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Applications will be accepted for this position until Monday, April 22, 2019

Interviews: TBA

Resumes are not accepted in lieu of completing a city application.

DEFINITION

Under general supervision of the Director of Finance and/or the Assistant Director of Finance, to supervise the Utility Billing Division operations and personnel of the Department of Finance; to maintain a system of records therefor in conformance with generally accepted accounting principles and approved office methods; to develop periodic and annual financial and operating reports for use by the City, State, and others; and to do related work as required.

EXAMPLES OF DUTIES

Supervise all utility billing functions including, but not restricted to, meter readings, bill preparation, account collections and accounting of payment received, servicing customer inquiries, and handling of new accounts.

Select, train, supervise and evaluate assigned staff including subordinate supervisors.

Develop and implement the goals, objectives, policies, procedures and priorities of the division.

Interpret policies and procedures; and recommend changes as necessary.

Prepare staff report, studies and analyses; and make presentations before the North San Mateo County Sanitation District Board, City Council, the public and other agencies.

Prepare utility billing financial and operating reports.

Perform cash audit and determine adequacy of internal accounting controls on cash handling procedures.

Prepare and administer the Division's budget.

Manage and participate in administration of contracts relating to division operations.

Participate in and represent the Finance Department as a member of various committees.

Respond to non-routine customer service inquiries and complaints.

Work with IT staff and contractors to acquire, develop and modify computer applications related to the division's activities.

MINIMUM QUALIFICATIONS

Knowledge of: Principles and practices of administration, effective supervision and personnel management; practices and procedures related to the accountings for cash receipts and the maintenance of customer accounts. Principles and practices of accounting principles for governmental enterprises and utilities, auditing, billing, collections, receivables, and internal control for cash receipts; principles and capabilities of computerized accounting and utilities systems.

Ability to:  Supervise and coordinate the work of subordinate personnel and provide on-the-job training; prepare complete and accurate reports; analyze a variety of data processing output and statistical reports; lean and apply pertinent legal requirements and departmental policies; operate office machines; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience: Five years of increasingly responsible administrative experience in working with and/or maintaining accounting systems (desirably with some involvement with utility operations), three years of supervisory responsibility.

Education: Graduation from college or equivalent with a degree in Business Administration, Accounting, or a related field. Experience may be substituted for the college requirement on a basis of two years experience for each year of college required.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments.  Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).
 

REQUIRED QUALIFICATIONS:

EDUCATION
Possession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.
AND
EXPERIENCE
Two (2) years of professional accounting experience, preferably in a governmental or public agency.
 

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits. 

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.
 

APPLICATION PROCESS:

Applicants must submit the following:
1.  CITY OF BERKELEY EMPLOYMENT APPLICATION
2.  RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3.  RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofberkeley.info/hr/

2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, CA 94704
(510) 981-6800
(510) 981-6806
hr@CityofBerkeley.info

Reports To: Various Library Managers or Supervisors
Supervises: Non-supervisory; may mentor, coordinate and assign work to professional, paraprofessional, clerical, temporary and/or volunteer staff
Location: Job location will be confirmed at the final interview stage of the recruitment process

Want to Make a Difference in the Community?
The purpose of the Library Department is to provide exceptional, responsive public service to Palo Alto residents and employees; promote exploration of library resources to support learning, recreation, and personal enrichment; foster a love of reading, creative expression, and community engagement for all ages; and develop library facilities, technology, and staff to create a welcoming, inclusive environment in which to share valuable resources and skilled expertise.

The Position: 
The Palo Alto City Library seeks experienced and passionate candidates for the position of Senior Librarian for Youth Services. The ideal candidate has a commitment to providing early literacy and enrichment services to diverse communities. Experience managing larger public programs and literacy projects is desired. The ideal candidate would also have a strong record of collaboration with other library professionals and community groups to create library programs and services that provide benefits to their communities. Vision, project management skills, and adaptability are additional key skills of the ideal candidate.

For more information  and to apply, please go here

Immediate Opening for Per Diem Library Assistant I

Administrative Operations – Passport Services

APPLY BY:  Monday, April 15, 2019 at 5:00 pm OR the first 50 applications received, whichever occurs first.

THE POSITION:  Come be part of the San Mateo Public Library team. You would be joining an organization whose mission it is to serve the community with a collaborative, innovative, and professional spirit. The San Mateo Public Library is seeking an energetic, motivated, and detail-oriented individual to provide services as a certified passport Acceptance Agent for the Main Library’s U.S. Passport Acceptance Office and to provide general support to the Library Administration Office. Training will be provided.

SALARY:          $24.45 per hour (Step 1). This position is considered part time and offers limited benefits after working a specified number of hours.

SCHEDULE:     15 hours per week

The schedule will consist of two weeknight shifts – Mondays and Tuesdays from 4:00 – 8:30 p.m. and an alternating Friday or Saturday shift of 10:30 a.m. – 5:00 p.m.

HOW TO APPLY: Submit an online application and resumé at www.calopps.org.

APPLY BY:  Monday, April 15, 2019 at 5:00 pm OR the first 50 applications received, whichever occurs first.

ESSENTIAL DUTIES:

• Review passport applications for completeness and accuracy
• Verify identification and citizenship documentation
• Collect fees
• Respond to public in-person and telephone requests for services and information
• Perform a wide variety of routine clerical work, including filing, billing, processing correspondence, record keeping

QUALIFICATIONS:

Knowledge of: Office methods and equipment, including experience with Microsoft Office Suite programs: at minimum Word, Excel; and Outlook; English usage, spelling, grammar and punctuation.

Ability to: Provide good customer service; perform routine clerical work, operate office machines, learn office methods, rules and policies; understand and carry out oral and written instructions; speak and write clearly.

Experience and Education: Any combination equivalent to experience and education that could provide the required knowledge and abilities would be qualifying.  A typical way to obtain the knowledge and abilities would be equivalent to completion of 12th grade, including or supplemented by specialized clerical courses. Bilingual skills desirable but not required.

ADA SPECIAL REQUIREMENT:  Essential duties require the following physical abilities and work requirement: ability to work in a standard library environment; ability to operate computer keyboard; sit, stand, walk, kneel, crouch, squat, stoop, reach, twist, lift 50 pounds and push/pull 100 pounds.

FOR ADDITIONAL INFORMATION:  Please contact Dena Gomez at 650-522-7809

The City of Livermore is currently recruiting to fill a Management Analyst position in the Finance Division of the Administrative Services Department.  For more information, please please refer to the job announcement.

Apply online at www.cityoflivermore.net/jobs by 5 p.m. on March 22, 2019.

The Finance Division

The Finance Division manages the fiscal operations of the City and maintains financial records in conformance with Generally Accepted Accounting Principles and in compliance with State and Federal laws.  All of the work done in the Finance Division is implemented with view toward compliance and safeguarding the City assets.  In particular, Finance is responsible for the City’s financial planning (budgeting); accounting of the City’s resources; fair and accurate reporting of the City’s financial position; management and control of all of the City’s financial activities; and the management of the utility billing and business licensing functions. The Finance Division has a budget of over $2.6 million and 17.5 FTEs.

The services provided by the Finance Division to the public and other City departments include accounting, auditing, budgeting, financial and compliance reporting, accounts payable, procurement, payroll, accounts receivable, cash receipting, grant management, treasury/cash management, utilities billing, business and animal licensing, and debt management.  Additionally, the Finance Division provides data and analysis to assist the City Manager and City Council in formulating strategies and policies.

The Position

Under administrative direction, a Management Analyst performs a variety of analytical and professional tasks involving management support of a wide range of municipal programs, operations, services, and policies.  The current position in the Finance Division will have the following responsibilities:

• Assists in developing and evaluating accounting and fiscal practices
• Recommends changes in Finance Division work methods and practices
• Provides assistance in implementing new accounting standards and compliance requirements
• Develops financial forecasting and models, prepares financial projections, and assists in the preparation of the City’s operating and capital improvement budget
• Performs professional level accounting duties including recording, reporting and analysis of financial transactions
• Participates in the preparation of periodic and annual financial statements and other reports for City management and other agencies
• Provides technical advice and assistance to other departments
• Reviews financial and fee analyses developed by consultants, departments or other agencies to verify their completeness and accuracy
• May supervise or provide lead direction to staff
• Perform work on special projects and other related duties, as assigned

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Closing date:  Wednesday, April 3, 2019 at 5:00 p.m.

THE CITY OF SAN MATEO

A scenic, culturally and economically diverse San Francisco Peninsula community, the City of San Mateo  (pop. 104,490) offers an extraordinary quality of life characterized by safe neighborhoods, outstanding libraries, stellar schools, and an ideal location.

San Mateo boasts three libraries, six recreation centers, thirty parks and an 18-hole golf course.  The City’s popular special events draw thousands of participants, build community, and provide easily accessible fun for all generations.  Find out more interesting facts about the City of San Mateo at www.cityofsanmateo.org

THE LIBRARY

The San Mateo City Libraries are vibrant community destinations providing comprehensive resources and activities served by a friendly professional staff.  The Main Library is the cultural City center, while the Hillsdale and Marina branches provide ease of access and additional resources for library patrons. The Library offers a diverse catalog with an annual circulation of over 880,000 non-digital and 60,000 digital items.

Unique collections and programs include the Business Resource Center and the Biotechnology Learning Center. Each year, over 555,000 individuals use the Library, and more than 47,000 attend over 1,100 diverse programs.

The Library has an annual budget of $7.5M and 53 staff positions. Additional funding comes from the San Mateo Public Library Foundation, which helps support collections, literacy programs, cultural programs, resource centers and library hours. Further assistance is provided by Friends of the Library and other volunteers.

THE POSITION

The City Librarian provides leadership and guidance to the four segments that collaborate to meet community needs:  Children’s/Literacy Services, Adult/Teen/Information Services, Circulation/Technical Services, and Administrative Services. 

As a department head, the City Librarian is also responsible for ensuring the library seamlessly works together with all other departments in the City organization.

Lastly, the five-member Library Board of Trustees serves as an advisory body to the City Librarian, City Manager and City Council.

THE IDEAL CANDIDATE

The ideal candidate will be a high-energy library professional with the ability to represent the library in all capacities, respond to and anticipate customer service issues, fully engage in participative management and interest-based approaches, and apply effective interpersonal, cross-cultural communication skills both orally and in writing.   

A creative and resourceful leader, this impressive professional will proactively introduce and support new ideas, creatively solve problems, and balance competing priorities and interests.

The ideal candidate will continue to strengthen relationships with community stakeholders, and both envision and implement the future of the Library. Previous experience with leading change efforts will be welcomed.

QUALIFICATIONS:             

Experience:

Five years of increasingly responsible experience in professional public library administration.

Education:

Master’s degree in Library Science from an ALA accredited college or university supplemented by training in management principles and practices.

Licenses and Certificates:

Possession of or ability to obtain, an appropriate, valid California driver’s license, which must be maintained as a condition of employment.

ADA Special Requirements: 

Essential duties require the following physical abilities and work environment:

Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist and lift. Work in a standard library environment, with irregular hours. Travel to different site locations, attend lengthy meetings, and work extended or irregular hours.

Knowledge of:

• Professional and modern library principles, practices, and procedures
• Library services to multiple generations and diverse communities
• Information technology applications in library operations
• Technical processes including the acquisitions and circulation of library materials
• Library materials in various formats
• Techniques for effectively interacting with City staff, other agencies, organizations, and the public
• Applicable federal, state, and local laws, regulations, and reporting requirements
• Trends in library and information science as they apply to a mid-size library

Ability to:

• Provide participatory leadership, capitalizing on the creativity and resourcefulness of staff, in support of effective library service
• Develop and implement improvements to systems, organization, and operations by using analytics to inform decisions
• Be an active community liaison representing all members of the community and lead outreach and marketing demonstrating specific results from outcome-oriented projects and programs
• Analyze, interpret, and apply information, choosing among alternative courses of action
• Understand and implement laws, regulations, policies, and procedures
• Work with library management team to plan and oversee daily operations and programs, including the direction, evaluation and supervision of staff
• Prepare clear and concise written reports
• Communicate effectively, both orally and in writing
• Take proactive approach to customer service issues
• Apply best practices and innovations from outside the library sphere to the running of a mid-size library

COMPENSATION AND BENEFITS

• Salary:  The salary range is $199,664 to $220,130.  Placement within the range DOQE.
• Retirement:  PERS 2%@55 with 3 year average final comp for “classic” members and 2%@62 with 3 year average final comp for “New” Members.  City contributes 0.5% to Deferred Compensation Plan and matches 2% to Retirement Health Plan. Employee & City pay into Social Security.
• Medical:  A choice of plans with City paid premium of up to 100% for individual coverage, and up to 90% for two-party and family, or $160 per month if waived. 
• Insurance:  City paid premiums for Dental, Vision, and Life Insurance
• Auto:  Monthly $375 automobile allowance
• Vacation: 20 – 25 working days annual vacation earned, depending on length of service  in government
• Holidays:  13 days paid holidays per year (includes 3 floating holidays) earned
• Leaves:  12 sick days per year earned
• Programs:  Credit Union, Employee Assistance Program, and Free Fitness classes through City of San Mateo Parks and Recreation programs

APPLICATION & SELECTION PROCESS

Based upon a review of employment applications, supplemental questionnaires and résumés received, a limited number of the most highly qualified applicants will be invited to participate in the examination process. The examination is tentatively scheduled for:  Friday, April 26, 2019

An eligible list will be established from those who pass the examination process. Current and future vacancies may be filled from this list. The list will remain in effect for six months unless exhausted sooner.  Once placed on an eligible list, and at the time a vacancy needs to be filled, eligible candidates may be contacted for additional interviews.

NOTE:  The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the examination process.

HOW TO APPLY

Go to www.cityofsanmateo.org to apply online.  Click on “I want to…”, “Apply for  a City Job”, and “City Librarian” links to complete an on-line employment application, supplemental questionnaire, and to submit your résumé.  You may also mail a complete employment application package to:

City of San Mateo

Human Resources Department

330 West 20th Avenue

San Mateo, CA  94403

or

Fax to:  (650) 522-7261

All applicants must submit a completed official City of San Mateo employment application, supplemental questionnaire, and résumé by the filing date.

Unless otherwise specified, all responses will be conducted via the email address provided to us in your online application.  It is recommended that you frequently check your email for notices from sanmateo@CalOpps.org

The City of Brisbane is accepting applications for our summer internships.  Our internships are project oriented and are designed to give college students a good general overview of future employment opportunities and current issues in the Public Sector.  You will have the opportunity for exposure to various areas of City Administration during your internship, as well as have opportunities to network with fellow interns and participate in professional development activities in San Mateo County and/or Santa Clara County.

Projects for 2019 include

• Records Management – Assist in project oversight of our records management project, create innovate best practices to implement the records retention schedule and policy, and support the daily records management tasks in the City Clerk’s Office.

Applicants must be college students currently enrolled in and pursuing an undergraduate or graduate degree in business, library science, public administration or other related field.  Undergraduate candidates must have a minimum 48 semester units or equivalent completed.  Applicants should also be self-motivated, have excellent interpersonal skills, able to use Microsoft Office software, demonstrate good research ability and have the ability to communicate clearly both verbally and in writing. 

SALARY AND HOURS:  Salary range for Interns starts at $15.00 per hour, 25-28 hours per week over a 12 week period.  Start date is flexible depending on student’s availability.

APPLICATION PROCESS:  Candidates can submit their applications on-line at www.calopps.org.  Applications will be accepted until the positions are filled.  First review of applications will be March 20, 2019. 

SELECTION PROCESS: The applications will be screened and a limited number of applicants possessing the most relevant qualifications will be selected to participate in an oral interview.  Recommendations for appointment to the positions will be based on the results of these interviews.  Prior to appointment, fingerprinting for submission to the Department of Justice must be completed with favorable results.

The Finance and Revenue Services Divisions are seeking a value-driven team player to fill the position of Finance/Revenue Intern.  This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in finance, accounting, and office clerical functions.  Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills.  

Please click on the PDF link below to review the complete job announcement.

Applications are being accepted for the position of Summer Learning Program Coordinator Intern with the Library Department.

APPLICATION DEADLINE: MARCH 29, 2019 OR UPON RECEIPT OF THE FIRST 50 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

INTERN POSITION:                        Summer Learning Program Coordinator Intern

DEPARTMENT:                                 Library

TERM OF ASSIGNMENT:                10 weeks

HOURS PER WEEK:                          20 hours

COMPENSATION:                            $1,500

Note:  Stipends are paid in two installments – half the amount at the mid-way point and half the amount at the end of the internship; payments made through Accounts Payable

Next Generation Regional Internship Program

In conjunction with the Two-County (San Mateo and Santa Clara) Regional Internship Program, the City of South San Francisco has several paid internship opportunities across several Departments and Divisions for current undergraduate and graduate college students who are interested in contributing to the community. An internship with the City of South San Francisco offers valuable, real-world job experience in a local government setting. Through this internship, you will gain exposure to a wide variety of programs and services, while enhancing and sharpening your writing, presentation, research, analysis, and critical thinking skills. As part of the Two-County Regional Internship Program, this experience will also be supplemented with learning forums and access to professionals in your interested field.

These paid positions are part-time and do not include benefits. The Intern position is a temporary assignment through summer 2019. These positions include flexible scheduling and College/University credit may be provided, as applicable. Interns receive direction and guidance from a supervisor who is traditionally part of the management staff.

The Community

The City of South San Francisco is located in northern San Mateo County, just ten miles south of San Francisco on the west shore of the San Francisco Bay. It is strategically located along the Bay Area’s main transportation routes, including Highway 101, Interstate 280, Caltrain, San Francisco International Airport, and Bay Area Rapid Transit (BART) District commuter rail system making it very accessible.

South San Francisco is fully independent and highly commercialized, with an estimated population of 64.5K that grows to 100K during business hours. Known by many as the “Industrial City,” the community is characterized by innovation and growth, with a strong, diverse economy and business-friendly climate.

City Government

The City of South San Francisco is a full-service City providing municipal services through the collaborative efforts of approximately 500 full-time and 400 part-time staff. City Departments include Economic and Community Development, Finance, Fire, Human Resources, Information Technology, Library, Parks and Recreation, Police and Public Works, as well as the Offices of the City Manager and City Attorney.

Project Description

The Summer Learning Program Coordinator Intern will work with staff to implement and run the Library's Summer Learning Program for kids and teens.  As the coordinator, the intern will be responsible for organizing the distribution of Summer Learning materials and keeping track of the number of signups and finishers, as well as prize distribution.

Outcomes

At the completion of this project, the intern will have gained organization, coordination, and communication skills, and will have gained experience working with patrons from all backgrounds and skill levels and providing fun and engaging incentives for patrons interested in joining the Summer Learning Program.