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TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

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The County of San Mateo Probation Department is seeking candidates with exceptional analytical and collaboration skills to join their team as a Payroll-Personnel Coordinator.
 
The Probation Department employs over 400 staff dedicated to enhancing community safety, reducing crime, and assisting the victims of crime through offender accountability and rehabilitation.  As part of this proactive and innovative agency, the Payroll-Personnel Coordinator will provide technical and specialized payroll and other personnel related support.  
 
In addition to processing payroll, the incumbent will on-board new employees, process employee transactions such as new hires, promotions, demotions, transfers and terminations, and all other human resources related transactions, process salary increases to include special allowances, conduct payroll audits, manage employee leaves and provide on-going training on timecard and the payroll system to department employees. Duties are performed in a very fast paced, deadline driven collaborative environment and includes working with multiple budgets, locations and payroll earning codes.
 
The level of work performed requires the analysis of unusual circumstances, understanding of proper application of complex and multiple labor contract provisions and assessing a variety of approaches to finding solutions.
  
The ideal candidate for this position will:

• Be knowledgeable in payroll and business processes.
• Experience using the Workday software. 
• Demonstrate solid analytical skills with ability to audit/analyze data and or processes and present recommendations as needed.
• Have strong computer skills and working knowledge of Workday, or other payroll/human resources systems.
• Be familiar with payroll and employee leave laws.
• Have the ability to interpret and apply complex rules and policies pertaining to payroll, including labor contracts.
• Have the ability to handle multiple tasks and keep track of workflows under firm deadlines.
• Communicate effectively and provide prompt and courteous assistance to department employees.

Examples Of Duties:
Duties may include, but are not limited to, the following:

• Perform technical and specialized office support work, relating specifically to payroll and personnel, which requires the use of independent judgment and the application of technical skills.
• Generate, review and interpret a variety of automated reports on a routine basis to identify and resolve payroll and personnel change errors and discrepancies; researches and analyzes discrepancies and processes appropriate corrections. Some positions are assigned to perform audit and corrections countywide payroll and personnel data.
• Answer inquiries from internal and external clients.
• Under the direction of Human Resources or Controller's Office may assist other departmental staff with payroll/personnel processing and procedures.
• Process time reporting forms, verify information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates; monitor leave and compensatory time totals.
• Prepare and process personnel requisition forms for filling permanent, temporary and part-time vacancies.
• Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.
• Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations and confer with Human Resources and/or Controller's Office as needed.
• Perform all personnel action processes including job changes, compensation changes, initiating hires, processing retroactive pay, etc.; research and assemble information from a variety of sources and make associated arithmetic and/or statistical calculations.
• Regularly generate and analyze audit reports related to time entry, job and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed and elevate communications to a supervisor as appropriate.
• Run reports as requested by management.
• Organize and maintain various files, including those related to personnel matters.
• Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required. 
• Assist employees, supervisors and managers with payroll, timecard and personnel-related inquiries, and in interpreting, and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies and procedures; and resolve problems and recommends solutions.
• Responds to salary verification requests.
• Research record keeping issues including sick leave, vacation or non-contract balances, and performs appropriate action as needed.
• Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations.
• Perform related duties as assigned.

QUALIFICATIONS
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of journey level general or fiscal office support experience which has included payroll or personnel assistance OR four years of general clerical or office assistant experience.

Knowledge of:

• Methods and practices related to payroll and personnel processes in a complex, public agency.
• County labor contracts, Civil Service Rules and other related policies and procedures.
• Standard processes for completing and processing varied payroll and personnel documents.
• Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
• Basic business data processing and business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar and punctuation.
• Record keeping principles and procedures.
• HRIS and timekeeping system.

Skill/Ability to:

• Perform detailed technical and specialized payroll and personnel support work.
• Interpret complex written guidelines, rules, policies and procedures and accurately apply the direction provided to operational actions and procedures.
• Understand immediate and downstream effects of executed actions, decisions and advice.
• Work independently and organize, prioritize and coordinate simultaneously occurring work activities.
• Understand and apply payroll and personnel-related County ordinances, Civil Service Rules, labor contractual agreements, etc. to specific cases.
• Establish and foster effective working relationships with those contacted in the course of the work.
• Analyze data and make arithmetic calculations as needed with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Communicate clearly and effectively with employees, managers and external agencies through verbal and written methods.
• Embrace and learn new technology, software or systems related especially those related to payroll and personnel coordination.
• Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.  
• Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.
• Operate standard office equipment and common office software applications such as email, word processing, spreadsheets and internet browsers.

APPLICATION/EXAMINATION
Open and Promotional. Anyone may apply. Current County of San Mateo employees and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help or term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%).
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.
 
TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: February 6, 2020
Application Screening: Week of February 10, 2020
Panel Interviews: March 5, 2020
 
 

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.  

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Account Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
 
This is a class-based recruitment.  Candidates who meet the minimum qualifications for Senior Account Clerk will be added to the active Qualified Candidate Group and contacted when a department-specific vacancy becomes available.  This candidate pool will supersede any active list.  If you are in the current Qualified Candidate Group, you will need to reapply in order to be considered for future vacancies. 
 
Typical duties may include the following:

• Compiles and processes payments and/or requisitions for various financial transactions; assigns payments to cost centers.
• Prepares worksheets, financial charges and invoices, issues and maintains records.
• Summarizes data and prepares reports; prepares routine correspondence.
• Prepares and inputs data into computer terminals or applicable database.
• Operates and utilizes a variety of standard office equipment, including but not limited to computers, printers, scanners, phones, calculators, fax, software programs, and accounting machines and equipment.
• Generates or receives phone calls to and from internal and external customers to explain bills, obtain correct information for credit card payments and other related payment matters, including processing bills.
• Reviews, posts, and balances ledgers and other documents; processes and reviews revenues; reviews and balances petty cash and/or change funds.
• Prepares payroll and serves as department timekeeper.
• Prepares special checks.
• Conducts and maintains inventories of stores, equipment and supplies.
• May serve as lead worker as assigned.
• Performs other related duties as required.

 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

ECOLOGIST OR SENIOR ECOLOGIST (VEGETATION)

Open to all applicants

SALARY:

Ecologist: $6,864 - $8,382 PER MONTH ($82,368 - $100,584 ANNUALLY) DOQ/DOE
Senior Ecologist: $7,923 - $9,708 PER MONTH ($95,076 - $116,496 ANNUALLY) DOQ/DOE

Timeline

•  Interviews are tentatively scheduled for Wednesday February 26, 2020
•  Finalists will be invited back for interviews tentatively scheduled for Friday March 20, 2020.

Please hold these dates on your calendar.

*Dates subject to change.

The Marin Municipal Water District seeks an Ecologist or Senior Ecologist (Vegetation) to support implementation of watershed vegetation programs.  This includes oversight of vegetation inventory, mapping, monitoring, environmental compliance, mitigation and restoration activities. The Ecologist or Senior Ecologist (Vegetation) will have the responsibility for providing direction to technical support staff and contractors during implementation of all phases of the District’s Vegetation Management Plan, as well as with other watershed natural resources programs, as directed. In addition, the Ecologist or Senior Ecologist (Vegetation) will establish and maintain collaborative relationships with both internal and external stakeholders and staff and will maintain a work environment that fosters positive employee engagement, high productivity and effective communication. 

The ideal candidate will have knowledge of the principles, practices and methods of botany, forestry, ecology, natural resources management and environmental compliance. The position will be staffed at a level commensurate with the qualifications of the selected individual and the needs of the District.

The District: The District is a medium sized, municipal, water agency with a Board of Directors/General Manager form of government, 240 full time employees and a $107,895,032 combined annual operating and capital budget for FY 2020.  Annually, the District delivers water to 190,800 residents and businesses in the central and southern portions of Marin County and has stewardship responsibilities for 21,000 acres of pristine watershed lands on Mt. Tam.  

Timeline

•  Interviews are tentatively scheduled for Wednesday February 26, 2020
•  Finalists will be invited back for interviews tentatively scheduled for Friday March 20, 2020.

Please hold these dates on your calendar.

*Dates subject to change.

PLEASE SEE ATTACHED BROCHURE FOR MORE INFORMATION REGARDING THIS EXCITING OPPORTUNITY

Sonoma-Marin Area Rail Transit is seeking a customer focused, self-motivated, organized and detail-oriented person to join our staff as an Administrative Assistant. 

This position will be assigned to the Front Desk Reception at the SMART Administrative Office located in Petaluma. The Administrative Assistant will provide clerical and administrative support to division management and provide customer service to the public, including Clipper sales. This position provides information to the public via the phone and in person regarding SMART's fares, services and schedules. Candidates should have knowledge of standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment. Knowledge of computer operation and standard office software packages required. Must have the ability to produce a variety of material to include graphs, charts, reports and standardized forms.

Under general supervision, the position will perform administrative and/or technical functions and provide office assistance in support of administrative and business functions; performs related work as assigned. While the primary work is administrative in nature, positions in this class apply knowledge of District policies and procedures to the work of the assigned department. Incumbents assist the professional level staff with assignments and projects in support of the overall goals and activities of the department.

This is a full-time, non-exempt position. Hours are Monday - Friday, from 8 am to 5 pm. 

Duties and Responsibilities include, but are not limited to:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class.  Specifications are not intended to reflect all duties performed within the job.  SMART reserves the right to determine and amend job responsibilities.

• Assists staff in a variety of professional and administrative duties.
• Provides independent administrative work to support business operations.
• Processes appropriate paperwork/forms related to services.
• Answers phones and routes calls as applicable.
• Sets up and maintains financial, statistical and operational records.
• Maintains inventory and office supplies; prepares purchase orders.
• Assists with meeting and event planning and implementation.
• Conducts Internet research as requested.
• Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs
• Routes outgoing materials.
• Inputs information into on-line computer systems; operates standard office equipment.
• Creates and maintains various electronic databases.
• Provides standardized response to public emails.
• Data entry.
• Uses specialized knowledge to respond to inquiries received from vendors, customers, and other department personnel.
• Monitors office processes/activities; processes financial, personnel and payroll transactions requiring qualitative or technical review.
• Prepares written and statistical reports as requested.
• Operates modern office equipment.
• Uses specialized software to create reports, drawings, maps, forms, etc. for assigned department, including Microsoft Word, Excel and PowerPoint.
• Performs other related work as required by the assigned department.

A thorough background check will be required including but not limited to current and past employers, personal references and education verification. A credit report will be required for positions covered under Labor Code 1024.5. A pre-employment physical including a urinalysis drug screen will be required.

Sonoma-Marin Area Rail Transit is an equal opportunity employer.

The County of Yuba is currently recruiting for an Extra– Help Building Maintenance Technician I/II in the Administrative Services Department. This class is flexibly staffed up to the II-level. The Building Maintenance Technician I under close supervision, learns, assists and performs a variety of semi-skilled maintenance, construction and repair work on County facilities as well as learns County and departmental policies and procedures. As experience is gained assignments become more complex and are performed under more general supervision. This is the entry level in the building and grounds maintenance series. This class is flexibly staffed with Building Maintenance Technician II and incumbents may advance to the II-level after gaining experience, demonstrating proficiency, and meeting the qualifications for the II-level. Building Maintenance Technician II is the journey-level in the building and grounds maintenance series.

About the County & Administrative Services Department:

The Buildings and Grounds division of the Administrative Services Department provides Building Maintenance and Custodial services to county facilities. The mission of the Buildings and Grounds Division is to maintain the integrity and cleanliness of county buildings, equipment, and grounds. Yuba County is situated in the Northern Sacramento Valley, approximately 40 miles north of the State Capitol in Sacramento and two hours away from San Francisco and Lake Tahoe. The boundaries stretch from the farms and orchards of the valley to the timberlands of the Sierras. Yuba County offers its residents the many advantages of a rural lifestyle away from the pressures of the urban areas. The County’s rivers, lakes and outdoor recreation areas provide excellent hunting, fishing, boating and skiing opportunities. Our County vision is to create a “golden” future for Yuba County by inspiring a community of participation, embracing our unique history, and discovering the wealth of our untapped potential.

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