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The City of Redwood City invites you to apply for the casual position of Administrative Clerk.  This employment opportunity is excellent for a well-organized “people person” seeking variety and challenge. Applications received may be considered for opportunities in all City departments including an immediate opportunity in the City Manager’s Office (on-going position where hours vary based on business need). 

The ideal candidate will embrace the City’s emphasis on providing excellent customer service; will understand need for confidentiality; will be able to manage multiple tasks; possess well-developed customer service, organizational, and computer skills; will be a team player who likes working with a variety of City staff and the public, and have a sense of humor.  Bilingual abilities (Spanish/English) is a plus but not required.

Please click on the PDF link below to review the complete job announcement.

We will review applications periodically.  The most qualified applicants will be contacted for an interview. 

This recruitment is scheduled to close on Wednesday, July 10, 2019, or upon receipt of the first 50 employment applications, supplemental questionnaire and résumés, whichever occurs first.

This position may require night work, weekend work, and/or work on holidays.

Salary:

Police Records Specialist I - $4,380 to $5,225 per month

Police Records Specialist II - $4,817 to $5,741 per month

Why Join our Department?

The Police Records Specialist is a vital position in the San Mateo Police Department and we are seeking a candidate to join our diverse and outstanding group of men and women who are dedicated to providing exceptional public service. The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity and excellence.  We strive to be the model police agency that others will emulate and a leader in the County and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need.  We will continue to do this through cutting-edge technology, creative solutions to problems, by respecting individual rights, conducting fair and non-biased policing, and good, old-fashioned police work.  

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

What You’ll Do

Receive on-the-job training, learn and perform work in the following police records functions:

• Processes, maintains, and updates a variety of departmental files, records, and databases on warrants, citations, arrests, criminal cases, investigations, and related police data; operates electronic records management system, California Law Enforcement Telecommunication System (CLETS) and National Crime Information Center (NCIC) law enforcement network systems, and/or standard business software to enter and retrieve crime data
• Electronically scans, indexes, and files accident, crime, and arrest reports, warrants, citations, and other police data; organizes records in alphabetical, numerical, chronological, or subject matter classification
• Researches, retrieves, compiles, and copies information from police records to assist police field personnel with ongoing investigations and operations; prepares records for court packages; performs background checks; processes requests for police reports, citations, and other information from the public and other law enforcement personnel
• Compiles, tabulates, and verifies information and statistical data pertaining to arrests, cases, and other departmental operations; prepares related statistical and summary reports for use by police personnel and the court system
• Completes, collects, organizes, and distributes forms, informational materials, and other paperwork for departmental staff, courts, and law enforcement agencies; checks forms, records, reports, and files for accuracy, completeness and conformance to departmental policies and procedures
• Types, completes, and distributes a variety of letters, memoranda, notifications, and general correspondence
• Assists the public and other law enforcement agencies at the counter and over the telephone; responds to questions, complaints, and requests; provides information regarding departmental procedures and regulations involving police records, criminal violations, and impounded vehicles; directs callers to appropriate parties as necessary
• Receives and tracks subpoenas received from the District Attorney's Office; coordinates officer court appearances
• Sorts and distributes departmental mail; processes invoices for payment; assists with departmental daily financial transaction reports

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

The City of San Mateo Community and Development Department and San Mateo Consolidated Fire Department invites your application for the position of Administrative Assistant

Why Join City of San Mateo

San Mateo is a city of approximately 100,000 residents, strategically located midway between San Francisco and San Jose, and is within the Silicon Valley. One of the City’s strengths is its diversity, both in the ethnic makeup and the physical development of the community. San Mateo has a vibrant business and retail environment with national and international businesses, two major shopping centers and an active downtown. The community values its historic and new residential neighborhoods and recently approved a major new Transit Oriented Development that will add 1,500 new homes, 300,000 square feet of new retail and as much as 1.5 million square feet of commercial office space. For additional information about the City, visit San Mateo’s website at: www.cityofsanmateo.org.

Why Join San Mateo Consolidated Fire Department

The Fire Departments in the Cities of Belmont, Foster City and San Mateo have joined together as a Joint Powers Authority. The Department collectively has ten engines and two trucks operating out of nine fire stations. There are 154 full-time employees assigned to one of the following divisions: Administration, Fire Prevention, Training, Emergency Preparedness, Fire Operations and EMS. The Department serves nearly 161,000 residents daily with a day-time population around 230,000. Additionally, the department participates in a mutual aid program throughout the county, helping to secure a million people daily. The Department has a healthy collaborative atmosphere and encourages participation at all levels. The San Mateo Consolidated Fire Department is proud to serve the communities of Belmont, Foster City and San Mateo. For more information visit: www.smcfire.org.

There are currently two vacancies in the City of San Mateo Community and Development Department and one vacancy in the San Mateo Consolidated Fire Department. The employment list resulting from this recruitment may be used for other department vacancies as they occur.

What You’ll Do

The Administrative Assistant for the Building Division in the Community Development Department performs a wide variety of complex and difficult clerical duties. The administrative assistant is the first point of contact and responds to all phone calls, customer requests, and day to day clerical support of the division.  The position interacts heavily with a diverse customer base over the phone and email communication and requires excellent customer service and problem-solving skills.  Day-to-day tasks include working on software systems such as EnerGov Permitting, Eden and SIRE. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

The Administrative Assistant for the Planning Division in the Community Development Department performs a wide variety of complex and difficult administrative duties. This includes research and compiling of public informational requests.  This person would work with the Planning staff in preparing draft and final documents for public distribution.  Duties will include coordination and scheduling of City meetings involving both City staff and the public. Provide administrative support with the General Plan Subcommittee, Planning Commission or other similar groups; this will involve evening and occasional Saturday attendance to assist at meetings, community workshops, or other outreach events (NOTE: evening and weekend work is compensated at 1.5 times).  Some of the duties associated with these meetings will include coordination and scheduling of these meetings; reserve facilities and equipment necessary for the meeting, prepare, post and send out notices of meetings; compile and prepare agenda items and other required information; set up supplies; take and distribute minutes, and other support duties as assigned. Notary certification, including certificate maintenance is optional and support for that effort could be provided if requested.

The Administrative Assistant position for the Fire Administration Division in the San Mateo Consolidated Fire Department is distinguished from other classes within the series by the difficulty and complexity of duties assigned.  Employees perform some of the more difficult and responsible types of duties assigned to classes within this series including sole clerical support of a division or the supervision of lower level clerical positions in the management of a major department function.  Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.  Work requires a thorough knowledge of a body of technical information beyond standard policies and procedures, the use of independent judgment in applying the body of technical information in the performance of an important department function and complete responsibility for the function with review by management only on overall results.

Who You Are 

• You are able to effectively handle multiple priorities, organize workload, and meet deadlines
• You act as the department’s receptionist; answer the telephone and wait on the general public, providing information on department policies and procedures.
• You may serve as Administrative Assistant to a Board or Commission as a part of the overall clerical support function within the department; attend meetings of a Board, Commissions or the Council; record, transcribe, prepare and distribute minutes of meetings.
• You independently compose correspondence related to responsibilities assigned.
• You respond to complaints and requests for information on regulations, procedures, systems and precedents; issue, receive, prepare and process various applications, permits and other forms.
• You work with several other departments supervising and insuring the timely processing of permits, applications, or other items.
• You may plan and assign the work of several clerical personnel in the performance of one or more important department functions or independently perform all of the clerical work of a department function; review work upon completion for conformance to established requirements.
• You ensure that meeting facilities are prepared and prepare and distribute notices, action reports, letters, and other correspondence as required by action taken in the meetings.
• You maintain files of records related to the Board, Commission, or Council proceedings and activities.
• You sort and file documents and records, maintaining alphabetical, index, and cross‑reference files.
• You maintain personnel and payroll records of departmental personnel; process a variety of forms to initiate changes in records.
• You maintain inventory records; process purchase requisitions; maintain purchase records; resolve errors in orders received and invoices.
• You order office supplies; submit expense claims.
• You receive, sort and distribute incoming and outgoing correspondence.
• You perform general clerical work including filing, scheduling appointments, and processing personnel, payroll and purchasing information.
• You may maintain petty cash fund; accept payment of fees; maintain and process cash records.

What You Bring

• You have at least one year of general clerical experience comparable to that of an Administrative Assistant.
• You have the equivalent to the twelfth grade supplemented by specialized clerical courses.
• This position may be required to obtain and maintain certification as a Notary Public and possess a valid California Driver’s License with a satisfactory driving record.

       This is a position with Central County Fire Department

GENERAL PURPOSE

Under general direction, performs a wide variety of routine to complex clerical duties in support of different divisions within the organization.

DISTINGUISHING CHARACTERISTICS

Service Clerk I: This is the entry level class in the Service Clerk series. The class is distinguished from Service Clerk II by the performance of the more routine tasks and duties assigned to positions within the series including duties performed according to established procedures and changes in procedures or exceptions to rules explained in detail as they arise. Since this class can be used as a training class, employees may have only limited or no directly related work experience.

Service Clerk II: This is the journey level classification in the Service Clerk series. It is distinguished from the Service Clerk I by the performance of the full range of duties as assigned including duties requiring the knowledge of applicable department policies and procedures. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, require prior clerical experience. Appointment to the II level requires that the employee be performing the full range of duties for the class and meets the qualification standards for the class.

ESSENTIAL DUTIES

• Receives the public and answers questions; responds to inquiries from employees, citizens and others
• Provides a high level of customer service when assisting the public, members of other agencies and coworkers with inquiries and general information in person, by telephone, by email and in writing 
• Provides administrative support to program areas
• Researches records for information and compiles summaries and tabulations which may be submitted directly to the requestor
• Reviews documents and other records to ensure accuracy, completeness and conformance to applicable policies and procedures
• Compiles basic data, in accordance with established formats, for inclusion in reports and forms or for use by other department staff
• Types a variety of correspondence, forms, and reports from draft or instruction
• Responsible for data entry in various software programs
• Processes registrations and coordinates logistics for community classes including CPR, CERT and Get Ready
• Coordinates logistics for meetings, including location, meals and set-up and tear down
• Processes permit applications for new construction, fire alarms and fire sprinklers
• Assists with special projects and department events
• Processes incoming and outgoing mail
• Responsible for purchasing and inventory maintenance of office supplies
• Operates a variety of standard office equipment
• Performs other duties as assigned

MINIMUM QUALIFICATIONS

Service Clerk I

• Graduation from high school or GED equivalent
• Some office experience

Service Clerk II

• Any combination of the above plus two (2) years of increasingly responsible clerical experience

DESIRABLE QUALIFICATIONS

• Knowledge of computers and electronic data processing and modern office practices and procedures
• Knowledge of accounting principles and practices
• Experience with office administrative practices and procedures, including filing, records management and the operation of standard office equipment
• Knowledge of basic purchasing and contract administration practices

SKILLS AND ABILITIES

Service Clerk I

Knowledge of: Office practices and procedures; basic mathematics; correspondence forms and correct punctuation, spelling, grammar and vocabulary and basic records retention systems. Ability to: Acquire a working knowledge of the functions, procedures and policies of the city and its operations; perform duties without immediate supervision; maintain accurate and complete records. Skills: Operate a variety of office equipment including personal computer, calculator, photocopier and mail machine/scale. Type at a speed necessary for successful job performance.

Service Clerk II

Knowledge of: Principles of office management, basic mathematics, correspondence forms, correct punctuation, spelling, grammar and vocabulary and comprehensive records retention systems. Ability to: Acquire thorough knowledge of the functions, procedures and policies of the department and a working knowledge of city operations; make decisions on procedural matters without immediate supervision; prepare correspondence and maintain accurate and complete records and reports; compile statistical records and make arithmetic calculations; follow written and verbal instructions.

• Research, compile and summarize varied information
• Plan, coordinate and execute special projects
• Prepare clear and accurate reports, correspondence, procedures and other written materials
• Ability to communicate effectively verbally and in writing; hear phones and normal conversations; receive instructions; and remain calm during difficult situations
• Organize and prioritize work and meet critical deadlines
• Maintain accurate records and files
• Exercise sound independent judgment within established policies and guidelines
• Establish and maintain effective working relationships with those contacted in the course of work
• Work extended or irregular hours

Ability to sit for long periods of time at a desk; stand and walk for moderate periods of time.

Administrative Technician (FLSA Non-Exempt) – This is the entry level role in the administrative service department.

Receives general supervision from the Finance Manager and the Administrative Services Director, and may receive functional or technical supervision from other higher-level department staff. 

The employee will process accounting transactions, including cash receipts and disbursements, payroll, and journal entries.

Should have knowledge of Microsoft Office Suite and general accounting software, and experience in accounting, payroll and/or human resources.

About the Town

Los Altos Hills is primarily a residential community of approximately 8,000 residents within an 8.6 square mile area. An additional 5.8 square mile area of unincorporated land adjacent to the Town’s boundaries are within Los Altos Hills’ “sphere of influence.” The Town is home to Foothill Community College. The Town Hall was constructed in 2005 and provides a comfortable and modern work environment. The Town Hall is also within a short walking distance to charming downtown Los Altos. Town residents are known for their spirit of community volunteerism and are encouraged to become active in Town governance, serve on Town committees and to participate in local events. This inclusive, open style of governance is embraced by the citizens and is part of what makes Los Altos Hills a unique and progressive town.

The Town organization includes a staff of 23 FTEs within the following departments: Administrative Services, Engineering, Planning, Public Works, Parks & Recreation, and the City Clerk. Law enforcement services are contracted with the Santa Clara County Sheriff’s Department and the Los Altos Hills County Fire District provides fire protection. The Town has been well managed over time and the resulting fiscal stability and continuity of staff is impressive.  The City Manager has been with the Town since 1999. 

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

DEFINITION

Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources in the administration of the City's Human Resources program. Completes related work as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Senior Management Analyst and the Human Resources Analysts. 

EXAMPLES OF DUTIES

Maintains frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or mail; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains employees' personnel records and departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares and signs inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Secretary for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Manages distribution of performance appraisals schedule and retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations.  May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, and in administering certification of active Civil Service Employment Lists using computerized applicant tracking program.

Provides support to the Senior Management Analyst and Human Resources Analysts. Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses all Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Experience: Two years of experience in responsible administrative and human resources technical work that involved regular contact with the public. 

Education: Graduation from high school or equivalent and an AA degree.

Licenses or Certificates: Possession of a valid Class C California Driver's License.

 Applications are being accepted for the position of Communications Dispatcher - Entry-level with the City of South San Francisco.

OPEN UNTIL FILLED RECRUITMENT: applications will be reviewed on an ongoing basis. Once it is determined that there are a sufficient number of eligible candidates who meet the minimum requirements OR once hiring selection has been made based on departmental interviews from among candidate pool, this posting will close. Please ensure timely and complete submission of employment application and supporting documents as recruitment may close at any time.

Please note: This job posting is for entry-level applicants and NOT for lateral-transfer.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CalPERS retirement plan and participation in Social Security.

The City of South San Francisco is a fully independent and highly commercialized full-service City with an estimated population of 62,700 growing to 100,000 during business hours. City departments include: Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager. The City has a Council-City Manager form of government with more than 400 full and part-time employees. South San Francisco is about 10 miles south of San Francisco, and is the birthplace of the biotechnology industry, including Genentech’s headquarters.

The South San Francisco Communications Center is housed within and managed by the Police Department and provides 24-hour dispatching services for police for the Cities of South San Francisco and Pacifica, after hours police and public works for the neighboring Town of Colma. The Communications Center is staffed by 12 dispatchers; 2 Supervising Dispatchers; and a Communications and Records Manager. The Communications Center handles approximately 35,000 calls for service per year involving requests for Police or Fire Department. SSF Communications is a team-oriented center responsible for both dispatch and records functions. Its Windows-based, RIMS dispatching system is the cutting-edge of CAD/RMS technology and is extremely easy to learn and use. The South San Francisco Police Department has 83 sworn and 35 civilian positions. The Department's philosophy is one of participative management, with a high degree of emphasis on training and education.

Under general supervision, Dispatchers receive and transmit routine and emergency telephone and radio traffic; dispatch and coordinate police, public works, and other municipal equipment via multi-frequency two-way radio; maintains and processes a variety of communications reports, records, and radio logs.

SAN CARLOS SCHOOL DISTRICT

1200 Industrial Road, Unit 9

San Carlos CA  94070

POSITION ANNOUNCEMENT

Classified Applications for the following positions are now being accepted for three full time positions in the San Carlos School District for the 2019-20 school year.

AVAILABLE:  Enterprise Preschool Aide- 1.0 FTE (3 positions available)

                      Must have 12 ECE Units

                      (This is not a CSEA union position)

HOURS:      M-F: 9:05am-5:35pm (w/30 min lunch) = 8hrs/day= 40hrs/week

START DATE: August 2019

WORK YEAR: 209 days per school year

JOB LOCATION: SITES TBD

SALARY:  $19.53-$22.98 per hour, based on experience.

                  Health & Welfare Benefits

                   Paid holidays, sick and vacation days. 

PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR DUTIES, RESPONSIBILITIES AND REQUIREMENTS.

DEADLINE: Until filled (External Applications). 

This is an announcement of a position and does not constitute a commitment for an interview.

The San Carlos School District is an equal opportunity employer.

Flexible hours. 
School sites my vary.

Flexible Hours.
School sites may vary.