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Final Filing Date:
This recruitment will close at 5:00 P.M. PST, Monday, December 19, 2022

Salary Range (5 steps):
$6,570 - $8,212/month

Job Opening: One full- time position

Summary
Under direction, the Analyst performs administrative work in the areas of data analytics and reporting, business systems analysis, research and writing and emergency preparedness; monitors budget performance; and provides specialized administrative support to District staff and partner organizations, in accordance with District policies and procedures.

Essential Duties and Responsibilities

• Routinely conduct statistical analyst of multivariate data sets and complete research projects on a variety of topics; prepare written reports and visual aids summarizing the results of each study; draw conclusions and make recommendations to District administration based on significant findings
• Evaluate District operations and business practices; write and review administrative memorandums outlining approved policies, procedures, and best practices; ensure staff and volunteers are informed of additions and/or changes made to any policies or procedures
• Periodically complete regional market analyses of a variety of topics; make recommendations to District administration
• Assess the emergency preparedness of staff and facilities; periodically inspect assigned facilities to ensure emergency equipment and first aid supplies are fully stocked and that staff safety certifications are current; serve on the District Safety Committee, as requested
• Monitor the operating budget of work centers; regularly prepare budget worksheets and performance reports; analyze financial data to explain variance, recognize trends, and forecast results; recommend adjustments to the Division’s annual operating budget to District administration
• Lead staff trainings on the use of District-approved software, applications, and online services; provide support to staff in the creation of forms, maps, spreadsheets, charts, graphs, and presentations
• Secure additional funds for the District and Play Conejo by submitting grant applications, soliciting sponsorships for special events, and/or requesting donations; track and report on funds received
• Coordinate and schedule the purchasing, replacement and inventory of a variety of equipment and supplies
• Maintain, establish and coordinate agreements and fees with outside parties and agencies. Follows and maintains retention policy for all documents. 

Other Duties and Responsibilities 

• Perform periodic updates to forms, schedules, rate sheets, memorandums, and other documents
• Respond to public inquiries regarding District policies, facilities, programs, and special events
• Provide administrative support to partner organizations (e.g., COSCA, MRCA, Play Conejo, etc.)
• Serve as Secretary to the Board of Directors in the Executive Assistant’s absence, as requested
• Notarize District contracts, agreements, leases, memos, and other documents, as requested
• May operate a District or personal vehicle to conduct site visits and make deliveries
• Perform other related duties as assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty* satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required:

Education/Experience: Bachelor’s degree in Business Administration, Data Analytics, Recreation, or a related field, with three (3) years increasingly responsible related experience and/or training, or an equivalent combination of education and experience. Familiarity with Microsoft 365 applications and services. Accounting software experience preferred. Experience using geographic information system (GIS) software preferred.

Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals and documents, technical procedures, or government regulations.  Ability to write reports, business correspondence and procedure manuals.  Ability to present information and respond to questions from groups.

Math Ability: Ability to work with mathematical concepts.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses:

• California Driver’s License
• California Notary License within six months of hire

Additional Knowledge, Skills, and Abilities:  Ability to communicate effectively in English both written and oral form. Ability to write routine correspondence using correct spelling and grammar. Ability to establish effective relationships with fellow employees, volunteers, and participants and the community at large.

Supervisory Responsibilities: This position has no direct supervisory responsibilities. The employee may provide guidance or direction to staff, volunteers, and contractors.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. *

While performing the duties of this job the employee is not generally exposed to hazardous conditions; may occasionally be exposed to outside weather.  The noise level in the environment is moderate. Exposure to hazardous conditions may vary according to Unit assignment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. *

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands or fingers to touch, handle, or feel; use hands and arms to reach; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. Vision requirements include close, distance, color, and peripheral vision; depth perception; the ability to adjust focus; and the ability to see well in poor lighting or at night. The employee is regularly required to lift up to 10 pounds, frequently required to lift up to 25 pounds, and occasionally required to lift up to 50 pounds. Physical demands may vary according to assignment.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Selection Process

Apply online at:  www.crpd.org/jobs (follow link to www.calopps.org, Member Agency: Conejo Recreation & Park District)

Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application.  A cover letter and resume must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination:  Candidate selection will be based on competitive examinations.  Test content will be related to the job.  A driver license will be requested for identification and admission to the testing area.  If there is more than one part to an examination, candidates must pass each part.  Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview.
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.

                All applicants will receive a written response to their standing in the selection process.

NOTE:     THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.   

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

Position subject to a pre-employment physical

The County of Yuba is currently recruiting for the County-wide classification of Legal Services Specialist. The vacancies exist within the County Counsel’s office, Probation Department and the Health and Human Services Department. Under general supervision, the incumbent performs varied and specialized confidential legal support duties, requiring thorough knowledge of the assigned department, division, or program, its procedures, and operational details; provides administrative support to legal staff; assists with calendaring and scheduling; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, recordkeeping, statistical and technical report preparation, and filing; prepares legal documents; assists in case coordination and filing of documents in a timely manner; and performs related duties as assigned. The Legal Services Specialist is a County-wide classification. The employment list established from this recruitment may be used to fill additional vacancies in other departments.

Examples of Duties:

• Perform legal and administrative support duties related to the assigned functional area and department.
• Draft decrees, orders, judgments, motions, pleadings, subpoenas, contracts, briefs, ordinances, and other legal documents, correspondence, memoranda and reports, depending upon the office to which assigned, from notes, brief instruction, dictated tapes or printed materials.
• Verify, code, edit, enter, file and retrieve legal data and prepare reports using a computer system following established format.
• Verify, code, calendar and schedule court dates, meetings, and appointments for attorneys; file or arrange for the filing of documents, legal briefs and other necessary paperwork with the court.
• Process a variety of legal agreements, contracts, etc., following attorney's instructions.

TYPING CERTIFICATE REQUIRED WITH APPLICATION:

• Minimum Net 40 words per minute.

• Must indicate results from a 5 minute test that isn't more than 12 months old.  

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Location

May Vary Based on Vacancies: Marysville, 95901

Description

The County of Yuba is currently recruiting for the County-wide classification of Legal Services Supervisor. Under general direction plans, organizes, coordinates, reviews, evaluates, and supervises legal and general administrative support activities within the assigned department; provides difficult, technical and specialized legal support to staff, attorneys, managers and/or the Department Head; assists with the administrative and fiscal functions of the department including budget development and monitoring, payroll, and personnel related issues; performs difficult, technical, complex and specialized legal office support work as well as duties in support of departmental fiscal, purchasing, and personnel related functions and performs other duties as assigned.

This is the full supervisory level in the legal services series. 
 

EXAMPLES OF DUTIES:
Essential:
•    Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing legal office support; implements policies and procedures.
•    Plans, prioritizes, assigns, supervises, and reviews the work of staff involved in legal office and administrative support duties.
•    Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities.
•    Participates in the selection of staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures.
•    Performs the more complex, technical, difficult and/or specialized legal office support work within the department and performs the full range of legal office support duties of assigned subordinates on a   relief or day-to-day basis.
 

The City of Livermore is currently accepting applications for the position of Deputy City Attorney (at will).  Apply online at: http://agency.governmentjobs.com/livermoreca/default.cfm.  First application review at noon, November 29, 2022.  

THE ORGANIZATION
The City of Livermore is a general-law city with a Council/Manager form of government.  The five-person City Council consists of the Mayor, who is elected by the citizens for a two-year term, and four Councilmembers who are elected at-large to overlapping four-year terms.  There are 8 operationg departments - Administrative Services, City Manager's Office, City Attorney's Office, Community Development, Economic Development, Library, Police, and Public Works.  Fire services are provided by the Livermore-Pleasanton Fire Department.  With a general fund budget of approximately $70 million and a total budget of $257 million, Livermore has 416.225 FTE city employees.


THE CITY ATTORNEY’S OFFICE
The City Attorney’s Office provides the opportunity to work on a broad range of assignments in a fast-paced team-oriented environment. Charged with performing the traditional legal functions associated with a full service municipality, the City Attorney’s Office provides legal counsel to the City Council, City Manager, Department Heads, and the full range of City Boards and Commissions. The Office is staffed with 8.5 FTE including the City Attorney, Assistant City Attorney (2.5 FTE), Deputy City Attorney (current vacancy), Risk Manager, and three administrative support personnel.


THE POSITION
The City Attorney’s Office currently has one vacancy for a Deputy City Attorney. All attorneys are designated ‘At-Will’ and do not have a legal right to continued employment with the City.

This position offers the opportunity to work on a broad range of assignments performing professional legal and administrative work, providing legal counsel to City staff, City Council, and Boards and Commissions; reviewing and drafting contracts, ordinances, and other documents; and representing the City in court.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Midpeninsula Regional Open Space District is seeking a District Clerk/Assistant to the General Manager to support and work collaboratively with the General Manager, the Deputy District Clerk, staff, constituents, and stakeholders in all aspects of the District's work.  Possessing a customer service mindset is essential, and approaching conflicts with tact and diplomacy is a critical part of the role. The successful candidate will be politically astute and will have outstanding communication skills.

Please see the attached District Clerk/Assistant to the General Manager brochure for all the details and how to apply.

Application deadline is December 4, 2022.

Valley Water is searching for top-tier candidates to fill this exciting opportunity.

Purchasing & Consultant Contracts Services Unit (Position Code 0311)

NOTE:  A 2.5% supervisory differential will apply 

Overview:
Join a dedicated team of procurement professionals committed to providing excellent service to Valley Water. If you are a highly motivated, flexible, and organized professional with great technical and interpersonal skills, here is an outstanding opportunity to join a progressive purchasing section and contribute your talents and energies as the Purchasing Supervisor.  This supervisory position will lead centralized purchasing activities within the Purchasing and Contracts Unit. This position directly supervises two Senior Procurement Specialists, two Assistant Procurement Specialists, and three Senior Procurement Technicians. This position reports to the Unit Manager of Purchasing and Contracts.

 

COVID-19 vaccination requirement:
 *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)

 

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.   

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Key Responsibilities include, but are not limited to: 

• Manage the development, implementation, and analysis of program goals, objectives, policies, procedures, and priorities; monitor and evaluate the efficiency and effectiveness of program services and service delivery methods and procedures; assess program needs; recommend modifications for improved efficiency; incorporate modifications as approved and appropriate
• Prepare, review and implement program schedules, activities, and operations; prepare and distribute correspondence as related to program operation.
• Oversee, assign and review the work of and provide training to assigned staff.
• Lead and participate in project teams or special project assignments related to program area; assign work to team members; ensure accuracy and efficiency of work
  performed.
• Represent the program to internal clients and stakeholders, elected officials, external agencies, and the public; coordinate program services and activities with these entities; identify and/or respond to informational requests, sensitive issues, and
  program conflicts.
• Conduct research related to assigned program to assess impact from management decisions; prepare findings and develop recommendations in support of organizational goals and objectives.
• Interpret regulatory requirements and proposals; advise District staff; develop new processes and procedures to meet new or anticipated requirements.
• Participate in the development and administration of the program budget; forecast funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Participate and provide staff support to a variety of pertinent boards, commissions and committees as requested by Valley Water.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

•  6+ years of experience in public procurement and/or contract management, or a closely related field in the public-sector environment, including high value procurement activities.  
• 3+ years of supervisory experience.
• Experience with procurement software for online bidding and submittal of proposals and software to track purchase requisitions, purchase orders, and contracts.

Ideal Skills and Abilities: 

• Theories, principals, and practices of procurement for public agencies.
• Applicable local, state and federal laws, rules, and regulations governing public procurement and contract administration processes for service contracts.
• Formalized competitive vendor selection for materials, supplies, and equipment.
• Principles, practices, and techniques of large scale purchasing and the methods employed in the preparation of specifications and the analysis of bids.
• Principles and techniques of budget preparation and program and personnel management.
• Principles and practices of supervision, training, and constructive discipline.
• Contract cost analysis, negotiations, and contract development.
• Accounting principles and practices.

Ideal Knowledge:

• Plan, organize, and manage a centralized purchasing program.
• Conduct and oversee RFP, IFB, and other types of solicitations.
• Prepare comprehensive specifications, contracts, reports and correspondence.
• Develop negotiation strategies and negotiate complex service contracts.
• Effectively represent Valley Water on a variety of purchasing matters with other departments, agencies, and vendors.
• Develop, implement, and interpret goals, objectives, policies, procedures, work standards, and internal controls.
• Define problems, evaluate, recommend, and implement alternative solutions to complex issues and problems.
• Interpret and effectively use management information reports.
• Select, supervise, train, motivate, assign, evaluate, counsel, and discipline staff.
• Understand, interpret, and apply laws, rules, regulations, policies, and procedures.
• Prepare, control and apply statistical analysis to facilitate procurement forecasting.
• Communicate clearly and effectively, both verbally and in writing.
• Prepare and control a budget.
• Meet customer needs in terms of cost, quality, and timeliness and promote positive customer and vendor relations.
• Effectively address and manage contract non-compliance and disputes.
• Efficiently and effectively use technology and resources to improve project workflow and process improvements.

Ideal Training and Education: 

• Bachelor’s degree in Business or Public Administration or closely related field.
• CPPB, CPPO or CPM desirable.

 

Required License or Certificate:

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. 

Join our team!

Have you ever thought about a career where your legal skills will be put into practice in a myriad areas of the law on a daily basis?

Are you passionate about expanding your experiences from court appearances on criminal law matters, to advising key City staff on issues involving Constitutional Law, Land Use, Cable and Franchise laws, Criminal law, Transactions, Public Records Act, the Brown Act, and so much more?

Do you enjoy problem solving, collaborating in a team setting, and putting your communication and writing skills to use?

Do you want to gain a strong understanding and ability to advise key city department heads and staff members on the interpretation and application of law, regulations, best practices related to topics such as land use, employment law, and elections law?

Then we want to talk to you!

Details:

• Juris Doctorate, Membership in California State Bar, and Municipal law/Litigation experience preferred.
• Annual Salary Range: $102,196 to $132,855 with Excellent Benefits (listed below)
• For the full job description and minimum qualifications, click on the link:

Woodside Fire is looking for an experienced professional for the position of Finance Manager. Under general direction of the Fire Chief, the Finance Manager administers a variety of complex and professional budget and financial support functions within the Finance Department, including preparation and execution of all budgets, reports, accounting records, and financial forecasts.

Please click on the job announcement link below for full details of the Finance Manager position.

Woodside Fire Protection District prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.