Location
Description
The City of Marysville seeks a multi-tasking, collaborative team player to work in a fast-paced environment which requires juggling a variety of duties and assignments, while supporting the Administration and Finance Department. Specifically, tasks will include:
- Prepares and processes necessary forms for new hires, workers compensation claims; conducts interviews to obtain information for personnel processing and assists in completing forms; orients new employees.
- Prepares payroll documents for employees and benefit changes; acts a liaison between employees, insurance carriers or retirement system to solve problems and answer questions; refers employees to the proper source for information.
- Reviews payroll documents and tracks performance management by following the City’s procedures.
- Prepares, maintains, or monitors various personnel and risk management programs including worker's compensation, safety, random drug testing and insurance.
- Prepares and processes benefit administration documents, including vendor premium invoices and employee enrollment forms.
- Audits benefit systems for both retired and active employees to ensure accuracy and promptly corrects any errors.
- Provides personnel and risk management information related to procedures, policy, rules, regulations and laws to employees, other organizations, and the public.
- Actively participates in and may lead citywide training in human resource subject areas.
- Conducts research; compiles and prepares statistical information, charts and graphs, and periodic and special reports regarding personnel department activities including classification specification comparisons to determine if other agencies have classifications comparable with Yuba City; responds to salary surveys.
- Plans and participates in recruitment and selection processes; prepares job announcements, advertising materials, places media and internet ads.
- Screens applications to determine that qualifications are met.
- Assists in the preparation and administration of exams, arranges for oral appraisal panels, prepares letters and informational packages for oral boards and briefs members; schedules candidates for testing and interview processes.
- Maintains the applicant tracking system, notifies candidates of the selection procedure results, computes scores, and prepares eligibility lists and certifications.
- Assists in the Completion of annual reporting (ACA) and other benefit-based reporting e.g. Health Insurance based reporting, Deferred Compensation reporting, CalPERS reporting.
- Composing confidential correspondence, letters, and miscellaneous documents.
- Provides support to the City’s negotiations team by taking notes, conducting, and preparing research as directed, filing, and organizing bargaining related materials, formatting of bargaining unit contracts as well as initial contract edits.
- Provides support to a wide variety of City Boards including preparing correspondence, documents for personnel hearings, and setting up for the hearing and other Board functions.
- May provide administrative support to the City Clerk’s office.
- Promotes City wide wellness programs and organizational culture.
- Interprets, applies, and explains applicable City codes, policies and state and federal laws and regulations.
- May plan, organize, supervise, train, or coordinate the work of clerical staff.
- Maintain confidential City personnel files; maintains personnel office files.
- Assists in budget preparation and cost allocation; performs account support duties.
- Preparation of spreadsheets, data entry, processing mail and receiving and screening visitors and telephone calls.
- Other duties as assigned.
Ideal Candidate
This unrepresented position will be under general supervision, provide difficult, confidential, and specialized office support to the Human Resources staff; assists callers and visitors by supplying information personally or directing information requests according to established procedures; sorts, logs and maintains records and other documents; interprets and applies policies, procedures and work methods associated with assigned duties; Working knowledge in the following is highly desired:
- Basic public personnel administration practices and terminology, particularly as related to recruitment, selection, training, record retention, compensation, and benefits administration.
- Basic risk management practices and terminology related to insurance, workers compensation, liability, and safety.
- Record keeping principles and procedures.
- The function and use of standard office equipment (i.e. computer, scanner, copier, etc.).
- Computer applications including spreadsheets, databases, and word processing.
- Business English, including spelling, grammar, and punctuation.
- Payroll terminology and processes.
- Accounting support duties (i.e. accounts payable and receivable). Understanding, interpreting, applying, and explaining complex policies, procedures, laws, and regulations.
- Preparing clear, concise, and effective written materials.
- Maintaining accurate records and files.
- Operating computers and computer applications and software.
- Researching and compiling information and preparing reports and recommendations.
- Coordinating multiple concurrent projects with various, overlapping deadlines.
- Exercising sound independent judgment and maintaining confidentiality within established guidelines.
- Taking responsibility in a variety of situations and using good judgment in recognizing scope of authority.
- Making arithmetical calculations quickly and accurately
Education:
Equivalent to completion of the 12th grade. Related college level training is desirable. Within one year of appointment, obtain SHRM Certification.
Experience:
Some experience performing clerical and administrative work, preferably in the personnel or risk management field is desirable. At least 3 years of work within the Human Resources field is required, preferably in the government sector.
Benefits
Annual Leave (vacation leave) :
Annual leave is accrued based on length of service, with accrual beginning at 10 hours per month with a limit/cap of 250 hours.
Sick Leave:
Sick leave is accrued at 8 hours per month, without a limit/cap.
Holidays:
Employees receive 13 paid holidays per year.
Health Plan:
The City provides a generous plan for health, dental, vision and life insurance. Health insurance is currently provided through Blue Shield or Kaiser. As of Jan. 1, 2026 the City will pay 100% of the health premium. Dental and Vision Insurance are provided through Principal. Short and Long-Term Disability and Life Insurance are provided through Mutual of Omaha Insurance, and premiums are paid for by the City, supplemental Life Insurance can be purchased by the Employee.
Certain employees may be eligible to opt out of Health Insurance through the City, a benefit ($275/mo.) will be paid to the eligible employees once required documentation is provided.
All employees are required to enroll in Dental and Vision Insurances.
Special Instructions
This position requires any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the job.
Please attach a resume