Contract Administrator I/II - County Executive's Office

The County Executive's Office is seeking an experienced and highly skilled professional to fill the position of Contract Administrator I/II. 

The Contract Administrator I/II will support the County Executive, Assistant County Executive, and Deputy County Executives in the development of well-negotiated contracts that align with County goals and will monitor the subsequent expenditures and progress toward those goals.  In addition, the Contract Administrator will work closely with the Chief Legislate Aides of the Board of Supervisors and will support the Project Development Unit of the County Executive’s Office.  The Contract Administrator will also work closely with the County Attorney’s Office for legal guidance and support.

The Contract Administrator will play a key role in drafting agreements for a variety of essential services that have a countywide impact, including the discretionary expenditure of Measure K funds by the Board of Supervisors. Toward that end, the Contract Administrator will work closely with the Chief Legislative Aides of the Board of Supervisors.  The Contract Administrator will also support the Project Development Unit by developing contracts for their construction projects.  The Contractor Administrator will also create contracts for legislative and lobbying expenditures, community impact projects, and partnerships with nonprofit organizations. Critical to success will be the ability to foster effective communication with department heads, community leaders, and other stakeholders.  Also critical will be the ability to work collaboratively with the County Attorney’s Office and the ability to ensure all contract work is complete, consistent, and error-free.  Important in the position will be the ability to draft, review, and analyze Board Memos to ensure compliance and accuracy.  

Ideal Candidate 

• Demonstrated success in contract development and monitoring.
• Exceptional attention to detail and accuracy.
• Excellent writing and strong communication skills.
• The ability to maintain effective working relationships with executives and community members.
• Knowledge of the principles of public administration, contract negotiation, and compliance standards.
• Experience successfully handling a high-volume workload with changing priorities.

This position is a pivotal part of ensuring the County's contracting efforts meet high standards of quality and compliance.

This position will be filled at the Contract Administrator I or the Contract Administrator II level depending on the qualifications of the selected candidate.

Contract Administrator I is the first working level class in the Contract Administrator series. Initially under close supervision, incumbents perform basic contract administration duties while learning County and programmatic policies, procedures and guidelines. As experience is gained, there is greater independence of action within established guidelines. This class is flexibly staffed with the Contract Administrator II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency, which meet the qualifications of the higher-level class. The annual salary range for Contract Administrator I is $85,488 - $106,870.

Contract Administrator II is the fully experienced, journey level class in this series, capable of independently performing the full range of contract administration duties.  Employees are normally given substantial latitude in determining approaches, procedures, systems, and methods in accomplishing the work goals.  They make basic programmatic decisions that require the exercise of independent judgment and are responsible for coordinating multiple functions or processes. Incumbents at this level are typically assigned the more complex contracts.  The annual salary range for Contract Administrator II is $100,381 - $125,403.

This position is a full-time, on-site position.  The office is at 500 County Center in Redwood City, CA 94063.

Examples Of Duties:

In addition to the responsibilities described above, additional duties may include, but are not limited to the following:

• Coordinate the contract development and amendment process with the appropriate stakeholders, including securing appropriate signatures, distributing executed copies, and maintaining comprehensive contract files.
• Monitor contract agreements for compliance, report requirements, and possible amendments.
• Maintain the County Executive’s Office contract management system.
• Work closely with the County Procurement division to ensure consistency in business practices.
• Develop request for proposals and contract agreements.
• Assist with the development of policies and procedures and streamline department and program processes.
• Assist with developing performance measures, evaluating performance results, and reporting requirements.
• Collect information from a variety of sources and synthesize the data into a report format with recommendations.
• Provide information to County staff that requires the use of judgement and the interpretation of policies, rules, and/or procedures.
• Conduct research on a wide variety of administrative topics including contract feasibility, cost benefit analysis, budget and staffing proposals, and operational alternatives.
• Develop and maintain weekly, monthly, quarterly, and annual reporting mechanisms.
• Prepare and assist in the preparation of product specifications and contracts.
• Review invoices to ensure conformance to the contracted price schedule.
• Analyze bids for conformance to specifications; make awards on bids.
• Confer with vendors about products and services.
• Perform related duties as assigned.

Qualifications:

Education and Experience: 

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.  A typical way to qualify is:

• Four years of professional level administrative or programmatic experience, primarily in contract administration in a government, community service, or related setting.

Application/Examination:

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button.  If you are not on the County's website, please go to https://jobs.smcgov.org to apply. 
   
 To apply:

• Complete the County of San Mateo Employment Application Form
• Provide responses to the Supplemental Questionnaire

Tentative Recruitment Schedule

Final Filing Date: Thursday, October 2, 2025 at 11:59PM

Application Screening (Tentative): Week of October 7-9, 2025   

Panel Interviews (Tentative): Week of October 15-16 or October 20-21, 2025