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The Senior Information Technology Technician repairs and maintains library information technology equipment; performs diagnostics using programs and utilities; contacts vendors and service contractors, as needed; installs replacement parts and information technology and telecommunications equipment; installs and configures PC software applications in a networked environment; and performs other related duties as assigned. 

The Marysville Police Department is recruiting for the position of Public Safety Dispatcher. 

We are seeking energetic and outstanding individuals to join our team.  Ideal candidates are committed to working with their community in total partnership as we work together to improve the quality of life for everyone who works, lives and plays in our city. Public Safety Dispatchers are tasked with dispatching first responders including police, fire and medical services.

About the Department

The Department of Transportation (DOT) plans, develops, operates, and maintains transportation facilities, services, and related systems which contribute to the livability and economic health of the City. We comprise a team of more than 470 people ready to serve the needs of our customers to improve the efficiency and safety of San José streets. For more information about DOT, visit www.sanjoseca.gov/transportation.

Salary Information

Current salary range for Associate Engineer is $90,937.60 - $115,128.00. Effective June 30, 2019, there will be a cost of living increase which will update the salary range to $93,662.40 – $118,580.80.

In addition to the starting salary, employees in the Associate Engineer classification shall also receive an approximate five percent (5%) ongoing non-pensionable pay. The final candidate’s qualifications and experience shall determine the actual salary.

Position and Duties

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The Department of Transportation (DOT) is currently seeking eight Associate Engineers in the following areas:

PLANNING, DEVELOPMENT AND GEOMETRIC DESIGN

The Department of Transportation (DOT) is currently seeking an Associate Engineer in the Policy and Planning Division. The Associate Engineer will, under general direction of the Senior Engineer, perform work of considerable sensitivity in geometric design, conceptual development of transportation infrastructure master plans, and review for all public and private projects in the City, and direct responsibility for production and review of signage and pavement marking plans including supervising or leading others in such work. The successful candidate will have technical expertise in transportation planning, geometric and roadway design, and private development review. He/she will also work with the Senior Engineer to serve as the Department of Transportation Planning representative with other Departments in the City, consultants, developers, and other jurisdictions and agencies

KEY DUTIES INCLUDE:

1. Prepare transportation infrastructure improvements conceptual designs of roadway, intersection and interchange, traffic signals and other street improvements.

2. Develop “complete streets” and multimodal design plans in conformance with Federal, State, and City's transportation design standards, guidelines and policies.

3. Review contract drawings and specifications, master plans, and traffic studies related to capital infrastructure improvements.

4. Review private development improvement plans to address roadway right of way dedication requirements and geometric design elements.

5. Using AutoCAD to prepare geometric roadway layout relevant to pavement rehabilitation, development and capital improvement projects.

6. Attend meetings/represent DOT as lead technical person on discussions with project engineers, City staff, and consultants as appropriate to build consensus and/or to coordinate project issues.

INFRASTRUCTURE MAINTENANCE, PAVEMENT/BRIDGE/ADA CURB RAMPS ENGINEERING & MANAGEMENT

Pavement/Bridge/ADA Curb Ramps Engineering plays a critical role in the maintenance and rehabilitation of approximately 2,400 miles of pavement in the City of San Jose, overseeing the maintenance of approximately 250 bridges, and over 24,000 curb ramps. The focus of this position(s) is to manage, maintain and report on the City’s pavement, bridge, and ADA curb ramp program, plan, procure, and project manage multiple large CIP projects annually, and assist in developing the overall division budget. This position(s) provides assistance to senior engineers, division manager, maintenance supervisors, Council Offices, other City Departments, and the public. The ability to effectively coordinate multi-disciplinary issues among multiple stakeholders is a key requirement. This position reports directly to a senior engineer and will supervise an Engineer I/II, Associate Engineering Technician, and interns.

KEY DUTIES INCLUDE:

1. Manage and maintain the City’s Pavement Management System (PMS); bridge maintenance management, and ADA curb ramps program management

2. Provide technical input for any relevant asset management upgrades for pavements, bridge, and ADA curb ramps and be the lead liaison with the Metropolitan Transportation Commission (MTC) and other regional/state/federal organizations

3. Manage multiple major construction projects (ranging from $700 thousand to over $15 million in construction cost), open purchase orders, procure request for proposals/qualifications, inter-agency agreements and grant projects; administer projects during procurement, implementation and close out phases.

4. Respond to residents regarding pavement, bridge, and ADA curb ramp issues and complaints and make recommendations as to how best to resolve the problems in the most efficient manner.

5. Investigate and implement new and innovative pavement, bridges, and concrete ADA curb ramps maintenance technologies (new types of equipment, materials, and processes, etc.); oversee the full technical evaluation of various infrastructure preservation strategies for City Streets.

6. Manage, track and report on project budget financing and planning. Generate reports and manage Federal Grant and Capital Improvement Project funding.

7. Develop both short-term and long-term maintenance plans for pavements, bridges, and ADA curb ramps that maximizes the available budget while meeting division’s goals and benefits the community

8. Develop and update project specifications and quality control/quality assurance requirements for pavement, bridges, and ADA curb ramp infrastructure

9. Supervise and mentor assistant engineers, engineering technicians, and trainees.

TRANSPORTATION OPERATIONS, TRAFFIC FLOW MANAGEMENT

San Jose operates and manages over 900 traffic signals citywide. The Associate Engineer position will lead Signal Operations group's effort on supporting VTA to enhance transit operations. This position is also responsible for the delivery of grant funded projects, signal operations, retiming and controller configuration work necessary to achieve project demonstration goals. This position reports to a Senior Engineer, and will supervise Engineer I/II and interns.

KEY DUTIES INCLUDE:

1. Lead and supervise engineering and/or technical staff by establishing goals, tracking performances, creating a positive work environment, maximizing staff development opportunities and providing appropriate recognition.

2. Work closely with Valley Transportation Authority (VTA) to identify any transit operations deficiencies; troubleshoot and address system failures and optimization needs, including detection repair, detection zone adjustments, transit signal priority level setting and system integration.

3. Coordination with VTA, including project implementation, traffic data review, signal timing strategy development and implementation, field review with contractors/consultants, traffic data collection, simulation model development for evaluating traffic impacts.

4. Perform project management and delivery duties for grant-funded projects; develop, implement and adjust signal timing along project corridors to reduce travel delays and improve intersection efficiency; support consultant as needed.

TRANSPORTATION OPERATIONS, TRAFFIC SAFETY AND PEDESTRIAN SAFETY ENHANCEMENT PROJECTS

The Transportation Safety Operations Division is seeking Associate Civil Engineers to perform and lead in developing and implementing Traffic Calming and Pedestrian Improvement Projects and providing Neighborhood Traffic Management services throughout the City of San José. The Associate Engineer develops traffic safety projects and improves safety for all roadway users, ensure facilities are pedestrian and bicycle friendly and comply with laws, rules, regulations and ordinances. Additionally, this position will lead the review of design and collision reports, order traffic studies implement safety improvement projects, and support the Senior Engineer with personnel and training matters and assist in the preparation of the CIP budget. Under the general direction of the Senior Engineer and Division Manager, the Associate Engineer’s primary focus is to manage, lead and work directly with the community, schools, and Council Offices to provide for the safe and efficient movement of vehicles, pedestrians and bicyclists. Ability to effectively coordinate multi-discipline issues among multiple stakeholders is a requirement. This position reports directly to a Senior Engineer and will supervise an Engineer I/II and interns.

KEY DUTIES INCLUDE:

1. Review, design, and implement safety improvement projects.

2. Coordinate with internal City stakeholders as well as external stakeholders.

3. Representing Senior Engineer at meetings with internal and external stakeholders.

4. Prepare multi-agency agreements and documents that represent City interest.

5. Collaborate with lead project agency, their staff and consultant representatives to support City’s interests and efficient project delivery.

6. Represent City at community meetings and other public outreach activities.

7. Lead and supervise engineering, technical and non-technical staff by establishing goals, tracking performance, creating a positive work environment, maximizing staff development opportunities and providing appropriate recognition

8. Providing staff support and working effectively with committees, boards, task forces, community groups, associations, and staff in other departments and agencies

9. Providing effective project management to ensure on time and within budget project delivery

10. Understand and implement City’s overall goals for transportation services and community development.

Minimum Qualifications

1. Education: Bachelor's degree from an accredited college or university in the required professional engineering discipline (e.g. Civil, Structural, or closely related field) or possession of an Engineer-in-Training (EIT) certificate.

2. Experience: Three (3) years of increasingly responsible professional engineering experience.

3. Acceptable Substitution: A Master’s degree from an accredited college or university in the required professional engineering discipline may be substituted for one (1) year of professional engineering experience.

4. Licensing: Possession of a Certificate of Registration as a Professional Engineer (PE) issued by the California State Board of Registration for Civil and Professional Engineers is desirable but not required. Possession of a valid driver's license in the State of California may be required.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

To Learn More and Apply

To view the full announcement for this exciting opportunity and apply online with the City of San José, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Open-Competitive Recruitments” link.

City of San José Employment Page

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

POSITION SUMMARY

Under general direction, formulates and develops recommendations for short and long-range traffic, transportation and parking policies and directs or assists in directing the implementation of all plans, projects and programs which provide for the safe and efficient movement of vehicles, pedestrians, bicyclists and goods. Prepares written and verbal reports to City Council, Planning Commission, Complete Streets Commission and other boards and commissions and external agencies as needed. Reviews traffic studies and mitigation plans related to zoning changes, use permits, and redevelopment to ensure conformance with best management practices. Performs traffic and civil engineering work in the review, development, design, construction of variety of municipal traffic related capital improvement projects. Coordinates grant writing and grant management; performs liaison functions with other local, sub-regional and regional agencies, community committees and groups on behalf of the City and performs other duties as required.

GENERAL ACCOUNTABILITIES

Selects, directs, assigns, and evaluates professional and administrative support staff; trains staff in work procedures and administers discipline as required; directs budget oversight, acquisition of grant funding from outside agencies, schedule and route development, performance monitoring, and evaluation; acts as project manager for comprehensive transportation studies and projects related to school commute safety, bicycle program, and other transportation projects and programs; prepares reports to senior management, City Council, boards and commissions; leads project teams consisting of other staff, consultants, or contractors and citizen participants; manages and designs traffic and transportation-related Capital Improvement Projects; acts as City liaison with County, regional and state agencies involved with transportation planning and funding; directs, coordinates, and prepares reports and studies on transportation projects and issues and makes presentations to various commission and committees; prepares documentation and represents the City as required for applying for, securing, and managing outside transportation grant revenue; acts as liaison to special committees and governmental agencies; makes presentations to community, staff, and City Council; determines scope of work, prepares requests for proposals, evaluates proposals, and participates in the selection of consultants and negotiation of consultant contracts; manages and administers contracts through course of work; coordinates transportation issues with various disciplines within City government related to development and capital project review; performs field investigations, data collection and analyses, traffic counts, engineering evaluations, issues work requests and other analytical functions to respond to citizen requests and complaints; assists in budget preparation and monitoring; acts as staff liaison to the Complete Streets Commission; performs other duties as assigned.

MINIMUM POSITION REQUIREMENTS

Knowledge of:

Principles and practices of civil engineering and transportation planning; relevant federal, state, local laws and regulations; functions of state, federal and local transportation agencies; data management, including database and spreadsheet applications and specialized transportation computer applications. Skills and Ability to: Implementing, interpreting and explaining complex policies, procedures and ordinances; conduct analytical studies, compile technical and statistical information; prepare clear and concise correspondence and reports; perform with considerable independence; communicate effectively, orally and in writing; Make effective, informative presentations utilizing appropriate audio/visual tools and resources; prepare professional reports and contract document; make sound decisions in a manner consistent with the essential job functions; perform signal and stop warrants.

Experience and Education:

Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Five years of progressively responsible professional planning and civil engineering or administrative experience primarily in transportation planning and civil design activities, including at least two years in a project lead/manager capacity.

Education:

Bachelor's Degree in Civil Engineering, Transportation Planning, Public Administration, Urban Planning or other closely related subject from an accredited university.

Required Licenses or Certificates:

A license as a California Civil Engineer or Traffic Engineer is highly desired. Possession of, or ability to obtain, a valid California Driver's License.

PHYSICAL REQUIREMENTS/GENERAL WORKING CONDITIONS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development and construction sites, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas and walking on uneven terrain and climbing to reach certain access points may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

COMPENSATION & BENEFITS

The salary range for this position ranges from $136,394.17 up to $165,787.96 annually. Placement within the range will be DOE. This position is at will and the full terms and conditions of this position will be subject to an employment contract. The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.

• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.

• Dental/Vision: City also offers a dental and vision reimbursement plan

• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate

• Flexible Spending Plan: Dependent care and health care reimbursement plan available

• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC

• Holidays: 10 annual holidays, plus one floating holiday

• Sick Leave: Allowance of 12 days annually

• Management Leave: Allowance of 40 hours each fiscal year

• Cell Phone Allowance: $35 per month

• The City follows a Defined 9/80 schedule with offices closed every other Friday.

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

APPLICATION PROCEDURE
A complete City application, cover letter and resume must be received. The recruitment will remain open until filled. The first review of applications will occur on Monday, July 15, 2019.

SELECTION PROCESS

The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process. Prior to hire, candidates will be required to successfully complete a pre-employment process, including reference checks and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.  

Date Posted:            July 1, 2019

Classification:          DIRECTOR, MAINTENANCE, OPERATIONS, AND TRANSPORTATION SERVICES
                                   Open recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year

Salary Range:          Step A            Step B            Step C            Step D            Step E
(monthly)               starting            6 mos           18 mos          30 mos          42 mos
                               $10,280          $10,871         $11,497          $12,158         $12,856

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1025.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Facilities Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065-1064

Application Deadline:          Friday, August 9, 2019     (application, résumé, and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Deputy Superintendent, Business Services or designee, plan, organize, control, and direct the Maintenance, Operations, and Transportation Services of the County Office including the planning, development, design, installation, operation, analysis, maintenance, and repair of facilities; direct County Office transportation operations, routing, scheduling, and activities to assure safe and timely transportation of special education and other designated students to and from school, home and various community locations, and coordinate communications, contractor services and personnel to meet student transportation needs.  Supervise and evaluate the performance of assigned personnel.

Essential Job Functions:              

• Plan, organize, control, and direct the Maintenance, Operations, and Transportation Services of the County Office
• Manage custodial/maintenance workers at assigned sites; manage reprographics services, pony mail, courier and delivery services, conference facilities, and County Office vehicles
• Plan, organize, and direct County Office transportation operations, scheduling, routing, and activities to assure safe and timely transportation of special education and other designated students to and from school, home and various community locations; monitor, evaluate, and adjust transportation activities in response to student, County Office, and school district needs
• Direct and participate in the development and adjustment of routes and schedules to enhance timeliness and efficiency of transportation activities; oversee the review, verification, and adjustment of schedules in response to school district calendars, address changes, student transfers, school schedule changes, new students, and service requests; assure safety of pick-up and drop-off locations
• Establish school classroom bell-time schedules for regular and extended school year sessions
• Direct and participate in the review, processing, and preparation of route consolidations; utilize a computerized bus routing and scheduling system; initiate queries, manipulate data, and generate computerized routes, consolidations, and schedules
• Plan, organize, direct, and assure proper completion of required daily safety inspections of buses; assure transportation activities comply with applicable laws, codes, rules, regulations, and requirements of the California State Department of Education and the California Highway Patrol
• Participate in the development and preparation of the annual preliminary transportation budget; review and evaluate budgetary and financial data; control and authorize expenditures in accordance with established limitations
• Serve as a technical resource concerning County Office transportation functions; respond to inquiries and provide detailed and technical information concerning related routes, schedules, vehicles, laws, rules, regulations, requirements, policies, and procedures
• Identify facility use requirements; determine space requirements for personnel, equipment, furniture and storage, and calculate available square footage; draw design layouts for school site moves and central office space reorganizations
• Coordinate school site and office relocations
• Participate in the design and planning of Office of Education and school construction and remodeling projects; coordinate projects involving electrical work, plumbing, carpentry, HVAC, and painting; monitor progress of projects and ensure work is competed according to contractor agreements; follow up on deficiencies and sign off on approved additions to work orders
• Establish deferred maintenance priorities, projects, and timelines; prepare bid specifications and cost estimates; secure vendors and service providers
• Conduct safety inspections of buildings and grounds to identify fire, safety, security, and sanitary hazards; coordinate response to emergency custodial and maintenance repair needs; serve on safety committees, and assist in developing and implementing emergency preparedness plans; coordinate Fire Marshal inspections and fire drills; implement corrective actions in response to fire code violations as necessary; maintain alarm and building security systems including access control, incidence response, and computerized reports; ensure facilities meet health and safety requirements
• Serve as Americans with Disabilities Act (ADA) coordinator for facilities; serve as emergency preparedness and response coordinator, life safety officer, and liaison for school districts in areas related to emergency services
• Coordinate response to emergency transportation situations and vehicle problems and malfunctions; review maintenance records to assure proper inspections and maintenance
• Compile information and oversee and participate in the preparation and maintenance of various records and reports related to students, personnel, contracts, mileage, billings, financial activity, and assigned duties; assure mandated reports are completed in accordance with established time lines
• Direct the procurement of products and materials including maintenance equipment, vehicles, transportation supplies, and equipment and capital building projects; prepare bid specifications, conduct bid review and compliance; communicate with various outside vendors, contractors and suppliers to discuss management of bid and contract requirements and provisions, facility construction, and renovation projects, and procurement of services
• Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; schedule, assign, and review staff work for compliance with established requirements and procedures; monitor contractor activities to assure compliance with established standards and contract specifications
• Maintain current knowledge of trends, practices, and local, State and Federal programs, laws, codes, regulations, and pending legislature related to assigned activities; direct the modification of functions, policies, and procedures to meet local, State, and Federal requirements as appropriate; provide leadership and direction in developing new and innovative services
• Attend and participate in various meetings, including association, council, and staff meetings as needed
• Operate a variety of office equipment including a computer and assigned software; drive a vehicle to conduct work

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   Bachelor’s degree in Business Administration, Public Administration, or related field

EXPERIENCE:   Five (5) years of business services and facilities management experience in an educational or governmental setting including two (2) years in a supervisory capacity

LICENSE(S):     1)  Possession of/or ability to attain a Valid Transportation Supervisor certification issued by the Department of Transportation
                         2)  Possession of/or ability to attain a valid California Driver’s License

Specialized Skills and Knowledge:     

• Knowledge of administrative procedures required to maintain a large facilities infrastructure
• Ability to plan, organize and direct the facilities maintenance, operations, transportation services and building projects of the County Office
• Ability to coordinate communications, contractor services, and personnel to meet maintenance, operations, and transportation needs
• Knowledge of management of student transportation operations, routing, scheduling, and activities
• Knowledge of standards, requirements, procedures, and techniques involved in assuring safe and timely transportation of special education and other designated students
• Knowledge of problems and concerns of students with special needs
• Knowledge of facility operations functions including building use and event planning, mail and print shop services, equipment and supply procurement, and facility maintenance
• Knowledge of OSHA building safety statutes and regulations
• Knowledge of applicable laws, codes, regulations, policies, and procedures and local building and safety codes and ordinances
• Knowledge of hazardous materials (HazMat) requirements
• Knowledge of Field Act construction requirements
• Knowledge of green building construction and layout of standards including energy management and recycling
• Ability to interpret, apply, explain, and assure compliance with laws, codes, regulations, policies, and procedures
• Knowledge of methods practices, and procedures involved in writing bid specifications, retaining vendor and contractor services, and contract administration
• Ability to create project plans and proposals, analyze vendor and contractor bids, select service providers, and see projects through to completion; ability to inspect projects completed by contractors and assess accuracy, completeness, and compliance with agreed on performance standards
• Knowledge of budget preparation and control
• Ability to estimate resources required to complete construction, repair, and maintenance projects
• Knowledge of principles and practices of administration supervision, and training
• Ability to manage staff and build high morale and commitment to attaining established goals and objectives
• Knowledge of principles and practices of long-range and strategic planning in an educational setting
• Knowledge of County Office organization, operations, policies, and objectives
• Knowledge of policies and objectives of assigned programs and activities
• Ability to work independently with little direction
• Ability to plan and organize work; ability to meet schedules and time lines
• Ability to analyze situations accurately and adopt an effective course of action
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience, and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of operation of a computer and assigned software
• Ability to operate a computer and assigned office equipment
• Knowledge of record-keeping and report preparation techniques
• Ability to direct the maintenance of a variety of reports, records, and files related to assigned activities

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing sufficient to understand verbal communications over the phone and in person
• Speech sufficient to exchange information
• Hand dexterity sufficient to operate a computer keyboard
• Sight sufficient to read manuals and building blueprints
• Mobility sufficient to move through crawl spaces and climb ladders inspect work projects
• Ambulatory ability sufficient to traverse buildings and grounds
• Stamina sufficient to sit or stand for long periods of time

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire and résumé, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- August 27, 2019)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

Sonoma County Library

Announces an Employment Opportunity

ACCOUNTING COORDINATOR – BUDGET AND FINANCE- ROHNERT PARK

40 HOURS PER WEEK – FULL TIME

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

TYPICAL TASKS include, but are not limited to:

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work. 

SALARY RANGE:               $24.59/hour to $30.71/hour plus benefits

CLOSING DATE:                5:00 pm, Monday, July 22, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur

during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

ACCOUNTING COORDINATOR

                                                                                  Represented

Definition

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management staff.  May provide training, coordination, and work direction to support, clerical, or technical staff. 

Class Characteristics

This is the advanced journey-level accounting/financial support class. This class is distinguished by its responsibility to independently perform and be responsible for one or more fiscal areas such as accounts payable and receivable and/or payroll and benefits administration. Incumbents provide a variety of vendor, service provider, or employee assistance and perform record keeping, reconciliation, and report preparation activities.  For this classification, problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure.  Performance expectations at this level include the completion of complex tasks associated with ensuring the accuracy and integrity of the Library’s financial and statistical data, in the areas of account maintenance, making journal entries to correct or make adjustments to the general ledger, and maintaining and reconciling a variety of general, summary, and clearing accounts utilizing the application of generally accepted accounting procedures and techniques.  Positions allocated to this classification may assist with the review and monitoring of Library budgets to ensure account accuracy and compliance with Library, state, and/or federal guidelines, and preparing reports and statistical data for the Chief Financial Officer, Library Director, and Library Commission.  The Accounting Coordinator classification is distinguished from the Accountant in that the latter performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems, and procedures

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

All Assigned Areas

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures; updates related files; and updates departments on action items; provides information to vendors, staff and others requiring the explanation of policies, rules, and procedures; assists others in completing forms, and understanding various program procedures.
• Prepares a variety of State, Federal, and local claims, statements, and reports from a variety of sources including preliminary data, accounting records, and computer printouts.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.
• Recommends accounting software changes.
• Assists the Chief Financial Officer and/or Human Resources Manager with special projects as required.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.

• Performs other duties as assigned.

Accounts Payable and Accounts Receivable Processing Assignments

• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Enters a variety of information into one or multiple automated financial, accounting and statistical reporting systems; prepares and makes journal entries; prepares and maintains a database; produces and distributes a variety of periodic and specialized reports, following established formats; generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports; develops special and ad hoc reports as required.

• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; reconciles transactions and data as directed; records changes and resolves differences.

• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• Receives and processes monies from library branches and other sources; balances monies received and prepares receipts and bank deposits; prepares and makes money transfers.

Payroll Administration Assignments

• Reviews timesheets and other payroll records for completeness and accuracy; enters data into the automated payroll system including all payroll data entry changes; reviews change of status forms each pay period and enters the changes into the automated payroll system; resolves problems; serves as back-up for the distribution of pay and benefit checks.
• Receives and reviews automated time reporting entries for employees and ensures all approvals are in place; receives and reviews substitutes’ timesheets and check for accuracy against a number of other reporting sources; communicates timesheet discrepancies to employees and supervisors via phone or email; runs time tracking audit reports.
• Prepares and reconciles a variety of payroll, tax, retirement, and benefits reports; uses reports from the automated payroll system to prepare back-up documentation for the County wire request to fund the payroll.
• Maintains the payroll database by updating employee records and changes; reviews all new hire paperwork for accuracy and enters information into the automated payroll system; interfaces new hires into the time tracking system; terminates employees in the automated payroll system and time tracking system as needed.
• Process various California Employees’ Retirement System (CalPERS) reports such as the PERS 457 report and the PERS Payroll report.
• Receives documentation of benefit changes (i.e. health coverage) and enters these into the automated payroll system; updates deduction tables at open enrollment; captures eligibility data and processes the sick leave conversion benefit; mails/distributes vendor checks.
• Prepares eligibility documentation and processes the floating holiday benefit; processes compensatory time payouts; prepares and enters automated payroll system updates for mass changes such as cost of living adjustments. 
• Serves in a payroll audit role as required. 
• Prepares data and reports that may serve as the basis for information relied upon during meet-and-confer sessions.

competencies

Knowledge of:

• Terminology and practices of financial and accounting document processing and record keeping, including payroll, accounts payable, accounts receivable, and purchasing.
• Terminology and forms related to library functions and programs.
• Basic principles and practices of fund accounting and public agency budgeting.
• Procedures, principles and practices of payroll and benefits administration.
• Modern office practices, methods, computer equipment, and computer applications related to the work, including word processing and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and statistical techniques.
• English usage, grammar, spelling, vocabulary, and punctuation.  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Understand transactions in terms of accounting codes and classifications; determine proper accounting codes and classifications for transactions.
• Reconcile differences within the record-keeping system using mathematical skills and understanding of the record-keeping system and related transactions; recognize and correct computational errors; accurately compare, post, and transfer numbers.
• Perform responsible accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work; prepare accurate and timely billings and related reports.
• Prepare a variety of standard financial, accounting, payroll and statistical reports, journals and ledgers using library-specific computer and network applications.
• Review and reconcile financial, accounting, payroll, budgetary, and retirement systems and other benefits documents and records.
• Understand and explain standard accounting, financial, and retirement and benefits policies, procedures and transactions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer and handheld equipment and software programs.

• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work. 

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

No unique or unusual working conditions apply to this position.

The SMART District is seeking a MAXIMO specialist (Railroad Information Systems Specialist) to join our Operations team! The Railroad Information Systems Specialist is responsible for all activities in support of the Operations Department Maintenance Management Information System (MMIS), MAXIMO, as well as computer systems support for the Operations Department. The Specialist works with Operations Department management to align MMIS and Operations technology solutions with business strategies. This position ensures that the MAXIMO system and all other Operations Department IT systems are working properly at all times and that all department work flows meet system requirements. This position carries two overall fields of responsibility. The first is administration of the Maintenance Management Information System (MAXIMO) and the second is providing IT support of all Operations Department systems.

The ideal candidate will be a motivated, independent person with an aptitude for creative problem solving and a solid foundation in MMIS.  

JOIN US AT SMART AND ENJOY OUR EXCELLENT COMPENSATION AND BENEFITS PACKAGE INCLUDING:

• CALPERS Pension (2% at 60 for classic members and 2% at 62 for PEPRA members).
• Voluntary Deferred Compensation with employer match of up to 2%.
• Excellent medical and dental insurance.
• Employer paid vision, life and long-term disability insurances.
• Paid holidays, vacation and sick leave.
• Complimentary SMART passes for employees.