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The City of San Mateo Community Development Department is Looking for a Building Official

Why Join our Department?

You’ll be joining a team of dedicated and talented professionals that strive to provide the highest quality of service to the San Mateo community, in a dynamic, fast paced, collaborative, and innovative work environment. 

The Community Development Department, also known as CDD, is organized into four divisions — Building, Code Enforcement, Housing, and Planning.  CDD has broad responsibilities including, but not limited to, long-range planning, review of applications for new developments, implementation of the City’s housing programs, and maintenance of neighborhoods.  The Building Official will lead a team of focused and highly motivated professionals who work closely with customers, and personnel from other City departments and public agencies.  The Building Official serves as a leader, facilitator, coach, technical expert, and collaborator within CDD, the City of San Mateo, and the community at large.

Look at some of the reasons why the City of San Mateo is a great place to work: https://youtu.be/XNAF7GZUNl8

The Position

The Building Official organizes, directs, plans, supervises, and coordinates the work of the Building Division and ensures compliance with laws and regulations applicable to building construction and maintenance.  The position exercises direct supervision over professional and technical staff in the Building Division.  The Building Official receives general direction from the Community Development Director and/or Deputy Community Development Director and works collaboratively with other division managers within CDD.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

The City of Sunnyvale is actively seeking a Civilian Fire Marshal to manage the Fire Prevention Unit of the Department of Public Safety about the investigation of fires, fire prevention, code compliance, inspections, hazardous materials, the Certified Unified Program Agency (CUPA), and the review of proposed construction for compliance with codes and regulations.  This person serves as the Department's highest level technical expert on hazardous materials, fire prevention and related regulations.  The ideal candidate will have a passion for excellence, a commitment to serving the community and have outstanding interpersonal and technical skills. Other skills the City is looking for include strong leadership; ability to establish and maintain effective work relationships; and the ability to collaborate with a wide variety of stakeholders.

All of this, plus a generous benefits package and a competitive salary make the City of Sunnyvale a great place to work. 

A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is January 6, 2020 at 5:00 pm. For complete information regarding this opportunity, please visit: Sunnyvale.ca.gov.

Salary: $160,169.00 - $193,145.00

Serving as the second in command reporting directly to the Fire Chief, the Deputy Chief will provide the management of day-today operations of the District and serve as the Fire Chief in his/her absence. Responsibilities include maintaining oversight of the Operations, Accreditation, Training, Support Services Divisions, and six suppression Battalion Chiefs operating over three shifts with seven stations. Additionally, the Deputy Chief will partner on labor relations issues and attend joint labor-management meetings as well as potentially serve on the negotiating team during labor negotiations. Further, the Deputy Chief will serve as a professional resource and prepare reports for the governing board as well as attend all District Board meetings. He/she will participate in the creation and implementation of short and long-term strategic goals for the organization and advise elected officials on critical policy matters in partnership with the Fire Chief. The individual serving in this leadership role will be expected to be engaged in high-level problem solving while simultaneously empowering others to explore thoughtful and creative solutions. He/she will have direct line authority over the Battalion Chiefs and be expected to collaboratively establish individual and team goals for managers as well as conduct formal annual reviews and evaluations. The Deputy Chief is expected to represent the District in a variety of settings at the local, regional, state, and national levels. To that end, it will be imperative for this individual to be abreast of current industry trends and best practices. Additionally, the District takes pride in developing and implementing innovative programs (including expanding the use of technology in the fire service). The Deputy will have an interest and passion for process improvement and implementing innovation in both fire suppression and administration.

Please see the job description and announcement below.

The Position:
This is a full journey level position.  Perform a wide variety of responsible bookkeeping and clerical duties under general supervision and within a framework of established procedures with only occasional assistance or instruction.  Perform a large amount of the daily bookkeeping and administrative work associated with cash & investments, accounts payable, accounts receivable, payroll, and the general ledger.  

Examples of Job Duties:
Provide support to Treasurer.  Track cash activity, update wire, and cash schedules daily, including ACH and wire transfer origination, check run initiation, vendor book transfers, upload of positive pay files, and weekly cash requirements forecasting. In addition, input investments, interest, bank sweep activity into investment management software, and compile monthly Treasurer’s Report.  Track, balance, and report transactions between various funds with high level of accuracy and a high level of attention to detail.  

Perform full cycle accounts payable processing to include: creation and maintenance of vendor files, verification of invoices, including quantities, dollar amounts, and payment and discount terms; matching and cross referencing invoices to receiving documents, requisitions, purchase orders, contracts and shipping documents, reconciling with vendor statements, and ensuring timely payment to vendors. 

Track, monitor, and process electronic purchase order files including invoices,  payments, open purchase orders, work orders, partial payments and other information as required to expedite and document accounts payable transactions.  Resolve exceptions through contact and coordination with appropriate vendor and Agency purchasing officials.

Process payroll in electronic systems including ADP Workforce Now to include the  collection of time sheets and application of negotiated labor agreements, and federal and state laws; make calculations related to special pay such as differential, subsistence, travel; compensatory time; and overtime pay; process, verify and document authorized changes to employee payroll records.  

Maintain and reconcile bank accounts and payroll/benefits documents to Agency records.  Reconcile and maintain numerous control schedules in support of payroll.  Coordinate and resolve payroll related matters with outside service bureau, Facility Office Administrators, managers, supervisors, and or employees as applicable.  Distribute recurring payroll reports and paychecks.

Track and reconcile CalPERS pensionable wages and ensure calculations are in accordance with California state government code. 

Run, validate, and integrate payroll related general ledger entries, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

Prepare participant and third party power billings, and fuel-steam and other allocations.  Monitor collection of accounts receivable. 

Maintain subsidiary accounts payable ledgers, fixed asset records, accounts receivable, work order and related systems and reconcile to the general ledger.  Assist in maintaining the Agency's general ledgers and subsidiary ledgers and in preparation of recurring journal entries, audit schedules, account analyses, and special data requests.  Assist and instruct new clerical employees as required.

Maintain and reconcile cash accounts and documents to Agency records.  Coordinate and resolve related matters with outside entities, managers, supervisors, and or employees as applicable.  Also responsible for distribution of recurring reports.

Review and process employee advances, expense reports, and credit card transactions in accordance with Agency policy and procedures.

Supervision Received and Exercised:
This job has no supervisory responsibilities.

Minimum Requirements
An Associate of Arts degree from an accredited college or major course work in accounting or a related field is desirable.  Performance of similar duties for other employers for a period of at least three years.  Knowledge, skill or experience should include modern office practices, procedures and equipment, including computer based accounting.
 

NCPA Career Center

Date Posted:            December 5, 2019

Classification:          GREEN FACILITIES AND OPERATIONS ANALYST
                                  (This position is grant funded through December 31, 2020.
                                  Continuance in this position is contingent upon additional funding beyond
                                  December 31, 2020)

                                   Open recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $5,631           $5,913            $6,209            $6,518            $6,845

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Office of the Superintendent;
                                    101 Twin Dolphin Drive; Redwood City, CA  94065-1064

Application Deadline:          Friday, December 20, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:         Under the direction of the Office of the Superintendent, perform a variety of specialized duties to support San Mateo County Office of Education’s strategic vision concerning sustainability.

Essential Job Functions:              

• Collect, analyze, and utilize data to strengthen sustainability efforts across schools in San Mateo County and San Mateo County Office of Education
• Support efforts to develop, implement, and provide training on county-wide protocols and templates with district partners to promote sustainable operations, facilities, and programs
• Provide technical support to districts and schools in developing and implementing sustainability plans; Assist in preparing and conducting training sessions and materials
• Work with cross-divisional teams to identify and implement best practices for sustainability at San Mateo County Office of Education
• Communicate and collaborate with school sites and community partners to ensure efficient and effective use of support services
• Monitor and evaluate efforts to promote sustainability across schools in San Mateo County and at San Mateo County Office of Education
• Identify and share best practices in San Mateo County for creating sustainable campuses
• Remain current on applicable laws, codes, regulations, policies, and procedures related to assigned activities

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   Bachelor's degree in Environmental Studies, Social Science, Education, or a related field

EXPERIENCE:   Two (2) years of experience involving sustainability, solid waste management, and/or resource conservation.  Experience working in an educational setting preferred.

LICENSE:         Possession of/or ability to attain a valid California Driver’s License

Specialized Skills and Knowledge:     

• Knowledge of general principles and theories of environmental sustainability and overall knowledge of sustainability topics and issues, in particular zero waste and resource conservation
• Ability to perform a variety of specialized duties involving technical support to school districts and sites in achieving green facilities and operations goals, such as, but not limited to, zero waste and greenhouse gas (GHG) emissions reductions
• Knowledge of practices, procedures, and techniques involved in the planning and implementation of green facilities and operations efforts
• Ability to collect, analyze, and utilize data
• Ability to plan and organize work
• Ability to review situations, identify problems, and develop an effective course of action
• Ability to review, monitor, and evaluate progress on goals and capture best practices
• Knowledge of applicable laws, codes, regulations, policies, and procedures related to assigned activities.
• Knowledge of record keeping and report preparation techniques
• Ability to prepare written reports
• Knowledge of oral and written communication skills
• Ability to communicate effectively orally and in writing
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
• Knowledge of interpersonal skills using tact, patience, courtesy, and cultural sensitivity
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to operate of a variety of office equipment including a computer and assigned software
• Ability to work independently with little direction
• Ability to meet schedules and timelines

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- January 14, 2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

City of Chowchilla 

Full-Time Account Clerk II 

$17.74 - $22.71

This is the semi-skilled level of accounting clerical series.  Employees are expected to work with a minimum of supervision on routine and regularly assigned functions.  The Account Clerk II may answer questions and assist in the training of an Account Clerk I.   Account Clerk II performs a variety of clerical, bookkeeping, accounting and administrative work in accounts payable, accounts receivable, payroll, and general finance functions; performs routine clerical, administrative and financial work by receiving payments from customers or others for payment of goods or services received; and performs related duties as required.  

Department Description
The Fire Marshal's Office is within the department of Environment, Safety, & Occupational Health and supports programs to enforce, educate, and engineer systems and processes for fire and life safety for all buildings owned, leased or administered by UCDH.

Responsibilities
The primary role of the Deputy Fire Marshal is to participate in all core programs with technically advanced skills and abilities and may be assigned as lead of one of the core programs [Title 24 Construction Inspections, CMS/Joint Commission Compliance, Title 19 Compliance Inspections] of the Department, under the direction of the Campus Fire Marshal. This position will serve State Fire Marshal (SFM) Designated Campus Fire Marshal for the UCDH Hospital and other UCDH medical related facilities that SFM has jurisdiction over pursuant to the MOU between the University and SFM.  Note, SFM have the sole authority to approve a candidate as an SFM DCFM. This role may also require training and appointment by Office of Statewide Health Planning and Development (OSHPD) as the regulatory agency for construction activity within hospitals. Additionally, persons in this position are expected to perform plan review, construction inspections, code enforcement, participate in the Incident Command System, understand and apply Joint Commission and CMS requirements, NFPA Standards, California Code of Regulations and Fire Investigation techniques. The Deputy Fire Marshal serves as the FMO Administrator on Duty (AOD) with on-call responsibilities to assist with after-hours fire/hazmat incidents and holds responsibility for reporting and making requisite notifications after incidents occur.

Required Qualifications
Experience:

• 5 years full-time currently performing plan review and construction inspections in a California local or state entity responsible for fire and life safety code and regulation enforcement.
• 1 year of experience conducting hazardous materials inspections.
• 1 Year of experience performing inspections in hospitals.

Education:

• OSFM Fire Inspector II
• ICC Fire Inspector II certification

Preferred Qualifications

• Experience in Hospital Plan Review and Inspection.
• Experience working with the Office of Statewide Health Planning and Development (OSHPD).
• NFPA Certified Fire Protection Specialist.

Special Requirements

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.

To view full job description and submit an on-line application visit UC Davis Career Opportunities at:
http://50.73.55.13/counter.php?id=174249
Job ID #1817

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer
 

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is now accepting applications for an Accountant

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is a non-profit agency Joint Powers Authority (JPA). Formed in 1980 as a joint purchase program, ASCIP became a risk sharing pool in 1985. ASCIP provides liability, property, workers' compensation, health benefits coverage, and school construction insurance to public school districts, charter schools, community colleges, and subsidiary JPAs throughout the state of California. http://ascip.org/

Under the direction of the Chief Financial Officer, this Accountant position is responsible for various aspects of accounting including, but not limited to, maintaining general ledger accounts, processing accounts receivable and payable, administering all aspects of billing and collections, preparing journal entries and posting to general ledger, managing cash including receipts and bank reconciliation, preparing and filing quarterly State and Federal mandated returns, producing various accounting and financial reports, and maintaining accurate financial records and data.

Essential Duties:

Accounts Receivable, Payable Processing and Billing

• Prepare and issue premium invoices to member districts
• Ensure all vendor invoices are paid accurately and timely
• Verify terms and billing rates against contracts or master service agreements
• Research and resolve invoice discrepancies and issues
• Obtain appropriate approval, code invoices and prepare payment requests
• Enter payments in accounts payable system
• Review expense reports for accuracy and policy compliance and process expense reimbursements
• Create vendors in system and maintain vendor files
• Prepare and file 1099-Misc forms
• Generate and send out member premium invoices and payment authorization forms
• Process journal vouchers for members, coordinate and resolve any journal vouchers related issues with LACOE
• Ensure member districts comply with ASCIP’s payment policy by monitoring member account details for non-payments, past-due payments and send out delinquent notices to members
• Assist member districts with any questions or issues related to their premium invoices

General Ledger and Bank Accounts Reconciliation

• Reconcile all balance sheet accounts including accounts receivable, prepaid, fixed assets, accounts payable, and all other liability accounts on a monthly basis
• Identity and research unusual transactions and prepare adjusting journal entries if needed
• Prepare monthly financial statement supporting schedules
• Reconcile all ASCIP’s bank accounts monthly and assist the Accounting Technician in reviewing member districts’ trust accounts
• Identify stale-dated checks and work with third party administrators to void/reissue these checks
• Ensure that all trust accounts are adequately funded

Budget Projection and Analysis

• Assist CFO with budgeting by preparing revenue and expense projections
• Analyze variance between budget to actual

Maintenance of Financial Records and Data 

• Maintain and organize vendor files and ensure that vendor information is accurate
• Maintain accurate and well-organized financial records such as general ledger, check registers, journal entries, member payment authorization forms
• Ensure that all supporting documentations are attached to journal entries

• Maintain up to date accounts payable and billing databases

Other

• Prepare and file quarterly State/Federal mandated returns
• Issue quarterly Safety Credit and Risk Management Deposit Fund statements
• Prepare annual renewal questionnaires and collect exposure data from members for billing purposes
• Prepare premium estimates for member districts
• Prepare any ad-hoc financial reports
• Perform other related duties as assigned

Why Join our Department?

The City of San Mateo is a very progressive City that encourages staff and resident engagement to develop positive solutions that meet the demands of our community.

The Finance Department is responsible for the overall financial management of the City. The Department’s core function is to maintain a strong and secure financial position for the city by providing comprehensive financial and analytical services to the City Council, City management, staff, and the public.

Collaboration, Innovation, Respect, Creativity, Transparency, and Informed Risk-taking are attributes that we are seeking in the candidates.

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

What You’ll Do

Accountant I is the entry level class in the professional accounting series.  This class is distinguished from the Accountant II by performing more routine accounting tasks and duties assigned to positions within the series.  This class is typically used as a training class; employees may have limited or no related work experience.

Accountant II is the journey level class within the professional accounting series.  Employees within this class are distinguished from Accountant I by performing the full range of accounting duties assigned, including duties requiring thorough knowledge of generally accepted accounting principles (GAAP), governmental accounting systems, and standard accounting procedures.  Employees at this level receive only occasional instruction or assistance, and are fully aware of the operating procedures and policies of the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from Accountant I level or when filled from the outside, require prior professional accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meets the qualification standards for the class.

• Maintain and reconcile a variety of ledgers and accounts, and examine accounting transactions to ensure accuracy;
• Plan, organize, coordinate and participate in the input of accounting, fiscal and statistical data;
• Audit, monitor and evaluate City’s financial records;
• Prepare a variety of management financial reports;
• Assist in the coordination of City’s audit and prepare schedules for and assist auditors;
• Assist in the preparation of the City’s annual financial statements;
• Provide guidance to junior accounting clerical personnel as directed;
• Perform related duties and responsibilities as required.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org