PROCUREMENT CONTRACTS SPECIALIST
Salary Range: $35.21 - $42.80 / hour
$73,236.80 - $89,024.00 / year
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DESCRIPTION:
Under the direction of the General Services Administrator, develops, performs, coordinates, and administers contracts for products and/or services within the Agency. Negotiates, extends, and renegotiates contracts as appropriate. Serves as a primary point of liaison with contractors, monitors existing contracts for compliance with terms and conditions in alignment with strategic goals of the Agency. Performs other duties as assigned.
Apply at: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e207ab18-5f4c-46ab-8b82-cebcc7f7147a&ccId=19000101_000001&type=MP&lang=en_US
DISTINGUISHING CHARACTERISTICS:
The Procurement Contracts Specialist must perform his/her duties in a manner that reflects positively on the Yuba Water Agency, is collaborative with various departments and other government agencies, supports a strong safety culture and meets the mission of the Agency including flood control, water supply, fishery enhancement, recreation and hydroelectric generation. Generally, completes all assignments independently, requiring only periodic direct supervision.
EXAMPLES OF ESSENTIAL DUTIES:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Directly responsible for preparation, review, negotiation, establish, and administration of contractual arrangements.
- Develops complex scopes of work, technical professional services agreements, reviews specifications, schedules, and budgets; provides complex solicitation support and writes the associated contracts for a range of projects.
- Serves as a liaison with contracting representatives to ensure compliance with contract specifications and resolves complex issues, such as terms, conditions and cost; and arbitrates claims or complaints occurring in performance of contracts.
- Analyzes and approves or rejects internal and/or contractor requests for deviations from contract specifications and delivery schedules.
- Analyzes price proposals, financial reports, and other data to determine reasonableness of prices; reviews and interprets contract provisions to achieve cost efficiencies and reductions where feasible.
- Assesses contractor service value and product/service reliability relative to cost; plans, organizes, and coordinates acquisition alternatives.
- Review grant award requirements to ensure that contracts are written and managed to meet those grant requirements.
- Monitors departments and purchasing team members to review bid documents and ensure the proper contract documents are utilized and risk is transferred appropriately; conducts annual review with project managers on contract status.
- Supports managers with budget administration and compliance in relation to contracts, contract expenditures and contract adherence.
- Conducts complex research and analysis, prepare and presents written comprehensive findings in reports, presentations, formal proposals, memos and other written correspondence.
- Evaluates, interprets and has a thorough understanding of current Agency policy, insurance requirements, financial and grant policies and procedures, and State Law requirements.
- Complies with all Agency safety policies and procedures and California Occupational Safety and Health Administration (Cal OSHA) rules and regulations.
- Conduct site visits to ensure contract requirements are being met including Department of Industrial Relations reporting requirements (personnel, subcontractors, and prevailing wages).
- Conduct contract training for Agency staff; conduct training with vendors on how to do business with the agency.
- Provides input to the General Services Administrator to the development, analysis and implementation of polices, operating procedures, projects and strategies for the Agency.
- Support the General Administrator in the development and implementation of a supplier and vendor outreach, annual vendor registrations and relationship development.
- Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the Agency with the General Services Administrator.
- Builds and maintains positive working relationships with co-workers, other Agency employees, government entities, contract providers and the public using principles of good customer service.
- Regular attendance and adherence to prescribed work schedule to conduct job responsibilities.
- • Performs related duties as required.
KNOWLEDGE OF:
- Principles and practices of public procurement contract administration and technical areas of procurement
- Principles and practices of evaluating and determining risk
- Principles and practices of evaluating and determining procurement contract legal and insurance issues
- Department of Industrial Relations reporting requirements for Public Works and Maintenance projects
- California Uniform Public Construction Cost Accounting Act
- State and Federal requirements
- Contract Insurance Requirements
- Grant Review and adherence
- Write highly technical professional services agreements.
- Specific functions, terminology and concepts related to procurement
- Applicable laws, codes, and regulations
- Business arithmetic
- Record keeping principles and practices
- The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; principles and practices of business correspondence and technical report preparation
- Principles and processes for providing internal and external customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
- Financial systems and methods of deriving information from those systems
- Prioritizing work to ensure milestone and due date commitments are accomplished
- Problem resolution and decision making, showing initiative and good judgment in resolving issues
- Office procedures, methods and equipment.
SKILLED IN:
- Effective and comprehensive technical writing
- Thorough and detailed oriented, setting priorities and organizing work, meeting critical deadlines, and following up on assignments with a minimum of direction.
- Time management, highly organized, detailed and self-motivated.
- Maintaining accurate records and files.
- Drafting professional correspondence and letters, independently or from brief instructions.
- Maintaining sensitive and confidential information in the course of supporting Agency business.
- Independent application of skill set to accomplish goals assigned by manager.
- Proactively resolving problems and situations in the workplace.
- Handling multiple projects simultaneously and prioritizing work effectively.
- Proficient in Microsoft Word and Excel
ABILITY TO:
- Work as a team member within the Yuba Water Agency.
- Work under high pressure and demanding conditions
- Multitask and prioritize based on Agency needs to meet and exceed critical project deadlines and requirements
- Identify deficiencies and suggest and implement improvements
- Prepare clear and concise administrative reports, when required
- Follow department policies and procedures
- Coordinate activities with internal and external departments
- Identify problems, alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective working relationships with those contacted in the course of work
- Use tact, discretion and prudence in dealing with those contacted in the course of the work.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is primarily performed in a standard office setting with some travel from site to site; exposure to noise, dirt, dust, traffic, electrical energy, and high voltage; may work irregular hours; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; frequent opportunity and requirements to interact with the general public and property owners, contractors, suppliers and state, federal, county and other public agencies.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and in a field environment; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; walk on uneven terrain, loose soil, and sloped surfaces; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations; to operate equipment and vehicles; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed below. While the following requirements outline the minimum qualifications the Agency reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in the selection process.
Education:
Equivalent to a Bachelor’s degree from an accredited college with major coursework in business administration, public administration, economics, or related field.
Training:
3 years of increasingly responsible professional level experience working with complex contracts and risk analysis, program contract management, evaluation, policy development, scopes of works, contracts, and report writing experience with highly technical solicitations is highly desired.
Experience:
Experience in contract negotiation, contract remedy negotiation and contract administration (data analysis is highly desired. A proven keen interest in the purchasing and procurement process. Must have experience demonstrating thorough and detailed technical written and verbal skills, in addition to strong interpersonal and computer skills.
License or Certificate:
Possession of, and ability to maintain, an appropriate, valid driver’s license.
SPECIAL REQUIREMENTS:
While this position is primarily located at the F Street Marysville, CA location, periodically there will be requirement to report to other Agency sites.
POST OFFER/PRE-EMPLOYMENT PHYSICAL:
Employment is subject to passing a physical examination, including a drug test, and a pre-employment background check.
