Search Jobs

Date Posted:           October 23, 2020

Classification:         BENEFITS ANALYST
                                  Open and Promotional recruitment

Work Schedule:      8 hours per day (8:00 AM – 5:00 PM);
                                  5 days per week (Monday – Friday);
                                12 months per year
 

Salary Range:         Step A               Step B               Step C               Step D               Step E
(monthly)              starting               6 mos             18 mos              30 mos             42 mos
                                $7,657               $8,038              $8,442               $8,863              $9,306

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:    Office of the Superintendent;
                                  Human Resources/Teacher & Administrator Development Department;
                                  101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Monday, November 9, 2020     (application and supplemental application must be received online, or in the Personnel Office by 4:00PM)

Job Summary:  Under the direction of the Associate Superintendent, Human Resources/Teacher & Administrator Development, organize and direct the operations and activities related to organizational employee benefits programs including enrollment, data collection, record-keeping, accounting, workers’ compensation claims processing and fund disbursement activities; provide consultation to personnel concerning employee benefits information, insurance plans, options, guidelines and procedures; train and evaluate the performance of assigned personnel.

Essential Job Functions:             

• Organize and direct the operations and activities related to organizational employee benefits programs including enrollment, data collection, record-keeping, accounting, workers’ compensation claims processing and fund disbursement activities; provide eligible employees, domestic partners, retirees and surviving spouses with benefits; assure compliance with related laws, regulations, policies and procedures
• Provide consultation and technical expertise to personnel concerning employee benefits information, insurance plans, enrollment options, eligibility, coverage and claims; respond to inquiries, resolve issues and conflicts and provide technical information concerning related policies, procedures, guidelines, rules and regulations; coordinate and conduct fairs, vendor workshops and meetings as required
• Organize, direct and participate in enrollment activities; assist employees with completing enrollment forms; process and evaluate enrollment forms according to established procedures; oversee flexible spending account enrollments
• Troubleshoot and resolve employee issues and concerns regarding benefits; research information as necessary; prepare and distribute correspondence to employees, retirees and plan participants concerning employee benefit plans, policies, procedures and related information; provide employees with related informational materials; refer staff to outside resources as appropriate
• Prepare contracts and contract changes for certificated staff; provide orientations for certificated staff
• Supervise and participate in the inputting of employee, benefits and a variety of other data into an assigned computer system; maintain automated employee records and files; generate computerized reports as requested; assure accuracy of input and output data
• Serve as a liaison between personnel, payroll staff, insurance brokers and benefit plan administrators; collaborate with staff, brokers, providers and others to assure accurate and timely delivery of employee benefits to employees; review renewal contracts and resolve discrepancies with brokers
• Participate in a variety of activities involved in providing COBRA benefits for eligible employees; coordinate retirement, medical, dental and vision benefits for early retirees; prepare and process retirement forms and related benefits
• Organize, direct and participate in the processing and investigation of insurance claims; advise employees of policy provisions and claims procedures; monitor time off and modified duty days due to worker’s compensation; prepare required documentation and determine claim eligibility; resolve claims issues as needed; process, evaluate and assure proper administration of Workers’ Compensation claims as assigned; coordinate the return-to-work program
• Lead and participate in the preparation and maintenance of a variety of records and reports related to employee information, benefits, rates, retirements, terminations, insurance plans, contracts, dependents and other assigned duties; update forms as needed; establish and maintain filing systems
• Communicate with personnel, insurance providers, brokers and various other outside agencies to exchange information, coordinate activities and resolve issues or concerns
• Order, receive and maintain inventory of benefits materials
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Bachelor’s degree in Public Administration, Business Administration or a related field

EXPERIENCE:  Three (3) years of increasingly responsible experience working with employee benefit programs

Specialized Skills and Knowledge:     

• Knowledge of organization and direction of the operations and activities related to organizational employee benefits programs including enrollment, data collection, record-keeping, accounting, workers’ compensation claims processing and fund disbursement activities
• Ability to organize and direct the operations and activities related to organizational employee benefits programs including enrollment, data collection, record-keeping, accounting, claims processing and fund disbursement activities
• Ability to provide consultation and technical expertise to personnel concerning employee benefits information, insurance plans, options, guidelines and procedures
• Ability to process, evaluate and assist employees with the completion of enrollment forms
• Ability to troubleshoot and resolve employee issues and concerns regarding benefits
• Knowledge of methods, practices, terminology and procedures used in benefits administration
• Knowledge of payroll practices, procedures and terminology
• Knowledge of employee benefit packages and insurance programs
• Knowledge of employee benefits enrollment practices and procedures
• Knowledge of summary plan descriptions, vendor contracts and related forms
• Knowledge of processing and evaluation of various insurance claims
• Ability to meet schedules and time lines
• Knowledge of Federal and State COBRA laws, rules and regulations
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Knowledge of collective bargaining agreements and procedures
• Knowledge of policies and objectives of assigned programs and activities
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain effective working and cooperative relationships with others
• Knowledge of record-keeping and report preparation techniques
• Ability to prepare and maintain permanent employee benefits records and files
• Ability to update records and notify personnel with changes in employment status
• Ability to prepare and maintain a variety of records and reports
• Knowledge of oral and written communications skills
• Ability to communicate effectively both orally and in writing
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of operation of a computer and assigned software
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of mathematical computations
• Ability to make arithmetic calculations quickly and accurately
• Ability to plan and organize work

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1.  Supplemental questionnaire (required, submitted with application)
2.  A written examination (anticipated date- November 19, 2020)
3.  An oral board examination (anticipated date- December 01, 2020)

Responses to the Supplemental Questionnaire will be scored, and must be completed for the application to be considered.

Selection Procedures:           

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES.  It is the sole responsibility of the applicant to ensure all attachments have been received by the analyst after submission and prior to the expiration of the deadline date and time.  Applicants will not be contacted about missing documentation or attachments.

Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filter and junk email for updates for this recruitment. 

Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.

Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s).  Selection for positions will be made from among the top three ranks of candidates.  The job eligibility list will be active for one (1) year unless it is abolished because of an insufficient number of available candidates.

Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

This position is located in Redwood City, California.  Due to COVID-19, there are some protocols for safety and social distancing that have been established at the San Mateo County Office of Education.  Therefore, you will be expected to work from this location.

Please also note that we are a public agency.  If you are offered and accept this position, we will not cover any costs for relocation or reimbursement for travel expenses for employment.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

https://www.smcoe.org/about/personnel-commission/

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

Sonoma County Library

Announces an Employment Opportunity

ADMINISTRATIVE SPECIALIST/NON-CONFIDENTIAL – PROGRAMS & EVENTS

ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME

Under the general direction of the Youth Services Administrator, this position is responsible for helping to plan and coordinate events for all ages held in library facilities, as well as with the mobile library van. This position assists with the promotion of library events and services, develops and coordinates promotional materials (print and online), communicates with community partners, vendors and stakeholders, and assists with the procurement of supplies to support library events, and will drive the mobile library van as needed.

Spanish Bilingual Skills Preferred – Please complete the required supplemental questionnaire.

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, this full-time, benefited position provides excellent customer service, performs a variety of paraprofessional administrative and specialized program support duties of considerable complexity, and other duties as required.

TYPICAL TASKS include, but are not limited to:

Prepare and analyze data

• Prepare and maintain a variety of data-driven records and reports, including statistics for event attendance and record keeping of performers’ and speakers’ fees
• Under direction, develop and maintain a database of presenters and performers
• Gather, tabulate, display, and assist in analyzing data, draft reports, tables, and other documents, and answer correspondence
• Assist in preparing internal communications necessary for execution of events such as print requests, work orders, help tickets, budget reports, activity reports, and statistics

Provide assistance for Public Services events & programs

• Under direction, work closely with staff to deliver a coordinated offering of events, programs and exhibits for the public, both inside and outside library buildings
• Inventory program supplies for in-branch events and the mobile library. Procure and coordinate purchasing of supplies for all events and programs when necessary.
• Schedule and cancel events, issue contracts to performers, maintain calendars, handle room scheduling, and coordinate availability of equipment, presentation aids, and mobile van
• Assist with preparation of displays, bibliographies, or other suitable materials to support event topics
• Assist with coordination and maintenance of event calendars
• Attend events, as needed, to ensure efficient operation

Provide general administrative duties

• Prepare reports, compile and analyze statistics
• Provide budget information to Budget and Finance by keeping records and developing reports to track the business activities of the position
• Identify opportunities for media coverage
• Assist with distribution of marketing materials
• Participate in Marketing Team meetings, and present data to assist managers in making operational and administrative decisions

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in library science, education, business or public administration, finance, human resources, management, or a related field, and two (2) years of administrative or programmatic experience.  Valid driver’s license is required, as this position will be driving the mobile library van as needed.  A 5-year DMV printout must be submitted at the time of hire.

SALARY RANGE:                 Administrative Specialist/Non-Confidential – $31.62/hour to $39.48/hour

CLOSING DATE:                   5:00 pm, Thursday, November 12, 2020

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library

to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:

Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if possible, unless changes occur in the state and/or county health order.

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

The Sonoma County Library is an Equal Opportunity Employer

ADMINISTRATIVE SPECIALIST

Under general supervision, provides excellent customer service, performs a variety of paraprofessional administrative and specialized program support duties of considerable complexity requiring thorough knowledge of the assigned program or department, its procedures, and operational details; provides administrative support to management, departmental staff, and professional library staff; performs research on a wide variety of special and ongoing projects; composes and prepares correspondence, reports, and presentations using considerable judgment in content and style; plans, organizes, and coordinates program activities; provides assistance for a wide variety of assignments related to the administration of grants, personnel, accounts/budgets, contracts, research projects, and department programs; and performs other duties as required.

Receives general supervision from assigned supervisory or management staff.  May provide training and work direction to support staff, contractors, and/or volunteers. 

Class Characteristics

This is a journey-level class, responsible for performing complex administrative and program support duties, including assisting in department-related projects and programs.  Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative.  Incumbents are typically responsible for the coordination of a program or activity, under the oversight of a member of management, who establishes the policy and working procedures of the function.  Employees in this classification may coordinate and lead the work of support staff, contractors, and volunteers.  This class is distinguished from the Accounting Coordinator in that the latter performs a variety of technical, accounting, and administrative duties in support of Library financial functions such as processing accounts receivable and accounts payable. 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides administrative support to managers and departmental staff by assisting with duties of a complex nature; acts as a liaison between management, library staff, and the public in support of library programs; participates in meetings and presents data to assist managers in making operational and administrative decisions. 

• Schedules and/or coordinates program and departmental activities and meetings, including preparing agendas and informational packets, arranges for necessary room set-up and materials to be available at meetings, taking minutes, assigning action items, and maintaining calendars.

• Assists or administers assigned department projects and/or programs as assigned by management staff; provides assistance to department staff in various research and department-related projects.
• Confers with management professionals and others in order to gather necessary information to assist in the preparation of narrative and statistical reports and resulting recommendations.
• Trains or orients staff and others in assigned areas in program activities, and in the use of documents, data, or library automated systems; researches and corrects problems.
• Tracks expenditures and monitors program and/or departments budgets; reviews and submits invoices; participates in and coordinates purchasing for the program and/or department.
• Assists in reviewing and monitoring federal, state, and other grant programs; assists in preparing or coordinating applications for such grants; assists in the bidding and contracting process including contract review and monitoring activities.

• Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.

• Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department staff from rough draft, dictation equipment, handwritten copy, verbal instructions, or from other material using a computer; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections.
• Prepares and processes reports, forms, and grant applications; creates records, requests for payments, purchase orders, invoices, contracts, and agreements.
• Develops and implements filing, indexing, tracking, and record-keeping systems; researches records within areas of assigned responsibility to prepare reports and provides follow-up information to customer and staff inquiries.

• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Monitors and orders office and other related supplies; prepares, processes, and tracks purchase requisitions for services and materials; receives vendor invoices; prepares request for payment for department head approval.
• Acts as a department representative within community groups to relay or obtain relevant information regarding departmental activities.

• Coordinates and integrates department services and activities with other Library departments, programs, and outside agencies.

• Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, multi-line telephones, and transcription equipment; may operate other department-specific equipment.
• Assists in various aspects of general administrative processes such as purchasing, facilities, operations, office automation, safety, personnel, customer service, and public information.
• Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations.
  • Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Principles and practices of library administration management and government.

• Basic principles, practices, and procedures of funding sources and grant funds disbursement.

• Project and/or program coordination, research processes, and report preparation techniques.
• Municipal programs such as, but not limited to, purchasing, finance, budgeting, and other related governmental programs.
• Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

• Basic principles and practices of public administration as applied to operational unit and library program administration.
• Basic principles and practices of fund accounting and public agency budgeting.

• Research and reporting methods, techniques, and procedures.
• Sources of information related to a broad range of library programs, services, and administration.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Public relations techniques.

• Principles and practices of contract administration and evaluation and budget tracking.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program or department.
• Record keeping principles and procedures.

• Modern office practices, methods, and computer equipment and applications related to the work.

• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities.

• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.

• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.

• Establish and maintain a variety of filing, record keeping, and tracking systems.

• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.

• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in library science, education, business or public administration, finance, human resources, management, or a related field, and two (2) years of administrative or programmatic experience.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

THE CITY

The City of American Canyon, surrounded by open space and numerous spots for outdoor recreation, is located at the southern base of Napa County, and is a diverse community of about 20,500 residents.

American Canyon residents take great pride in their community and highly value the outdoor spaces and trails, numerous parks and quality schools.  Residents and business owners feel very safe and enjoy their diverse and engaged community. 

THE POSITION

The Human Resources Division is seeking a Human Resources Assistant to perform specialized office support in a variety of personnel activities and functions such as recruitment, employee benefits administration, employee training, in-take and processing of liability, property and workers’ compensation claims, and provide administrative support in confidential personnel matters and labor negotiations.

We invite applications for the position of Librarian I/II

Librarian I   $33.63 to $40.09 per hour

Librarian II    $36.99 to $44.14 per hour

Plus a comprehensive benefits package

Recruitment will close by: Friday, November 6, 2020 @ 5:00 p.m. or upon receipt of the first 100 applications and supplemental questionnaires, whichever occurs first.

Why Join our Department?

The San Mateo Public Library is seeking a creative, energetic and highly motivated individual to be a full-time Librarian in Children’s Services. In this position, the successful candidate will work collaboratively with a passionate team of youth services staff charged with serving children inside our three locations and outside our libraries through outreach to schools, daycares and other locations. The ideal candidate will work with the Children’s team to create fun, meaningful and literacy-focused programs for children and families. Our candidate will be a person with a passion for working with children and their adult caregivers, demonstrating skill and innovation in the planning and implementation of year-round developmentally appropriate children’s learning opportunities. Under the supervision of the Supervising Librarian for Children’s and Literacy Services, the successful candidate’s duty will also include weekly programming, collection development, reader’s advisory and community outreach.

The San Mateo Public Library is a dynamic community resource and destination that includes the Main Library, a state of the art LEED Gold rated green building, and two community branch libraries.  The Library provides library services to residents of the City of San Mateo and the Town of Hillsborough and is part of the Peninsula Library System (PLS), a consortium of public library jurisdictions and community college libraries in San Mateo County.  The Library is also part of the Pacific Library Partnership, a consolidation of four library systems in the greater Bay Area of Northern California.

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

The Librarian I/II position is flexibly staffed based on experience.

What You’ll Do

• Advise and assist library patrons; demonstrate the use of on-line library catalogs, databases and other user aids; refer patrons to other appropriate agencies if appropriate.
• Assist in the development, implementation, and evaluation of programs and services in such areas as children, adult, and others using various themes and technologies; recommend program and procedure changes.
• Perform outreach to the community, community organizations, and schools within established design and framework.
• Serve on materials selection committee for the library; select and deselect materials for assigned area; evaluate and remove materials from the collection.
• Serve at a reference desk; research and respond to difficult or technical reference questions.
• Attend and represent the library at professional meetings as required.
• Supervise and train assigned staff.
• Compile library activity reports and statistics related to assignment.
• Participate in department meetings and continuing education programs as appropriate.
• Respond to citizen complaints and requests.
• Design and implement special ongoing programs, services and events.
• Assist in preparing and monitoring budget and grant programs.
• Develop, implement, and monitor training programs.
• Design and analyze statistical reports.
• Administer grant projects.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

If you are a Human Resources enthusiast obsessed with being in the know about all things HR, keep reading...

Do you take pride in seeing and creating opportunities when others see barriers and constraints? Are you unafraid of a little ambiguity and take satisfaction from dabbling in a little of this and a little of that…OK, so it’s a lot of this and a lot of that, in all transparency. But can you dabble in details while also keeping your eyes on the strategic big picture? Will you be happy with a diverse range of work where your day is never the same?  Are you passionate about doing great work for great people? Do you have a kind and caring spirit that can enable and support a mission driven agency focused on providing and inspiring affordable housing solutions to enable low income individuals achieve financial stability and self-reliance?  If you answered YES, learn more and APPLY NOW!

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT URL' BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

Examples Of Duties:

• Provide a fun, safe, and stimulating environment for children of parents participating in Library programs and services.
• Ensure the health, safety and well-being of children, at any of the Library program child care locations, by providing close supervision of all activities.
• Plan age-appropriate activities while incorporating numeracy and literacy strategies and adhering to the established program schedule.
• Promote the physical, intellectual, social, cultural and emotional well-being of the children.
• Maintain a clean child care and education environment.
• Communicate effectively and professionally with parents/guardians regarding the learning and behavior of children. 
• Work with parents/guardians to meet children's needs when children require care outside of staff scope, such as changing diapers and feeding.
• Maintain friendly, positive and professional relationships with staff and families in the program. 
• Adhere to safety guidelines and generate all necessary correspondence and incident/accident documentation.
• Maintain program records as directed.
• Actively participate in all trainings, meetings and special events, as necessary.
• Maintain First Aid, and Child/Infant CPR Certifications. 
• Perform related duties as assigned.

QUALIFICATIONS
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• A high school diploma or equivalent; coursework in Early Childhood Education, Elementary Education or related field preferred.  
• A minimum of two years of child care experience is required.

Licensure/Certification:
Possess and maintain a valid Child/Infant CPR and First Aid certifications.

Knowledge of:

• Child development stages and principles.
• Child care best practices. 
• Developmentally appropriate activities for children of varying ages.
• Methods for managing groups of children and effective management of children's behavior. 
• Safety standards, program procedures, and guidelines related to the care and supervision of children. 

Skill/Ability to:

• Engage a group of children in a variety of types of play, including songs, story times, and hands-on learning activities.
• Observe, make recommendations and change approaches in order to meet different children's needs.
• Communicate effectively with diverse and multi-cultural individuals including young children, caregivers and parents.
• Exhibit professional work habits including reliability, dependability, flexibility, creativity and demonstration of enthusiasm.
• Exercise excellent judgment regarding the care of children. 
• Work flexible, varying shifts, including evenings, weekdays and weekends.

APPLICATION/EXAMINATION
This is an extra-help assignment. Anyone may apply. 

Final Filing Date: Continuous

If you are interested in being considered for this position, the following materials must be electronically submitted via email in a Word or PDF format:

• Resume
• A cover letter which includes your responses to the following questions:
  1. Why are you interested in supporting young children?
  2. What makes you a good candidate for this position? 

Please include the words "Early Child Care and Education Specialist – Extra Help" in the subject line of email submission. All submitted materials should be in a Word or PDF format. Submittals that do not include all required documents (Resume and Responses to the Supplemental Questions) will not be considered. Applications are not accepted online. 

Menlo Park Library seeks qualified candidates for on-call librarian positions in both the Adult and Youth Services divisions.

These extra-help, non-benefitted positions work on-call providing excellent customer service while performing a variety of professional library duties. Those duties could include reference, reader’s advisory, collection development and other tasks at a public information desk; leading events, programs or book clubs; digital literacy training for the public; and performing related work as assigned at the Menlo Park Main or Belle Haven branch library. A can-do attitude, a positive outlook, efficiency, approachability, and responsiveness to internal and external needs are all essential traits. Having a passion for libraries and a library's role in bridging technology gaps is required. Knowledge about technology, teaching and learning, and diversity is a must. Creativity, innovation, and flexibility are key to providing the quality of service our community deserves.

Schedules vary based on the needs of the library system. Both Menlo Park Library locations are open on Saturdays and Sundays. Selected candidates from this applicant pool may be assigned to work at either location. On-call librarian positions are scheduled for less than 20 hours per week and may not exceed 980 hours within a twelve (12) month period.

TYPICAL TASKS include, but are not limited to:

• Use tact, initiative, prudence, and independent judgment to provide service to our library users within general policy and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Provide assistance to and advise patrons of all age groups in the effective use of the Library’s collection, facilities and services; demonstrate the use of library resources, tools, equipment, and electronic reference sources; assist with digital downloads and respond to difficult or technical questions as they relate to the use of electronic resources. Compile subject bibliographies
• Answer readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources
• Develop an assigned area of the Library collection; review and analyze collection use; recommend books and materials for purchase based on patron needs and according to the variety of patron ages, abilities, education, interests, cultures, and socioeconomic backgrounds.
• Participate in the preparation of exhibits and the organization and presentation of a variety of programs or events for library patrons
• Perform other duties as assigned that support the overall objective of the position

Please see click on the Job Description URL for full details about this position.