Location
Description
The following dates are tentative and subject to change based on the needs of the City:
Final Filing Date: Before 5:00pm, Friday, December 12, 2025
Tentative 1st Round Interview Date: Week of January 5, 2026
Tentative 2nd Round Interview Date: Week of January 12, 2026
Appointment to this position is contingent upon:
*Reference check
*Employment and education verification
*Department of Justice fingerprinting criminal history records check
Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. It is suggested that you add sancarlos@calopps.org and hr@cityofsancarlos.org to your e-mail contacts or safe senders list to help ensure that you receive our e-mails. Applicants are responsible for notifying Human Resources of any changes to contact information.
About the Department
The Department of Public Works is responsible for the design, construction, contract administration, and overall maintenance and operation of the City's transportation, stormwater, wastewater, parking, buildings, and parks infrastructure.
About the Position
Positions in this advanced-level classification perform a variety of clerical work including: complex multiple financial transactions and record keeping; extensive interaction with the public and other interested parties; and other responsible and complex support functions where there is minimal supervision of work that involves standard operating procedures.
Positions in this classification are distinguished from those in the lower class of Administrative Clerk through the complexity of the work performed, the job knowledge required and the independence with which duties are performed. Senior Administrative Clerks independently compose written documents.
Positions in this classification are distinguished from those in the higher class of Administrative Assistant in that the latter perform technical and administrative work in support of a department head and principal staff.
May exercise limited supervision of part-time or temporary personnel. Work is performed under minimal supervision or independently depending upon assignment.
Essential Duties
- Processes transactions in support of department programs which entail substantial interaction with interested parties; knowledge of procedures and policies; and the accounting for payables and monies received.
- Provides information and assistance regarding department programs, policies and procedures to the general public, City personnel, vendors and contractors.
- Processes forms, invoices and other documents in accordance with established procedures; and checks for accuracy and completeness of entries, and for compliance with applicable City, statutory and other requirements; may transcribe documents
- Computes and receives fees in accordance with department schedules and procedures, records revenue received and provides for the deposit of monies.
- May provide limited supervision to part-time or temporary personnel.
- Enters data and information in the preparation of reports, correspondence, forms and other documents.
- Processes accounts payable and prepares cash deposits.
- Works to solve customer complaints and issues related to assignment.
- May operate a two-way radio to dispatch service crews.
Ideal Candidate
Job-Related and Essential Qualifications
Knowledge of basic English and arithmetic; correct grammar, punctuation and vocabulary; basic accounting principles; office procedures, practices and equipment; and computer software including word processing and spreadsheets.
Ability to acquire and apply a thorough knowledge of the functions, procedures, policies and regulations of the assigned division and department, and a working knowledge of City operations; comprehend and accurately follow verbal and written instructions; maintain records and prepare concise and accurate reports from them; organize work effectively and perform duties independently; make accurate mathematical computations; and maintain effective working relationships with those contacted in the course of work, and the ability to interpret City operations and procedures. Deal with the public in a calm and effective manner while in the midst of multiple activities.
Skills to word process at a minimum of 50 words per minute and to write clearly and effectively using appropriate grammar and sentence structure.
Education and Training
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be graduation from high school and three years of office experience that includes extensive public contact, records management and use of personal computers.
Special Requirements
Speak clearly and understandably; effectively operate a computer; hear voices and telephones; read and reach; sit for extended periods of time; and walk and bend.
Licenses and Certifications
Depending upon the position, possession of a valid, appropriate State of California Driver’s License may be required.
Benefits
*PERS Retirement: 2% @ 55 for "classic members" or 2% @ 62 for "new members" as defined by CalPERS
*The City of San Carlos participates in Social Security
*Employee & family medical insurance and dental reimbursement plan; vision insurance
*City-paid $200,000 basic life insurance, accidental death & dismemberment, and long-term disability insurance
*Voluntary Deferred Compensation Plan 457(b); City matches employee's contribution up to $225/month
*Flexible Spending Plans (Medical and Dependent Care, Commuter Benefits)
*Employee Assistance Program
*12 – 25 vacation days/year; 12 sick days/year, 11 paid holidays/year, up to 40 hours float leave/year
Special Instructions
Supplemental Questionnaire Required
Copying and pasting resume or attaching a resume cannot be substituted for completing the "Work Experience" section of application. Please list each job in the "work experience" section. Failure to complete this section may be considered an incomplete application.