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DEFINITION:

Under general direction, the Senior Administrative Assistant performs a wide variety of complex office, administrative and technical tasks and duties in support of department management, department staff, and department programs requiring knowledge of a specialized function or service; researches, collects and analyzes data and prepares reports; tracks and reports operational data; assists the public by personally or directly providing information to requests according to established procedures; sorts, logs, and maintains records and other documents; follows policies, procedures, and work methods associated with assigned duties; and performs related work as required in a manner that is responsive, cost effective and innovative.

DISTINGUISHING CHARACTERISTICS:

The Senior Administrative Assistant is the advanced journey-level class in the Administrative Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and the nature of public contact made. Incumbents perform a full range of technical and administrative support duties, including organizing and coordinating workload; preparing reports; coordinating, reviewing, and interpreting technical documents; performing entry level plan review and permit and license issuance; and explaining Town ordinances, all requiring considerable department/program knowledge.

Working Conditions

Work is conducted primarily in an office setting and includes occasional trips to other agencies and offices to conduct administrative work. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal peak work periods.

Physical and Mental Demands

Physical: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service.  The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. 

Mental: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with other staff, officials and the public.

Supervision Received/Exercised

This position receives direction from the Director of an assigned department. Incumbents in this class may exercise functional and/or technical supervision over assigned staff or volunteers.

ESSENTIAL FUNCTIONS

• Performs a wide variety of complex office, administrative support, and technical tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines.
• Assists the public by phone and receives visitors at the counter; listens to and receives complaints; responds to requests for documentation related to assigned area of responsibility; explains and interprets area policies and procedures to internal and external customers, demonstrating an understanding of applicable policies, procedures, and work methods associated with assigned duties; represents the Town to callers and visitors in a professional and customer-friendly manner.

• Performs technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepares reports to document results of duties performed.
• Assists professional staff in performing and conducting studies, special projects, administrative and technical functions; performs data collection, research and analysis; prepares draft reports and technical documents; provides project oversight for the less complex or political projects.

• Establishes and maintains systems related to assigned technical area of responsibility; monitors area activities and reports progress as required.

• Ensures areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advises staff of any irregularities in compliance.
• Reviews, verifies and processes documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Compiles and develops information for special studies and reports from a variety of resources; collects, compiles and reports findings and recommendations.

• Uses computers to enter, prepare, and proofread drafts, labels, forms, envelopes, and a variety of documents, which may include complex correspondence, agendas, press releases, reports, and memos; prepares and distributes a variety of documents; creates logs, maps, databases, and forms; prepares and distributes public hearing notices; maintains accurate files and records.
• Orders supplies; creates purchase orders; prepares invoices for payment; monitors expenditures; submits demands for payment; sorts and distributes mail.
• Edits, updates and uploads current information to the Town website on a regular basis.
• Prepares time sheets for assigned department for full-time, part-time and contract employees.
• When assigned, reviews routine plans for compliance with Town standards and issues permits; collects permitting fees.
• Assists customers with applications for appropriate permits; ensures applications are complete; oversees application process and forwards applications to appropriate location; receives plans and forwards to the appropriate staff member; locates and retrieves specific documents and plans for the public; provides information regarding procedures and services, tracks applications in a database.

• Assists supervisor and managers with a variety of administrative operations; prepares, recommends and implements procedural modifications.
• Coordinates and assists in the development and administration of a department budget; prepares budget reports; compiles annual budget requests; monitors and classifies expenditures; tracks and reconciles bills; produces budget reports; researches and resolves discrepancies.
• Independently responds to letters, e-mail and general correspondence based on areas of assignment.

• Coordinates, compiles and drafts communications, as requested.
• Coordinates and sets up public hearings, meetings and workshops on a regular basis. This requires agenda preparation, meeting set-up (whether in person or in an online portal), preparation and distribution of meeting minutes and agenda packets, coordination with staff, and technical proficiency in running Zoom meetings and webinars to provide public access to meetings and provides support to staff to conduct the meetings.
• Assists in supporting other departments as needed; depending on assignment, may support contract staff.
• Builds and maintains positive working relationships with co-workers, other Town employees and the public using principles of good customer service.
• Performs related work as required.
• Create forms, documents and applications for the public.

*The employer will make reasonable accommodation in compliance with the Americans with Disabilities Act of 1990.*

The City of Newark is seeking a dedicated professional who wants to work as a member of a team providing excellent service to our community. The idea of contributing to the outcomes of emergency situations should be a challenge that applicants are willing to embrace.  Newark Police Department patrol shifts are based upon a team policing model.  Dispatchers are an integral piece of that team and work the same schedule as officers with three 12.5 hour shifts per week, with one extra 10 hour shift each month working in either the communications center or attending training.  If you are interested in future development and growth opportunities within the Newark Police Department, we encourage you to participate in the Public Safety Dispatcher recruitment process.  

Required Materials to be submitted with your application:

Entry Level Applicants, please submit documentation of the following:

• Verification of successful completion of the P.O.S.T Dispatcher Academy dated within the last two (2) years of application, OR

• Verification of successful completion of the P.O.S.T. Entry-Level Dispatcher Selection Test Battery Examination with a minimum passing “T-score” of 48 or higher.

Lateral Applicants, please submit documentation of one of the following:

• Possession of a valid State of California Peace Officer Standards and Training (P.O.S.T.) Dispatcher Basic Certification, OR
• Currently working as a public safety dispatcher, and can show proof of successful completion of the agency-specific dispatcher training program.  

The resources below can assist you in understanding the professional standards and pre-requisites required of the position. The job description is also attached so you may review the essential duties, and knowledge, skills, and abilities required. Note that any combination of experience and training that would provide the required knowledge and abilities is qualifying.

California P.O.S.T. selection standards Link 

https://post.ca.gov/public-safety-dispatcher-candidate-selection-standards

For more information on local offerings for the P.O.S.T. Entry Level Dispatch Selection Test Battery Examination:

https://theacademy.ca.gov/dispatch

Recruitment Contact:

Lieutenant Jolie Macias

Phone: (510) 578- 4921

Email: jolie.macias@newark.org

Perform technical building inspection and plans examining work to enforce compliance with California State building, plumbing, mechanical, electrical, Green Building and Energy Codes; researches new construction materials and methods; reviews plans for compliance with local, state, and federal rules and regulations; and provides information to and works with the public to resolve problems.

Receives direction from the Chief Building Official. This position does not exercise supervision of others.

ESSENTIAL JOB DUTIES

Essential job duties may include, but are not limited to the following:

• Perform routine to complex building, electrical, plumbing, mechanical, energy and accessibility inspections of all structures and installations during construction to ensure conformance to local and state codes, ordinances, approved plans, calculations, and specifications.
• Review specifications, sketches, architectural plans of buildings to be constructed, altered, or repaired.
• Process minor building permit applications and over-the counter plan checks, and assist in the issuance of building permits and front counter coverage as needed.
• Check quality of materials and methods of construction; inspect existing buildings for hazardous conditions and/or structural integrity.
• Provide information to builders and the public regarding building regulations.
• Assist other Town staff in the enforcement of zoning, grading, and planning issues.
• Utilize enterprise permit system to plot inspection routes, complete plan check assignments, log inspection and plan check findings, and maintain file records.   
• Prepare and maintain reports and records of plan checks completed, inspections made and/or actions taken.

Knowledge of:

• Federal, state, and local laws, codes and ordinances relating to building construction, including State Energy and Accessibility regulations enforceable by the Town.
• General zoning and land use laws; general grading practices.
• Accepted safety standards, testing procedures and methods of construction.
• Principles and techniques of building inspection and plans examining work.
• Basic understanding of the plan checking process.  

Ability to:

• Analyze, interpret and accurately check building plans, specifications and       building codes; draw valid, independent conclusions.
• Enforce codes with good judgment, impartiality and tact.
• Apply technical knowledge of building trades.
• Establish, maintain and foster positive and harmonious working relationships.
• Communicate effectively orally and in writing, producing clear and complete correction notices and inspection reports.
• Use an enterprise permitting system to map inspection routes, log inspection findings and process electronic permit applications.
• Stoop, climb, crawl, balance, maneuver, walk and stand for long periods of time; must possess the ability to lift up to 50lbs.

Any combination of experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two (2) years of experience as an entry-level combination-building inspector. Specialized training in the building trades and/or code enforcement desirable.

Education:

Equivalent to the completion of the twelfth grade. An Associate degree in construction technology, engineering, or closely related field is desirable.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid California State Driver’s License, or license in another state with the ability to obtain a California license within 30 days of hire. Minimum of two (2) IAPMO/ICC Certifications in building, plumbing, mechanical, or electrical. State Contractors License, or engineering degree may be substituted for IAPMO/ICC Certification.

The Organization

Fremont is a well-managed and innovative city! Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, clean technology and advanced manufacturing, a low crime rate, great schools, a low unemployment rate, quality parks, nearby open space, and an incredibly diverse population of over 235,000 residents.  With its strong and diversified business base, Fremont is an important economic force in the region.  The City strives to be an innovator in municipal government, with dynamic leadership provided by the City Council and City Manager.  

The Position

As an integral team member of the Aging and Family Services Division, the Mental Health Specialist provides support to the mobile mental health team in maintaining wellness of clients stepping down from the senior mobile mental health program.

Examples of Responsibilities

- Work with team members to assist in the monitoring, follow-up and collateral work of assigned caseload.
- Interact with clients, families, and organizations in a variety of settings including: homes, hospitals, doctors’ offices, schools and other city, county, or state agency offices and on the phone.
- Perform human services support activities including referring clients/family members to appropriate community resources according to the client care plan.
- Follow up on client services, schedule meetings and appointments.
- Interview and elicit personal information from clients, and program information from service providers; provide assistance to clients such as completion of forms, clarify documentation discrepancies, and resolve issues related to clients’ needs and requests.
- Convey general information regarding program services and interpret policies and regulations to clients, other agencies, and the community.
- Maintain confidential records, accurate client files, screen and process forms, verify authorizations on documents, and update automated databases.
- Assist team members with interagency and/or family meetings, research available resources, and prepare reports and statistical information.
- Participate in community outreach activities and public presentations that impact individuals and families.

The City of Livermore is currently accepting applications for the position of Public Safety Dispatcher - Lateral.  Apply online at www.cityoflivermore.net/jobs to be considered.  This recruitment is open until filled and may close at any time.

THE POSITION

Public Safety Dispatchers receive 9-1-1 system emergency and non-emergency calls and dispatch assignments according to police procedures.  Dispatchers also provide support services; maintain records; and may be assigned to assist in processing of arrested persons. 

THE POSITION

Hayward is excited to announce an opportunity to join its progressive and dynamic Transportation Division as the Senior Transportation Engineer. Reporting to the Transportation Manager, the Senior Transportation Engineer will manage the development of the Citywide Multi-modal Improvement Study; provide oversight and management on major strategic initiatives as stipulated by City Council; manage the City’s Traffic Management Center; plan, assign and review the work of transportation engineering staff; perform technical evaluations related to traffic operations in the City, including signal system operations, streetlight system operations, management of neighborhood traffic calming efforts; perform complex and advanced transportation engineering related studies; and provide overall support to the Transportation Manager.

DEADLINE TO APPLY: First application review on or before January 10, 2020

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

THE POSITION
The City of Hayward is excited to announce its recruitment for the position of Family Counselor. Under general direction, the Family Counselor provides crisis intervention, counseling, and referral services to youth, families, and individuals and performs other related duties as required, such as school based, case management, and gang prevention/intervention services. This position is partially funded by Alameda County Probation Department, Delinquency Prevention Network, RFP 901499.

DEADLINE TO APPLY:  Next Review is scheduled on January 4, 2021; Open Until Filled

DISTINGUISHING CHARACTERISTICS

This is a journey level professional classification and the incumbent performs the full range of counseling duties within the Youth and Family Services Bureau of the Hayward Police Department.  Employees at this level receive occasional instruction as new or unusual situations arise. Positions in this classification differ from the higher level Counseling Supervisor in that the latter is responsible for providing direct supervision to professional and clerical staff.

Duties may include but are not limited to the following:

Provides crisis intervention services to youth, families, individuals, and couples including but not limited to crises involving incorrigible youth, dependent children under the court's custody, domestic violence, first time offenders, and the hospitalization of individuals dangerous to self and others.
 
Provides counseling to youth, families, couples, individuals and groups.
 
Maintains crisis intake log, case files and service statistics.
 
Provides referral information to the public, and other agencies.

Participates in division, department, community and school meetings.

Provides support service, consultation and training to patrol officers on juvenile and mental health topics.
 
Provides case management services to youth and their families.
 
Provides school based services to students and their families, including consultation and training for school administrators and teachers, implementation of school climate initiatives, and coordination of site-based student support services.
 
Provides gang prevention and intervention services to at risk and gang involved youth and their families.
 
Maintains formal and informal liaison with mental health professionals and service providers including courts, schools, private therapists, hospitals, probation and other agencies.
 
Provides emergency psychological evaluation and recommendations.
 
Responds to critical incidents and other in-field emergency situations.
 
Performs related work as necessary.

A complete job description and list of duties can be found at www.hayward-ca.gov. 

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

• The theory and principles of human development, particularly child development.
• The theory and principles of social aspects of mental and emotional adjustment, including normal and abnormal behavior.
• Principles, methods and current practices of crisis intervention and counseling, which includes interviewing techniques, assessment and treatment modalities.
• Principles, methods and current practices of social casework.
• The theory and principles of child abuse, elder abuse and domestic violence treatment.
• The theory, principles and current practices of gang prevention and intervention.
• Diagnostic and Statistical Manual of Mental Disorders (DSM V) system of diagnosis.
• Proficiency in the use of computer skills, including multiple software formats, email and storage of digital files.
• Community resources in the mental health and human services areas.

Ability to:

• Perform crisis intervention and counseling services.
• Establish effective and productive casework relationships with youth, families, and individuals.
• Establish cooperative working relationships with police officers in the handling of crisis calls.
• Establish cooperative working relationships with educators and school site personnel.
• Work independently, make sound decisions and set priorities under stressful conditions.
• Work collaboratively in the highly structured environment of a police department while maintaining accepted professional standards of clinical practice.
• Communicate effectively, both verbally and in writing.
• Maintain records, including statistics, and to prepare reports.
• Work varied shifts.
• Effectively manage time, meet deadlines and prioritize workload.

EXPERIENCE AND EDUCATION

Any combination of experience and education equivalent to that which would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Experience: One (1) year providing counseling or psychotherapy to youth, families, groups and individuals.  Experience with probation involved or at-risk youth and experience with school based mental health services are highly desirable; experience working in school settings is highly desirable.

Education: Equivalent to a Master's Degree from an accredited college or university in Counseling, Clinical Psychology, Clinical Social Work or a closely related field or a Doctorate in Clinical or Counseling Psychology. (Note: Applicants with a related Master's Degree in progress are also encouraged to apply. Selected candidate will need to provide proof of graduate degree completion by the start date of employment.)

Licenses & Certificates: Possession of a valid License in Marriage and Family Therapy (L.M.F.T.), Licensed Clinical Social Work (L.C.S.W.), Licensed Professional Counselor (L.P.C), Licensed Clinical Psychologist or a closely related field is highly desirable.

Possession and maintenance of a valid Class C California Driver's License.

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

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