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City Clerk

Enterprise Resource Planning System (ERP) Project Manager 

Full Time - 2 Year Term Limited Assignment

The City of Sunnyvale is recruiting for an Enterprise Resource Planning System (ERP) Project Manager (Term Limited).  Under direction from the Executive Sponsor (Assistant City Manager) the ERP Project Manager will work with the ERP Steering Committee, the ERP Project Team, and the City's contract Systems Integrator to plan, coordinate, oversee, and manage the implementation of the Oracle Fusion Cloud Financials and Human Capital Management (HCM) suite.

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in computer science, information technology, business management, information systems or a related field; AND

Five years of technical or professional level experience, including two years of project management experience and some lead or supervisory experience.

The City of Sunnyvale provides an excellent benefits package, including 4% City-paid Employee PERS contribution and the 2% at 60 retirement plan for Classic employees. A complete application packet consists of a City employment application and responses to the required supplemental questions. The recruitment closes on August 28, 2019 at 5:00 pm.  For complete information regarding this opportunity and to apply, please visit: Sunnyvale.ca.gov, click on City Jobs.

Salary:  $143,007.00 - $168,243.00 Annually

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

This job opportunity is continuous and application reviews are performed periodically.

The Position

San Mateo is a city of approximately 104,000 residents, strategically located midway between San Francisco and San Jose, and is within the Silicon Valley.  One of the City’s strengths is its diversity, both in the ethnic makeup and the physical development of the community.  San Mateo has a vibrant business and retail environment with national and international businesses, two major shopping centers and an active downtown.  The community values its historic and new residential neighborhoods and recently approved a major new Transit Oriented Development that will add 1,500 new homes, 300,000 square feet of new retail and as much as 1.5 million square feet of commercial office space.  

The City organization has a culture of innovation, collaboration and strong customer service.  The City’s annual budget is $191 million and is staffed by over 540 full time employees.  The City is continually evaluating new and innovative ways of providing high quality services to its residents while acknowledging the competing demands for the limited funds available. Find out more interesting facts at:  www.cityofsanmateo.org.

This position will receive general direction from the Chief Plant Operator and instruction from their Shift Supervisor to provide daily guidance to lower level operators and trainees. The WWTP Operator III will be responsible for supporting these efforts to guide, develop and mentor staff on their assigned shift, act in a supervisory capacity in the absence of the Shift Supervisor, and is the assigned lead in getting both scheduled and unscheduled work completed. Those who have prepared themselves and are ready for the challenge to use their skills as a journey-level wastewater professional should seriously consider this opportunity.

This position is assigned rotating shifts working nights, weekends, and holidays with on-call emergency response 24 hours per day.  However, along with this challenge is the benefit of working  a 12-hour shift that results in a very favorable work/life balance and requires the minimum commuting days as compared to other standard 8-hour shifts.

The Department

The Wastewater Treatment Plant (WWTP) is a 15.7 MDG sub-regional facility that serves an estimated 164,545 customers  administering the annual operation and maintenance budget over $12.8 million with a staff of 34 professional and technical personnel.  The City of San Mateo is building a team tasked with the safe and continuous operation of the current expansion of this conventional activated sludge plant by introducing new facilities including; preliminary treatment, primary treatment, enhanced biological nutrient removal/membrane bioreactors (BNR/MBR), biological and chemically enhanced treatment (BioACTIFLO), and additional upgrades to existing process equipment. A vital and instrumental member of this team is the WWTP Operator III.

The Duties

Depending upon assignment, duties may include, but are not limited to the following.

Operate wastewater treatment facilities to control flow and processing of wastewater, sludge and effluent; monitor gauges, meters and control panels; observe variation in operating conditions, interpreting meter and gauge readings and test results to determine process requirements.

• Operate valves and gates; start and stop pumps, engines and electric motors to control and adjust flow and treatment processes; operate and maintain boilers; perform routine maintenance work on valves, tanks, related equipment and facilities to optimize performance.
• Maintain appropriate plant records to support water quality goals.
• Perform the duties of the Designated Operator-in-Charge when required in accordance with State regulations.
• Operate rolling vehicles and stationary machinery as required to perform essential job functions.
• Foster and maintain good working relationships and provide excellent customer service in the course of their work.
• Assist in the inventory, requisition, and purchase of supplies and materials.
• Supervise and train less experienced operators on assigned shift.

The SMART District is seeking a MAXIMO specialist (Railroad Information Systems Specialist) to join our Operations team! The Railroad Information Systems Specialist is responsible for all activities in support of the Operations Department Maintenance Management Information System (MMIS), MAXIMO, as well as computer systems support for the Operations Department. The Specialist works with Operations Department management to align MMIS and Operations technology solutions with business strategies. This position ensures that the MAXIMO system and all other Operations Department IT systems are working properly at all times and that all department work flows meet system requirements. This position carries two overall fields of responsibility. The first is administration of the Maintenance Management Information System (MAXIMO) and the second is providing IT support of all Operations Department systems.

The ideal candidate will be a motivated, independent person with an aptitude for creative problem solving and a solid foundation in MMIS.  

JOIN US AT SMART AND ENJOY OUR EXCELLENT COMPENSATION AND BENEFITS PACKAGE INCLUDING:

• CALPERS Pension (2% at 60 for classic members and 2% at 62 for PEPRA members).
• Voluntary Deferred Compensation with employer match of up to 2%.
• Excellent medical and dental insurance.
• Employer paid vision, life and long-term disability insurances.
• Paid holidays, vacation and sick leave.
• Complimentary SMART passes for employees.

The Position

The City Clerk position is a full-time position appointed by City Manager; it is an exempt, at-will classification.  The City Clerk is expected to provide residents of East Palo Alto with accurate and transparent official City records and documents, dedicated to support the City Council and other City Departments with outstanding support; and work with the State of California and the Federal Government to ensure that compliance of these laws and regulations are observed. Specific responsibilities for this position will include:

· Preparation and distribution of City Council agenda materials; taking, transcribing, and certifying minutes; maintaining the City’s official records; monitoring and ensuring compliance with the California Fair Political Practices Commission (FFPC) requirements.

· Drafting and reviewing ordinances, resolutions, staff reports, and other documents for codification to the East Palo Alto Municipal Code.

· Assisting City Council with travel and conference registration, responding to Public Records Act requests.

· Plans, manages, and conducts municipal elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; coordinates, receives, and certifies sufficiency/insufficiency of ballot measures, initiative petitions, arguments, rebuttals, referendums, recalls, and impartial analyses; prepares municipal legislation as required; prepares candidate’s notebooks and provides necessary information to candidates, committees, and the public; serves as filing officer for the Fair Political Practices Commission for campaign disclosure filings; maintains election documents for public inspection; oversees printing of sample ballot material; declares election results; administers and files oaths of office.

·  Serves as the Clerk of the City Council; attends meetings and oversees the recording of all official proceedings; supervises the preparation of public notifications, agendas, minutes, and other documents, as well as the Journal of Proceedings for all agencies; directs the publication, filing, indexing, and safekeeping of all proceedings of the City Council.

· Administers the public hearing process for the City Council; supervises the coordination of public hearing packets and public notices of hearings in accordance with various government code requirements and legal deadlines.

· Serves as Filing Officer and Filing Official for the Political Reform Act; manages the City’s disclosure requirements for designated employees, including composing and presenting legislation; ensures all candidates, political committees, elected officials, appointed officers, and designated employees file timely and complete campaign disclosure forms; distributes forms and notifications; conducts required audits; advises and trains candidates, committees, and treasurers on filing requirements; determines and collects fines for late filing; ensures campaign contribution limits and other requirements are met; corresponds with the Fair Political Practices Commission (FPPC) as appropriate.

The City of Marysville  is seeking qualified candidates for the position of a Assistant to the City Manager/City Clerk; this recruitment will fill 1 vacancy and create an eligible list.  Regional Government Services and its staff is conducting this recruitment for the City.

For more information about this exciting opportunity please follow the link below:  https://www.calopps.org/sites/default/files/Draft-Marysville%20CC-Asst%20to%20CM%20Brochure_Final.pdf    (Download PDF reader)

The Assistant to the City Manager/City Clerk provides highly responsible and complex administrative support to the City in administration of City Clerk operations administration, election management, the legislative function, archiving of public records and public information, and filing officer services; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with State and local intergovernmental and regulatory agencies and various public and private groups; and performs related work as required.

This position reports to the City Manager and performs varied  routine to difficult administrative and operational support functions.  Employees in this class require the skill to work cooperatively and extensively with the public, responding to official and public inquiries relative to the conduct of elections, city documents, council actions and other administrative matters.   Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council.

Positions Requirements

Any combination of experience and training that would likely provide the required knowledge and abilities is  qualifying.  A typical way to obtain the knowledge and abilities would be:

Education and Certification

Training: Equivalent to completion of the twelfth grade supplemented by additional specialized training in the  functions and activities of a City Clerk's Office.  Possession of, or ability to obtain, certification as a Notary Public with six (6) months of employment.

Experience

Four (4) years of increasingly responsible journey level secretarial experience in a local government agency.

Desirable Qualifications

· Experience in serving as a City Clerk, Clerk of the Board/Commission, or Planning Commission     Secretary.

· Bachelor’s Degree

· Possession of, or ability to obtain, certification as a Certified Municipal Clerk.

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