Location
Description
The City of Auburn is looking for an Administrative Services Technician, a unique role where you'll contribute equally to our Finance and Human Resources departments!
ABOUT THE POSITION
We're seeking a detail-oriented and adaptable professional to make an immediate impact. Your time will be split equally between the two departments, with a primary focus on payroll processing. Beyond that, this role offers a variety of technical and paraprofessional work, including accounts payable and receivable, accounting, cash handling, budget, benefits administration, recruitment, customer service and other essential technical-level functions.
DISTINGUISHING CHARACTERISTICS
A paraprofessional classification requiring specialized administrative and technical skills to perform semi-complex, administrative, support and confidential duties. The role is distinguished from lower classifications by its scope of work and requirements for specialized training and technical proficiency. This classification performs recurring tasks and solves problems independently under general supervision from the department director or assigned supervisor, and does not exercise supervision over staff.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Actual work may vary based on department needs or change due to evolving business practices.
- Perform a varied range of administrative, operational and technical tasks supporting assigned programs and functions.
- Maintain accurate financial, human resources, and administrative records and data within various computer systems, including data entry, report generation, and resolving discrepancies.
- Participate in the implementation and testing of new technology systems and process improvements.
- Handle inquiries, provide information, offer technical information and guidance on procedures, rules and regulations to internal and external customers.
- Provide administrative support to department management and staff, including research, processing, and preparing reports, correspondence, and written materials.
- Maintain professional and courteous interactions with all contacts.
- Perform other related duties as assigned.
Finance Duties:
- Participate in core finance processes, including accounts payable, accounts receivable, payroll, license and permit fee collection, and general financial transaction processing.
- Process and record financial transactions related to payroll and benefits, prepare related tax forms (e.g. 1099 and W2), and fee/levy data for tax rolls.
- Assist with budget preparation and monitoring, financial reporting, external auditor inquiries, and the review/approval of purchase requisitions.
- Participate in the implementation and adherence to Government Accounting Standards Board requirements and statements.
- Maintain financial and accounting records and data within systems, reconcile accounts, identify and resolve discrepancies, and prepare related reports.
Human Resources Duties:
- Participate in various functions supporting payroll, recruitment, benefits administration, leaves and other human resources functions.
- Participate in processing payroll including changes to wages, positions, benefits, leaves of absence, and related.
- Assist with benefits administration including processing forms, enrollments and changes, assisting employees, and responding to vendor inquiries.
- Intake and assist with worker’s compensation and insurance claim documentation.
- Apply personnel rules, MOUs, and relevant regulations to HR and payroll tasks, and assist with ensuring compliance, and maintain confidentiality of sensitive personnel and management information.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed primarily in a standard office setting. Primary functions require sufficient physical ability and mobility to work in an office setting including stand or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach and twist; lift, carry, push and/or pull light to moderate amounts of weight; operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard and calculator; verbally communicate to exchange information; vision to read printed material and computer screen; and hearing and speech to communicate in person, before groups and over the telephone with or without correction.
Ideal Candidate
KNOWLEDGE, SKILLS AND ABILITIES
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of: Principles and practices of municipal human resources and finance departments, including payroll processing, administration, and records maintenance; generally accepted accounting principles and practices, including accounts payable and accounts receivable; recordkeeping principles and procedures; modern office practices, methods, and related computer equipment and software applications (e.g., HRIS, ERP, financial accounting software, Microsoft Office Suite);, recruitment support, benefits administration, and personnel record keeping; pertinent federal, state, and local laws, codes, and regulations related to payroll, benefits (FLSA, FMLA, HIPAA, ADA, etc.), business arithmetic, basic statistics, and statistical methods; techniques for providing a high level of customer service to the public and City staff; the structure and content of the English language, including grammar and composition.
Ability to: Perform detailed technical and administrative work accurately and efficiently in both human resources and finance departments; process information and transactions accurately and in a timely manner; maintain confidentiality of sensitive personal and financial information; operate computer systems and software relevant to human resource and finance functions; communicate effectively, both orally and in writing; establish and maintain effective working relationships with employees, vendors, the public, and other agencies; organize and prioritize workload to meet deadlines; understand, interpret, and apply complex regulations, policies, and procedures in both human resources and finance; troubleshoot basic human resources and finance related issues; gather and compile information from a variety of sources; prepare clear, concise, and competent reports, correspondence, and other written material; enter and retrieve data from computer systems with sufficient speed and accuracy; maintain a variety of filing, recordkeeping, and tracking systems; perform mathematical calculations accurately; use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
MINIMUM QUALIFICATIONS
Education and Experience:
A combination of education and experience that provides the required knowledge and abilities is qualifying. A typical way to obtain the requisite knowledge and abilities is to possess:
- Associate’s degree in accounting, human resource management, business administration, public administration, or a closely related field.
- Two years of increasingly responsible experience performing duties in human resources administration, finance, accounting, or a related field. Public sector experience is preferred.
Licenses and Certifications:
- Possession of, or ability to obtain, a valid California driver’s license.
Benefits
Compensation: Annual salary of $72,884 - $93,044 (6 steps), and longevity pay starting at 10 years of service.
Retirement: CalPERS Classic (2% @ 55) and PEPRA (2% @ 62), and $150 monthly city contribution to deferred comp plan.
Healthcare: CalPERS plans with $0 monthly premium options or a $300 cash benefit if waived, and city-paid dental and vision plans.
Paid Time Off: Vacation leave starts at 96 hours/year with cash out option, 96 hours/year sick leave, and 13 paid holidays + 12 floating holiday hours.
Life Insurance: City-paid $50k benefit plan.
Voluntary Options: Flexible spending accounts, additional life, critical illness, accident, and more.
This position is confidential and has a 12-month probation period; for further benefit information, contact Human Resources at (530) 823-4211 x114 or hr@auburn.ca.gov.