Location
Description
POSITION HIGHLIGHTS
- Analytical & Operational Support: Apply analytical, financial, and research skills to support Citywide facilities operations, including civic buildings, libraries, theaters, and municipal properties.
- Data-Driven Decision Support: Analyze operational, financial, and contract data; forecast needs; evaluate lifecycle costs; and identify opportunities to improve efficiency, compliance, and resource allocation.
- Cross-Department Collaboration: Partner with Public Works, other Finance Department Divisions, and external vendors to support facilities planning, contracts, and operational initiatives.
DESCRIPTION
The City of Thousand Oaks has an excellent opportunity for an Assistant Analyst within the Facilities Division of the Finance Department. This position supports the analytical, administrative, and operational functions of the Facilities Division, which oversees City Hall, the Civic Arts Plaza theaters, libraries, and other municipal facilities.
This role supports a range of analytical and operational responsibilities, including contract administration, procurement preparation, budgeting support, and data analysis. The Assistant Analyst applies analytical judgment to manage vendor contracts, prepare draft staff reports and RFP materials, and analyze operational information to support effective facilities operations.
The ideal candidate is organized, detail-oriented, self-motivated, and able to exercise discretion and independent judgment while balancing multiple priorities.
PRIMARY RESPONSIBILITIES
- Serve as a key administrative and analytical point of contact for the Facilities Division, ensuring accurate documentation, data integrity, and coordination across functions
- Conduct analytical research on vendors and suppliers, including cost comparisons, service levels, and performance metrics to support procurement decisions
- Monitor, evaluate, and analyze service contracts and agreements, ensuring compliance, performance accountability, and alignment with operational needs
- Assist with budget development, forecasting, tracking, and reconciliation by analyzing facilities-related operational and financial data
- Support contract and vendor management by tracking deliverables, evaluating vendor performance, and identifying opportunities for service and cost improvements
- Prepare analytical summaries, staff reports, correspondence, and data-driven materials to support facilities operations, projects, and policy decisions
Ideal Candidate
- Possesses excellent written and verbal communication skills with the ability to translate technical and operational data into clear, actionable information
- Demonstrates strong organizational skills with exceptional attention to detail and accuracy while managing multiple analytical and administrative assignments
- Applies analytical thinking to evaluate vendor performance, costs, and service outcomes
- Works independently, follows projects through to completion, meets deadlines, and adapts to shifting priorities
- Collaborates effectively in a team environment and partners cross-departmentally to support operational and planning initiatives
- Holds a valid Class C California driver's license
EDUCATION
A Bachelor’s Degree from an accredited college or university with major coursework in public administration, business administration, facilities management, or a related field.
EXPERIENCE
Two years of experience in analytical, contract, or vendor management work, including bid solicitation, evaluation, and contract compliance.
At least 1+ years of experience performing analytical, research, or administrative work involving data analysis, reporting, or operational support, preferably in a public administration setting.
CORE COMPETENCIES
- Effective Communicator
- Strategic Thinker
- Results Oriented
- Problem Solver and Decision Maker
- Planner and Organizer
- Technically Knowledgeable
Benefits
The City of Thousand Oaks offers excellent benefits including:
Medical, Dental, Vision, Pension Retirement Plan, 401(a), Retirement Health Savings Plan, Tuition Reimbursement and more. Click here for more information.
Special Instructions
FILING DEADLINE: Open Until Filled.
First review of applicants: Tuesday, February 10, 2026. Applications and supplemental questions will be reviewed on an ongoing basis, and candidates are encouraged to apply by Tuesday, February 10, 2026. Please note that the recruitment may close without notice at any time after the first review date.
SUPPLEMENTAL QUESTIONNAIRE: Applicants are required to complete the Supplemental Questionnaire. This will be used throughout the process to assist in determining each applicant's qualifications for the position.
REASONABLE ACCOMMODATION - The City of Thousand Oaks makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date. Applicants requesting an accommodation should document the request including the type and extent of accommodations requested to participate in the selection process and/or perform the duties of the job for which applied.
Veteran’s Preference - In order to qualify for Veteran’s Preference a Form DD214, or other acceptable proof of service, must be submitted by the deadline date/time noted in the job announcement. Any veteran who has successfully completed all phases of a selection process for employment with the City shall be granted a final interview regardless of his or her ranking on the eligibility list, providing he/she meets the criteria for an eligible veteran.
The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.