Search Jobs

As a Legal Secretarial, you will provide highly complex, responsible, and confidential administrative support to the office of a lawyer. Assist in the supervision of a small team of legal secretaries or serve as a lead worker; as well as perform other related duties as necessary.

This Recreation Specialist position will focus on Youth Sports and Summer Camps. The hours may vary, but are expected to be 11:30am-8:00pm Sunday- Thursday. Summer hours will change based on Summer Camps programmatic needs.

DEFINITION

Under general supervision, coordinates a segment or segments of recreation programs; provides lead direction, work coordination, and training to lower level staff; may be provided more complex functions related to recreation programs; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

Recreation Specialist is distinguished from the Recreation Leader series in that Recreation Specialists provide lead direction to lower-level staff and may be assigned more complex functions related to recreation programs.

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from supervisory or management staff in the Recreation Department. 

DUTIES AND RESPONSIBILITIES

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Plans, promotes, develops, and oversees a portion of assigned recreation program(s); participates in planning and leading activities; promotes assigned program(s) through a variety of mediums; may schedule, train, and guidance to part-time staff;
• Provides a variety of administrative support to assigned program(s); maintains inventory of equipment, supplies, and related items; maintains accurate records related to participation, attendance, behavior, progress, and related statistics;
• Participates in marketing Recreation Department programs and activities; use social media to promote programs and activities; creates and/or distributes promotional material; coordinates marketing materials for distribution; posts information about programs, activities, and events to the City website;
• Provides support for and participates in a variety of City events, such as staff luncheons, senior luncheons, Brown Bag program, Youth in Government program, Youth Advisory Committee events, and other City functions; may be assigned responsibility for transportation of participants, equipment, and/or delivery of goods; may be assigned to decorate, setup, or run portions of events;
• Serves as a liaison for special events; receives and manages special event applications from the public; provides information to Director for staff reports to City Council; coordinates necessary interdepartmental tasks as needed for events;  distributes applications and tasks to required individuals; acts as point person for the City;
• Provides effective customer service both in-person and on the phone; interacts with community members; conducts registrations; attends tabling events; may assist with front-office coverage;
• Attends meetings, workshops, and other related duties as required; and
• Performs related duties as assigned.

JOB-RELATED QUALIFICATIONS

Knowledge of: Principals, techniques, and practices involved in the delivery of recreation services; recreation program development, organization, and planning; techniques in promoting recreation programs; safety standards and practices; basic principles of lead direction; common recreation activities and sports; department rules and regulations; first aid and CPR.

Ability to: Work with Microsoft Office programs; exercise independent judgment in performing job responsibilities; direct volunteer and paid staff using positive communication skills; organize and/or direct groups and individuals participating in pre-school age, youth, adult, and/or senior recreation programs and special events; think and act quickly in emergencies; work to maintain and help create an action-oriented atmosphere with both the public and staff; understand and carry out written and oral directions. establish and maintain cooperative relationships with subordinates, peers, and supervisors; practice basic recreation skills in a variety of areas.

EDUCATION AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be:

Education: Equivalent to graduation from an accredited college or university with an Associate’s degree in recreation, gerontology, therapeutics, or a related field.   

Experience: Two (2) years of full-time equivalent experience in the recreation, transportation, education, or a related field. 

Licenses: Must possess and maintain a valid Class “C” California Driver’s License with a satisfactory driving record.  Possession of and ability to maintain a valid first aid certificate. Possession of and ability to maintain a valid CPR certificate. 

SPECIAL REQUIREMENTS

Vision adequate to read and supervise program participants; ability to bend, stoop, or crouch, and have enough physical stamina to lift and carry up to 30 pounds; mobility to move tables and chairs for room setup and to assist in the mobility of a variety of clients. Speak clearly and understandably. 

Applications accepted until Friday, January 6, 2023 OR upon receipt of the first 200 applications- whichever occurs first.

Written Exam:  January 24, 2023

Oral Exam: TBA

Resumes are not accepted in lieu of completing a City application.

Incomplete applications will not be accepted.

DEFINITION

Under general supervision, operates and maintains (O&M) repairs and replaces equipment and related facilities of the water quality control facilities and related systems and performs preventative, corrective and emergency maintenance construction and repair to collection system facilities; handles public relations in the field; and performs other duties as assigned.

Collection System Operator I is the entry-level class and Collection System Operator II is the journey level class in the series. Incumbents in the Collection System Operator I class will progressively perform most of the duties required in the series but are not expected to function at the same skill level and will usually exercise less independent direction and judgment on matters related to work procedures and methods. Work is usually supervised while in progress and fits an established pattern that has been explained in detail as they arise. Under the flexible staffing concept, Collection System Operator II positions that may become vacant may reasonably be filled at the Collection System Operator I.

Positions in the Collection System Operator II class are flexibly staffed and normally filled by advancement from the Collection System Operator I class, or when filled from the outside, require prior specific experience in building related and/or wastewater/water-delivery-related construction and O&M. Appointment to this class requires the employee to be performing substantially the full range of wastewater/water-delivery-related construction, O&M duties and to meet the qualification standards for the class. This class requires the ability to work independently exercising judgment and initiative. Duties will normally require the ability to operate the full range of tools and mechanical equipment related to water/wastewater O&M and to lead and directly supervise crews on specific projects and activities.

EXAMPLES OF DUTIES

Safely operates sewer cleaning and inspection equipment such as power rodder, high velocity cleaner and vacuum truck, and closed circuit television monitoring equipment; performs preventative maintenance on sanitary sewer infrastructure; responds to service requests; unclogs mainline stoppages; keeps records of sewer line cleanings and state of existing problems within the collection system infrastructure, including lift station, maintenance, inspection and monitoring; supervises contractors who, clean and disinfect residential/commercial properties. Repairs main line breaks, manholes and related structures; operates compressor, air tools, tamper, backhoe, front loader, and other related construction tools and other heavy equipment; conducts daily inspections; performs routine preventative maintenance and repairs to wastewater lift stations and equipment and regularly prepares routine reports and logs including daily activity reports. May be required to work unusual shifts as needed. May undertake minor carpentry, plumbing, cement work and electrical work; may be required to work under adverse conditions. O&M of the related wastewater treatment system and equipment; monitors gauges, dials, meters and controls panels, and other recording instruments. Greases and cleans equipment; services and maintains a variety of collection system equipment; extracts samples and performs laboratory tests and analysis; inspects plant equipment and facilities to locate and report needed repairs; performs general plant maintenance work, such as sweeping, cleaning, sanding, and painting. Performs general grounds maintenance work. Respond to calls for service 24/7; participate in required standby rotation, participate in all required safety training and maintain required current certification and carry out duties in a safe manner.

MINIMUM QUALIFICATIONS

Knowledge of: O&M, preventive maintenance, repair and record-keeping procedures of typical wastewater/water-delivery-related systems; methods, tools, material and equipment used to clean and unclog sanitary sewer lines; wastewater lift station equipment; occupational hazards, safety precautions and principles of accident prevention. The O&M of mechanical equipment, including pumps and electric motors; control procedures for wastewater treatment processes; tools, equipment and methods used in the overhaul, repair, adjustment and modification of stationary power equipment, and of the pumping, piping, and electrical systems used in a lift station; sewage treatment processes and the laboratory tests used to check the effectiveness of such processes.

Ability to:  O&M, locate, detect cause, and correct sewer stoppages; detect and perform minor repairs and adjustments to sewer equipment; maintain pumps and related mechanical equipment; perform heavy manual labor involving lifting, carrying, kneeling, crawling and climbing; carry out written and oral instructions; make arithmetic calculations involving fractions, decimals and percentages; use CRTs, PCs, and computer-based data systems; work in adverse weather conditions which require exposure to wind, rain and cold temperature; work in atmosphere which often involves noise, noxious odors, gases, contact with water and/or wastewater, and risk of bodily injury; maintain an appropriate public service demeanor and positive customer service interactions; report back to work to respond to after hour call backs and to report to duty during an emergency; adhere to Standby Duty Procedures; follow oral and written directions; operate equipment used in a wastewater collection process; take standard laboratory samples of sewage; read and interpret gauges and recording devices reflecting system operations; perform mechanical repairs, maintenance work, and modification to equipment used in a collection system use various mechanic's tools with skill and accuracy; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis, on time and in approved uniform.

Physical Capability To: Perform moderate, and sometimes strenuous, sustained manual labor; walk, climb, lift, crawl, stoop and bend to reach work; work safely in confined spaces; and work outdoors in temperature extremes and inclement weather. Must be willing to report to work at any time during an emergency and work an irregular work schedule.

Experience:

Collection System Operator I, entry level: one (1) year, full-time, paid experience in construction, maintenance, or other semi-skilled, physical work.

Collection System Operator II: two (2) years full-time, paid experience in construction or maintenance work in a wastewater collection system or the plumbing trade.

Education:

Collection System Operator I, entry level; Graduation from high school or equivalent.

Collection System Operator II: Graduation from high school or equivalent.

License: 

Possession of a valid, Class C, California Driver’s License at the Collection System Operator I level.

To be appointed to the Collection System Operator II level, individual must possess a valid Class B California Driver’s License with a Tank Endorsement (including acceptable driving record) and a Wastewater Collection System Maintenance Certificate Grade I issued by the California Water Environment Association.

ADMINISTRATIVE ASSISTANT I/II

Level I:  $4,691 - $5,702 per month

Level II:  $5,172 - $6,287 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Thursday, December 15, 2022 for first consideration

Interviews will be held the week of December 19th

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

Administrative Assistant I:  This is an entry level class in the Administrative Assistant series.  This level performs more routine tasks and duties assigned.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under immediate supervision while learning job tasks.

Administrative Assistant II:  This is the full journey level class within the Administrative Assistant series.  This class is distinguished from the Administrative Assistant I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This position performs the following essential job duties:

• Set up and maintain financial, statistical, and operational records, including reviewing departmental payroll submittals and various time sheets.
• Administer and maintain complex procedures, including issuing permits, submitting required information/forms for inter-governmental reimbursements and/or grant monies; and as related to assigned program areas.
• Prepare, distribute, and post agendas and minutes for a variety of meetings; provide additional administrative support which may include the transcription of recorded or written information.
• Create, edit and update departmental information on internet and intranet.
• Carry out routine required procedures related to departmental hiring.
• Prepare required statistical reports for various departmental programs.
• Provide information relating to responsibilities assigned in person or by telephone.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies; prepare purchase orders.
• Research and compile information as requested.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, and mail and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment and use a variety of software programs including word processing, spreadsheet, and visual presentation equipment as appropriate.
• Type, edit and format a variety of materials including staff reports, agendas, general correspondence and memoranda; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Follow-up on projects, transmits information and keeps informed of department activities.
• Initiate and maintain a variety of files and records.
• Oversee and coordinate preparation, compilation, reproduction and distribution of various documents and reports.
• Assist in gathering data, preparing and monitoring the annual budget.
• Perform a variety of tasks related to office administration specific to the department in which assigned.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform other duties as required.

To be eligible for this position you must have knowledge/ability to:

Administrative Assistant I:

• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of modern office methods, procedures, and computer equipment and various software applications.
• Knowledge of business letter writing and arithmetic.
• Ability to learn to perform a wide variety of responsible secretarial and clerical work.
• Ability to on a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Ability to intermittently review documents related to department operations; observe, identify, and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Ability to meet the public tactfully and courteously and answer questions in person and over the telephone.
• Ability to learn and apply policies, rules, and regulations.
• Ability to maintain confidential data and information.
• Ability to compose general correspondence and letters.
• Ability to operate and use modern office equipment including computer equipment and software as assigned.
• Ability to learn to analyze situations carefully and adopt effective courses of action.
• Ability to type at a speed necessary for successful job performance.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with those contact in the course of work.

Administrative Assistant II:  (In addition to the qualifications for the Administrative Assistant I)

• Knowledge of organization, procedures, and operating details of the city division to which assigned.
• Knowledge of filing and record keeping practices.
• Ability to perform a wide variety of difficult and responsible secretarial and clerical work with limited supervision.
• Ability to compile and maintain complex records and files.
• Ability to independently apply policies, rules, and regulations.
• Ability to understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Ability to work independently in the absence of supervision and work under pressure to meet deadlines.
• Ability to analyze situations carefully and adopt effective courses of action.
• Ability to prepare statistical, financial, and operational reports.

EDUCATION and/or EXPERIENCE: (A typical way of gaining the knowledge, skill and ability outlined above is)

Administrative Assistant I:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible clerical experience

Administrative Assistant II:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

 OTHER REQUIREMENTS:

• Valid California driver’s license preferred.

PHYSICAL DEMAND/WORK ENVIRONMENT: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required on a continuous basis, to sit at desk and/or stand for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20324298 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Sebastopol Invites Applications for the Position of

LABORER

Salary: $3,555 - $4,321 Monthly

$42,659 - $51,848 Annually

Plus an excellent benefits package

Deadline to Apply: Monday December 19, 2022, at 11:59 PM

The City of Sebastopol is seeking an enthusiastic person to fill a Laborer position within the Public Works Department. 

THE POSITION: Under general supervision, the Laborer performs a variety of semiskilled or skilled manual tasks and to do specialized skilled jobs as required. This position serves as an introduction to City Service and as a means to evaluate if a worker may be eligible to compete for other positions in the Maintenance Worker Classifications.

IDEAL CANDIDATE: The ideal candidate will possess construction and landscaping experience with a strong desire to provide superior service to both internal and external customers. Sebastopol is a high performing organization and employs the use of best practices. We strive to have a workforce based upon loyalty, accountability, and professionalism. We place a high value on customer service, and take a team oriented, collaborative approach to the way we do business. If working for a fast paced, evolving organization appeals to you, and you desire an outdoor work environment that is intellectually stimulating, respectful, and rewarding, we encourage you to apply.

EXAMPLES OF DUTIES: Depending upon assignment, duties may include, but are not limited to, the following:

• Perform landscape maintenance duties including but not limited to; manual labor for weed abatement and pruning of landscaping, transporting and spreading of mulch, purchasing and replanting of landscape material as needed.
• Repair of irrigation.
• Operation of power tools as necessary to assist in the above tasks.
• Transporting and dumping debris to City stockyard.
• Clean and repair water and sewer lines and mains as necessary
• Excavates trenches for the installation of water and sewer lines
• May paint and/or install street signs, stop signs, fire hydrants and curbs
• May install water meter services, water mains, valves and hydrant laterals
• Perform minor plumbing and electrical repair and installation work as necessary.
• Maintain and repair City public buildings.
• Respond to emergency calls.
• Performs other duties as assigned.

QUALIFICATIONS:

Ability to: To perform this job successfully, an individual must be able to learn and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In addition to the ability to:

• Read and comprehend simple instructions, short correspondence, and memos. 
• Write simple correspondence.
• Effectively present information in one-on-one and small group situations to customers, clients, and other employees of an organization.
• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. 
• Perform these operations using units of American money and weight measurement, volume, and distance.
• Apply common sense understanding to carry out simple one- or two-step instructions.
• Deal with standardized situations with only occasional or no variables.
• Establish and maintain cooperative working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Education: Less than high school education OR

Experience: Up to one month of related experience or training; or equivalent combination of education and experience.

Licenses and Certifications: Possession of an appropriate California operator's license issued by the State Department of Motor Vehicles.

Join our Senior Services team as a Kitchen Assistant!

City of Pacifica's Senior Services Division of Parks, Beaches & Recreation is seeking a kitchen assistant to join the Senior Services Food Program.  The center provides meals both on-sight or delivered to seniors in our community Monday through Friday (closed during major holidays).

This is a daytime position, the hours are approximately 29 per week.

Duties include, but not limited to:

          General cleaning

          Dishwashing / pot washing

          Food storage

          Assembles food items

          Light food prep

 The City of Pacifica is accepting applications for:

Assistant Civil Engineer / Associate Civil Engineer Wastewater

The current opening is in the Wastewater Division.  The Wastewater Division is comprised of the Wastewater Collection System, Wastewater Treatment Plant, and Storm Water Pump Stations.  The vacancy shall be filled at either the Assistant or Associate level depending upon qualifications.

The Assistant Civil Engineer or the Associate Civil Engineer shall review wastewater utility construction, perform engineering design work, perform construction management, manage the design and construction management work provided by consulting engineering firm, provide professional and technical staff assistance to the Wastewater Division and do related work as assigned. 

As a Human Resources Manager for the Administration Unit. As part of this position, you will oversee a team of HR professionals and report to the Human Resources Director at the Human Services Agency. The ideal candidate will have experience in planning & managing a team, including policy & health & safety.

Essential Duties but Not Limited:

•    Plans, manages, monitors, evaluates, and supervises the Administration Unit of Agency’s human resources team, including policy, health & safety, wellness, ergonomics, leave management, and payroll services.
•  Develops, implements and maintains processes and practices to assure compliance with City, state, federal, and Department policies, procedures, legislation, regulatory and judicial mandates. Assists in the identification, development, and implementation of Agency goals, objectives, policies, and priorities.
•   Manages, coordinates and assists in the development and review of departmental human resources policies, procedures, and handbooks.
•    Coordinates the investigation of health and safety hazards and coordinates remedial action with representatives from various City and County departments, other agencies, businesses and the public, recommending corrective actions and preparing reports.
•     Manages the development, modification, and/or maintenance of health and safety programs for the Agency; Coordinates the development of policies and procedures for responding to hazardous materials incidents and implementation of environmental health and safety laws, codes and regulations.
•     Manages the development, procurement, and presentation of health and safety training.
•    Participates in Agency and City Health and Safety committees.
•    Coordinates the Agency’s Wellness and Ergonomics programs; including managing related budgets and resource procurement.
•    Manages Agency leaves management and payroll systems accuracy and reconciliation (i.e. leaves balances, time reporting and time capture, etc.) with City budget system depiction of positions.
•  May serve as liaison for the Agency with a variety of other City/County staff and officials of outside agencies; explains and justifies Agency or administrative procedures, policies, or programs; negotiates and resolves difficult and complex issues and problems.
•    May plan, develop, implement, or direct major or complex projects or programs which span a number of the Agency's established sections or divisions; manages the research of complex, highly technical issues; analyzes alternative solutions or approaches; recommends most effective course of action.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.