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The City of Citrus Heights is seeking an advanced journey level professional to provide highly responsible, analytical staff assistance to the Human Resources Division within the Administrative Services Department. The Administrative Services Department serves as an internal customer service provider of integrated services including human resources, finance, information technology and risk management. 

The Position

Under general supervision of the Human Resources Manager, the Senior Management Analyst will provide administration and technical assistance in the development and implementation of City programs, analytical staff assistance, and assist in office management functions. This position will assist in formulating program policy, goals and procedures, as well as manage complex and sensitive projects within the organization. The Senior Management Analyst may develop and contract Request for Proposals and new program elements to meet City goals and objectives. This position will assist in the preparation of the budget, make recommendations and monitor the budget relative to the assigned program area of responsibility, and ensure funds are available for future program area expenditures. The Senior Management Analyst consults with all levels of management staff on difficult, complex issues and performs assignments in the area of City administration, personnel, benefits, recruitment, position classification, salary administration, employee training and safety, labor relations, risk management and workers’ compensation.

This class differs from the Management Analyst I/II in that it handles the more complex, difficult and sensitive analytical assignments, using a high degree of independent judgement and requiring a substantial level of professional judgement, training, and experience, and may supervise subordinate staff.

FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Management Analyst II. The current vacancy is in the Police Department, however the list may be used to fill future vacancies in other departments for the duration of the list. The typical work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform professional administrative, financial, budgetary and operational support and analysis for a department, division or program; to perform research, statistical, and other analytical work; and to fulfill other administrative assignments in functional areas such as budget, contract administration, grant administration, communications, legislative monitoring, and regulatory compliance.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Management Analyst series and is distinguished from the I level by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from assigned management or supervisory personnel.
• May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel..

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets and supporting analyses and forecasts; prepare revenue projections, conduct fee analyses and recommend strategies to meet budgetary targets.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Research and analyze pending legislation and identify impact to department programs and activities; work with lobbyist to influence pending legislation and regulations.
• Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Participate in the development and implementation of departmental strategic plans.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Analyze, revise and develop fees; negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances.
• Coordinate and participate in financial and administrative activities of an assigned department, division or program; participate in the administration of reimbursement activities and programs; review and approve a variety of accounting transactions for assigned department.
• Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support department’s communications efforts.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; develop, maintain and monitor grant budgets and award milestones;  and ensure all requirements are being met and submitted accordingly.
• Assist with the selection and management of consultants and contractors; develop, monitor and administer contracts.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various financial, statistical and narrative reports on operations and activities.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies.
• May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of organization and administration.
• Principles and practices of budget preparation, analysis and administration.
• Statistical and graphical presentation methods.
• Principles and practices of research and quantitative analysis.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.
• Programs, processes and structure of assigned department.
• Principles and practices of accounting and municipal budget development and administration.
• Pertinent local, State and Federal laws, ordinances and rules.
• State and Federal legislative and regulatory processes.
• Principles and practices of grant administration.
• Principles of project management.
• Principles and practices of supervision.

Ability to:

• Learn programs, processes and structure of assigned department.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform professional analytical work in support of assigned department and programs.
• Identify, research, and respond to questions from other City departments, outside agencies and the public.
• Prepare, analyze and present technical, financial, and statistical reports and presentations, requests for proposal, contracts and agreements.
• Independently analyze situations and data and develop logical conclusions and sound recommendations.
• Develop financial models related to costs, rates and revenues.
• Analyze and respond to program effectiveness.
• Analyze financial data, fiscal and actuarial reports.
• Conduct, prepare and present special studies related to assigned operations.
• Coordinate, analyze, prepare and present special studies related to assigned operations.
• Supervise, train and evaluate assigned staff

EXPERIENCE AND TRAINING

Experience:

Two years of responsible experience performing duties similar to that of an Management Analyst I with the City of Roseville.

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, finance, accounting, public administration, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing professional financial and budget analysis for a department, division, or program?

• No Experience
• Less than 2 Years
• 2-4 Years
• 4-6 Years
• 6+ Years

4. How many years of experience do you have performing professional administrative or operational analysis for a department, division, or program?

• No Experience
• Less than 2 Years
• 2-4 Years
• 4+ Years

5. Describe your background and skills related to the handling of administrative tasks and responsibilities.  Please include your experiences reviewing and analyzing documents, writing and editing reports, analyzing and managing data.  Please indicate your employer and the length of relative experience.

6. Describe your background and skills related to financial analysis, budget, and accounting. Please indicate your employer and the length of relative experience.

7. Describe your project management experience.  Give specific details including the scope of the project, your role, the level of staff in the organization you worked with, and the outcome of the project.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Management Analyst I. The current vacancy is in the Police Department, however the list may be used to fill future vacancies in other departments for the duration of the list. The typical work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform professional administrative, financial, budgetary and operational support and analysis for a department, division or program; to perform research, statistical, and other analytical work; and to fulfill other administrative assignments in functional areas such as budget, contract administration, grant administration, communications, legislative monitoring, and regulatory compliance.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Management Analyst series.  This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under general supervision while learning job tasks.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned management or supervisory personnel.
• May exercise technical and functional supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets and supporting analyses and forecasts; prepare revenue projections, conduct fee analyses and recommend strategies to meet budgetary targets.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Research and analyze pending legislation and identify impact to department programs and activities; work with lobbyist to influence pending legislation and regulations.
• Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Participate in the development and implementation of departmental strategic plans.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Analyze, revise and develop fees; negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances.
• Coordinate and participate in financial and administrative activities of an assigned department, division or program; participate in the administration of reimbursement activities and programs; review and approve a variety of accounting transactions for assigned department.
• Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support department’s communications efforts.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; develop, maintain and monitor grant budgets and award milestones;  and ensure all requirements are being met and submitted accordingly.
• Assist with the selection and management of consultants and contractors; develop, monitor and administer contracts.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various financial, statistical and narrative reports on operations and activities.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies.
• May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of organization and administration.
• Principles and practices of budget preparation, analysis and administration.
• Statistical and graphical presentation methods.
• Principles and practices of research and quantitative analysis.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.

Ability to:

• Learn programs, processes and structure of assigned department.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

No professional experience is required.

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, finance, accounting, public administration, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing professional financial and budget analysis for a department, division, or program?

• No Experience
• Less than 1 Year
• 1-2 Years
• 2-3 Years
• 3+ Years

4. How many years of experience do you have performing professional administrative or operational analysis for a department, division, or program?

• No Experience
• Less than 1 Year
• 1-2 Years
• 2+ Years

5. Describe your background and skills related to the handling of administrative tasks and responsibilities.  Please include your experiences reviewing and analyzing documents, writing and editing reports, analyzing and managing data.  Please indicate your employer and the length of relative experience.

6. Describe your background and skills related to financial analysis, budget, and accounting. Please indicate your employer and the length of relative experience.

7. Describe your project management experience.  Give specific details including the scope of the project, your role, the level of staff in the organization you worked with, and the outcome of the project.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

DEFINITION

Under direction, incumbents perform varied professional technical, and administrative tasks in the operation of a centralized personnel system; assist with various employee and labor relations matters; perform onboarding and off boarding processes; conduct recruitment, selection, classification and compensation activities; administer benefits and leaves; maintain records and process personnel actions; perform related duties and special projects, as required.

CLASS CHARACTERISTICS

The Human Resources Analyst II is the journey-level class in the professional Human Resources Analyst series. Incumbents are expected to be fully competent in all major human resources functions and able to independently perform assignments.

Incumbents are required to have an in-depth and comprehensive knowledge of the policies and procedures necessary to achieve program results.

Positions in the professional Human Resources Analyst series are flexibly staffed. Incumbents may advance to the higher level after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class.

EXAMPLES OF DUTIES (illustrative only)

• Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions.
• Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results.
• Reviews and revises job descriptions to ensure they are current and accurate.
• Conducts job audits; interviews subject matter experts and develops and/or modifies class descriptions.
• Conducts salary surveys to obtain necessary data and make recommendations.
• Prepares written and oral reports including recommendations for actions; develops cost information as needed.
• Administers the benefit programs for all employees and specified retirees; collaborates regularly with the California Public Employees’ Retirement System (CalPERS).
• Administers the City’s workers’ compensation and safety programs, including monitoring workers’ compensation claims and collaborating with supervisors regarding various workers’ compensation and safety issues.
• Manages employee leaves of absence, including reviewing medical documentation and tracking the duration of leaves.
• Actively prepares for and participates in labor negotiations activities.
• Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees.
• Reviews and processes personnel forms and changes.
• Provides information and data as requested; responds to subpoenas, public request acts and other requests for information developed and/or maintained within the department.
• Organizes and maintains automated and manual personnel record systems.
• Develops and maintains forms as needed.
• Performs onboarding and off boarding duties as needed.
• Composes letters, reports, memoranda and other written material as directed or on own initiative.
• Prepares routine reports required of the City by other government agencies.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

The DPW is hiring one Senior Analyst for its Capital Improvement Program (CIP) Procurement Team. The CIP Procurement team is responsible for the management of procurement activities of all construction contractors, architectural and engineering design consultants, and design-build entities that are needed to deliver capital projects.

The Senior Analyst position is a management-level position that reports to the Program Manager (CIP Procurement Manager) and is responsible for strategic procurement activities and projects on behalf of various City departments.

Responsibilities for the position may include, but are not limited to, the following:

• Work with various City departments to prepare, issue, and oversee complex Requests for Bids (RFB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and other solicitation methods.
• Manage strategic procurement activities, including facilitating complex design-build and best value procurements.
• Review scopes of work to determine potential Project Labor Agreement requirements for projects.
• Gather, organize, and analyze CIP procurement data as well as producing CIP related reports that will be presented to City Council and various Council Committees. 
• Draft and prepare Council Memos.
• Provide technical training to staff on CIP Procurement processes and procedures.
• Prepare and deliver presentations to the local contracting/consulting community on how to bid on CIP projects.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Customer Service – Demonstrates the ability to anticipate customers’ needs and deliver services effectively and efficiently using professional demeanor.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Excel, and MS SharePoint.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Decision Making – Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
• Project Management: Ensures support for projects and implements agency goals and strategic objectives.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
• Continuous Improvement – Actively identifies new areas for learning and regularly creates and takes advantage of learning opportunities.
• Initiative – Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities and promotes job performance.