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Clerical Temp – Community Services

$20.50 - $25.60 per hour – depending upon experience

Temporary/Part-Time/No Benefits

OPEN UNTIL FILLED:  Apply by Sunday, June 9, 2019, for first consideration

The Community Services Department is looking to fill one temporary (part-time/20 hours per week) clerical position at the San Rafael Community Center.  Specific needs of this department are to have a candidate with exceptional communication skills, ability to deal directly with the public and work with diverse populations.  Bilingual is preferred but not required.

This position performs the following essential job duties:

• Provides clerical support to the Community Services Department
• Record keeping
• Filing
• Greeting customers
• Answering telephones
• Registering clients for classes
• Entering facility reservations
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Microsoft Office
• Standard office administrative practices and procedures
• Operation of common office equipment

To be eligible for this position you must have the ability to:

• Prepare and maintain records and files.
• Perform clerical work & administrative tasks.
• Understand and follow oral and written directions.
• Answer telephones courteously and efficiently.
• Performing routine clerical duties.
• Operate computer software.

• High school diploma or equivalent AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience
• Bilingual is preferred

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.    Follow this link to apply for this position: 

City of Sausalito
420 Litho Street, Sausalito CA 94965
Attn:  Human Resources Manager
(415) 289-4130   
spaterson@sausalito.gov

PERMIT TECHNICIAN
(Salary Range $4,961 – $6,649 /month)
 

THE COMMUNITY AND CITY GOVERNMENT:  Sausalito is a beautiful, San Francisco Bay front city of 7,400 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year round population.  The blend of historical buildings, wooded hillsides, sweeping Bay and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty.  Sausalito is a General Law City incorporated in 1893 and has a City Council/City Manager form of government.  The City provides a full range of services including Administration, Finance, Police, Public Works, Parks and Recreation, and Community Development.  The City Council and staff value positive relationships with the residents, businesses, visitors and outside agencies.

JOB CHARACTERISTICS:  The City of Sausalito is seeking an enthusiastic, seasoned Permit Technician to provide technical, paraprofessional, and customer support to the Community Development Department.  This Permit Technician provides information and direction to the public on building, planning and engineering issues, processes and requirements; issues building permits; routes and tracks plans to appropriate divisions or departments; and performs related duties as assigned. The successful candidate should have exceptional communication, organizational, and interpersonal skills.  Appointments will be based on experience and overall qualifications.

TYPICAL DUTIES FOR THE POSITION INCLUDE:   
The typical duties may include, but are not limited to:

• Explain zoning, engineering, state and local construction requirements, procedures, and regulations to members of the public at the public counter, on the telephone and through correspondence. 
• Provide complete counter service with the responsibility for maintaining and organizing the counter area
• Review plan submittals to verify that they are in conformance with submission standards and to assure accuracy and compliance with pertinent regulations. 
• Sort and route permit application packages for review by City staff and consultants.
• Perform minor plan checks.
• Calculate and collect fees in accordance with established fee schedules. 
• Issue building permits.
• Maintain the permit tracking system, active plans, and permit records. 
• Serve as coordinator for projects requiring multiple permit approvals.
• Compile approvals and process certificates of occupancy.
• Maintain logs, gather statistics, compile routine reports, and route files.
• Review business licenses for conformance with zoning regulations and issue Occupational Use Permits.

QUALIFICATIONS:
Must have working knowledge of:

• Basic vocabulary, principles, practices of the Municipal Code and General Plan;
• Basic building codes; land use; zoning, and construction permitting;
• Basic drafting symbols and conventions commonly found in construction plans;
• Permit processing and fee structure;
• Research techniques, and sources of information related to Community Development;
• Computer software applications.

Ability to:

• Provide accurate information to the public regarding the requirements and procedures for the community development process, including building, and engineering permits and land use;
• Read and understand basic construction plans and specifications;
• Understand, critically evaluate, and interpret architectural plans and specifications, and related drawings;
• Know the principles, and practices, of planning, building inspections, and construction methods;
• Compile and maintain complex records;
• Plan and organize workload efficiently;
• Perform arithmetic calculations accurately;
• Work independently and use good judgment in the absence of supervision;
• Provide excellent customer service; demonstrate tact and diplomacy; handle difficult customers and situations; and establish and maintain harmonious working relationships;
• Communicate clearly and concisely, both orally and in writing.

REQUIREMENTS:  Any combination of relevant experience and education that provides the required knowledge and abilities qualifies:

Experience: Minimum of four years of increasingly-responsible administrative experience or technical or office support work which involved extensive public contact and interaction providing information and processing documents or experience in building construction which involved extensive exposure to building codes, fees, and document processing. 

Education: Equivalent to completion of the twelfth grade.  College level course work in urban planning, engineering, building inspection/construction, architecture, or a closely related field is desirable.  Specialized course work in database software, building codes and/or inspection, or related courses is desired.

Licenses/Certifications Required:

• Must possess or obtain an ICC Permit Technician certification within six months of date of hire.

SPECIAL REQUIREMENTS:  Must possess: mobility to work in a standard office setting and use standard office equipment, exposure to a computer screens; and extensive public contact.  This classification requires sitting and standing for prolonged periods of time, working in an office setting; speaking, and hearing to exchange information; visual acuity to read and interpret information.  Must possess the physical strength and flexibility to bend, squat, reach above shoulder level, kneel, push/pull up to 25 pounds (boxes, records, etc.)

The City of Sausalito is a drug free workplace.

E.O.E./A.D.A.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

OFFICE TECHNICIAN I/II

CLOSE DATE: Friday, June 14th, 2019

SALARY RANGE:
I  – $15.98-$19.42  Per Hour
II – $18.11-$22.01  Per Hour  
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, June 14th, 2019

THE POSITION
The Office Technician I/II position at the Glenn County Assessor/ Clerk-Recorder’s Office performs a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws.  The Office Technician II is  responsible for the performance of the most complex technical duties in the program to which assigned. There are two (2) positions available.  The positions are scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND/OR EXPERIENCE
Experience:        

I - Three years of increasingly responsible technical and clerical experience.

II - Four years of increasingly responsible technical and clerical experience.

I/II - Completion of 24 semester units from an accredited college or university in business-related course work may be substituted for one year of the required experience.

Training:            

I - Equivalent to the completion of the twelfth grade.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                      *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, June 14th, 2019.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

Final filing date: 5:00pm, Friday, June 14, 2019 (Supplemental Questions Required)

Tentative Interview Date: Week of June 24, 2019

Appointment to this position is contingent upon:

*A pre-employment fingerprinting criminal history records check

*TB testing clearance

Resumes will not be accepted in lieu of applications. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via e-mail or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

About the Position

The Facility Attendant is responsible for opening and closing various City facilities, setting up/taking down rooms for City programs and outside rental groups and events, performing light custodial work, performing general recreation related administrative support, and performing other related duties as required.  This position is primarily assigned to the Adult Community Center but may be required on occasion to perform facility attendant duties at other City locations.  Receives direct supervision from Recreation Supervisors and Recreation Coordinators.

Essential Duties

• Demonstrate a cheerful, courteous and cooperative behavior when interacting with visitors, the public and City staff.
• Prepare, open, and close facilities for reservations, programs, special events and public use.
• Assist instructors and individuals who are using City facilities.
• Arrange furniture and equipment for events and ensure set-up is correct.

• Take down and clean rooms. 
• Remove trash in and around buildings; perform light cleaning and custodial duties of facility rooms.
• Maintain and perform the daily and weekly cleaning schedule for the kitchen.

• Provide direction, assistance and training to part-time staff who work in the facilities during the evening and weekend hours.
• Enforce timely beginning and ending of activities.
• Handle basic first aid/medical problems that may arise.
• Submit work orders for maintenance issues or problems to Public Works.
• Assist in the maintenance of facilities and equipment.
• Fill out Accident Reports or Incident Reports.
• Handle routine facility problems such as bathroom clogs/overflows, beverage spills in the kitchen or activity rooms.
• Perform custodial duties as assigned (sweep store room, clean patios, clean sinks, clean refrigerator and stove, scrub messes).
• Decorate the building for holiday themes.
• Perform clerical duties such as calling the public with class information or schedule changes, inserting activity guide pages into desk binder and register participants for recreational classes.
• Open buildings and lock-up buildings, ensure lights and heat are off and doors and windows are locked.
• Performs other duties as assigned.

PUBLIC SAFETY COMMUNICATOR TRAINEE
Police Department
 
$5,450.08 - $6,806.42 Monthly and Excellent Benefits
5% Bilingual Pay (English/Spanish)
6% Holiday pay
 
APPLICATION CLOSING DATE:
Tuesday, June 25, 2019 at 5:00p.m.

Please obtain test scores prior to applying.
Applications without test scores will be marked as incomplete.

ABOUT THE POSITION
 
The City of Gilroy is recruiting for the position Public Safety Communicator Trainee in the Police Department. The Public Safety Communicator Trainee position is a full-time, at-will position trained to become a Public Safety Communicator for the Gilroy Police Department. The general goal of the Communications Unit is to provide 24 hour emergency communication response for all police, fire, and medical emergency calls for service in a courteous and professional manner.
 
GENERAL DESCRIPTION:
 
Under the direct supervision of the Communications Supervisor and under the functional supervision of the Watch Commander, answer emergency and routine calls from the public for Police, Fire, and medical assistance and general service and dispatch necessary personnel and equipment, perform other related duties as required. Work shifts include weekends, holidays, nights and evening hours.

The San Jose Police Department is accepting applications for the position of Senior Crime & Intelligence Analyst, which is the higher of two levels in the Crime and Intelligence Analyst series and is a working, first-line supervisor position.

This essential position in the Crime Analysis Unit is responsible for supervising staff and performing crime and intelligence analysis utilizing administrative, strategic, operational, tactical, and intelligence analysis techniques.  The position provides accurate and timely crime and intelligence information in support of patrol operations, criminal investigations, crime prevention, and administrative functions.  The position extracts raw data from multiple law enforcement systems and utilizes specialized analytical software applications to identify and monitor crime trends and criminal activity.  The position assists investigators in solving criminal cases by translating data into viable intelligence information.  The position also provides statistics for Police and City Budget management reports, resource allocation, grant-funded initiatives, special programs, etcetera.

Key duties of the Senior Crime & Intelligence Analysts include but are not limited to:

-Supervising a team of Crime & Intelligence Analysts, including prioritizing and assigning work, conducting performance evaluations, training staff, and making hiring, termination, and disciplinary recommendations.

-Reviewing incoming requests and determining the appropriate assignment based on the nature of the request, complexity, geographic area, staffing concerns, legal considerations, and deadlines.  This position works on highly confidential requests and/or conducts most complex crime and intelligence analysis assignments.

-Assigning daily requests for information and determining which systems and software applications to utilize for accessing, extracting, formatting, analyzing, interpreting, and disseminating data.

-Supervising the collection of official crime statistics to the Department of Justice per the FBI Uniform Crime Reporting Program as mandated by the State of California (and subsequent National Incident Based Reporting System) as needed.

-Providing support for the Chief's management operations; participating in regional data sharing and specialized briefings; and presenting training sessions to sworn and other civilian staff.

-Utilizing various law enforcement systems and software applications to develop comprehensive charts, graphs, tables, maps, timelines, telephone toll analyses, and related materials for use by various law enforcement personnel, City departments, and outside agencies.

-Conducting spatial and temporal analysis utilizing multiple databases within a geographic information system for use in identifying and depicting locations of serious offenders, crime patterns, trends, and series.

-Directing and assisting with special analytical projects dealing with crime, demographic resource allocation, budget, homeland defense, traffic enforcement, special operations, grant-funded initiatives, and event planning.

-Testifying in court as to methodology employed in gathering information used in crime analysis publications, as required.

This recruitment may be used to fill multiple positions in this or other divisions or departments.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The Office of Retirement Services Investment Program is seeking an exceptionally talented and high-performing individual to manage the operational activities of the $6.0 billion in multi-asset portfolios. The Financial Analyst will work closely with the Chief Investment Officer ("CIO"), Investment Operations Supervisor ("IOS") and Investment Officers. This is a unique opportunity to join a highly collaborative, professional, and forward-thinking team.
 
The Office of Retirement Services is recruiting to fill one (1) vacant Financial Analyst position. 
 
Duties include, but are not limited to the following:

• Analyze and prepare investment fees and expense reports.
• Complete monthly cash flow analysis and projections.
• Monitor account holdings and perform compliance audits in accordance with investment policy, prepare and summarize exception reports for CIO/IOS/Investment Officers' review.
• Custodian oversight and monthly bank and manager reconciliations.
• Prepare capital calls and other funding initiatives.
• Support annual audits and the development of annual financial reports.
• Monitor and prepare trading cost analysis reports.
• Monitor proxy voting and corporate/class actions and take appropriate action.
• Monitor contract status, assess and report on service level of outside service providers, ensures that expiring contracts are renewed in a timely manner, and coordinate legal and contracting processes.
• Develop processes for monitoring and review of investment product reporting forms (e.g. annual reports, K-1s, ADVs).
• Provide ongoing compliance investigations and audits of existing managers (i.e. periodic checks of FINRA/SEC registrations, etc.).
• Review investment committee and board agendas and official minutes for accuracy and completeness.
• Maintain document management system.
• Supervise staff on certain duties.
• Perform other duties as assigned.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Construction Inspector classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay

The Department of Public Works is seeking to fill a vacant Sr. Facilities Repair Worker position at City Hall. Under general supervision by the City Hall Trades Supervisor, the Sr. Facilities Repair Worker will perform a wide variety of semi-skilled work in the repair of buildings and equipment at City Hall.

This Sr. Facilities Repair Worker position will be stationed at San Jose City Hall. City Hall is an 18 story high-rise structure which adds maintenance and operational challenges. In addition to the typical duties of a Sr. Facilities Repair Worker, the successful candidate will lead three additional Facility Repair Worker staff members at City Hall in their day-to-day tasks and special projects.  The Sr. Facilities Repair Worker will also maintain the potable/reclaimed water systems, learn how to maintain pressure variances in the systems, operate and maintain a large water feature/fountain on site, and work in high locations utilizing a scissor-lift and Reachmaster 138ft. boom lift. City Hall houses the upper management of most of the City Departments, as well as the Mayor and City Council Offices, so the ability to work in a politically sensitive environment is essential.

Other duties of this position include, but are not limited to:

-       Plans, assigns, and supervises the work of subordinate personnel engaged in the maintenance and repair of equipment and facilities.

-       Leads, repairs, and maintains office furniture equipment including cubicle organization and office space reorganization.

-       Leads, repairs, and maintains equipment, including scrubbing machines, sweeping machines, vacuum cleaners, chairs, tables, lockers and benches.

-       Leads, repairs, and maintains water faucets, urinal valves, commode valves, shower heads, minor pipe leaks, and various other water control valves.

-       Leads and performs minor repair on buildings caused by vandalism and normal wear, including patching plastic, full area painting and spot painting, floor tile repair and replacement, glass replacement, wall panel replacement, and wood trim replacement.

-       Inspects and reviews assigned work of subordinates which includes database for accuracy and time sheets

-       Schedules and manages contractor activities and reviews and approves payments.

-       Prepares work orders for major repair and alterations and monitors progress and completion of projects.

-       Prepares reports on materials, labor, and cost on damage caused by users in order to recover cost.

-       Maintains records of repair equipment.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The Department of Transportation is seeking an Administrative Assistant to provide support to the Director and Assistant Director. The ideal candidate will possess a high level of professionalism, excellent customer service skills and organization skills, and an exceptional work ethic. Attention to detail is a critical component for this position as well as the ability to effectively multi-task.

The essential duties of this Administrative Assistant position in the Administrative Services Division of the Department of Transportation include, but are not limited to:

- Provide administrative support to the Director and Assistant Director including managing the Director's calendar, organizing meetings and conference calls, and preparing the Director for upcoming meetings.

- Make travel arrangements, prepare itineraries, complete travel requests, compile all supporting documentation for travel requests and complete statement of travel expenses, and credit card statements.

- Process Council Reports, Committee Reports, Information Memos and presentations, and other correspondence for the Director; including reviewing, proofreading, formatting and editing.

- Interface with Council Member Offices and other high-level executives, interpreting and transmitting Director’s decisions, views, and directives to Department staff and following up to ensure completion of tasks.

- Provide customer service to the public and City staff.  Screen incoming calls, answer inquiries, recommending or instituting appropriate action, and providing assistance to City personnel, Department personnel, and members of the public.

- Perform various other administrative duties as assigned.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

- Job Expertise – demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

- Computer Skills - experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, and MS Excel, and the Internet.

- Communication Skills - communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.

- Team Work & Interpersonal Skills - develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

-Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.

- Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

-Constructive Energies - Demonstrates internal energy and drive, willingness to approach all aspects of work with a positive attitude. Examples of Constructive Energies include but are not limited to: enthusiasm, reliability, initiative, honesty, integrity, empathy, dedication, respect, confidence, ethical behavior, and a willingness to help others.