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Are you a motivated, energetic, and creative individual interested in working for an agency making a difference for people in Santa Clara County? Are you detail-oriented yet able to understand the big picture? The award-winning Santa Clara County Housing Authority (SCCHA) is looking for talented individuals to be a part of a collaborative, innovative organization dedicated to making homes and growing communities in Santa Clara County.

The Housing Department, is seeking an Administrative Assistant that will work directly with the Policy Team providing confidential secretarial, administrative and project support. This position will act as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.

Administrative Assistant 

Closing Date: OPEN UNTIL FILLED.

Salary: $25.79 - $34.57 Hourly DOQ

Under general supervision, performs a wide variety of responsible, confidential, and complex administrative support for a Housing Authority (Agency) department, management, staff and boards, including the compilation and preparation of a variety of complex reports and department/team budget and assisting in the implementation and monitoring of programs and/or projects; coordinates and serves as a liaison for assigned programs, projects, and activities with other Agency departments, outside agencies, and the general public; performs related work as required.

This is the journey-level class in the administrative support series.  Incumbents at this level are capable of performing complex administrative and office support duties, including assisting in implementing and monitoring department-related projects and programs.  The work has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations and involving frequent contact with staff and the public, as well as performing various research functions.  Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, and working with a high degree of independent judgment, tact, and initiative.  Dependent upon assigned department, may provide support for board activities, public records requests, and other duties as required.

RESPONSIBILITIES

• Provides confidential secretarial, administrative and project support for assigned management, departmental staff, and boards; acts as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.

• Assists or administers assigned department projects and/or programs as assigned by management staff; provides assistance in various research and department-related projects, including development and administration of department and/or affiliate budgets, contract agreements, subpoenas and public information requests, and grant applications.

• Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles agendas, minutes, resolutions, reports, and other informational materials.

• Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department management and staff; inputs and retrieves data; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections.

• Researches, prepares and processes reports, forms, and records, such as requests for payments, purchase orders, invoices, requests for proposals, bid packages, contracts and agreements, legal documents, hearing notices, Board memos, draft resolutions, notices of determination, and mailing lists for public hearing items.

The San José Public Library is seeking new Librarians to join our team and change the lives of those we serve! The ideal candidate for these positions will understand, support, practice and promote the San José Way of library innovation and the Mission, Vision, & Values statements of the City of San José and the San José Public Library; demonstrate leadership and a commitment to active customer service; have knowledge of current library technology and trends; have experience working with a diverse community and staff; and have programming or project management ability. 

We are looking for friendly, service-oriented librarians who have experience working in a fast-paced environment and thrive in a highly collaborative setting. Our librarians perform a variety of professional duties that may include virtual programming, storytime, innovative school and community engagement programs, outreach, coding and STEAM programming, and volunteer engagement. All our staff are trained in providing excellent customer service, including curbside pickup of Library materials 

These positions will include evenings and weekend shifts. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

NOTE: If you are currently a part time unbenefited or benefited San José Public Library employee seeking full time employment, you must apply. We may use this candidate pool to fill future positions. 

The San José Public Library is seeking new Librarians (PART-TIME)  to join our team and change the lives of those we serve! The ideal candidate for these positions will understand, support, practice and promote the San José Way of library innovation and the Mission, Vision, & Values statements of the City of San José and the San José Public Library; demonstrate leadership and a commitment to active customer service; have knowledge of current library technology and trends; have experience working with a diverse community and staff; and have programming or project management ability. 

We are looking for friendly, service-oriented librarians who have experience working in a fast-paced environment and thrive in a highly collaborative setting. Our librarians perform a variety of professional duties that may include virtual programming, storytime, innovative school and community engagement programs, outreach, coding and STEAM programming, and volunteer engagement. All our staff are trained in providing excellent customer service, including curbside pickup of Library materials 

These positions will include evenings and weekend shifts. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

NOTE: If you are currently a part time unbenefited or benefited San José Public Library employee seeking full time employment, you must apply. We may use this candidate pool to fill future positions. 

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I & II

ASCSA I: $13.39 - $16.28/hr.

ASCSA II: $14.60 - $17.75/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11am – 6pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

DESIRED EXPERIENCE FOR ASCSA I:

• A minimum of six (6) months organized recreation, school aged child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA II:

• A minimum of one (1) year organized recreation, child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  In addition to the required minimum experience, all positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing. LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

Under general direction, provides administrative and program support to the Town Clerk in the preparation of Town Council agendas, minutes, actions, ordinances, and resolutions, in the maintenance of official documents and records, in the administration of Town elections, and in overseeing the day-to-day activities, services, and operations of the Town Clerk’s function; provides varied technical, complex, specialized, and confidential office administrative support to the Town Clerk and other Town departments as assigned; coordinates assigned activities with those of other Town departments; acts for the Town Clerk on a relief basis; and performs related duties, as assigned. 

About the Responsibilities
Specific responsibilities of this position include but are not limited to:
• Assists in overseeing and performing functions of the day-to-day operations of the Town Clerk’s office, including the maintenance of administrative files, resolutions, ordinances, contacts, agreements, deeds, annexations, and other official documents; performs mandated and other Town Clerk duties in the absence of the Town Clerk.
• Monitors operations and activities of assigned programs; recommends improvements and modifications and prepares various reports on operations and activities.
• Maintains and implements the Town’s records management program; ensures legal compliance with retention schedules for Town records.
• Ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are open to inspection at all times during office hours and that every person’s right to inspect any public record of the Town is upheld.
• Assists with preparation of Town Council meeting agendas and tentative agendas; assists in the assembly and distribution of agenda packets; prepares Council and Agency packets and approved resolutions, ordinances, and meeting minutes for archiving.
• Oversees the preparation, receipt, review, and processing of various reports and records; oversees and participates in processing business license applications.
• Provides assistance to the public and Town staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act.
• Performs complex records management activities, including assigning record codes to documents, imaging and/or filing, storage, and destroying Town records.
• Assists in planning and conducting Town municipal elections as required by state law; participates in all election events.
• Assists in organizing, administering, maintaining, and monitoring all required Fair Political Practices Commission (FPPC) filings and election campaign disclosure statements.
• Administers policies and procedures and monitors filings of campaign statements for candidates, Council members, and all active committees as requested by state law; distributes forms and monitors filing of Statements of Economic Interests as required under the Political Reform Act of 1974; maintains a comprehensive list of designated employees under the Town Conflict of Interest Code.
DEPUTY TOWN CLERK
Closing Date: August 27, 2020 at 5:00 PM

Under general supervision, performs a variety of complex administrative and office support duties of considerable complexity requiring thorough knowledge of assigned department, its procedures, and operational details; provides information to the public and staff; and performs related duties as assigned.

Specific responsibilities of this position include but are not limited to:
• Prepares and processes various documents requiring knowledge of assigned department’s programs/projects, operations, and services and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, codes, ordinances, and Town policies and procedures relevant to assigned area of responsibility.
• Screens calls, visitors, and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate Town staff; assists the public and directs the public to appropriate locations/staff.
• Serves as the point of contact for assigned department; receives, processes, and responds to public records requests, complaints, and other requests for information; researches and organizes information; ensures compliance with legal and regulatory requirements.
• Performs various accounting support work such as monitoring budgets, purchase order, and account balances; determining and calculating required fees; processing, reconciling, and verifying cash and monies expended and received; processing and auditing reimbursements, payment vouchers, check requests, and invoices; generating purchase orders; and allocating general ledger codes in accordance with Town policies and procedures.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental policies and procedures in determining completeness of applications, records, and files.
• Organizes and maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files.
• Designs, creates, and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and reports.
• Researches, summarizes, and interprets data from various sources and prepares a variety of statistical and narrative reports according to established procedures and practices; may submit reports to various local, state, and federal regulatory agencies.
• Serves as recording secretary and provides staff support for assigned boards, committees, and commissions including preparing, posting, and distributing public hearing notices, agendas, and informational packets, preparing staff reports, coordinating meeting logistics and room set-up, attending meetings, taking and transcribing minutes, and processing action items; prepares and posts public and legal noticing related to board, committee, and commission actions.
• Performs a variety of office support duties such as scheduling and coordinating meetings, conferences, and trainings; coordinating travel arrangements; opening and routing mail; and ordering and maintaining equipment, office supplies, and other related supplies.
• Maintains department personnel files, including processing personnel action forms and sensitive/confidential personnel issues, preparing supervisor generated performance evaluation forms, processing accident/incident/workers’ compensation claim forms, filing pertinent documents, maintaining files in a secure location, and providing information to supervisors and managers.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

ADMINISTRATIVE SERVICES ANALYST II (Emergency Preparedness Program)

CLOSE DATE: Friday, August 7, 2020

SALARY RANGE:
II – $24.17-$29.39  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, August 7th, 2020

THE POSITION
The Administrative Services Analyst II position at the Glenn County Health & Human Service Agency performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training; Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional issues and alternatives; prepare correspondence and performs other related duties as required. This position will be working in the Emergency Preparedness Program. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        

Either one (1) year as an Administrative Services Analyst I in Glenn County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance or staff development and training.

Training:        

Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources or a closely related field. Substitution:  Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, August 07, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.

Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

The City of Marysville is excited to recruit for the Administrative Assistant position!  Below is the job description for a better understanding of the position and the skill set desired.                                                                                        

JOB SUMMARY

Under limited direction, the Administrative Assistant performs a variety of highly responsible, confidential, and complex administrative support duties for a department head; completes technical and functional duties of a clerical nature; and performs a variety of administrative support functions for a city department in both routine and specialized activities.

Limited direction is provided by a department head or designee. Responsibilities may include the direct and indirect supervision of other personnel.

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant independently performs high-level administrative and advanced journey level secretarial work in support of a department head or similar classification. This class is the advanced journey level class of the Administrative employee series and is distinguished from the Administrative Clerk I, Administrative Clerk II, and Senior Administrative Clerk positions by the comprehensiveness of its job functions, and the specialized knowledge exercised in the performance of job duties.

EXAMPLES OF WORK

Examples of Work are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.

Provides continuous leadership in carrying out the program mission, as amended from time to time, including:

• Perform a wide variety of complex, responsible, and confidential duties for a department head or designee.
• Perform specialized and responsible clerical duties in support of important functions or programs within the department.
• Assume clerical responsibility for program areas as assigned; including filing, checking and recording information on records, and processing routine requests for information.
• Provide lead support and supervision, as assigned, to positions within the Administrative Clerk series including assigning and reviewing work, and responding to questions and situations as they arise.
• Responsible for routine purchasing and budget duties.
• Respond to complaints and requests for information on regulations, procedures, and policies relating to responsibilities assigned.
• Maintain financial, statistical, and/or operational reports and records as applicable.
• Create and maintain confidential documents related to operations, personnel and other matters.
• Interpret city policies, rules and regulations in response to inquiries and refer inquiries as appropriate.
• Participate and assist in the administration of a department; prepare comprehensive reports, compile annual budget requests, recommend expenditure requests for designated accounts and monitor as appropriate.
• Perform duties related to department personnel administration including conducting employee orientation, calculating and tracking time sheets and payroll, coordinating department recruitment activities, providing health/benefit information to employees, and processing Personnel Action Forms.
• Research, compile and analyze data for special projects and various reports.
• Assist in the support of administration in preparing agenda items, staff reports, assembling background material, attending meetings to take minutes, and typing minutes of meetings as assigned.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes concerning clerical activities. 
• Screen calls, visitors, and mail and take action as appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment including word processing equipment and use a variety of contemporary business software and proprietary programs as appropriate.
• Type a variety of materials including general correspondence and memoranda.
• Initiate and maintain a variety of files and records.
• Process various business and special use permits including, but not limited to, taxi-cab, gambling, gun dealers, and pawn brokers.
• Assist in the coordination of selected city services for various sanctioned city events
• Perform other duties as assigned; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATION REQUIREMENTS

To be successful in this position, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EMPLOYMENT STANDARDS (position requirements at entry)

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the job is qualifying. These employ­ment standards would typically be achieved by possession of a high school diploma, or equivalent, and three years of increasingly responsible journey level secretarial and clerical experience involving frequent public contact. Associates degree preferred. Functional and operational knowledge of departmental propriety database and experience serving in a lead or supervisory capacity is desirable.

KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry)

Knowledge of:

• Laws, practices and policies related to personnel administration and record keeping;
• City government organization, functions, policies, rules, and regulations;
• Basic principles of supervision;
• English usage, spelling, grammar, punctuation and basic statistics;
• Modern office methods, procedures, and computer equipment and software;
• Business letter writing and arithmetic;
• Organization, procedures, and operating details of the department assigned;
• Filing and records keeping practices;

Ability to:

• Listen effectively;
• Perform a wide variety of difficult and responsible administrative, secretarial and clerical work with limited supervision;
• Communicate clearly, logically, concisely, and persuasively, both in writing and orally;
• Complete assigned tasks relying on broad descriptions of objectives, rather than on extensive, separate instruc­tions requiring frequent supervision;
• Prioritize workload effectively to meet deadlines under changing conditions;
• Observe, identify and problem solve office operations and procedural issues for the public and with staff;
• Compile and maintain complex and extensive records and reports;
• Maintain confidential data and information;
• Handle multiple projects and meet critical deadlines;
• Exercise a high level of judgment relative to confidential personnel and administrative matters;
• Establish and maintain effective, cooperative working relationships with individuals and groups encountered;
• Formulate meaningful work programs in assigned areas of responsibility;
• Meet the physical, psychological and background requirements necessary to safely and effectively perform assigned duties and responsibilities;
• Use computers and peripherals effectively in the accomplishment of assignments.

Language Skills:

• Well-developed listening, writing, and verbal communication skills, including the proper use of legal, scientific, financial, and subject matter concepts and terminology, conveyed with the intended audience in mind.

Reasoning Skills:

• Well-developed ability to define organizational, operational, and technical subject matter problems succinctly, to draw reasonable conclu­sions therefrom, to concep­tualize solutions effective­ly, and to effectively relate those matters to others. The issues involved will regularly require incumbents to interpret a variety of technical instructions, possibly given in mathematical, diagrammatic, scientific, or statutory forms, and to deal with both abstract and concrete concepts.

PHYSICAL DEMANDS

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, and stand.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Must be able to use telephone and computer equipment and peripherals.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet indoors, and varying outdoors.

Work days are frequently long, and work product deadlines are common.

Confidentiality is expected.

Under general supervision, performs a wide variety of clerical, customer service, office support and basic administrative tasks in support of an assigned department and/or division; provides departmental specific assistance to professional and managerial staff; and performs related duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Performs a wide variety of clerical work, including typing, filing, proofreading, record retention, checking, and recording information.
2. Types agendas, forms, lists, memorandums, minutes, public notices, staff reports, correspondence, purchase orders, and related information from rough drafts, copy, notes, and transcribing machine recordings.
3. Sets up and maintains a variety of files; hard copy, electronic, and Laserfiche.
4. Performs departmental specific, semi-technical tasks, and assignments.
5. Creates presentations, handouts, and displays for meetings and public display.
6. Answers phones, takes messages, and assists the public and other departments at the counter by providing routine departmental information or directing complex problems to the appropriate staff member.
7. Assists the Building Department with routine requests for inspections, providing handouts, intaking and giving of plan checks, and covering the counter when needed.
8. Assists the Code Compliance Division with taking calls for service, checking the code hotline/email and inputting complaints into Accela.
9. May require attendance to night meetings.
10. Writes service requests and/or records other data.
11. Sorts and distributes incoming department mail and prepares outgoing mail.
12. Produces and assembles copies of materials.
13. Makes reservations and updates calendars and logs.
14. Orders and maintains department office supplies.
15. Other clerical duties as assigned by the supervisor.
     

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Physical Demands

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit, talk or hear, and to occasionally stand and walk and typically lift and carry records and documents typically weighing less than 20 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public, and occasionally deal with dissatis­fied or quarrelsome individuals.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is typically quiet and the employee works in a controlled office setting.

SELECTION PROCESS

Interested persons who feel they meet the desirable qualifications should submit a completed City application. Not every applicant is interviewed.  Selected qualified applicants will be invited to appear before an oral interview board.  Application appraisal, oral interview(s), and written test shall constitute 100% of the selection process.

STATEMENT OF NON-DISCRIMINATION

The City of San Dimas advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age, or any non-merit based factor in admission to, treatment of, or employment in its programs and activities.

In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)

ABOUT THE CITY

The City of San Dimas is located midway (about 27 miles) between Los Angeles and San Bernardino, at the base of the San Gabriel Mountains.  Superior access to freeways offers a centralized location from which to enjoy southern California’s many excellent cultural and recreational activities.

San Dimas was incorporated in 1960 with a Council-Manager form of government.  Its citizens receive a full range of services through the combined efforts of the City’s five departments (City Manager’s Office, Administrative Services, Parks & Recreation, Public Works and Community Development) and the contract services of Los Angeles County.