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The City of Hayward is excited to announce its recruitment for the position of Management Analyst I/II. Under general supervision, this position performs administrative, budgetary, and statistical analysis including coordinating and conducting special studies, developing departmental procedures, methods and systems, implementing and administering projects, and administering contracts and budgets. The Management Analyst I/II is a flexibly staffed Citywide classification; current vacancies exist in the Fire Department and Public Works & Utilities Department.

The Fire Department’s ideal candidate will be a strategic thinker and independently lead and manage projects; review qualitative and quantitative data to develop and present recommendations; and display confidence working with senior command staff. The ideal candidate will also have some experience or knowledge of a Local Hazard Mitigation Plan (LHMP); program accreditation at the national or international level; and/or development of a municipal budget or grant for a public agency.

The Public Works & Utilities Department’s ideal candidate will be a versatile analyst and confident communicator, with the ability to write clear and concise reports; develop and deliver presentations to various groups; and take the lead in cross-divisional and departmental projects. The ideal candidate will also be comfortable with municipal budgeting processes and will preferably have some experience with the development of a Capital Improvement Program (CIP) for a government agency.

DEADLINE TO APPLY: February 3, 2020

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

DEFINITION:

The Accounting Technician is a journey level position in which the employee will be assigned a full scope of duties. Required activities of the position include: process credit receipts; process accounts payable; prepare journal entries; review/edit reports; assist in the development of policies and maintenance of records; assist with payroll and the administration of benefits; assist with agenda packets; administer claims; provide internal and external customer service; and other related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

The Accounting Technician performs a variety of technical activities in support of Administrative Services Department. Functions of the department include accounting, budgeting, information technology, and financial reporting.

SUPERVISION RECEIVED/EXERCISED:

This position receives general supervision from the Administrative Services Director. Incumbents in this class do not routinely exercise supervision over other staff.

ESSENTIAL FUNCTIONS:

Duties may include, but are not limited to, the following:

• Creates journal entries in accounting system for cash, checks and credit card receipts from various departments, ensures there is proper backup and approval
• Creates journal entries in accounting system for expense payment requests from various departments, ensures adequate budget and proper backup and approval
• Creates journal entries for adjustment in general ledgers accounts on a timely basis so budget-to-actual report is current
• Performs bank reconciliation for all cash, checks, credit cards and direct deposits as well as expense payments from accounting system to bank statement on a monthly basis
• Creates purchase orders and ensures appropriate vendor documentation is collected and maintained; reviews back up documentation for accuracy and fund availability.
• Assists in budget-to-actual analysis, creating relevant reports on a regular basis for discussion and reporting purposes
• Performs a variety of general accounting office support work including assisting with budget document preparation, organizing and maintaining files, preparing correspondence, reports and forms, proofreading for accuracy and compliance with departmental policies and regulations.
• Assists in interim and annual audit process, running reports and providing requested items on a timely basis to external auditors for review
• Receives, researches and responds to inquiries from the public and employees regarding recruitment, salary and benefit information, policies and procedures, employment verification and other human resource issues.
• Assist in the payroll process including verification of timecards, personnel change orders, vacation and sick leave; receives, researches and responds to questions from employees and supervisors and researches issues related to payroll, leave balances, and deductions.
• Prepares supporting payroll reports and payments to various taxing, financial, insurance, and retirement organizations.
• Provides new employee orientation, ensures completion of required paperwork; responds to questions regarding benefits and Town policies and procedures.
• Participates in the administration of Town benefits including the Town’s open enrollment process, making changes to employees’ benefits, and receiving and responding to questions regarding benefits.
• Researches and compiles compensation and benefit studies at management’s request.
• Organizes employee wellness activities. Establishes positive working relationships with the public, representatives of community organizations, state/local agencies, Town management and staff.
• Performs other related duties as required that are not specifically listed in the job description but are within the general responsibility level associated with this class.

PHYSICAL AND MENTAL STANDARDS NEEDED FOR ESSENTIAL JOB FUNCTIONS:

Physical: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required.

Mental: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with other staff, officials and the public.

*The employer will make reasonable accommodation in compliance with the Americans with Disabilities Act of 1990.*

The Public Works Director/Town Engineer, a key member of the Town Manager's Executive Team, is responsible for the planning, managing and overseeing the design, engineering, construction, operation and maintenance of public works infrastructure (i.e., streets and roads, sidewalk, storm drain system, buildings/ facilities, parks and grounds); project and construction management of public construction projects of all town buildings and facilities; and engineering review for private project development.

Specific activities and operations of the department include the local stormwater program; a robust pavement management program; grants for public works projects and activities; project management of capital improvement projects; working with the Planning Director to complete General Plan programs; partner with the Parks and Recreation Director to maintain parks and manage facilities; coordinate public works/engineering activities with other Town departments/divisions, other public agencies, contractors and professional consultants; and complex administrative support to the Town Manager. 

THE POSITION

Under administrative direction, the Financial Analyst performs highly responsible, specialized financial analysis and manages complex financial processes in a variety of program areas. In addition, the incumbent provides highly complex staff assistance to the Director of Administrative Services; manages the preparation of analytical studies of financial, administrative, and/or operational issues; demonstrates a full understanding of all applicable policies, procedures, laws and work methods associated with assigned duties; trains and supervises administrative and support positions as applicable; and act as the City’s representative to internal and external community advisory bodies involved within assigned program areas.

KEY ELEMENTS
The following duties are normal for this classification.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Effectively manages and delivers the assigned financial operations/analyses with accurate, sound, and timely accounting, and produces reliable financial and statistical information.
• Effectively and efficiently manages complex databases for providing useful information for management decision making. 
• Research and prepare technical and administrative reports, prepare written correspondence and manage assigned special projects.
• Develop and conduct studies, needs assessment, research and financial analyses; research and analyze contracts and programs of assigned area. 
• Conducts studies on organizational, administrative and operational issues; reviews and analyze processes, procedures and work methods; analyzes legislation; develops funding proposals; policy alternatives and strategies; prepares and presents reports and recommendations; demonstrates an understanding of applicable policies, procedures and work methods of areas of assigned responsibility. 
• Evaluates Departmental activities and work programs, workload indications, budget trends and related elements and recommends appropriate actions with respect to the areas of assigned responsibility.
• Monitors revenues and expenditures requests during the fiscal year, provides continual maintenance of the long-term forecast. 
• Assists Director of Administrative Services in preparing reports to the City Council, other outside agencies, and internal staff.
• Directs, oversees and coordinates multiple projects and meet critical deadlines.
• Establishes positive working relationships with representatives of State/local agencies and associations, City management, City staff and the public. 
• Performs other related duties as required.

Under general direction, performs complex professional financial work, including auditing, analyzing, and verifying fiscal records and reports, preparing financial and statistical reports, and providing information to City staff regarding practices and procedures.  The Finance Supervisor is responsible for payroll, purchasing, financial analysis and statement preparation, assisting with the Biennial Operating Budget, financial reporting, capital assets, fleet and equipment administration, grant administration, month-end and year-end closing, annual audits, establishment, review, and recommendation of internal control procedures; supervises, directs, coordinates and monitors staff and performs related work as required. Receives general direction from the Finance Director and exercises direct supervision over staff. 

Class Characteristics

This is a supervisor classification responsible for performing the full range of routine and complex departmental financial, payroll, and record keeping programs. Incumbents exercise a high degree of independent judgment on diverse and specialized projects and has significant accountability and ongoing decision-making associated with the work. This class requires the use of tact, discretion, and independent judgment. Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, municipal fund accounting, grants accounting and compliance, revenue auditing and tax compliance, payroll, and fiscal management. The Financial Analyst is distinguished from the Finance Supervisor position in that the latter is responsible for the organization, assignment, and review of the work of a team in one or more functional areas of the Finance Department. This class is distinguished from the Finance Director in that the latter has overall supervisory responsibility for staff and operations.

The Position

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Perform complex professional and technical accounting work in the administration and implementation of the City’s financial, revenue, budget, auditing, payroll, and accounting programs, including financial report development, budget monitoring, forecasting, financial analysis, reimbursement billings, and grants accounting.
• Assist with the preparation of the budget and monitor budget performance. Validate the accuracy of budget data entered into the City’s financial system. Investigate and resolve department inquiries regarding inaccuracies, and ensure all transfers, adjustments, grant monies, updates, etc. are properly reflected in the department budgets.
• Analyze short and long-term trends in revenues and expenditures to determine future problems or opportunities facing the City’s operations; develop options and recommendations.
• Prepare recommendations for financial systems business practice efficiencies; conduct workflow analysis to determine the extent of compliance with established rules; and recommend business process changes, policy and procedure amendments, and/or City Code updates, as necessary.
• Investigate and audit transactions, records, and reports, including City-issued Credit Card transactions, to ensure compliance with City policies.
• Assist with the preparation and publication of accurate financial and budgetary information in a timely manner.
• Supervise, direct, coordinate, and monitor journey-level, technical and/or clerical staff; including hiring, performance evaluations, disciplinary actions; train, mentor, and develop staff, as well as create a collaborative and effective team environment; assign work activities and projects; monitor work flow; review and evaluate work product, method, and procedure; meet with staff to identify and resolve problems.
• Oversee and coordinate monthly and year-end general ledger closing; prepare journal entries with proper documentation; post and balance general ledger accounts; ensure compliance and accuracy in accordance with generally accepted accounting procedures and principles for government organizations utilizing a computer-based financial management system.
• Analyze, review, and prepare a variety of complex financial statements and reports related to specific functions; draw conclusions and make appropriate recommendations; analyze financial data for discrepancies and errors, and make corrections through journal entries; perform City account and bank reconciliations.
• Performs the monthly accounting cycle, including bank reconciliation, journal entries, preparing general ledger, balancing cash accounts, and running and distributing revenue and expenditure summaries.
• Perform professional accounting work in accordance with a prescribed automated and manual accounting system, generally accepted accounting principles (GAAP), and Governmental Accounting Standards Board (GASB).
• Prepare and assist in overseeing the biennial operating budget process and the preparation of the budget document and other related documents; monitor budget appropriations by fund and department.
• Maintain the general ledger chart of accounts and assigns project codes as required for new grants and activities.
• Prepare various data and reports for City Council meetings.
• Prepare federal and state tax returns and other reports as required by state and federal laws.
• Direct year-end closing of accounting and payroll records; prepare reports and work papers for annual audits;  assist auditors in the review of the financial activity; assist in the preparation of the Comprehensive Annual Financial Report (CAFR).
• Compile accounting data and develop financial information as requested; conduct fiscal analysis and studies; develop and implement accounting systems, controls, and reporting procedures.
• Coordinate and prepare a variety of financial reports for grant programs and capital improvement projects; ensure compliance with various granting agency requirements and restrictions.
• Maintain accounting and financial reporting systems and procedures.
• Prepare and monitor the Capital Improvement Plan budget.
• Cooperatively participate in the implementation and ongoing enhancements to the automated financial system; participate in system training, decision making, testing, problem solving, and version updates to software; clarify, summarize, and resolve issues relating to specific assigned modules or processes
• Provide professional and administrative assistance to the Finance Director; research, compile, and prepare financial and administrative documents.
• Recommend goals and objectives and assist in the development of policies and procedures for the Finance Department.
• Perform related duties as assigned.

Knowledge of: 

• Modern principles, practices, and methods of public and governmental accounting and finance, including program budgeting and auditing and their application to municipal operations.
• Governmental fund accounting, governmental accounting principles, and general bookkeeping practices and procedures.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial and payroll operations.
• Financial auditing principles and techniques.
• Accounting for governmental grants.
• Contract administration procedures and practices.
• Research and reporting methods, techniques, and procedures.
• Technical report writing and preparation of correspondence.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Effective methods of communication both verbally and written.
• Methods and techniques of computer software pertaining to the preparation of graphic and tabular data in printed and live presentations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Principles and practices of payroll processing.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.

Ability to:

• Analyze financial data and draw sound conclusions.
• Perform a wide variety of administrative duties, projects, and detail work with minimal supervision.
• Evaluate and develop improvements in operations, procedures, policies, and methods to streamline and maximize efficiency within the department.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws and regulations.
• Conduct research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Follow department policies and procedures related to assigned duties.
• Use an electronic calculator by touch; make arithmetic calculations.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Maintain strict attention to detail under deadlines.
• Perform a wide variety of administrative duties and projects with minimal supervision.
• Oversee and manage computerized financial management systems.
• Supervise, organize, and review the work of assigned staff involved in journey-level, technical and clerical accounting functions.
• Participate in the selection, training, motivation, and evaluation of assigned staff.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• A Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, or a related field
• Five years of increasingly responsible professional experience in finance or accounting, preferably in a public agency, including two years of experience in a lead or supervisory capacity

Ideal Candidate

• Has public sector experience, including experience dealing with public sector payroll
• Is organized and detail-oriented 
• Can prioritize multiple tasks with competing deadlines
• Possesses a Master's degree in accounting, business administration, or a related field

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula.  New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula.
• This position participates in Social Security.

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate.
• Alternate benefit in-lieu of health insurance: Elective paid leave with a quarterly cash out at Kaiser single rate for employees choosing to opt out. Employees must provide proof of outside coverage.

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $50,000

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 11 days of holiday pay per year
• 3 floating holidays per year
• 12 days of sick leave per year
• Up to 100 hours of Admin Leave per year with option to cash out

Selection Process

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

The tentative recruitment timeline is as follows:

• Deadline to Apply:  February 9, 2020 at 11:30pm
• Oral Board Interviews: February 20, 2020

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (510) 528-5715 at least five business days prior to any examination process.

Position:  The City of Orinda is looking for responsible, courteous individuals who enjoy working outdoors, can work independently of supervision and have experience dealing tactfully and effectively with members of the public.  The successful applicants will work in a part-time capacity with a schedule including afternoon and weekend hours.  Our City’s mission is to provide excellent service in a fiscally responsible manner and to promote a safe, healthy and vibrant community.

The Parking and Traffic Specialist enforces City parking regulations and assists with parking, traffic, and related issues and provides general information and assistance to the public.    This position is non-benefited and works a variable schedule based on need.

How to Apply:  To be considered for this position, qualified job applicants are required to submit the following:

• Apply Online!  You can apply online by visiting CalOpps.org. 
• Please attach a resume with your application for the Parking & Traffic Specialist position

Minimum Qualifications: Candidates with the following qualifications are encouraged to apply:

• Education: Equivalent to a high school diploma.  Supplemental specialized training in planning, zoning, inspection, or law enforcement is desirable; and
• Experience: One year of experience in public contact, customer service, or related experience; and
• License and Certificate: Possession of a valid California Driver's License with a demonstrated history of safe driving.

Special Requirements: Essential duties require the following physical skills and work environment:

Ability to drive, sit, stand, or walk for extended hours; ability to kneel, crouch, stoop, squat, twist, and lift 50 lbs.; exposure to outdoors for extended hours, including walking hills and on wet, muddy, or slippery surfaces; ability to travel to different sites and locations.

Must be willing to work a scheduled variety of hours, which may include evenings, and/or weekends, as needed.

Pre-Employment Processes:  Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, conviction history check, as well as a medical exam including a pre-placement drug screen before hire.

Primary duties of the Parking & Traffic Specialist include (but are not limited to):

• Enforces parking regulations within the guidelines of California State Law and City requirements.  Safely maintains and operates specialized equipment including radios and hand held computers or devices.
• Efficiently patrols assigned routes throughout the City to identify and resolve parking violations and traffic hazards, and enforce applicable laws; issues parking citations utilizing an electronic ticket writer and updates records as necessary.  May write warnings and amendments to previously issued citations.
• Responds to citizen complaints and concerns regarding parking and traffic issues and abandoned vehicle laws; tag and arrange transportation of abandoned vehicles; refers issues to supervisor or law enforcement as necessary;
• Chalks tires of vehicles parking in timed spaces, records time, and returns at specified intervals to ticket vehicles remaining in spaces illegally;
• Explains California State laws, California Vehicle Code, and City ordinances to the general public regarding parking citations and parking in general;
• Provides guidance to residents on how to obtain Residential Parking Permits and assists residents on permit questions and issues;
• Reports missing or damaged traffic signals and signs; reports improperly operating traffic signals; submits work order requests for signage, curb painting, and repairs;
• May perform traffic control duties at accident scenes and special events, including directing traffic and diverting flow of traffic by erecting temporary barricades and posting temporary signs; and
• Perform related duties and responsibilities as assigned.

Other job related duties and Essential Qualifications:

All employees of the City of Orinda are expected to uphold and exhibit the City’s Core Values including serving the public, being respectful, professional, responsible and accountable.

• Excellent customer service skills;
• Ability to interpret and apply policies, procedures, laws, codes, and regulations pertaining to parking citation programs;
• Working knowledge of modern office equipment and procedures, including the use of a variety of software applications and handheld electronic devices;
• Knowledge of City geography, maps, streets, landmarks, and driving directions; and
• Principles and procedures of record keeping.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Orinda is an Equal Opportunity Employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with Federal law, the City of Orinda will only hire individuals who are legally authorized to work in the United States.  Candidates with a disability which may require special assistance in any phase of the application or testing process should submit a request for accommodation with the application.  Documentation of the need for accommodation must accompany the request.
 

THE POSITION
The City of Hayward is excited to announce its recruitment to fill the Assistant/Associate Civil Engineer position. Hayward is excited to announce an opportunity to join its progressive and dynamic Engineering team as an Assistant or Associate Civil Engineer. This position performs journey level and professional engineering work in conjunction with design, plan check, and construction, and maintenance of solar, water and wastewater projects.

DEADLINE TO APPLY: First review scheduled for October 14, 2019; open until filled.

DISTINGUISHING CHARACTERISTICS

Assistant Civil Engineer – This classification performs journey level professional engineering work in conjunction with construction and maintenance of Public Works projects.

Monthly rate: $7,068 - $8,600
 
Associate Civil Engineer – This classification performs more difficult and complex engineering design work on private development and public works projects; and supervise the work of Assistant Civil Engineers and Engineering Technicians performing related work.

Monthly rate: $8,205 - $9,959
 
Incumbents may advance from the Assistant Civil Engineer to the Associate Civil Engineer level, as recommended by their supervisor and approved by the Director of Public Works, as they learn City and departmental practices and procedures. As knowledge and experience are gained, the work becomes broader in scope and assignments are more varied and are performed under more general supervision.  Advancement to the higher classification requires gaining the knowledge, skill, experience and credentials that meet the qualifications for that class and demonstrating the ability to consistently perform the work of the higher classification.
 

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

AC Transit is currently seeking experienced candidates for the position of Payroll Administrator. The Payroll Administrator provides supervision over the operations and services of technical and clerical payroll support staff to ensure timely and accurate payment to the District's employees and retirees; participates in the daily operations and activities of the payroll function in the Finance Department, including all phases of the payroll processing, payroll recordkeeping, and various payroll related reporting activities. This position is distinguished from the Payroll Manager in that the latter has overall management responsibility of the unit, and has the ultimate decision- making authority related to the direction, and operation of the unit, while this position assists in the determination of the direction but is primarily responsible for its implementation and day-to-day supervision of the unit's functions, activities, and staff.

This is a wonderful opportunity for career growth and an opportunity to work at one of largest bus agencies in California. In addition to being a premier public transit agency, AC Transit has excellent benefits that include pension, medical, dental, vision, vacation, sick leave and 457 deferred compensation.

REPRESENTATIVE FUNCTIONS:

• Plans, organizes, assigns, supervises, and reviews the day-to-day payroll operations and activities to assure District employees are paid in an accurate and timely manner; oversees the processing of payroll-related forms and applications; reviews, edits, approves and processes the District's payroll runs; assures payroll activities comply with established laws, codes, regulations, policies and procedures.
• Participates in the selection, supervision, training, motivation, evaluation and discipline of assigned staff and ensures the development of staff skills and competencies; documents, tracks and schedules the ongoing training of assigned staff to ensure that they are able to maintain proficiency with evolving job requirements; ensures the provision of a high performing team.
• Participates in the development and implementation of goals, objectives, policies, and priorities for payroll services and programs; identifies resource needs; recommends and implements policies and procedures, develops standard operating procedures for the payroll department; identifies opportunities for improving service delivery; reviews with appropriate management staff; implements improvements after approval.
• Assists and provides input to the Payroll Manager in the development, administration, and oversight of assigned budget.
• Coordinates assigned services, projects, and activities with other departments and outside agencies.
• Participates in completion of third party and payroll general ledger account reconciliations, analyzes transactions, identifies errors, makes necessary corrections and presents data in a user-friendly format.
• Ensures third-party remittance and postings to financial records are completed in a timely and accurate manner.
• Performs Time and Labor, and Payroll troubleshooting, and support activities, including resolving configuration-related time exceptions; coordinating resolution of audit discrepancies, supporting supervisors and managers in troubleshooting process issues and resolving time exceptions.
• Assists in performing a variety of system set-up, configuration and maintenance activities including performing audits of the payable time and exceptions; maintain and monitor the time and labor system set-up tables and resolve issues.
• Reviews payroll computations to ensure accuracy and compliance with state and federal tax regulations.
• Assists in assembling materials, analyzing, and preparing PBC's ("prepared by client") schedules per auditor request and specifications.
• Creates and provides various queries, necessary for the creation of financial reports on an ad-hoc basis by extracting, compiling, analyzing, and formatting financial data.
• Implementation of new systems or system enhancements, including coordinating with affected departments.
• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of payroll processing and time reporting, stays abreast of federal, state, and local regulations and related to wage and hour laws to ensure the District's compliance.
• Maintains and audits control logs for check disbursements.
• May act in the role, and assume the responsibilities of the Payroll Manager in his/her absence.
• Performs related duties as required.

MINIMUM QUALIFICATIONS:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in accounting, finance, business administration, or a related field.

Experience: Four (4) years of recent and verifiable professional payroll experience or related field and one (1) year experience in a supervisory/lead capacity.

ADDITIONAL INFORMATION:

Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment.

THIS POSITION IS AN UNREPRESENTED POSITION

To apply, visit: https://apptrkr.com/1615168

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

JOB DESCRIPTION

The Coordinator is responsible for providing the highest quality of guest service to all visitors. The Coordinator will be responsible for administrative duties and assist at various City facilities, as assigned. In addition, the Coordinator will monitor facility rentals and support the special events. This is potentially a year around part time position.

EXAMPLES OF DUTIES (This is a general description of duties and is not all-inclusive)

• Provide excellent customer service  while performing assigned duties and have strong telephone and follow up skills
• Maintain a high degree of confidentiality in performing all aspects of assigned duties
• Process financial transactions and maintain accurate accounting records
• Communicate facility/program features to potential clients/groups
• Complete all daily opening and closing tasks in a timely manner
• Assist in protecting and safeguarding all property assets
• Resolve guest/participant concerns as needed
• Attend training and staff meetings as assigned

• Supervise part-time employees in Supervisor’s absence and update employees on schedules and other essential tasks
• Perform other duties as assigned

SUPERVISION EXERCISED AND RECEIVED

General supervision is provided by Recreation Supervisor or Assistant Recreation Supervisor