Location
Description
The following dates are tentative and subject to change based on the needs of the City.
Final Filing Date: Before 5:00pm, Friday, July 10, 2026
Tentative 1st Interview Date: Tuesday, July 21, 2026
Tentative 2nd Interview Date: Week of July 27, 2026
Appointment to this position is contingent upon:
*Reference checks
*Employment and education verification
*A pre-employment fingerprinting criminal history records check
Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. It is suggested that you add sancarlos@calopps.org and hr@cityofsancarlos.org to your e-mail contacts or safe senders list to help ensure that you receive our e-mails. Applicants are responsible for notifying Human Resources of any changes to contact information.
Salary Range: $57.71 - $70.15 per hour
About the Position
This position is in the Public Works department and is responsible for professional and technical administrative duties in the development, administration and implementation of department and City programs; to conduct special studies, surveys and research assignments in a variety of administrative and operational procedures and topics; and to do related work as required.
This is a full-time classification in the Confidential group. The advanced analytical and project management nature of the position requires an ability to perform moderately difficult and complex work. Assignments are often programmatic in nature and require strong communication, coordination and facilitations skills. Incumbents must have the ability to function effectively with people at all levels of the organization as well as external contacts.
Receives direction from the Public Works Director or designee. May provide direction to support staff.
Essential Duties
- Serve as a primary resource point for a particular program or area, requiring in-depth knowledge of department programs, functions, organizational structure, and services.
- Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure, and organization changes.
- Conduct surveys and perform research and statistical analyses on administrative, fiscal, and operational problems.
- Participate in the development and installation of new or revised programs, systems, procedures, and methods of operation; update and revise current policies and procedures.
- Assist in the development, coordination and monitoring of the department budget.
- Compile materials and assist with the preparation of reports, manuals, and publications.
- Participate in administering contracts; monitor programs for compliance with applicable regulations.
- Respond to complaints and requests for information.
- Represent the City in interdepartmental, community, and professional meetings as required; make presentations as necessary.
- Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, and outside agencies.
- Prepare a variety of reports, draft letters, and materials for the department, City Council, and other agencies; drafts and completes final contracts, general correspondence, procedures, informational handouts, press releases, and other written materials.
- Review changes in laws, regulations, and guidelines for their effect upon departmental activities; evaluates the effect of such changes and recommends changes to policies and procedures as required for compliance.
- Perform related duties and responsibilities as assigned.
Ideal Candidate
Job-Related and Essential Qualifications
Knowledge of principles and practices of organization and public administration; basic research
techniques and methods of report preparation; applicable State, Federal and local laws and regulations.
Ability to communicate clearly and concisely, both orally and in writing; review organizational and administrative problems and recommend and implement an effective course of action; properly interpret and make decisions in accordance with laws, rules, and policies; establish and maintain cooperative working relationships with those contacted in the course of work.
Education and Training
Sufficient education and experience to successfully perform the essential duties of this classification. A typical way of gaining knowledge, skills and abilities would be:
Experience: One year of administrative experience including performing analyses, research and project management, preferably in local government.
-OR-
Education: A Bachelor’s Degree from an accredited college or university with major work in public or business administration or a closely related field.
Licenses and Certifications
Possession of a valid California Driver’s license.
Benefits
*PERS Retirement: 2% @ 55 for "classic members" or 2% @ 62 for "new members" as defined by CalPERS
*The City of San Carlos participates in Social Security
*Employee & family medical insurance and dental reimbursement plan; vision insurance
*City-paid $200,000 basic life insurance, accidental death & dismemberment, and long-term disability insurance
*Voluntary Deferred Compensation Plan 457(b); City matches employee's contribution up to $225/month
*Flexible Spending Plans (Medical and Dependent Care, Commuter Benefits)
*Employee Assistance Program
*12 – 25 vacation days/year; 12 sick days/year, 11 paid holidays/year, up to 40 hours float leave/year
Special Instructions
Supplemental Questionnaire Required
Copying and pasting resume or attaching a resume cannot be substituted for completing the "Work Experience" section of application. Please list each job in the "work experience" section. Failure to complete this section may be considered an incomplete application.