Location
Description
Applications are being accepted for the position of Program Manager (Building Maintenance) with the City of South San Francisco in the Parks & Recreation Department.
APPLICATION DEADLINE: MONDAY, JULY 7, 2025 AT 5:00 PM, OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.
THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.
The Department
The Parks and Recreation Department mission is to provide opportunities for physical, cultural and social well-being; protect and enhance the physical environment; and ensure the effective and efficient use of public facilities and open space. The Parks and Recreation Department is organized by program area, with each program administered by a supervisor, coordinator, or specialist.
The Building Maintenance Division’s scope of duties includes, but is not limited to the following:
- Provides janitorial, preventative maintenance services, and necessary building and related equipment repairs to all of the City’s facilities, including interior and exterior work.
- Builds and/or installs items involving finish carpentry, painting, plumbing, mechanical, electrical, and other skilled crafts work.
- Manages contracts with vendors maintaining, repairing and upgrading building systems.
- Responds to emergency facility-related issues.
- Plans and executes minor maintenance projects, including tenant improvements, building system and energy efficiency projects, facility repairs and capital upgrades.
- Advises and supports the delivery of capital improvement projects.
- Maintains service records and time logs.
- Supports facilities for meetings and other special events.
Ideal Candidate
The ideal Building Maintenance Program Manager is a dynamic, experienced leader with a strong background in municipal facilities management, operations, and maintenance. This individual is a strategic thinker and effective team builder, capable of driving high-impact programs and ensuring the City’s facilities are safe, sustainable, and efficiently managed. The candidate will possess a thorough understanding of building systems, facility operations, energy and water conservation strategies, preventative maintenance, and repair work across a diverse portfolio of municipal facilities. The candidate will have proven experience managing multidisciplinary teams, supervising full-time and part-time staff, and overseeing complex projects and daily operations and will be able to inspire and guide teams through change and improvement processes. With a demonstrated ability to develop and manage division budgets, monitor expenditures, and ensure cost-effective service delivery, the candidate will be experienced in contract negotiation, vendor management, and procurement processes. Additionally, the candidate will possess in-depth knowledge of local, state, and federal codes and regulations governing facility operations, including OSHA and ADA requirements and will be committed to maintaining a culture of safety and regulatory compliance.
The incumbent may be required to respond after hours during facility emergencies and will be required to attend evening meetings as necessary.
QUALIFICATIONS: Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Five years of progressively responsible experience as a supervisor, superintendent, or other management/administrative capacity in general municipal maintenance activities or experience in custodial/building maintenance, including providing direct supervision to others. Experience providing significant involvement in operations of facilities maintenance or similar department is highly desirable.
Training: A bachelor’s degree from an accredited college or university with major coursework in construction management, public administration, business administration or a related field.
Licenses/Certifications: Possession of, or ability to obtain, an appropriate, valid California driver’s license and a satisfactory driving record, which must be maintained as a condition of employment.
THE APPLICATION PROCESS:
To be considered, applicants must submit the following REQUIRED items:
- City application
- Responses to the supplemental questionnaire
- Resume
- Cover Letter
NOTE: Applications must be filled out in their entirety. Failure to complete the application and/or supplemental questions or failure to include a required attachment will disqualify the applicant from the recruitment process. Failure to list work experience, education or training or indicating “see resume” in the work experience section of the application will be considered an incomplete application and subject to disqualification.
THE SELECTION PROCESS:
The process will first consist of a review of application materials, including responses to supplemental questions, which must be detailed and complete. Applicants whose submitted application materials demonstrate knowledge, skills and abilities in the best alignment with the required and desired qualifications of this position will be selected to participate in the next phase of the qualification and selection process, which will include an oral panel interview and written exercise, tentatively scheduled for Wednesday, July 30, 2025, which will be weighted as follows:
- Oral Panel Interview (60%)
- Written Exercise (40%)
Following this examination, the top scoring candidates will be invited to a final selection interview with the hiring department.
To review complete job descriptions which include all special requirements, go to www.ssf.net
Benefits
Retirement: CalPERS retirement formula is 2% at age 60 for Classic members or; 2% at age 62 for “new members” as defined by Government Code §7522.04(e). Social Security and Medicare participation and the option to participate in 457 deferred compensation plans. City contributes equivalent of 1.5% of base pay towards a medical after-retirement account, with a $100/month employee contribution.
Health Insurance: City offers a choice of medical HMO (two providers) or PPO plan, and offers vision and dental coverage. City pays 100% of vision and dental premiums for employee and eligible dependents. Employees shall contribute 10% of the HMO premium cost based on category of coverage (single, two, family). For PPO, employee pays cost difference between PPO and HMO plans. City provides 100% City-paid short- and long-term disability insurances. The City offers a discretionary benefit account for employees who demonstrate health coverage elsewhere.
Vacation: Fifteen to thirty working days annual vacation, based on the length of service.
Holidays: Thirteen total paid holidays per year plus one floating holiday.
Programs: 457 Deferred Compensation, Paid Family Leave, Health Care and Dependent Care Flexible Spending Accounts, Employee Assistance Program, Long-Term Care, Disability and Life Insurance Programs, City Recreation Classes, Reduced-fee Childcare Programs and Commuter Benefit Programs are available.
Administrative Leave: Entitled to receive 40 hours of administrative leave annually and are also eligible to receive up to an additional 40 hours of administrative leave per fiscal year.
This classification is in an employee bargaining unit.
Special Instructions
Prior to appointment, candidates will be required to submit to any or all of the following (as applicable):
- Reference Check
- Department of Justice (DOJ) Fingerprint Check
- Police Department Background Check (includes review of Personal History Statement)
A conviction history will not necessarily disqualify an applicant from appointment. Determinations are made on a case-by-case basis with consideration given to the nature and recency of the conviction and relationship to job duties. All City standards must be met before the final appointment is made.
Candidates with a disability who may require special assistance in any phase of the recruitment process should advise the Human Resources Department upon submittal of application.
Candidates requesting veteran’s preference must provide a copy of U.S. Government DD Form 214 "Certificate of Release or Discharge from Active Duty" as an attachment to their CalOpps application.
The policy of the City of South San Francisco is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual orientation, gender identity, gender expression, marital status or national origin. It is the intent and desire of the City of South San Francisco that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of South San Francisco is an Equal Opportunity Employer (EOE).