Location
Description
Applications are being accepted for the position of City Clerk Records Technician with the City of South San Francisco in the Office of the City Clerk.
APPLICATION DEADLINE: FRIDAY, FEBRUARY 13, 2026 AT 5:00 PM OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.
THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.
THE DEPARTMENT
The City Clerk serves as a steward of the democratic process and is a liaison between the City Council and members of the public. She is a partner in democracy, providing information and ensuring transparency. The City Clerk is an elected representative of the people and serves a four-year term. The City Clerk has legal responsibilities described in California Government Code Sections 40800, et seq., the Elections Code, and City ordinance.
Ideal Candidate
The ideal City Clerk Records Technician is a highly motivated, reliable, and detail-oriented professional who thrives in a fast-paced and collaborative team environment. This position is distinguished from all other clerical positions in that it is assigned to the Office of the City Clerk and provides organization and maintenance of the City’s Document Management System. The ideal candidate will provide high-level customer service and have exceptional organizational skills, diligence and timely communication and responsiveness, ensuring a high-quality work product. This individual will possess well-developed records management skills and have the ability to manage multiple responsibilities, prioritize effectively, and self-monitor assigned tasks. Additionally, the ideal candidate will be adept at handling sensitive information, interpreting policies, and managing complex records with precision while providing excellent customer service to both the public and internal staff.
This position requires a work schedule of Monday – Friday from 8:00 am – 5:00 pm in the office.
QUALIFICATIONS: Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Three years of records management or general clerical records related experience and experience in dealing with the public. Experience in a City Clerk’s Office is preferred. Experience with optical imaging and/or audio recording equipment is preferred.
Training: Equivalent to graduation from high school, including or supplemented by courses in word processing, computer operation, and office practices. Six months of additional experience as described above may be substituted for the supplemental training.
Licenses and Certificates:
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain and maintain, a Notary Public certification within one year of employment.
THE APPLICATION PROCESS:
To be considered, the following REQUIRED items must be submitted at time of application:
- City application
NOTE: Applications must be completed in full. All work experience, and education or training must be listed directly on the City application. Applications that state “See Resume” or omit required information will be considered incomplete and subject to disqualification. Resumes may be attached separately; however, resumes will not be accepted in lieu of a completed City application. Only application materials and documents that are specifically required within this job announcement will be reviewed as part of the application process.
THE SELECTION PROCESS:
The process will first consist of a review of applications. Applicants whose submitted applications demonstrate knowledge, skills and abilities in alignment with the required and desired qualifications of this position will be selected to participate in the next phase of the qualification and selection process, which will consist of the following steps:
1. Written Examination
The written examination is tentatively scheduled for Wednesday, March 18, 2026 and will assess clerical knowledge, reading comprehension, written communication, mathematical ability, and interpersonal relations. A minimum passing score of 70% on the written examination is required. Note: Achieving the minimum passing score does not guarantee advancement to the next phase. Only the top-scoring candidates from among those who pass the written examination will be invited to participate in the oral panel interview.
2. Oral Panel Interview
Candidates invited to this phase will participate in a structured oral panel interview, tentatively scheduled for Thursday, April 9, 2026. A minimum passing score of 70% for the oral interview is required.
Candidates who meet the minimum passing criteria on both the written examination and oral panel interview as noted above will be placed on the Eligible List. A candidate's final score will be calculated by combining results from both phases of the process as follows:
- Written examination: weighted at 40% of the final score
- Oral panel interview: weighted at 60% of the final score
Top scoring candidates on the Eligible List will be invited to the next phase of the selection process which will consist of the following: a departmental interview.
To review complete job descriptions which include all special requirements, go to www.ssfca.gov
Benefits
Retirement: CalPERS retirement formula is 2% at age 60 for Classic members or; 2% at age 62 for “new members” as defined by Government Code §7522.04(e). Social Security and Medicare participation and the option to participate in 457 deferred compensation plans. City contributes equivalent of 1.5% of base pay towards a medical after-retirement account, with a $100/month employee contribution.
Health Insurance: City offers a choice of medical HMO (two providers) or PPO plan, and offers vision and dental coverage. City pays 100% of vision and dental premiums for employee and eligible dependents. Employees shall contribute 10% of the HMO premium cost based on category of coverage (single, two, family). For PPO, employee pays cost difference between PPO and HMO plans. City provides 100% City-paid short- and long-term disability insurances. The City offers a discretionary benefit account for employees who demonstrate health coverage elsewhere.
Vacation: Fifteen to thirty working days annual vacation, based on the length of service.
Holidays: Thirteen total paid holidays per year plus one floating holiday.
Programs: 457 Deferred Compensation, Paid Family Leave, Health Care and Dependent Care Flexible Spending Accounts, Employee Assistance Program, Long-Term Care, Disability and Life Insurance Programs, City Recreation Classes, Reduced-fee Childcare Programs and Commuter Benefit Programs are available.
This classification is in an employee bargaining unit.
Special Instructions
Prior to appointment, candidates will be required to submit to any or all of the following (as applicable):
- Reference Check
- Department of Justice (DOJ) Fingerprint Check
A conviction history will not necessarily disqualify an applicant from appointment. Determinations are made on a case-by-case basis with consideration given to the nature and recency of the conviction and relationship to job duties. All City standards must be met before the final appointment is made.
Candidates with a disability who may require special assistance in any phase of the recruitment process should advise the Human Resources Department upon submittal of application.
Candidates requesting veteran’s preference must provide a copy of U.S. Government DD Form 214 "Certificate of Release or Discharge from Active Duty" to recruitment@ssfca.gov before the application deadline.
The policy of the City of South San Francisco is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual orientation, gender identity, gender expression, marital status or national origin. It is the intent and desire of the City of South San Francisco that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of South San Francisco is an Equal Opportunity Employer (EOE).