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The City of Redwood City’s Library Department invites you to apply for the part-time (20 hours per week) regular position of Library Assistant I/II Bilingual, providing a variety of services for children, adults, and families.   The current openings are based at the bilingual Fair Oaks Branch Library. Bilingual ability (Spanish/English) is highly preferred. A person in this classification performs a wide variety of technical and clerical library work related to such activities as circulation and assisting customers in a team-oriented atmosphere.  The candidate will be friendly, outgoing, enthusiastic, creative, technologically savvy and able to consistently provide superb service to a diverse community of library users.  The candidate may also be assigned to work at other Redwood City Public Library locations.  The position will require work during the day, evenings and weekends. We may use the eligibility list created from this recruitment process to fill any part-time positions that occur in other Redwood City Public Library locations, during the life of the eligibility list.

Please click on the PDF link below to review the complete job announcement.

The City of Albany Police Department is currently seeking Parking Enforcement & Traffic Control Technician applicants. 

Parking Enforcement & Traffic Control Technician is a civilian, non-sworn position. Under the direction of a police supervisor, the Parking Enforcement & Traffic Control Technician is responsible for a variety of routine paraprofessional traffic enforcement and control duties, related primarily to the enforcement of municipal parking laws and regulations.  The workweek is variable and is subject to the needs of the department.  Technicians typically work 16 - 25 hours per week.

Examples of Duties

• Patrol City streets (both walking and motorized patrol) and issue citations for parking violations such as illegal parking in restricted zones and parking in front of driveways or fire hydrants.
• Chalk tires and return to verify violation, and issue overtime citations.
• Issue citations using hand-held computers and issue hand written citations.
• Document violations and prepare reports related to enforcement of 72-hour parking restrictions; facilitate towing and storage of vehicles for violations of parking regulations, ordinances and laws.
• Report and respond to traffic and emergency situations; respond to requests for assistance with traffic control problems; direct traffic; maintain a traffic control post.
• Receive and respond to complaints and reports of routine parking incidents from the public; respond to public complaints of abandoned and illegally parked vehicles.
• Inform the public of regulations and procedures related to parking enforcement.
• Courteously and tactfully assist the public by answering a wide variety of questions regarding parking enforcement, traffic regulations, and the location of public buildings, parks, transportation facilities and other general directions.
• Testify in administrative hearings and court cases related to parking violations and citations.
• Use a two-way radio to communicate with public safety dispatchers to arrange for towing and call for emergency assistance;
• Communicate orally and in writing with the citation processing vendor.
• Perform clerical duties to include typing, filing and copying.
• Accurately and promptly retrieve information from computer terminals and files; apply appropriate procedures required to input and retrieve data from a computer.
• Maintain records related to work performed; conduct simple research and prepare brief reports to Police Department administration as requested.
• Maintain specialized parking enforcement vehicles in clean, serviceable condition.
• Perform other duties, as necessary, including filling in as a substitute Crossing Guard.
• Operate a Department vehicle and respond to service calls as required.
• Observe and report damaged street signs, inoperative traffic signals and curb markings in need of maintenance.
• Report unusual occurrences or problems of an urgent nature to supervisor and act in accordance with instructions received.

Benefits

This is a temporary position that is not eligible for benefits beyond what is required by law. 

Minimum Requirements

• Possession of a high school diploma or GED.
• At least one year of work experience performing customer service or public contact duties.
• Must possess and maintain a valid California Class C Drivers' License.
• May be required to work evenings, nights, weekends and holidays.
• Successful completion of a criminal records review, DMV history assessment, psychological interview, medical examination and drug screening.
• Safety apparel required (will be provided by City).

Selection Process

Interested individuals are encouraged to apply today!  All completed applications will be reviewed.  Based on the information provided in the application documents, the most qualified applicants will be invited to participate in the selection process which is tentatively scheduled as follows:

• Deadline to Submit Application:  July 10, 2019 at 5:00pm
• Written Exam:  July 23, 2019 at 6:15pm
• Oral Board Interviews: Tentatively scheduled for the week of August 5th or 12th

The information contained above is subject to change and does not constitute either an expressed or implied contract.   The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Technician at (510) 528-5715 at least five business days prior to the event.

CLOSE DATE: FRIDAY, July 19, 2019, 5:00 P.M. or upon receipt of the first 50 applications whichever occurs first.

San Mateo Public Library
Employment Opportunity

Immediate Opening for

Per Diem Librarian I

THE POSITION: The San Mateo Public Library has multiple openings for the position of on call per diem Librarian I. Librarians in this role fill coverage gaps on the Library’s service desks at the Main Library and/or branches. 

The library is looking for someone who embodies the City of San Mateo’s shared values of respect, creativity, inclusivity, transparency, and integrity to provide a wide variety of library support work.

Responsibilities include serving at the Library’s Information Desks at the Main Library and Branches; researching and responding to difficult or technical reference questions; advising and assisting Library patrons; demonstrating the use of on-line library catalogs, databases and other user aids; performing bibliographic searches using online and/or print resources; and performing other tasks as assigned such as assisting with programming.

Salary and Hours: $32.65 (Step 1); initial appointment is usually at the first step.  This is an on call position with a variety of weekday, evening, and weekend hours and at least one Sunday shift approximately every two months.

Qualifications:  Possession of a Master of Library Science degree from an American Library Association accredited college or university is required; previous public library experience desirable but not required.  Successful Live Scan fingerprint background check. 

KNOWLEDGE OF: Modern professional principles and practices of library science; modern procedures, methods, techniques and sources used in a library work; standard library technology, library automation, computers, software and library procedures; excellent customer service techniques and practices; resources and practices applicable to area of assignment. 

ABILITY TO: Operate computerized cataloging and bibliographic databases; assist library patrons in response to reference and related library questions; implement and enforce Library and City policies and procedures; work well with the public; establish and maintain cooperative relations with those contacted in the course of work; communicate clearly and concisely, both orally and in writing; work shifts as assigned.

ADA Special Requirement:  Essential duties require the following physical abilities and work environment: ability to work in a standard library environment; ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, twist, lift 40 pounds and push/pull 200 pounds.

CLOSE DATE:  FRIDAY, JULY 19TH, 2019, 5:00 p.m. or upon receipt of the first 50 applications, whichever occurs first.

HOW TO APPLY: Submit an online application and resumé at www.calopps.org.

For more information, contact: Rukshana Singh, Supervising Librarian at 650-522-7804; rsingh@cityofsanmateo.org

San Mateo Public Main Library

55 West Third Avenue

San Mateo, CA  94402

An Equal Opportunity Employer: www.smplibrary.org

To Apply for the position of: Community Services Manager please go to www.governmentjobs.com or cityofsalinas.org

Summary of Duties: The Community Services Manager researches, plans, and assists staff in the development and implementation of high quality, responsive, and cost-effective recreation, and community services, programs, and events. Oversees, develops, manages, and maintains the Recreation and Community Services budget, personnel, facilities, and programs.

Distinguishing Characteristics: This is the advanced journey level supervisor class.  Positions in this class may be assigned specific programmatic responsibilities. Provides high level support and administration for the Superintendent regarding Recreation and Community Services.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS 
Management reserves the rights to add, modify, change, or rescind the work assignments of various positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1.    Supervises, oversees, and manages the Division’s personnel; participates in the recruitment, hiring, and orientation of employees; provides training and completes performance reviews on a regular basis; recommends dismissal and disciplinary actions; approves schedules and ensures facilities are well staffed with adequate ratios; mentors, guides, and provides consistent communication to staff proactively handling issues or concerns that may arise.
2.    Provides oversight and management of the Recreation and Community Services Division budget; reviews, recommends, and coordinates purchases and expenditures; oversees the collection of fees for services and recommends adjustments to the budget based on program needs; makes recommendations on Capital Outlay and Improvement Budgets.
3.    Manages and provides oversight for Sherwood Hall; develops rental contracts, assigns fees, collects fees, processes payments, and coordinates various vendors for facility maintenance and use.
4.    Prepares and makes presentations to City Council, LCS Commission, Public Art Commission and other groups regarding the management and direction of the Division; receives feedback from residents and community members, resolves concerns, delegates work, and maintains effective relationships across the community and other Departments.
5.    Oversees, directs and manages a wide range of Recreation and Community Service efforts; facilitates and directs the implementation of programs; evaluates and makes recommendations for programs at numerous locations to ensure the needs of the Community are being met.
6.    Collaborates with various departments to achieve City Council goals; collects and reports data; develops, implements, and promotes outreach efforts to enhance the sustainability of City programs and services.
7.    Coordinates with Public Works Department to ensure facilities are safe and meet the needs of programs. 
8.    Oversees the City Special Event Permitting process; coordinates with other City Departments to ensure applicants obtain appropriate permits and pay the required fees; provides information for special events.
9.    Performs other duties as assigned.
Typical Decisions: The incumbent must be able to prioritize work and utilize management skills for the direction and development of departmental revenues, expenditures and procedures. Makes daily decisions regarding management of personnel and delegation of Division work. 

Minimum Qualifications: 
Knowledge of: Principles and practices of recreation, arts, and community services management; public administration organization, program planning, and budget development and implementation; personnel selection, training, performance, and evaluation standards; public facility maintenance, operation, and usage; research techniques, sources, and availability of information; reporting methods and presentation; organizational principals; program analysis, management, and auditing.
Skill in: Facilitating large and diverse municipal recreation, arts, and community services programs; selecting, training, motivating, supervising, and evaluating assigned personnel; computer and typing software; understanding best practices related to facility use permits and leases, grant administration, research and evaluation techniques; preparation and presentation of reports and data; communication both verbally and in writing.
Education: Bachelor’s degree in Recreation Administration, Business Administration, Public Administration or related field. 
Experience: Four years of increasingly responsible experience in supervising and administering large and varied recreation or community service programs, preferably in a municipal agency.

Licenses and Certifications: Must possess a valid State of California Class C Driver’s License.  CPR and First Aid/AED Certification required within six months of appointment.

Physical Demands and Working Conditions: This is a primarily sedentary position that works in a standard office environment. Incumbent will be required to visit various facilities and provide occasional fieldwork. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification will need to have physical agility to bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty-five pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. 
 

FINAL DATE FOR FILING: June 26, 2019.

THE POSITION

• County of San Mateo Department of Child Support Services: www.smcdcss.com
• Careers in Child Support: https://www.youtube.com/watch?v=5szSaHF_Kr0&feature=youtu.be
• California Child Support Services - 10 Steps of the Child Support Case Process: https://childsupport.ca.gov/
• California Child Support Services - Video Resource Library: https://childsupport.ca.gov/video-resource-library/

• Work a caseload of up to 500 cases to locate parents, establish paternity, enforce court-ordered child support against parents obligated to support their children and oversee the distribution of funds according to current laws and regulations.
• Interview clients in person and over the phone to obtain and verify information and to locate persons and assets.
• Explain child support processes and procedures associated with the establishment and enforcement of child support orders to clients; assist clients in completing forms.
• Initiate correspondence to clients, outside organizations and state and federal agencies to obtain documentary evidence and other sensitive information.
• Conduct calls to clients who are delinquent in their child support obligation to encourage payment of support owed.
• Analyze client's financial documents to determine child support owed and/or determine a parent's ability to pay support; review information to locate parents.
• Work closely with the department's three Child Support Attorneys in a law office environment.
• Prepare and process legal documents such as summons and complaints, bench warrants, garnishments, liens, default judgments, motions and orders.
• Monitor, maintain and update electronic case files; monitor compliance and initiate appropriate enforcement actions.
• Maintain case logs, records and statistics.
• Develop and maintain contacts with other departments and agencies to obtain information.
• Perform proactive case management, issue identification and resolution.
• Perform related duties as assigned.

• You have a strong commitment to customer service that strives to proactively address internal and external customers' concerns and needs.
• You enjoy working in an office setting.
• You enjoy working in partnership with parents (please note: there is no direct contact with children).
• You possess a passion to help others in need.
• You enjoy heavy customer contact by phone, email and in-person contact.
• You are comfortable in a face-paced environment with daily interruptions for drop-in customers.
• You enjoy communicating with a diverse population as part of conducting daily business.
• You are eager to provide solutions and problem solve.
• You are eager to investigate and locate information.
• You are eager to participate and outgoing in sharing ideas to improve program performance.
• You are flexible to a changing environment.

• Strong mathematical, analytical and computer skills to calculate child support and monitor payments, initiate legal action and maintain a narrative record of all case activities in a complex, automated child support system.
• Strong attention to detail and enjoy digging in to find solutions to a child support case.
• Strong interpersonal and communication skills to conduct interviews and initiate correspondence with custodial parties and parents, establish court orders for payment of child support and conduct financial investigations.
• Ability to manage time effectively and efficiently.
• Possess an unbiased opinion in service delivery.
• Ability to diffuse upset customers.
• Ability to multi-task.
• Can interact with child support attorneys to discuss case solutions and options for next steps.
• Comfortable in negotiation agreements between parties on a case.
• Perform periodic outreach to customers to educate and inform.
• At least two years of college level coursework that is relevant to the position.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

QUALIFICATIONS
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is two years of administrative or office support experience involving interviewing clients, applying regulations and making determinations in such areas as eligibility, probation, investigative or skip tracing work (for level I) or one year of experience establishing, processing and enforcing child support obligations (for level II).

Knowledge of: Laws, rules, regulations, procedures, documents and terminology related to child support activities; principles, methods and techniques of effective interviewing, negotiating and case management; methods, techniques and resources of locating persons and investigative research; correct English usage, including grammar, spelling and punctuation; business arithmetic, including percentages and decimals; and basic business data processing principles and practices.

Skill/Ability to: Read, understand, interpret, apply and explain technical laws and legal procedures; analyze information and situations and use sound independent judgment to make decisions and determine appropriate courses of action, including recommending legal actions; interpret court orders; analyze, resolve and reconcile child support account charging instructions; organize, manage and monitor cases and maintain accurate files, records and statistics; deal tactfully and effectively with a variety of individuals who may be emotional, hostile or irate; compose correspondence and prepare legal documents; and organize and prioritize work and meet critical time deadlines.

APPLICATION/EXAMINATION
Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

EXAMINATION PROCESS
The examination process will consist of the steps detailed below. Because of this examination process, not all applicants meeting the minimum qualifications are guaranteed advancement through the examination process. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations. 

1. Initial review of application materials - At this step applicants submitting incomplete applications, lacking relevant qualifications, and/or not following instructions will be disqualified. Applicants who pass the initial review will be further evaluated for relevant training and experience.
2. Training and Experience (T&E) evaluation - Based solely on the candidate's responses to the supplemental questions, candidates who receive a passing score in the T&E evaluation will be invited to an online written examination.  
3. Online Written Examination - Candidates who pass the T&E Evaluation will be invited to take an online Written Examination. The Written Examination will contain multiple-choice questions that will evaluate the following categories: Analytical & Numerical Skills and Understanding Written Material. The top 25 candidates with a passing score on the Written Examination will be invited to the Civil Service Panel Interview.
4. Civil Service Panel Interview - The top 25 candidates will be invited to a Civil Service interview, which may include the evaluation of a written and/or performance exercise given immediately preceding the interview. Applicants passing this stage will be placed on an eligible-for-hiring list. The interviews will be conducted in person in San Mateo County, California. Applicants must participate at their own expense and must adhere to the dates listed below.
5. Departmental Interview - The department will contact the top ranked candidates from the eligible list. The Departmental Interview will be conducted in person in San Mateo County, California. Applicants must participate at their own expense and must adhere to the dates listed below.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: June 26, 2019
Application Screening/Training & Experience Evaluation: June 20, 2019 - June 27, 2019
Online Written Examination Period: June 27, 2019 - July 8, 2019
Civil Service Panel Interviews: July 23 and 24, 2019
Departmental Interviews: Week of August 5-9, 2019
 

Analyst: Christina Chan (061319) (Child Support Analyst I/II – E436/E435)

Community Services Officer

Police Department

$4,511.25 - $5,633.92 monthly

plus excellent benefits

APPLICATION CLOSING DATE:

Friday, July 5, 2019 at 5:00 p.m. 

ABOUT THE POSITION

City of Gilroy is currently recruiting for the full-time Community Services Officer position.  The Gilroy Police Department is located 28 miles south of San Jose, in Santa Clara County, and serves a diverse population base of over 55,000 residents.  The Mission of the Gilroy Police Department is:  Providing excellent public safety services in partnership with the community. This recruitment process and eligibility list may be used to fill a potential future opening due to a tentatively planned retirement.

GENERAL DESCRIPTION:

Under the general direction of a Police Sergeant provide general assistance to the operations and support services divisions.  Incumbents in this job classification may be assigned to work in a specialized unit.  Assignments may include, but are not limited to the following:  patrol operations, animal control, crime prevention, volunteer program, graffiti abatement, and neighborhood outreach and revitalization services.  Employees assigned to work in the Patrol unit may also assist with traffic services and enforce State and local parking ordinances, process citations issued, and perform other traffic-related services.

Sonoma County Library

Announces an Employment Opportunity 
 
 
ACCOUNTANT – ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME  
 

The Sonoma County Library is seeking a customer service oriented individual with solid communication, team building, and problem solving skills to serve as an Accountant in its Budget and Finance department.   
 
THE POSITION:  

Please see the attached job specifications for full details about this position. 
 
Under general supervision, this full-time, benefitted position provides excellent customer service, performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems and procedures; verifies financial data in the areas of payroll, benefits, and accounts receivable/payable; reconciles general ledger accounts; assists management in auditing, analyzing, and preparing financial and statistical reports and schedules; assists in preparing the Library’s annual budget; maintains liaison with Library departments and branches, providing them with budgetary and organization analysis; and performs related duties as required.  
 
TYPICAL DUTIES include, but are not limited to:  
 

• Assists with the preparation and monitoring of the Library annual budget, including monitoring expenditure of funds, analyzing departmental requests, reviewing expenditure patterns, determining fund balances, and projecting future revenues and expenditures.
• Prepares a wide variety of financial and statistical reports including quarterly payroll reports, state library reporting, year-end reporting, budgetary reports, special revenue fund reporting, grant reporting, and other legal documents.
• Assists with the preparation and monitoring of the special revenue fund, including monitoring expenditure of funds, analyzing fund requests, reviewing expenditures for accuracy, and reconciling fund balances.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
• Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Collects, assembles, analyzes and interprets data relating to division operations including policies, functions, organizational structures, forms and procedures, and equipment costing; prepares narrative and statistical reports and makes recommendations in connection with these studies.
• Coordinates, trains, and provides lead direction to staff assigned to the Budget and Finance Section; may provide lead direction and work review to Human Resources Section staff.
• Prepares operating manuals, policies and procedures, and work flow charts.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
• Performs other duties as assigned. 

 
MINIMUM QUALIFICATIONS:  
 
Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and two (2) years of experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, and/or fiscal analysis.  
 
 
SALARY RANGE:   $33.06 – $41.30 per hour plus benefits 
 
CLOSING DATE:  5:00 PM, Wednesday, July 3, 2019 
 
APPLICATION PROCESS:    Please go to https://www.calopps.org/sonoma-county-library to apply.  
 
Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.  

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).   

TENTATIVE TESTING DATE: Thursday, July 11, 2019
 

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility. 
 

 
EMPLOYMENT INFORMATION: Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment. 
 
The list established from this recruitment may be used to fill future positions as they occur during the active status of the list. 
 

The Sonoma County Library is an Equal Opportunity Employer 
  
 

OCTOBER 2015        

FLSA: NON-EXEMPT 
 

  
ACCOUNTANT

Represented

DEFINITION 
 Under general supervision, provides excellent customer service, performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems and procedures; verifies financial data in the areas of payroll, benefits, and accounts receivable/payable; reconciles general ledger accounts; assists management in auditing, analyzing, and preparing financial and statistical reports and schedules; assists in preparing the Library’s annual budget; maintains liaison with Library departments and branches, providing them with budgetary and organization analysis; and performs related duties as required.  
 

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Division Manager, Administrative Services or other management or supervisory staff.  May provide training and lead direction to clerical or technical staff, related to technical aspects of the work.   
 

CLASS CHARACTERISTICS 
This is a journey-level class that is responsible for gathering, preparing, and analyzing data relative to budget processes, organization, and operational functions.  Incumbents perform the full range of routine and complex departmental accounting and record-keeping programs under only minimal supervision.  Responsibilities require the use of tact, discretion, and independent judgment.  Normally receives general instructions, with detailed instructions provided on complex new assignments and initiatives.  Has internal and external contact on a regular basis. Incumbents at this level work independently within established procedures and guidelines, exercising judgment and initiative.  Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal management.  This class is distinguished from Division Manager, Administrative Services in that the latter is responsible for the oversight and management of the entire Administrative Services Division, made up of the Budget and Financial Services Section, Facilities Services Section, and Human Resources Section, and is responsible for policy development and regular strategic planning with the Library Director and other members of the Library management team.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 
 

• Assists with the preparation and monitoring of the Library annual budget, including monitoring expenditure of funds, analyzing departmental requests, reviewing expenditure patterns, determining fund balances, and projecting future revenues and expenditures.
• Collects data and performs analysis of Library programs and cost estimates presented in the annual budget for various Library departments.
• Prepares a wide variety of financial and statistical reports including quarterly payroll reports, state library reporting, year-end reporting, budgetary reports, special revenue fund reporting, grant reporting, and other legal documents.
• Monitors expenditures, revenues, and budget allocations to determine the Library's financial status and prepares custom reports, graphs, and schedules as needed.
• Provides responsible professional and technical assistance in the administration and implementation of the Library's financial, auditing, and accounting programs.
• Assists with the preparation and monitoring of the special revenue fund, including monitoring expenditure of funds, analyzing fund requests, reviewing expenditures for accuracy, and reconciling fund balances.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
• Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Maintains and monitors the Library’s grant funds and ensures compliance with finance related rules and regulations governing the use of each grant.
• Analyzes and reconciles expenditure and revenue accounts, including grant accounts; reconciles grant statements and bank statements to the general ledger.
• Collects, assembles, analyzes and interprets data relating to division operations including policies, functions, organizational structures, forms and procedures, and equipment costing; prepares narrative and statistical reports and makes recommendations in connection with these studies.
• Coordinates, trains, and provides lead direction to staff assigned to the Budget and Finance Section; may provide lead direction and work review to Human Resources Section staff.
• Acts as purchasing agent/coordinator for Library system.
• Participates in and assumes responsibility for various departmental programs including financial statements, general ledger, monthly statements, and special accounting projects; conducts and prepares special studies and reports.
• Administers and maintains financial reporting systems software applications, assisting management staff in its use and report functions.
• Confers with division managers, managers, and others in order to secure necessary information.
• May be responsible for other division functions, including coordination of commercial insurance policies, maintenance of the fixed asset system, and preparation of audit schedules.
• May assist on special projects such as financial systems upgrades and implementations.  
• Prepares operating manuals, policies and procedures, and work flow charts.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
• Performs other duties as assigned. 

QUALIFICATIONS 
 

Knowledge of:  

• Principles and practices relating to modern budget, programs and general systems management.
• Terminology and practices of financial and account document processing and record-keeping.
• General principles and practices of data processing and its applicability to accounting and municipal operations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Principles and practices of business organization and public administration.
• Record keeping principles and procedures.
• Research methodology, report writing, and basic statistics and their application.
• Business arithmetic and financial and statistical techniques.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff. 

 Ability to:  

• Collect and analyze information related to budget, administration and general management.
• Interpret and apply rules, regulations, and ordinances to ensure compliance with federal, state and local agencies.
• Analyze financial data and draw sound conclusions.
• Prepare clear, complete, and concise financial statements and reports.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• Interpret, apply, and explain the Library’s policies and procedures.
• Maintain a variety of filing, record-keeping, and tracking systems related to budget management.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

 Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: 
 
Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and two (2) years of experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, and/or fiscal analysis.  
 

Licenses and Certifications:  
None. 

PHYSICAL DEMANDS 
 Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

ENVIRONMENTAL ELEMENTS 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

WORKING CONDITIONS 
No unique or unusual working conditions apply to this position. 

The City of American Canyon Parks Public Works Department is seeking a Maintenance Supervisor to provide direct and indirect supervision to lower level Maintenance Workers and/or other City staff engaged in maintenance, construction, repair of parks, trails, and open space areas. The Maintenance Supervisor reports to the Public Works Director.