appointment.
PHYSICAL REQUIREMENTS
Environmental Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this position, the employee regularly works in an office environment. The noise level is typically moderate to low, with occasional interruptions from phones, public inquiries, and interactions with other staff members.
Physical Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing job duties, the employee is regularly required to sit for extended periods of time. The employee frequently uses hands and fingers for computer keyboarding, filing, writing, and phone use. The position also requires the ability to walk, talk, and hear. Occasionally, the employee may need to climb, balance, stoop, kneel, crouch, or crawl. The employee may be expected to lift and/or move items weighing up to 25 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Working Across Two Impactful Teams
As the Management Analyst, you’ll work closely with two essential departments that play a major role in how the Town serves its residents and plans for the future.
The Finance & Administrative Services Department ensures that public funds are managed responsibly and transparently. The team prepares the annual budget, oversees payroll, manages development deposits, processes accounts payable and receivable, and handles business licensing. They also support the work of the Finance and Investment Committee, helping guide financial planning and investment decisions. Whether it's daily operations or long-range strategy, this department provides the foundation that allows Town services and projects to move forward.
The Planning Division helps shape the look and feel of the community. Staff review proposed development for consistency with the Town’s General Plan, Zoning Ordinance, and CEQA requirements. The division also prepares long-range planning documents and supports essential initiatives. Planning staff work closely with the Planning Commission, City Council, and several advisory committees to ensure that growth is thoughtful, community-informed, and aligned with policy goals.
The Building Division focuses on safety, quality, and customer service. The team reviews architectural and structural plans, issues building permits, and conducts inspections to ensure that projects comply with state and local codes. They recently transitioned to an electronic permitting system to make the process more efficient and accessible. Whether it’s a kitchen remodel or a new home, the Building Division plays a key role in helping residents bring their projects to life.
In this role, you’ll support both departments by analyzing fees, forecasting revenue, supporting budget development, and helping improve internal systems. It’s an opportunity to contribute to meaningful work that supports both the day-to-day operations and the long-term goals of a community that values service, stewardship, and thoughtful planning.
As a joint position serving both Finance and Community Development, this role offers a unique opportunity to engage with a broad range of projects and stakeholders. The ideal candidate will bring a high level of adaptability, clear and confident communication skills, and the ability to navigate complex tasks across multiple disciplines. A strategic thinker with strong analytical skills and a collaborative spirit will thrive in this dynamic and high-impact role.
Benefits
- CalPERS Retirement
- New employees with no prior CalPERS service or have a break in CalPERS service of 6 months or more: 2% @ 62. Employees are required by law to pay 50% of the normal cost, or 6.5%.
- New employees who are classic CalPERS member and did not have a break in service for more than 6 months: 2% @ 60. Employees are responsible for CalPERS member contribution, currenlty set at 7.0%.
- Health Insurance – Town provides a generous flexible spending allowance to employees at a rate that currently covers up to the Kaiser premium cost.
- Dental Insurance – Town paid insurance through Assurant Employee Benefits for employee and eligible dependents.
- Vision Insurance – Town paid insurance through VSP for employee and eligible dependents.
- Life and Accidental Death and Dismemberment (ADD) Insurance – Town paid Life and ADD insurance for active employees to receive a lump sum amount up to the employee’s annual salary in the event of a qualified loss while employed by the Town.
Special Instructions
How to Apply
To be considered for this career opportunity, complete the online application form, and answer the supplemental questions. All application materials must be submitted online. Resumes may be attached but not accepted in place of a complete online application. Only complete applications and supplemental questionnaires will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview. The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract.
The Town of Los Altos Hills is an equal-opportunity employer. Applicants for all job opportunities will be considered regardless of age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under federal, state, or local laws. The Town of Los Altos Hills is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, email hr@losaltoshills.ca.gov or (650) 941-7222.