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The City of South San Francisco is now accepting applications for the position of Laboratory Supervisor.

Application Deadline:  September 11, 2020 @ 5 p.m. or upon receipt of the first 50 online applications, whichever occurs first. 

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work, and play. 

THE WATER QUALITY CONTROL PLANT:

The Water Quality Control Plant (WQCP) processes wastewater discharge for the cities of South San Francisco, San Bruno and the Town of Colma. The Water Quality Control Plant is a division of the Public Works Department staffed by 38 employees including: Plant Superintendent and Assistant Plant Superintendent of WQCP; Maintenance, Laboratory and Environment Compliance Supervisors; Senior Chemist; Chemist; Lead Plant Mechanics; Plant Mechanics; Lead Plant Operators; Plant Operators; Electricians; Senior Environmental Compliance Inspector; Environmental Compliance Inspectors, Utility Workers, and two Administrative Assistants.

THE POSITION:

The Water Quality Control Plant Laboratory Supervisor will plan, assign, supervise, and assist in the operations of the Water Quality Control Plant’s (WQCP) laboratory.  This includes supervising and training subordinate lab staff, operators, and inspectors as they perform lab analyses, and perform difficult and complex analyses and other duties as required or assigned.

SELECTION PROCESS:

The selection process will first consist of a review of your application materials, including responses to the supplemental questionnaire. A résumé may be included, but does not substitute for a completed application.  Applications with "see resume" as a substitution for the work experience description; those with unclear past employment information; or those with insufficient information to evaluate possession of minimum qualifications will not be considered.  The most highly suitable and qualified candidates will be invited to participate in the next selection process of an oral interview panel (weighted at 100%), tentatively scheduled for the week of September 28, 2020.  Possession of minimal qualifications does not guarantee advancement in the selection process and placement on the eligible employment list. The eligible list will be used for the appointment of the position. Top scoring candidates will be invited to the next phase of the selection process, which is a departmental interview.

Appeals concerning administration of an examination must be submitted in writing within two (2) business days from the date the event occurred.

Note: The City of South San Francisco reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. Admission to the examination process may be limited to those applicants who demonstrate the best combination of qualifications on the application and resume, in addition to an assessment of supplemental questionnaire responses. Applicants possessing the minimum qualifications are not guaranteed admission to the examination.

This general announcement is subject to change. It does not constitute an expressed or implied contract.

To review the complete job descriptions that include all special requirements, please visit the City’s website at www.ssf.net

The City of Thousand Oaks has an exciting opportunity for a Fleet Services Supervisor (Fleet Services Manager) at the Municipal Service Center.  The Fleet division provides preventative maintenance and repair for the City’s 200 vehicles and 380 pieces of equipment. 

Primary responsibilities: 

• Administer City-wide vehicle & equipment maintenance and repair program, including schedules and methods for maintenance and repair  

• Coach and develop staff; evaluate performance 

• Supervise, assign, and monitor work performance and quality to ensure a high performance and customer service-oriented work environment 

• Prepare applications and filings for oversight agencies-CA Air Resources Board, and Permitting reporting 

• Prepare budgets, studies, and reports for City management, boards, commissions, and other organizations

• Administer fleet software programs and publish reports 

• Manage the City’s alternative fleet and procure fuel supplies 

• Work with other City divisions, outside agencies, and citizen groups  

• Prepare specifications and make recommendations on purchase, sale, and disposal of vehicles and equipment 

The City of South San Francisco seeks a motivated graduate student or recent graduate for a unique Management Fellowship opportunity in support of the Mayor’s Commission on Racial and Social Equity. The fellowship will begin in early September, 2020 and continue through July, 2021, offering a professional development opportunity in local government leadership with a focus on advancing racial equity and inclusion.

The South San Francisco Mayor’s Commission on Racial and Social Equity was established in July, 2020 with the mission of advancing equity in the City’s internal and external processes, and to recommend policy and program changes to overcome institutional inequities in education, policing, healthcare and other social services. The Commission is comprised of fourteen members, including two City staff, two City Councilmembers, and a diverse group of community members and stakeholder representatives.  To support the Commission’s work, the City has established a one-year Management Fellow position to serve as the staff liaison to the Commission.  The Fellow will report directly to the City Manager, with guidance and mentorship provided by other City executive staff members. The Fellow will provide professional staff support to the commission, including but not limited to the following:

•Gather information from City staff, outside agencies, and other sources regarding existing community programs and services as they related to racial equity and inclusion;   •Coordinate communications and information sharing among a variety of outside agencies, regional and national subject matter experts, and community stakeholders;   •Review literature on successful policies and practices variety of sources, academic research public policy evaluation, best practices from and provide written summaries  to Commission members;   •Record action minutes from Commission meetings, collaborate with Commission chair to develop meeting agendas and reports;   •Coordinate with City staff to plan and schedule Commission meetings, manage meeting logistics, and make arrangements for guest speakers;   •Deliver periodic status updates to City Council on the status and progress of the Commission’s work;   •Compile and draft a final report summarizing Committee policy and program recommendations, and action plans, no later than July 15, 2021.  

 

The Management Fellow will work between 30-40 hours per week between early September, 2020 through mid-July, 2021. The Management Fellow must be available for Commission meetings, currently scheduled for 2nd and 4th Wednesdays 4:00pm – 6:00pm (all meetings will be held via teleconference until further notice). For further information, please see the attached Job Announcement and Commission Charter.

 

Description

The District has an exciting position developed in partnership with Facebook.  This position works closely with the District’s Emergency Services Manager and is primarily embedded at Facebook, serving as the District’s onsite liaison.  The classification is categorized as a Public Service Assistant and is a limited duration assignment.  Please read below for more details:

 

Definition

 

The Public Service Assistant is a general classification that provides various support to the District in a limited term role.  As a limited term position, funding is not guaranteed for this position from one budget year to the next.  This classification covers 3 levels, PSA I/II/III, and has different requirements based on the scope of the work needed.  The PSA classification can be flexibly staffed and filled at any one of the 3 levels.  However, for this recruitment, the District is seeking a level II or level III.

This limited term Public Service Assistant position works on emergency response and contingent planning, emergency preparedness, situational awareness, continuity of operations, coordination within an emergency operations center (EOC) and dynamic field environment for Facebook and the community.

 

Ideal Candidate

Typical and Important Duties include:

1. Attend regular joint internal and/or external briefings;
2. Create project plans with milestones to measure individual performance;
3. Provide weekly updates to Facebook’s Global Security Emergency Services leadership on progress of work;
4. Provide a Continuity of Operations Plan which may include:
   1. Emergency operations at Facebook
   2. EOC operations and exercises
   3. Trainings, exercises, and team building
   4. Documentation, report writing and compliance
   5. Recommendations for improvement to emergency operations
5. Guide planning and preparedness efforts;
6. Align various cross-functional internal and external stakeholders;
7. Work closely with Facebook’s Global Security Emergency Services team and other internal teams as necessary, and with regional public safety partners.
8. Participate in coordination of regional emergency response work as it applies to Facebook and MPFPD;
9. Provide strategic leadership, improvement, mitigation and best practices;
10. If needed, coordinate or develop business continuity strategies; and
11. Other tasks as assigned by the Fire Chief.

Job-related Qualifications

Knowledge of:

• Principles and practices of office and records management.
• Review and development of emergency management and response plans, including Emergency Operations Plans, Standard Operating Procedures (SOPs), Incident Action Plans (IAPs), Job Aids, Incident Response Plans (IRPs), Business Continuity Plans (BCPs) and Continuity of Operations Plans (COOPs).
• Applicable federal, state and local laws, rules, and regulations.
• Principles and practices of administrative, organizational and procedural analysis.
• Principles and practices of public relations and public education.
• Principles and practices of local, regional, state and federal emergency management.
• Basic community emergency and disaster support and assistance practices and resources.

Ability to:

• Develop and implement new disaster programs within the District.
• Ensure coordination and alignment of Facebook plans with District procedures and expectations.
• Create project plans with measurable milestones.
• Coordinate multiple activities, meet deadlines, and work independently with a minimum of supervision.
• Prepare clear, accurate and concise reports, procedures, and other written materials.

• Serve as the primary District representative at Facebook internal meetings and  in meetings with other public and private organizations as required.
• Work with a diverse group of individuals and adapt the program accordingly.

• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with employees, supervisors, and the public.
• Learn and effectively apply local, state, and federal codes, laws, and regulations.
• Take a proactive approach to customer service issues.
• Use and maintain equipment in a safe manner.
• Understand and carry out safety policies, rules, and regulations.
• Recognize and preserve confidentiality regarding sensitive information learned in the course of the job.
• Assist with the development of strategic plans.

Skill in:

• Interpreting and applying applicable federal, state, and/or local laws, rules, and regulations.
• Speaking in public and giving presentations, and working with the community.
• Basic keyboarding.
• Operating a personal computer and appropriate worked-related applications, such as word processing, spreadsheet, calendaring, and e-mail systems, etc.

Experience and Training

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Two years of progressively responsible administrative experience in a related public safety field, such as office of emergency services, fire, police, emergency medical, or emergency communications.

Training:  Equivalent to graduation from high school.  Possession of an Associate’s degree in a related field is preferred.

 

Licenses and Certificates

All licenses and certifications must be maintained as a condition of employment.

• Possession of, or ability to obtain, an appropriate, valid California Driver’s License, which must be maintained as a condition of employment.
• Must be able to pass a Department of Justice background check.

• CPR/First Aid Certification is desirable.

 

The City of Marysville is excited to recruit for the Administrative Assistant position!  Below is the job description for a better understanding of the position and the skill set desired.                                                                                        

JOB SUMMARY

Under limited direction, the Administrative Assistant performs a variety of highly responsible, confidential, and complex administrative support duties for a department head; completes technical and functional duties of a clerical nature; and performs a variety of administrative support functions for a city department in both routine and specialized activities.

Limited direction is provided by a department head or designee. Responsibilities may include the direct and indirect supervision of other personnel.

 

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant independently performs high-level administrative and advanced journey level secretarial work in support of a department head or similar classification. This class is the advanced journey level class of the Administrative employee series and is distinguished from the Administrative Clerk I, Administrative Clerk II, and Senior Administrative Clerk positions by the comprehensiveness of its job functions, and the specialized knowledge exercised in the performance of job duties.

 

EXAMPLES OF WORK

Examples of Work are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.

Provides continuous leadership in carrying out the program mission, as amended from time to time, including:

• Perform a wide variety of complex, responsible, and confidential duties for a department head or designee.
• Perform specialized and responsible clerical duties in support of important functions or programs within the department.
• Assume clerical responsibility for program areas as assigned; including filing, checking and recording information on records, and processing routine requests for information.
• Provide lead support and supervision, as assigned, to positions within the Administrative Clerk series including assigning and reviewing work, and responding to questions and situations as they arise.
• Responsible for routine purchasing and budget duties.
• Respond to complaints and requests for information on regulations, procedures, and policies relating to responsibilities assigned.
• Maintain financial, statistical, and/or operational reports and records as applicable.
• Create and maintain confidential documents related to operations, personnel and other matters.
• Interpret city policies, rules and regulations in response to inquiries and refer inquiries as appropriate.
• Participate and assist in the administration of a department; prepare comprehensive reports, compile annual budget requests, recommend expenditure requests for designated accounts and monitor as appropriate.
• Perform duties related to department personnel administration including conducting employee orientation, calculating and tracking time sheets and payroll, coordinating department recruitment activities, providing health/benefit information to employees, and processing Personnel Action Forms.
• Research, compile and analyze data for special projects and various reports.
• Assist in the support of administration in preparing agenda items, staff reports, assembling background material, attending meetings to take minutes, and typing minutes of meetings as assigned.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes concerning clerical activities. 
• Screen calls, visitors, and mail and take action as appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment including word processing equipment and use a variety of contemporary business software and proprietary programs as appropriate.
• Type a variety of materials including general correspondence and memoranda.
• Initiate and maintain a variety of files and records.
• Process various business and special use permits including, but not limited to, taxi-cab, gambling, gun dealers, and pawn brokers.
• Assist in the coordination of selected city services for various sanctioned city events
• Perform other duties as assigned; not all duties listed are necessarily performed by each individual holding this classification.

 

QUALIFICATION REQUIREMENTS

To be successful in this position, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EMPLOYMENT STANDARDS (position requirements at entry)

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the job is qualifying. These employ­ment standards would typically be achieved by possession of a high school diploma, or equivalent, and three years of increasingly responsible journey level secretarial and clerical experience involving frequent public contact. Associates degree preferred. Functional and operational knowledge of departmental propriety database and experience serving in a lead or supervisory capacity is desirable.

 

KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry)

Knowledge of:

• Laws, practices and policies related to personnel administration and record keeping;
• City government organization, functions, policies, rules, and regulations;
• Basic principles of supervision;
• English usage, spelling, grammar, punctuation and basic statistics;
• Modern office methods, procedures, and computer equipment and software;
• Business letter writing and arithmetic;
• Organization, procedures, and operating details of the department assigned;
• Filing and records keeping practices;

 

Ability to:

• Listen effectively;
• Perform a wide variety of difficult and responsible administrative, secretarial and clerical work with limited supervision;
• Communicate clearly, logically, concisely, and persuasively, both in writing and orally;
• Complete assigned tasks relying on broad descriptions of objectives, rather than on extensive, separate instruc­tions requiring frequent supervision;
• Prioritize workload effectively to meet deadlines under changing conditions;
• Observe, identify and problem solve office operations and procedural issues for the public and with staff;
• Compile and maintain complex and extensive records and reports;
• Maintain confidential data and information;
• Handle multiple projects and meet critical deadlines;
• Exercise a high level of judgment relative to confidential personnel and administrative matters;
• Establish and maintain effective, cooperative working relationships with individuals and groups encountered;
• Formulate meaningful work programs in assigned areas of responsibility;
• Meet the physical, psychological and background requirements necessary to safely and effectively perform assigned duties and responsibilities;
• Use computers and peripherals effectively in the accomplishment of assignments.

 

Language Skills:

• Well-developed listening, writing, and verbal communication skills, including the proper use of legal, scientific, financial, and subject matter concepts and terminology, conveyed with the intended audience in mind.

 

Reasoning Skills:

• Well-developed ability to define organizational, operational, and technical subject matter problems succinctly, to draw reasonable conclu­sions therefrom, to concep­tualize solutions effective­ly, and to effectively relate those matters to others. The issues involved will regularly require incumbents to interpret a variety of technical instructions, possibly given in mathematical, diagrammatic, scientific, or statutory forms, and to deal with both abstract and concrete concepts.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, and stand.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Must be able to use telephone and computer equipment and peripherals.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet indoors, and varying outdoors.

Work days are frequently long, and work product deadlines are common.

Confidentiality is expected.

 

The actual salary will be determined by the selected candidate’s qualifications and experience.  In addition to the starting salary, employees in the Deputy Fire Chief classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

 

Deputy Fire Chiefs represent the San José Fire Department in multiple arenas and candidate(s) should feel comfortable taking an active and visible role in the community. Under the direction of the Fire Chief, and serving as a member of Senior Staff, the Deputy Fire Chiefs each plan, coordinate and direct the activities of a major Bureau of the Fire Department and performs related work as required. The SJFD employs four Deputy Fire Chief positions that supervise the following areas; 1) the Bureau of Field Operations (BFO), 2) the Bureau of Fire Prevention (BFP), 3) the Bureau of Support Services (BSS) and 4) the Bureau of Training and Emergency Medical Services (BET). The Deputy Fire Chief position in BFP is also known as the Fire Marshal. 

 

A Deputy Fire Chief’s typical duties include: responds to and assumes command at the scene of major fires and related emergencies; supervises and directs the operation of a major bureau of the Fire Department. The Deputy Fire Chief assigned to the Bureau of Field Operations directs five battalions across three shifts and is supported by three staff Fire Captains and three civilian staff members.  The Deputy Fire Chief/Fire Marshal assigned to the Bureau of Fire Prevention supervises and directs a comprehensive fire prevention program, including the development of new codes, physical inspections, state and local code enforcement, water system approval, education of the public, administration of the hazardous materials ordinance and oversight of the Arson Investigation Program.

All Deputy Fire Chiefs supervise and evaluate fire department personnel; make recommendations on employment, retention, promotion, demotion, and other personnel actions; direct and enforce the rules and regulations of the department; maintain effective working relationships with other departments, County, State, and Federal agencies; develop and control the operating budget for a Bureau and assist in the development of the Department’s capital budget; as well as develop and implement an effective training program for departmental personnel.  Appointments to these positions require disclosure of outside investments, real property interests, income, and business positions through Form 700.  More information on requirements and disclosure can be found at this website - http://www.fppc.ca.gov/Form700.html.

 

This recruitment may be used to fill multiple positions in this, or other divisions of the department. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.  

 

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Administrative Officer classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.  

 

The Administrative Officer reports to the Department Assistant Director and is responsible for budget preparation, analysis, execution, and monitoring; purchasing and contract functions; fees and charges/revenue projection/cost recovery programs; investigating, documenting, and presenting disciplinary actions; overseeing the department fiscal management functions; personnel management; human resources oversight; and internal policy establishment. 

 

In addition to the departmental responsibilities, the Administrative Officer has considerable contact with staff in the City Manager's Budget Office, City Attorney's Office, and other City departments. The position requires excellent communication and interpersonal skills, strong decision making and strategic thinking ability, a commitment to customer service, and the ability to simultaneously manage multiple projects and issues. Due to the complexity and scope of authority involved, this position requires someone who handles multiple assignments well in an accurate, complete and timely fashion with the ability to work independently/autonomously. The ideal candidate will have significant budget and other administrative experience, experience working in cross-functional/cross-departmental teams, and will be able to quickly assume a leadership role in the upcoming 2021-22 Proposed Budget process. 

 

This recruitment may be used to fill multiple Administrative Officer positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

DEFINITION

Under general supervision, plans, organizes, oversees, coordinates, and manages the operations of the City Clerk’s Office, including administration, election management, the legislative function, archiving of public records and public information, and filing officer services; manages the effective use of department resources to improve organizational productivity and customer service; provides complex and responsible support to the City Manager in areas of expertise; and performs related duties as assigned.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the City Manager.  Exercises no direct supervision over staff.

 

CLASS CHARACTERISTICS

This is a management classification responsible for planning, organizing, and managing the operations and activities of the City Clerk’s Office. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to the City Clerk programs and services.  Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies.  Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, manages, and oversees the daily functions, operations, and activities of the City Clerk’s Office, including administration, election management, the legislative function, archiving of public records and public information, and filing officer services.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of department budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.

• Coordinates City Clerk's Office activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager and City Council.
• Serves as the Clerk of the City Council; attends meetings and oversees the recording of all official proceedings; supervises the preparation of public notifications, agendas, minutes, and other documents; directs the publication, filing, indexing, and safekeeping of all proceedings of the City Council. 
• Administers the public hearing process for the City Council; prepares public hearing packets and notices of hearings in accordance with legal requirements and deadlines.
• Plans, manages, and coordinates municipal elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; serves as filing officer for the Fair Political Practices Commission (FPPC) for campaign disclosure filings; maintains election documents for public inspection; administers and files oaths of office.

• Oversees the Town-wide records management program, document imaging system, and records preservation and destruction; sets and ensures legal compliance retention schedules for Town records; develops and updates records retention policies and procedures; researches Town documents, historical information, and other information as needed; attests, indexes, and files all legislative actions.

• Ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are open to inspection at all times during office hours and that every person’s right to inspect any public record of the Town is upheld.

• Codifies and distributes revisions to the Municipal Code.
• Processes liability insurance claims submitted; prepares and maintains accurate forms, files, reports, and related documentation.

• Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in city clerk functions; researches emerging products and enhancements and their applicability to Town needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Establishes and maintains working and official division files.
• Performs a variety of administrative office support duties such as processing fundraising applications; receiving and distributing subpoenas; verifying and reviewing forms and reports for completeness and conformance with established regulations and procedures; scheduling and coordinating meetings, conferences, and trainings; maintaining websites; processing reimbursements; preparing and maintain employee lists and rosters; and ordering and maintaining office and other related supplies.
• Performs related duties as assigned.

 

Knowledge of

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and budget development and administration.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Principles, practices, and procedures related to public agency record keeping, municipal elections, and the City Clerk function.
• Functions, authority, responsibilities, and limitations of an elected City Council.
• Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
• Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing effective staff reports.
• Techniques for effectively representing the Town in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques of preparing reports and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

 

Ability to

• Plan, organize, oversee, and manage the operations of the City Clerk’s Office.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards. 
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Coordinate municipal elections within legal guidelines.
• Oversee and coordinate maintenance of the official records of the Town.
• Prepare official minutes, resolutions, ordinances, and clear and concise reports, correspondence, policies, procedures, and other written materials.
• Independently conduct studies and research projects, evaluate alternatives, make sound recommendations, and prepare effective staff.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively represent the department in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited college or university with coursework in business administration, public administration, records management, or a related field and five (5) years of increasingly responsible experience in a City Clerk’s office.

 

Licenses and Certifications:

• Possession of, or ability to obtain, and maintain a valid California Driver’s License.
• Possession of, or ability to obtain and maintain, Certified Municipal Clerk is highly desirable
• Possession of, or ability to obtain, certification as a Notary Public issued by the State of California is highly desirable.

 

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle and to visit various Town and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds with the use of proper equipment.

 

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. 

Assistant Transportation Planner
Stanislaus Council of Governments (StanCOG)
Modesto, CA
United States

Salary: 
$55,311-$74,160

Exciting Job Opportunity Available!

The Stanislaus Council of Governments (StanCOG) is seeking an ASSISTANT TRANSPORTATION PLANNER to join its team and be a part of the transportation planning process in the Stanislaus region of northern California where StanCOG serves as the federally-designated Metropolitan Planning Organization (MPO), the state-designated Regional Transportation Planning Agency (RTPA), and the Local Transportation Authority (LTA).

The ideal candidate for this entry-level position will have a Bachelor's degree in regional, urban or transportation planning, community development, public policy or a related field from an accredited college or university, communicate effectively, both orally and in writing, be able to coordinate multiple projects and tasks efficiently, and enjoy working in a fast-paced team environment.

StanCOG offers a competitive salary and an excellent benefits package including retirement benefits, health benefits, a flex schedule and more!

TO APPLY:  Applicants must submit a cover letter, resume and completed StanCOG application (available at http://www.stancog.org/employment/) to HR@Stancog.org.

FOR MORE DETAILS on the position, please visit http://www.stancog.org/employment/

Email: 
HR@Stancog.org

Website: 
http://www.stancog.org/employment/

Associate Transportation Planner
Stanislaus Council of Governments (StanCOG)
Modesto, CA
United States

Salary: 
$64,890-$85,078

Exciting Job Opportunity Available!

The Stanislaus Council of Governments (StanCOG) is seeking an ASSOCIATE TRANSPORTATION PLANNER to join its team and be a part of the transportation planning process in the Stanislaus region of northern California where StanCOG serves as the federally-designated Metropolitan Planning Organization (MPO), the state-designated Regional Transportation Planning Agency (RTPA), and the Local Transportation Authority (LTA).

The ideal candidate will have two or more years of transportation planning experience, a Bachelor's degree in regional, urban or transportation planning, community development, public policy or a related field from an accredited college or university, possess professional planning abilities, communicate effectively, both orally and in writing, coordinate multiple projects and tasks efficiently, and enjoy collaborating in a fast-paced team environment.

StanCOG offers a competitive salary and an excellent benefits package including retirement benefits, health benefits, a flex schedule and more!

TO APPLY:  Applicants must submit a cover letter, resume and completed StanCOG application (available at http://www.stancog.org/employment/) to HR@Stancog.org.

FOR MORE DETAILS on the position, please visit http://www.stancog.org/employment/

Email: 
HR@Stancog.org

Website: 
http://www.stancog.org/employment/