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The Town of Hillsborough is looking for a Management Analyst in the Police Department.

 

GENERAL DESCRIPTION:

Perform professional complex, technical, analytical, and administrative duties in support of Police Administration including assist in budget administration, grant application preparation and administration, preparing Council Action Reports, special projects, monitor and post on the department’s social media accounts, create and issue emergency and non-emergency SMC Alerts, aid in police finance operations, and other duties as assigned.

 

SUPERVISION RECEIVED AND EXERCISED:

The Management Analyst works under the general supervision of the Chief of Police.

 

JOB OVERVIEW:

Provide difficult and complex staff assistance to management staff; analyze and evaluate departmental objectives, programs, operations, and control systems and make recommendations; conduct Town or department-wide coordination of major programs; analyze data and prepare written and/or oral conclusions and recommendations on assigned projects including preparation and presentation of Council Reports; and observe operations and prepare forms, procedures, manuals, and regulations aimed toward more effective methods of operation.

 

Administer, write, and prepare assigned grants; manage and track authorized grant expenditures, analyze, account for, and audit grant monies received by assigned program area; serve as liaison between the area of assignment and grantors; process requests for funds; ensure funds are expended in accordance with grant requirements and restrictions; prepare and process documentation to ensure grant monies are received and grants are closed-out with granting agencies upon completion.

 

Plan, coordinate, implement, promote, and oversee significant programs, projects, and initiatives; oversee and participate in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and work plans for the achievement of these goals.

 

Oversee and participate in the design, production, and distribution of a variety of promotional, marketing, outreach, and information materials, communications, and presentations.

 

Assist in the preparation of the annual budget; monitor and control budget expenditures; and perform revenue and expenditure forecasting and research. Prepare financial reports related to accounts receivable, credit card payments, invoices and other necessary financial documentation.

 

Evaluate the effects of current and pending legislation on department programs and operations; develop response and legislative proposals; act as liaison with State and federal officials; may assist with the design and preparation of informational materials and literature.

 

Serve as the Department representative on various committees and projects; coordinate Department activities with other City Departments and outside agencies, organizations, or community groups; and make oral presentations as needed.

 

Research, analyze, and make recommendations on program compliance with applicable laws, regulations, and department policies.

 

Receive, research, and respond to citizen requests for information.

 

To produce content, grow social networks, and organize, direct, and coordinate the development and supervision of the Police Department’s social media and community engagement strategy and programs. This classification will assist the Command Staff in managing media relations, on-camera interviews, and press conferences.

 

Engage with the community through social media discussions to enable proactive and positive interactions.  Post relevant and timely content through the department’s social media channels.

 

Maintain, enhance, and direct staff in general neighborhood, residential, and business community outreach, and crime prevention programs and events.

 

Develop and maintain ongoing social media strategy for the department; utilize social listening and monitoring tools to gauge metrics, public sentiment, and insights.

 

Develop, maintain, and manage department website; ensure web content is current and innovative, leading the law enforcement profession in quality.

 

Advise and provide staff assistance to Police Department officials and other Town staff and departments on effective social media and public information methods and procedures.

 

Prepare speeches, memorandums, presentations, and other documents for the Police Chief.

 

Develop and coordinate the delivery of specific outreach events and activities, targeting special population groups within the Town, including materials in second languages; establish community partnerships with the Town’s culturally diverse community.

 

Prepare and maintain a variety of records, reports, and other documentation.

 

Perform related duties as assigned.

 

EDUCATION DESIRED:

Graduation with a bachelor's degree from an accredited college or university with major course work in Public Administration, Business, Criminal Justice or a field closely related to analysis and planning.

 

REQUIRED LICENSE/CERTIFICATION:

Valid California Class "C" Driver's License.

 

KNOWLEDGE OF:

Principles and applications of critical thinking and analysis.

 

Modern principles and methods of public administration, public relations, and budget preparation.

 

Principles and practices of administrative research and statistical analysis.

 

Pertinent Federal, State, and local laws, rules, regulations, and ordinances.

 

Operate a computer and a variety of software including Power Point, Outlook, Word, and Excel.

 

Record-keeping techniques and procedures.

 

Business English, grammar, punctuation, spelling, arithmetic, vocabulary, composition and proper format.

 

REQUISITE ABILITIES/SKILLS:

Independently perform the full range of complex and difficult professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative; collect, evaluate, and interpret varied information and data; research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues; analyze complex problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; develop recommendations for problematic areas and implement and monitor changes.

 

Prepare clear and concise technical, administrative, and financial reports; prepare clear, accurate, and concise tables, schedules, summaries, and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.

 

Coordinate multiple projects and meet critical deadlines; organize and prioritize timelines and project schedules in an effective and timely manner.

 

Communicate effectively both orally and in writing.

 

Ability to establish and maintain effective working relationships with fellow employees, Town officials, and the public.

 

Interpret specific rules, laws, and policies and apply them in a variety of procedural situations.

 

Make moderately complex mathematical computations.

 

Maintain the confidentiality of information and documentation as required.

 

Must possess a strong customer service orientation and be a team player.

 

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:

Work is primarily performed in an office environment requiring prolonged sitting or standing; walking, kneeling, crouching, squatting, stooping, and bending; inputting data into a computer terminal; exposure to computer glare, vibrations, and pitch; lifting, carrying, and moving objects totaling approximately 25 pounds in weight; and have mobility, vision, hearing, and dexterity levels appropriate to the duties to be performed.

 

Employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with Town staff, customers, vendors, contractors, and the public.

 

NOTE:

The above statements are intended to describe the general nature and level of work performed by persons assigned to this job. They are not intended to be a comprehensive list of all duties, responsibilities, and skills required.

 

 

SELECTION PROCESS:

The selection process may include but is not limited to: application review and evaluation, written examination, practical skills test and oral interview. All employment offers made by the Town are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to: reference check, background investigation, California Department of Justice (DOJ) and Federal Bureau of Investigations (FBI) criminal history check (Live Scan fingerprinting), polygraph, psychological, drug test and medical examination. The specific selection process will vary based upon the position. Candidates must fill out the application and supplemental questions completely. Incomplete applications including instructions to see the resume for qualifications are incomplete and will be disqualified. Candidates are encouraged to provide accurate answers as the Town will verify the qualifications for each candidate.

 

The Town of Hillsborough is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Human Resources Department at least 72 hours in advance of the test date.

 

San Mateo County Harbor District
Position Available:
Open-Competitive Recruitment for:

Accountant

$6,540.00 - $8,764.00 Monthly

Excellent Benefits Package
Deadline for application:
June 21, 2019

https://www.smharbor.com/employment

For application/inquiries contact Betty Cortes at:
bcortes@smharbor.com
SMCHD is an Equal Opportunity Employer

 The City of San Mateo is now accepting applications for the position of Budget Analyst

Recruitment will close by:  Friday June 21, 2019 @ 5:00 p.m. or upon receipt of the first 50 applications, résumés, and supplemental questionnaires, whichever occurs first.

Why Join our Department?

The City of San Mateo is a very progressive City that encourages staff and resident engagement to develop positive solutions that meet the demands of our community.

 

The San Mateo Finance Department is a multifaceted organization striving to provide the entire City with sound fiscal management and facilitate the operation of all City departments by providing appropriate financial data and support through a variety of business services.  The department is a dedicated team of supportive and highly skilled people committed to ensuring excellent services to our community and employees.

 

Collaboration, Innovation, Respect, Creativity, Transparency and Informed Risk-taking are attributes that we are seeking in the candidates.

 

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

 

What You’ll Do

The Budget Analyst is a core member of the Finance Department team who supports the Budget Division and reports directly to the Budget Manager.  This includes planning, organizing, and supporting the City’s annual budget process; performing a variety of complex and specialized duties in support of City-wide budget development; and serving as a supporting budget liaison between the Finance Department and the operating departments.

 

• Compile and analyze financial data and transactions, budget requests, and other relevant materials from operating departments for the preparation of the City’s annual budget.
• Develop the annual budget calendar, prepare budget instructions for department budget analysts, provide technical assistance to departments in preparing budget requests, and train department personnel in using budget development software.
• Assemble budget data and perform analysis of revenues and expenditures for multiple funds to identify problem areas; analyze expenditure request justifications from operating departments and make policy recommendations where appropriate; update administrative overhead costs allocated to departments and coordinate replacement schedules.
• Prepare quarterly financial reports and meet with department heads to review quarterly budget status. 
• Assist the Budget Manager in updating City-wide financial policies and preparing a long-range financial forecast for various funds; make presentations to department heads.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Create, update and utilize forecasting tools and perform forecasting analysis relative to a variety of revenue and expenditure funds.
• Research and prepare technical and administrative reports and council communications; prepare written correspondence.
• Develop and provide data for long-range financial planning.
• Build and maintain positive working relationships with co-workers, other City employee and the public using principles of good customer service.
• Perform related duties as assigned.
   

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

Administrative Technician (FLSA Non-Exempt) – This is the entry level role in the administrative service department.

Receives general supervision from the Finance Manager and the Administrative Services Director, and may receive functional or technical supervision from other higher-level department staff. 

The employee will process accounting transactions, including cash receipts and disbursements, payroll, and journal entries.

Should have knowledge of Microsoft Office Suite and general accounting software, and experience in accounting, payroll and/or human resources.

 

About the Town

Los Altos Hills is primarily a residential community of approximately 8,000 residents within an 8.6 square mile area. An additional 5.8 square mile area of unincorporated land adjacent to the Town’s boundaries are within Los Altos Hills’ “sphere of influence.” The Town is home to Foothill Community College. The Town Hall was constructed in 2005 and provides a comfortable and modern work environment. The Town Hall is also within a short walking distance to charming downtown Los Altos. Town residents are known for their spirit of community volunteerism and are encouraged to become active in Town governance, serve on Town committees and to participate in local events. This inclusive, open style of governance is embraced by the citizens and is part of what makes Los Altos Hills a unique and progressive town.

The Town organization includes a staff of 23 FTEs within the following departments: Administrative Services, Engineering, Planning, Public Works, Parks & Recreation, and the City Clerk. Law enforcement services are contracted with the Santa Clara County Sheriff’s Department and the Los Altos Hills County Fire District provides fire protection. The Town has been well managed over time and the resulting fiscal stability and continuity of staff is impressive.  The City Manager has been with the Town since 1999. 

Final filing date: 5:00pm, Monday, June 17, 2019 (Supplemental Questionnaire Required)

Tentative 1st Interview Date: Week of July 8, 2019

Tentative 2nd Interview Date: Week of July 15, 2019

 

Appointment to this position is contingent upon:

*A pre-employment fingerprinting criminal history records check

*Employment and educational background check

*A pre-employment credit check

 

About the Position

This classification is responsible for performing a variety of entry level clerical and technical accounting duties in support of all aspects of the Finance department. Specifically, this position will handle the business registration activities, cashiering, including answering inquiries and addressing concerns from current and prospective business owners, processing applications, renewals, and business registration certificates, coordinating with various departments and outside agencies to improve enforcement, and keeping the business registration database current.  This position will also be cross-trained for other functions such as accounts payable, cash receipts, and accounts receivable (invoicing).  This is the entry level class within the Accounting Technician series.  This class performs more of the routine tasks and duties within the Accounting Technician series. Performs duties under the immediate supervision of the Senior Accountant and/or the Financial Services Manager.

 

Essential Duties

Under immediate supervision, works closely with staff in all City departments; processes the City’s financial transactions in a timely manner in compliance with laws, regulations, and City policy; performs a variety of clerical and technical accounting duties in support of accounts payable, accounts receivable, business registration, cashiering, and payroll; provides customer services in person and by telephone; procures appropriate signatures for unpaid invoices; verifies the accuracy of invoices and payment authorizations from City departments, and prepares payment authorizations for Finance; files and maintains payroll registers, check registers, and other financial records; responds to inquiries on accounts payable, accounts receivable, business registrations and renewal and delinquent notices; uses computer applications, including spreadsheets and word processing to prepares reports, memos, and supporting documentation; works closely with vendors, payers, employees, and other agencies; performs research, organizes files, and as needed, performs other related duties as assigned.

City of Half Moon Bay
Summer Intern- City Manager's Office

Close Date:  June 16, 2019
Salary: $11.00 - $23.00/hour

The City of Half Moon Bay will host a summer internship position for the City Manager's Office, that will run from approximately July through September. Selected applicants will be contacted to participate in an interview process. The interview process is anticipated to be held June 21st or 24th.

About the City

The City of Half Moon Bay is a Bay Area coastal community of approximately 13,000 residents and is located 25 miles south of San Francisco. The City is governed by a five-member elected City Council and utilizes the council-manager form of government. The City Council appoints a City Manager who is responsible for the oversight of daily operations and provides leadership for the City’s programs. The City currently employs 36 full-time employees in the following departments: City Manager’s Office, Administrative Services, Finance, Community Development, Public Works and Communications/City Clerk. The City also contracts Public Safety with San Mateo County Sheriff's Department.

The City and surrounding coastside are a thriving agricultural, fishing, tourism, and recreational destination. There is a rich culture of diverse traditions and multi-generational families who have lived in Half Moon Bay for well over 100 years. In any given neighborhood you will find farmers, high-tech entrepreneurs, and artists living together.

About the Program

The City of Half Moon Bay’s Summer Internship Program was developed in collaboration between the City of Half Moon Bay and the “Two-County Next Generation Committee.” Sponsored by the City/County Managers Associations of San Mateo and Santa Clara Counties, the Committee is chartered with identifying programs to address the “retirement wave” of baby-boomer managers and professionals who are exiting local government in the region. In an effort to attract university students to local government careers, internships are available each year for university students at the undergraduate and graduate levels.

About the Positions

Summer internships are available in the following departments: City Manager’s Office and Public Works-Engineering.
 

The City Manager’s Office is seeking a highly motivated and enthusiastic individual who is interested in providing exceptional service to our community. This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in local government administration, and community engagement. Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills in local government administration. Some of the various projects and responsibilities may include, but are not limited to:

• Researching and analyzing  a variety of topics including increasing the minimum wage, promoting participation in the 2020 Census, immigrant and youth civic engagement
• Assist in the planning and implementation of special events such as National Night Out and the Music in the Parks Program
• Updating internal procedures and policies
• Assisting with community engagement and media efforts with emphasis in Community Services and Recreation
• Greeting and providing assistance to the public and other agencies
• Providing customer service to the community and to other departments within the City
• Researching and compiling best practices for various programs and services
• Attending departmental and community meetings
• Opportunity to draft and present a report to the City Council

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

Education & Experience

Some completed coursework leading to an Undergraduate degree, with major in Public Administration, Business Administration, Finance, Accounting, Human Resources is desired (but not required).

Knowledge of:

• Microsoft Office software (e.g. Microsoft Excel, Outlook, Word, and PowerPoint)
• Adobe software (e.g. Adobe Acrobat, InDesign, and Photoshop)
• Local government operations

Ability to:

• Communicate effectively, orally and in writing, and work cooperatively with City staff.
• Perform analytical work and prepare clear and concise reports.
• Use tact and discretion in dealing with those contacted in the course of work.
• Plan, develop, review and complete projects in a timely manner.
• Interpret and apply administrative and departmental policies and procedures.
• Uphold the City’s organizational mission
• Present and conduct oneself with professionalism

Why Apply?

• Growth – we are committed to exposing you to a work environment that will sharpen your writing, presentation, research, analysis, and critical thinking skills.
• Training – this internship experience will provide real-world experience and training toward an entry-level professional position within a city government.
• Mentoring – the selected intern will be mentored by city staff
• Networking – access to a network of professionals in the field of local government.

DESCRIPTION/RESPONSIBILITIES:
The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Program Manager classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

The Finance Department is seeking a Program Manager I in the Revenue Management Division. Under general supervision from the Deputy Director, the Program Manager directs and manages the day-to-day operations for the Utility Billing function of the Revenue Management Division.  The Program Manager has one direct report and seven indirect reports and leads the billing and collection function for City facilitated water, solid waste collection, storm sewer, and sanitary sewer services.

The organizational structure consists of the following Divisions:
*  Accounting
*  Purchasing
*  Revenue Management, Banking, and Administration
*  Treasury

The Finance Department and its personnel demonstrate a strong commitment to teamwork, fiscal responsibility and building lasting partnerships.

The essential duties of the Program Manager I position will also include:
* Supervise all aspects of the Utility Billing function, including resolving   
   customer inquiries and escalations
* Establish job expectations, performing probationary and annual performance
   appraisals, and managing performance and disciplinary issues
* Lead system implementation teams to define financial and billing functions,
   document procedures, develop testing scenarios and defining system test
   criteria
* Develop, implement, and evaluate policies, procedures, and practices and
    initiate actions for continuous process improvements
* Prepares revenue forecasting, reconciles Utility Billing sub-system to the
   Financial Management System (FMS) and evaluates reserves for the
   allowance for doubtful accounts
* Oversee and provide technical advice on issues related to Utility Billing
* Coordinate with other City, departments as needed

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.  

* Please indicate the college or university and the field in which you obtained your degree
* Do you have at least 5 years of relevant experience?  If so, please summarize your experience that qualifies you for the Program Manger I position. 
* Do you have at least two years of supervisory experience?  If so, please describe your experience supervising employees including the number and classifications of direct and indirect reports for each position you have held management responsibilities.  
* Do you have experience implementing or administering a billing system?  If so, please include details on the specific role and responsibilities you have performed. 
* Why do you want to work for the City of San Jose?  What interests you most about this job?

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

If you have questions about the duties of these positions, the selection or hiring processes, please contact Jun Kim at jun.kim@sanjoseca.gov.

* Link to Benefits page 
* Link to Department website 

The City of Burlingame is accepting applications for Summer Interns

 

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here: 

Welcome Brochure 

 

 

In conjunction with the Two-County (San Mateo and Santa Clara) Regional Internship Program, the City of Burlingame has several paid internship opportunities for college students, recent graduates, and graduate students who are interested in contributing to the community.  Our internships are project orientated and are designed to give students a solid general overview of future employment opportunities and current issues in the Public Sector.  You will have the opportunity to network and collaborate with fellow City and County interns, and participate in professional development activities in San Mateo County and/or Santa Clara County.    

Applications will be accepted for this position until a sufficient number meeting our qualifications are received. Apply immediately.

$26.48/hour

Part Time Hours: Morning/Afternoon Shifts.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under general supervision, to read, record, and report readings of meters; to make customer service changes; and to do related work as assigned.

 

EXAMPLES OF DUTIES

 

On an assigned route and schedule, reads utility meters and records the reading on prepared forms; removes all debris impeding meter readings such as water, dirt, etc.; removes meter register cover, when necessary, to clean and/or replace glass so that an accurate reading may be obtained; makes customer service changes, including routine service turn-on and turn-off, and delinquent account service turn-off; answers customer questions regarding meter readings. Assists in clerical operations in billing and collecting for services; notes and reports utility conditions requiring attention.

 

MINIMUM QUALIFICATIONS

 

Knowledge of:  General office practices and procedures.

 

Ability to:  Learn the methods of meter reading, office procedures relating to billing for water service, and the technical operations as related to meter reading; work responsibly and without immediate supervision in assigned duties; keep simple records and make arithmetical calculations with speed and accuracy; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

 

Experience:  None

 

Education:  Graduation from high school or equivalent.

 

License:  Possession of a valid Class C California Driver's License.

 

Physical Requirements:  An incumbent in this position is required to walk extensively, usually 3-5 miles daily; work almost exclusively outdoors under a variety of weather conditions (including rain, cold, fog, and sunshine); remove and replace meter covers weighing 5 to 50 lbs.; read on an average 300 meters daily; at each meter location may be required to bend, squat, or kneel to reach below ground level to read, clean, or remove assorted debris, dirt, or water as necessary.

 

Applications will be accepted for this position until the position is filled.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under direction, the Video Technician assists with the development of television programming and operates a variety of video production equipment for live cablecasts of public meetings and for preparation and playback of pre-recorded video programs and performs other work as required.

EXAMPLES OF DUTIES

Control remote and portable video cameras, operate digital video recorders and audio equipment for the live cablecasting of public meetings. Choose camera shots, graphics, and adjusts audio levels. View action on monitors; control contrast, brilliance, color balance, and fidelity and audio quality of cablecasted television signal. Inspect video production equipment for proper operation, control, and safety; make minor adjustments and temporary repairs to equipment as necessary. Assist in the production of programs including desktop editing. Create video "slides" using a variety of text, sounds, and graphics including backgrounds, borders and video images. Operate a variety of video imaging and scheduling software and/or character generators. Create automated shows using combinations of video "slides" and/or machine control commands. Duplicate and label DVDs. Maintain records of work performed.

MINIMUM QUALIFICATIONS

Knowledge of: Television and video production techniques, operations and equipment. Video and computer graphics.

Ability to:     Operate television production equipment such as field and studio cameras, digital recorders, editing equipment, switchers/special effects generators, and character generators; set up, operate and monitor equipment, such as, lights, microphones, audio mixers; follow oral and written directions; work independently or as part of a team; follow safe work practices; work evenings and attend meetings; and attend work and perform duties on a regular and consistent basis.

Education: Graduation from high school or equivalent. College level course work in television production and/or digital video imaging desirable.

Experience: One year of video production employment desirable including live video production experience. 

 

License: Possession of a valid Class "C" California Driver's License.