Search Jobs

POSITION SUMMARY:
Under general direction by the City Manager, this position facilitates the legislative processes of the City, including facilitating of City Council meetings and activities, organizing of the City’s legislative position, performing mandated functions required by State law, and other assignments as directed. Successful performance of this class requires special technical knowledge in such areas as the State Public Records Act, the Brown Act, municipal elections, conflict of interest laws and campaign disclosure reporting requirements, as well as strong office management and communication skills.

GENERAL ACCOUNTABILITIES:

1. Drafts and finalizes City Council meeting agenda, minutes, resolutions and ordinances for City Council meetings.
2. Coordinates assembly and distribution of agenda packets to City Council, the City Manager, City departments and interested member of the public.
3. Arranges and publishes notices of meetings of legislative bodies and maintains record of all Council proceedings.
4. Maintains indexing of all legislative activities by the City Council.
5. Keeps record of all written contracts, deeds, bonds, and annexation material.
6. Conducts annexation proceedings.
7. Provides support to Mayor and Councilmembers in acknowledging communications and preparing proclamations.
8. Maintains and updates the Los Altos Municipal Code.
9. Conducts City elections, answering related questions and assisting the public.
10. Administers requirements of Campaign and Financial Disclosure Act.
11. Develops and administers City Council budget.
12. Manages the recruitment process and filling of vacancies on Commissions and Citizen Committees.
13. Prepares and maintains the Board and Commission Handbook.
14. Administers Oaths of Office and certifies copies of official records.
15. Administers the City-wide Records Retention Policy and Schedule.
16. Serves as official custodian of City records.
17. Processes and responds to PRA requests.
18. Attend Executive and Management Team meetings.

MINIMUM QUALIFICATIONS:

KNOWLEDGE OF:
Record keeping and records management, particularly as it relates to municipalities; city government and structure; federal and state mandated laws and procedures including election laws and procedures involved in preparing for and conducting municipal elections, Brown Act, Political Reform Act and Public Records Act; modern office practices, procedures and equipment. 

SKILL AND ABILITY TO:
Office management and record keeping; supervisory management; working within a political structure, administering a departmental budget; interpreting the Municipal Code working with the Council, Commissions, staff, and public; excellent written and verbal skills; operate standard office equipment; manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and attend night meetings.

EXPERIENCE AND EDUCATION:
Any combination of experience and education that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

EXPERIENCE:
• At least five years of increasingly responsible public sector administrative experience, including experience with elected and appointed officials, citizen committees, and governing bodies.

EDUCATION: 
• Bachelor’s Degree from an accredited college or university with major course work in public administration, business administration, or a related field.

LICENSES OR CERTIFICATES:
• Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable.
• Certification as a Notary Public is desirable with ability to obtain within six months of employment.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.

COMPENSATION & BENEFITS
The salary range for this position ranges from $108,484 up to $131,863 annually. Placement within the range will be DOE. 

This position is at will and the full terms and conditions of this position will be subject to an employment contract. 

The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
• Dental/Vision: City also offers a dental and vision reimbursement plan
• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate
• Flexible Spending Plan: Dependent care and health care reimbursement plan available
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
• Holidays: 10 annual holidays, plus one floating holiday
• Sick Leave: Allowance of 12 days annually
• Management Leave: Allowance of 40 hours each fiscal year
• Cell Phone Allowance: $35 per month
• The City follows a Defined 9/80 schedule with offices closed every other Friday.

EQUAL OPPORTUNITY EMPLOYER
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Los Altos is an Equal Opportunity Employer (EOE).

APPLICATION PROCEDURE
A completed City application, cover letter and resume must be received no later than Thursday, April 11, 2019.

SELECTION PROCESS
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.

PHYSICAL AND MENTAL DEMANDS
PHYSICAL DEMANDS
While performing the duties of this class, an employee is frequently required to walk and stand. An employee is regularly required to sit; talk or hear, both in person, in public meetings and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment and computers; reach with hands and arms; kneel or crouch; and lift up to 30 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. 

MENTAL DEMANDS
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

WORK ENVIRONMENT
An employee is this class works under typical office conditions, and the noise level is usually quiet. While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Sonoma County Library

Announces an Employment Opportunity

LIBRARIAN I or II, ADULT SERVICES – ROHNERT PARK

20 HOURS PER WEEK – PART TIME

We are seeking a customer service driven library professional with excellent communication skills for our part-time Adult Services Librarian position at the Rohnert Park Cotati Regional Library. The ideal candidate will have strong outreach, technical, and training skills and be willing to work in a sometimes fast-paced and often vibrant “all ages” environment. Share your talents and abilities while utilizing your librarian skills for community partnerships, basic to advanced computer training and downloadable Audio and eBook device help for the public.

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, this part-time, benefitted position provides excellent customer service while performing a variety of professional adult library services, including reference, reader’s advisory, collection development, event planning, outreach, digital literacy training for the public, and performs related work as assigned.

TYPICAL TASKS include, but are not limited to:

• Provides general reference and reader’s advisory services
• Explains library policies and procedures to patrons and staff
• Assists, advises and instructs patrons on the use of library materials and equipment, including automated catalogs, the Internet, various software, eBooks and audio book reading and listening devices and digital literacy in general
• Conducts reference searches using a variety of database, online, and other search techniques
• Helps to maintain and select the addition of books, reference materials, CD’s, DVD’s, electronic media, and other library materials
• Assists at the Circulation Desk when needed
• Assists in and/or directs the preparation of exhibits and the organization and presentation of a variety of programs and events, as well as forming community partnerships for co-events
• Leads book discussion groups
• Promotes the Library out in the community, at schools, and events, and provides written outreach through community publications as well as press releases and other promotions; may represent the Library in meetings with the community or special interest groups
• Helps to maintain social media connectivity to the library public

• Works collaboratively with staff, the community and special interest groups
• The Librarian II performs all of these tasks but at a more difficult, higher level. May serve as Person-in-Charge when Branch Manager is absent.

MINIMUM QUALIFICATIONS:

Education and Experience: Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university. The Librarian II requires two years of appropriate professional experience working as a professional librarian, preferably in a public library. Must have a valid California driver’s license. Spanish bilingual skills desirable but not required.

SALARY RANGES:            Librarian I -  $28.80 - $36.00/hour

                                           Librarian II - $30.25 - $37.78/hour

CLOSING DATE:                5:00 pm, Thursday, April 11, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please attach transcript document(s).

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

                                                     Represented

Under direct to general supervision, provides excellent customer service, performs a variety of professional Library services in assigned areas such as adult services, children’s services, youth services, and outreach programs; provides technical and/or direct library services to the community and contributes to the development of programs and services for target audiences, reference, collection development, and/or original cataloging; assists with the identification of current community needs and the projection of future needs; and performs related work as required.

Receives direct to general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  May provide technical direction and training to technical and paraprofessional staff and volunteers.

Class Characteristics

This is the entry-level class in the professional Librarian series and is designed to provide incumbents with the experience and training necessary to plan, organize, and provide library program services at the journey level with a minimum of supervision.  Work may involve assignments in any library service area that requires the application of fundamental library science principles and practices including children’s services, young adult services, adult services, reference, collection development, or cataloging.  Assignments are typically limited in scope and within the design and procedural framework established by higher-level employees.  As knowledge and experience are gained, the work becomes broader in scope; assignments are more varied, and are performed with more independence.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  This class is distinguished from Library Associate in that it has greater responsibilities requiring a broader scope and depth of technical knowledge and professional training.  The class is further distinguished from Librarian II in that the latter is the full journey professional level, capable of performing the full range of assigned functions with considerable independence and judgment.  The Librarian I may promote to Librarian II after gaining sufficient experience to perform competently at the full journey level.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides assistance to and advises patrons, including children, young adults, adults and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources; assists with digital downloads.
• Answers readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Participates in collection management of multi-media resources for an assigned area of the Library; reviews and analyzes collection use; recommends books and materials for purchase based on patron needs and attention to the variety of ages, abilities, education, interests, cultures, and socioeconomic backgrounds.
• Performs outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections.
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Participates in the preparation of exhibits and the organization and presentation of a variety of programs for library patrons.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs as appropriate. 
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

competencies

Knowledge of:

• Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.
• Techniques and practices of adult, young adult, and children’s services, including provision of reader’s advisory services, and juvenile literature and program presentation.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles, practices, and techniques of creating, organizing, and presenting a variety of programs for library patrons.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.
• Library services and available resources.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

Ability to:

• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and participate in collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university.

Licenses and Certifications:

Must possess and maintain a valid California Class C Driver License.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

Under general supervision, provides excellent customer service, performs a variety of professional Library duties in assigned areas such as adult services, children’s services, youth services, and outreach programs; provides technical and/or direct library services to the community and contributes to the development of programs and services for target audiences, reference, collection development, and/or original cataloging; assists with the identification of current community needs and the projection of future needs; and performs related work as required.

Receives general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  May provide technical direction and training to technical and paraprofessional staff and volunteers, and less experienced librarians.

Class Characteristics

This is the journey-level class in the professional Librarian series that functions as a specialist in a major program area such as children’s, young adult, adult, or cataloging, although incumbents may be temporarily assigned to other than the primary assignment as needs require. The Librarian I may promote to Librarian II after gaining sufficient experience to perform competently at the full journey level.  Appointment to Librarian II requires that the employee possess sufficient experience to perform competently at the full journey level.  Incumbents are expected to function independently with programs, projects, or technical assignments, provide training to other staff and volunteers, and lead projects and programs within their area of specialty.  Work may involve assignments in any library service area that requires the application of fundamental library science principles and practices, including children’s services, young adult services, adult services, reference, collection development, or cataloging.  Assignments may include responsibility for piece of a major countywide function.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the program or service area to which assigned.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  The Librarian II is distinguished from Librarian III by the latter’s greater complexity of assignments, responsibilities that span multiple Library service areas, overall administration of a highly specialized and unique countywide function, the expectation to work with a greater amount of independence, exercising judgment and initiative, and the provision of supervision to support, technical, and paraprofessional staff and volunteers, as well as, part-time professional Librarians.    

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Develops, implements, and evaluates services and programs in a designated area such as adult services, children’s services, young adult services, and outreach.
• Provides difficult and extensive assistance to and advises patrons, including children, young adults, adults and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources, including automated catalogs and Internet software; assists with digital downloads.
• Answers routine to complex readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Participates in collection development and management of multi-media resources for an assigned area of the Library; reviews and analyzes collection use; recommends books, reference materials, audiovisual materials, electronic media, Internet resources and other library materials for purchase based on patron needs and attention to the variety of ages, abilities, education, interests, cultures, and socioeconomic backgrounds; may select books for a countywide collection; may manage collection budgets on a local or countywide basis.
• Recommends acquisition of equipment and policy and procedure revisions to improve patron service and efficiency in assigned program areas including adult, young adult, children, website services, or cataloging.
• Provides outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections.
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials, including government documents, maps, and pamphlets.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs as appropriate. 
• Represents the library in meetings with the community or special interest groups.
• Participates in library meetings related to assigned area.
• If assigned as an adult, young adult, or children’s librarian, directs the preparation of exhibits, organizes and presents programs, selects and recommends books and other materials including electronic media or online resources suitable for those being served, and provides reference services using a variety of media.
• If assigned as a cataloger oversees copy cataloging and creates original cataloging records, coordinates procedures for adding and deleting items with branch staff, maintains library standards for bibliographic records, upgrades catalog records as needed, and interprets cataloging policies to staff.
• May translate library materials from English into another language. 
• May plan and direct the work of non-librarian staff or volunteers.
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

      Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.

• Techniques and practices of adult, young adult, and children’s services, including provision of reader’s advisory services, and juvenile literature and program presentation.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices, and techniques of public relations, community outreach, and service promotion.
• Principles, practices, and techniques of creating, organizing, and presenting a variety of programs for library patrons.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.  
• Library services and available resources.
• Techniques for promoting and publicizing library services, programs, and events.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

Ability to:

• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Create, organize, and/or present appropriate programs for target age group.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and assist with collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university; two (2) years of experience as a professional librarian.

Licenses and Certifications:

Must possess and maintain a valid California Class C Driver License.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

Sonoma County Library

Announces an Employment Opportunity

CHIEF FINANCIAL OFFICER

HEADQUARTERS- 40 HOURS PER WEEK- FULL TIME

$105,768-$132,080 annually (COLA pending), plus excellent benefits

THE POSITION:

Under the general direction of the Library Director, this full-time, benefitted position serves as the Library’s Chief Financial Officer and manages and directs the Budget and Finance and Facilities Services Sections of the Sonoma County Library. This position is located at the Sonoma County Library Headquarters, 6135 State Farm Dr., Rohnert Park, CA 94928.  

TYPICAL TASKS include, but are not limited to:

• Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.
• Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.
• Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.
• Manages and participates in the development and administration of the Library’s annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.
• Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance, and Facilities Services Sections; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.

Knowledge of:

• Principles and practices of government administration, finance, and accounting.
• Public agency accounting standards.
• General principles of facilities management.
• Management principles and practices, including goal setting, program development, implementation, evaluation, and project management.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Ability to:

• Effectively communicate complex financial concepts to staff and senior management with limited financial backgrounds.
• Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.
• Lead in developing and implementing goals, objectives, policies, procedures, work standards for the Budget and Finance, and Facilities Services Sections.
• Analyze, interpret, summarize, and present administrative and financial information and data in an effective manner.
• Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.

Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Please see the attached job description for additional information.

SALARY RANGES:            $105,768 to $132,080 annually

CLOSING DATE:                Continuous Recruitment- first review of applications on

                                            Tuesday, April 9, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please include transcript document(s).

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The Sonoma County Library is an Equal Opportunity Employer

Under general direction, provides excellent customer service, plans, organizes, manages, and provides direction and oversight for the Administrative Services Division, consisting of Budget and Finance, Facilities Services, and Human Resources; acts as an integral member of Library Management Team; actively serves as the Library’s lead financial professional and strategist; and performs related duties as required.

Receives general direction from the Library Director.  Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff. 

Class Characteristics    

This is a management classification that serves as the lead financial professional and division head for the Administrative Services Division.  Responsibilities include oversight of multiple programs directly or through subordinate levels of supervision.  The incumbent oversees, coordinates, and reviews the work of staff performing complex professional, technical, and office support related to all programs and activities of the division; develops and administers current and long-range planning activities; manages the effective use of the Library resources to improve organizational productivity and customer service and reach operational goals; and provides highly complex and responsible support to the Library Director in areas of expertise.  Responsibilities are defined by overall objectives and involve a high level of complexity and specialized information.  This class is differentiated from the Library Director in that the latter has oversight of all Sonoma County Library divisions, sections, programs, activities, and services. 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.
• Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.
• Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.
• Manages and participates in the development and administration of the Administrative Services Division and Library annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.
• Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance Section, Facilities Services Section, and Human Resources Section; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
• Selects, trains, and mentors new personnel in the Administrative Services Division; provides coaching and regular evaluation of staff performance.
• Represents the division and/or Library in various external and internal relations such as the Library Management Team, the Library Labor Management Committee, and the Library’s Safety Committee.
• Develops procedures and methods to improve operational efficiency and effectiveness in the Administrative Services Division; assesses and monitors workload and support systems; identifies opportunities for process improvement and makes recommendations to Library management.
• Prepares a variety of written correspondence including reports, procedures, policies, and memos.
• Monitors changes in laws, regulations, and technology that may affect divisional operations; implements policy and procedural changes as required.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Principles and practices of government administration, finance, and accounting.
• Public agency accounting standards.
• General principles of human resources management.
• General principles of facilities management.
• Management principles and practices, including goal setting, program development, implementation, evaluation, and project management.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Applicable federal, state, and local laws, codes, and regulations.
• Record keeping principles and procedures.
• Modern office practices, methods and computer equipment.
• Computer applications related to the work including accounting and reporting software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Ability to:

• Effectively communicate complex financial concepts to staff and senior management with limited financial backgrounds.
• Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.
• Lead in developing and implementing goals, objectives, policies, procedures, work standards for the Administrative Services Division.
• Analyze, interpret, summarize, and present administrative and financial information and data in an effective manner.
• Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
• Evaluate and develop improvements in operations, procedures, policies, and/or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, explain, and ensure compliance with Library policies and procedures, complex laws, codes, regulations, and ordinances.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the division and the Library in meetings with governmental agencies, community groups and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.

• Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.

• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Occasional participation in work activities, meetings, and events outside of the regular work schedule is expected of this position. 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments.  Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).
 

REQUIRED QUALIFICATIONS:

EDUCATION
Possession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.
AND
EXPERIENCE
Two (2) years of professional accounting experience, preferably in a governmental or public agency.
 

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits. 

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.
 

APPLICATION PROCESS:

Applicants must submit the following:
1.  CITY OF BERKELEY EMPLOYMENT APPLICATION
2.  RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3.  RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofberkeley.info/hr/

2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, CA 94704
(510) 981-6800
(510) 981-6806
hr@CityofBerkeley.info

Reports To: Various Library Managers or Supervisors
Supervises: Non-supervisory; may mentor, coordinate and assign work to professional, paraprofessional, clerical, temporary and/or volunteer staff
Location: Job location will be confirmed at the final interview stage of the recruitment process

Want to Make a Difference in the Community?
The purpose of the Library Department is to provide exceptional, responsive public service to Palo Alto residents and employees; promote exploration of library resources to support learning, recreation, and personal enrichment; foster a love of reading, creative expression, and community engagement for all ages; and develop library facilities, technology, and staff to create a welcoming, inclusive environment in which to share valuable resources and skilled expertise.

The Position: 
The Palo Alto City Library seeks experienced and passionate candidates for the position of Senior Librarian for Youth Services. The ideal candidate has a commitment to providing early literacy and enrichment services to diverse communities. Experience managing larger public programs and literacy projects is desired. The ideal candidate would also have a strong record of collaboration with other library professionals and community groups to create library programs and services that provide benefits to their communities. Vision, project management skills, and adaptability are additional key skills of the ideal candidate.

For more information  and to apply, please go here

The Grant R. Brimhall Library and Newbury Park branch are seeking a part-time Library Aides to assist in a variety of day-to-day tasks in support of the Library’s programs, operations, and services.  Part-time Library Aides serve as the primary point of contact for patrons at the Circulation desk, providing consistent, professional, and quality customer service. 

The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to interact with a wide range of individuals and groups. 

Primary responsibilities:

• Assist library patrons at the Circulation Desk
  • Check materials in/out
  • Register patrons and issue library cards
  • Process overdue materials and routine fines/fee transactions
  • Answer questions; provide general reference and library information
• Perform general clerical duties including processing, ordering, and organizing of library materials and records
• Prepare materials for circulation, and assist with inventory management
• Assist in maintaining accurate bibliographic records on the library’s database; perform copy cataloging searching of databases
• Maintain and operate audiovisual equipment and other support for programs and events

The Library Services Department is seeking an innovative, collaborative, professional and technologically savvy individual for the Public Services team at the Thousand Oaks Library. The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to collaborate with a wide range of individuals and groups.

The current Librarian opportunity is for Adult Services.  The list established from this recruitment may be utilized for additional vacancies as they occur.

Primary responsibilities:

• Provide highly responsive reference service for adults, teens, and children (in-person and online)
• Develop, plan and present a variety of cultural and instructional programs and events for all ages, including early literacy-based story times, computer/resource instruction and literary special events
• Develop, coordinate and provide outreach services, tours, and promotional programs to schools, community groups, and other key stakeholders
• Work with other divisions within the Library, and throughout the City, to enhance overall service to the community
• Provide collection development, including print and online resources