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The Fiscal Analyst I/II position at the Glenn County Community Action Department, performs varied and complex professional accounting and financial analysis work relating to various grants and programs; fiscal and contract management; fiscal program analysis and compliance; prepares analytical, narrative, statistical, accounting and financial reports; develops and monitors budgets; prepares financial statements and reports, and related duties as assigned. Fiscal Analyst I is the entry-level classification in the series; incumbents in this class work under supervision.  Fiscal Analyst II is the journey-level classification in the series and is distinguished from the Fiscal Analyst I by the responsibility and working independently with minimal supervision. This position is full-time and scheduled for forty (40) hours per week. 

WHAT YOU’LL DO

• Provides information for and prepares periodic accounting, fiscal reports, and analysis to internal units, federal, state, and local agencies and/or to private auditing firms as required by governing agencies. 
• Prepares reports and analysis on accounting activities relating to funds, grants, and programs. 
• Prepares various financial statements including worksheets, balance sheets, income statements, statements of cash flow, adjusting and closing balance sheets, depreciation schedules, allocation schedules, and cost reports.
• Monitors the status of various grants including analyzing the availability of funds, reviewing expenditures, and ensuring that activities comply with grant regulations.
• Participates in budget development and administration for a variety of department budgets; prepares cost estimates for budget recommendations; monitors and controls expenditures.
• Performs research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues.

This position performs a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws.  This position is at-will, temporary, part-time and scheduled for approximately twenty-five (25) hours per week. 
 

WHAT YOU’LL DO

• Performs a variety of technical work in the department to which assigned.
• Assists in coordinating and implementing assigned programs.
• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency. 
• Applies departmental policies and procedures, as well as applicable state laws, in determining accuracy and completeness of various applications, forms and records.
• Supplies individuals with information, copies of documents and records, etc.
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Compiles data for use in reports and/or managerial decision-making.
• Prepares, types, maintains and/or processes a variety of records, reports, correspondence, charts, tables, logs, legal documents, etc. 

Glenn County is recruiting to fill a newly created Assistant Director of Health and Human Services Agency position. The ideal candidate will serve as a lead to the HHSA management team alongside the HHSA Director fostering integrative and cooperative working relationships among County departments, intergovernmental and regulatory agencies, and public and private groups. The incumbent’s leadership style should enhance the overall mission and vision of the organization, which creates dynamic positive change within our community.  The incumbent is responsible for leading, nurturing change, inspiring courageous leadership, administering and directing assigned functions/activities and ensuring their compliance with all applicable laws and regulations.  In addition, the incumbent will assist in the development of policies established by the Health and Human Services Agency Director, County Administrative Officer and Board of Supervisors.  
 

Distinguishing Characteristics
This is a single position classification which reports directly to the Health and Human Services Agency Director. The incumbent has a significant responsibility for the development, implementation, oversight and evaluation of Agency programs, services and functions and is responsible for managing day-to-day activities of the Agency through subordinate managers and deputy directors. The incumbent is responsible for assessing needs; formulating policy; developing goals and objectives; designing, implementing, and evaluating activities; performing fiscal management; ensuring compliance with federal, state, local and contractual requirements; and supervising management, supervisory, professional and other support staff. 
This class is distinguished from the HHSA Director in that the latter is a department head with responsibility for overall administration and operations of the Agency.
 

EXAMPLES OF DUTIES

• Assists the Director in planning, developing and implementing goals and objectives, policies and work standards for HHSA and Community Action programs.
• Assists the Director with coordinating Agency activities with those of other departments and outside agencies and organizations; provide staff assistance to the Board of Supervisors and the Community Action Partnership Board of Directors; prepares and presents staff reports and other necessary correspondence.
• Assists the Director to promote and maintain positive relationships and positive community image.
• Responds to and resolves difficult and sensitive citizen inquiries and complaints.
• Conducts and integrates functions and activities of assigned programs; develops standards and methods for measurement and evaluation of activities and work performance. 
• Assists the Director in program planning and the development of associated budgets; confers with subordinates in planning, preparing, and monitoring budgets; identifies program funding sources and prepares or directs the preparation of grant applications and other proposals to secure funding.
• Assists the Director in planning, organizing, directing, coordinating, and evaluating activities and programs of the Agency and Community Action Department to ensure compliance with all applicable laws and regulations, and integrate services to promote a trauma-informed and whole person approach.
• Reviews and analyzes pending and newly adopted legislation affecting Agency operations, apprises others as necessary, and recommends appropriate policy and program changes; coordinates implementation of approved changes.
• Oversees the development and implementation of management improvements and practices to ensure achievement of Agency goals and objectives.
• Ensures and oversees the County’s compliance with performance and reporting requirements established by grants and other agreements, as well as local, state, and federal laws, regulations, and mandates.
   

The Ross Valley Sanitary District is seeking a motivated Management Analyst I/II to join our team and perform professional administrative, analytical, and operational support.

Deadline to apply: July 17, 2022 11:59PM

Management Analyst I Pay Range: $45.17 to $57.65/hour
Management Analyst II Pay Range: $49.86 to $63.63/hour

plus Excellent Benefits

TYPICAL DUTIES MAY INCLUDE

• Ensure compliance with District permitting process and procedure by working with building departments within the District service area.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action to resolve complaints.
• Receive, research, and respond to questions from outside agencies, other District departments and the general public, supporting the District’s communication efforts.
• Prepare and present staff reports and presentations at Board and other governmental meetings,
  drafting Board of Director documents, and serve on various committees and task forces.
• Assist in managing and updating the District website.
• Produce public outreach documents using graphic design software.
• Research, evaluate, and prepare statistical, financial, and/or operational data used in reports, studies, and analyses and make recommendations in the development and administration of assigned program area.
• Serve as a liaison between outside organizations and the District, providing professional guidance with respect to District policies and procedures.
• Seek vendors and negotiate contracts ensuring compliance with District procedures, policies, and pertinent laws, regulations and ordinances.
• Assist in the development and analysis of departmental policies, procedures and systems, and recommend goals and objectives.
• Assist in the preparation and development of multiyear capital improvement budgets and supporting analyses and forecasts.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants.
• Build and maintain positive working relationships with co-workers and the public using principles of good customer service.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Under general supervision, the Assessment Supervisor plans, assigns, supervises, reviews and evaluates the office operations and administrative and technical staff in the Assessor’s Office; assists in developing goals, objectives, standards of performance and policies and procedures; trains staff in work procedures; performs the full range of administrative and technical assessment work; and performs related work as assigned.

EXAMPLES OF DUTIES:

• Supervise and evaluate the work of assigned administrative and technical staff; evaluate staff’s job performance; provide direction and coaching through regular feedback sessions; create individual development plans with employees; discuss job performance problems to identify causes and issues, and work on resolving problems; recommend discipline and implement discipline procedures as needed/directed; provide or coordinate staff training; offer advice and assistance as needed.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing administrative and technical office support; implement policies and procedures.
• Participate in the selection of staff, including conducting interviews and making staffing recommendations to management.
• Analyze internal processes and recommend, develop and implement procedural or policy changes to improve operations.
• Assist with the coordination, preparation and monitoring of the department budget; review and develop a variety of financial statements, projections, and monthly, quarterly and annual reports and records; make recommendations to the departmental budget, authorize expenditures within limits and monitor expenditures; purchase office supplies and equipment; receive, review and process invoices.  
• Ensure integration of technology to produce assessment rolls and supervise and oversee production of assessment rolls; maintain department forms in accordance with the law for annual assessment roll processing.
• Prepare or direct the preparation of specialized reports, correspondence and documentation for outside governmental agencies, other county departments and taxpayers.
• Answer questions and provide information to the public; investigate complaints and recommend correction action as necessary to resolve issues.
• Perform complex, technical, difficult and/or specialized assessment administrative work; perform the full range of administrative and technical duties of assigned subordinates on a relief or day-to-day basis.
• Build and maintain positive working relationships with co-workers, County employees and the public using principles of good customer service.

The Personnel Analyst classification series performs a wide variety of secretarial, technical, and paraprofessional assignments to assist in the provision of personnel services to operating departments, employees and the public.  The classification of Personnel Analyst I is the entry level classification in this series and performs the more routine personnel and/or secretarial assignments.  It differs from the Personnel Analyst II in that the II requires a higher level of technical and professional ability and incumbents are given the more complex tasks to perform.  
 

The Glenn County Personnel Department, under administrative direction of the Board of Supervisor’s is responsible for the continuing development and administration of the countywide personnel program consisting of classification, pay, employee relations, recruitment and selection, affirmative action and employee benefits.  
 

EXAMPLES OF DUTIES

May maintain the Position Allocation List and ensure the integrity of the Personnel database. Performs all aspects of the recruitment process, performs routine classification actions, receives, reviews and processes payroll/personnel transactions. Performs basic research and data compilation including the preparation of reports. Processes leaves of absence paperwork. Performs and responds to salary surveys. Assists with accounts payable and receivable. Responds to inquiries from employees and the public on a wide variety of personnel related topics. Assists with managing the Health Plans and other Employee Benefit Plans including responding to inquiries, new employee onboarding, and the completion of forms. Processes employee termination and retirement forms and assists with establishing retiree health benefits. Prepares and proofreads a variety of reports. Screens office visitors and telephone calls. Responds to complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned department. Perform work related duties using various software programs.
 

The County of Yuba is currently recruiting for the position of Administrative Analyst I.  The current vacancy exists within the Administrative Services Department. Under general supervision, the incumbent performs a variety of simple to moderately complex professional level analytical work to support the operations of County Departments, agencies and programs in areas such as the legislative analysis, evaluation and development of management/administrative policy, development and administration of contractual agreements, and/or assists with program evaluation and planning; and performs other duties as assigned. This is the journey level classification in the professional Analyst series. This position reports directly to a Department Head, Division Manager, or Fiscal and Administrative Supervisor. The Administrative Analyst I is a countywide classification and the employment list established from this recruitment may be used to fill additional vacancies in other departments.

Example of Duties:

Reviews, prepares, and analyzes cost estimates and terms for financially significant new and existing contracts, change orders, and modifications; prepares reports of analyses and related documents.

Analyzes claims for additional cost reimbursement to determine validity; analyzes contract provisions to determine appropriate reimbursement amount.

Analyzes workflow patterns and presents recommendations to enhance operational efficiency; evaluates possible alternatives, prepares reports relating to departmental and inter-departmental operations, including policies, procedures, organizational structure and workload statistics.

Builds and maintains positive working relationships with co-workers, County employees, representatives of community organizations, state/local agencies and the public using principles of good customer service.

Prepares reports regarding claim status, settlement activities and reimbursement amounts for use by management; maintains records of negotiations.

Acts as departmental liaison with various federal, state and local public agencies and with business, professional and community organizations.

Enters and retrieves data from electronic data processing systems; establishes and updates information

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

Final Filing Date:
This recruitment will close at 5:00 P.M. PST, Friday, July 8, 2022

Salary Range (5 steps):
$6,570 - $8,212/month  (eff 7/1/22)

Job Opening: One full- time position in Recreation & Community Services

Summary
Under direction, the Analyst performs administrative work in the areas of data analytics and reporting, business systems analysis, research and writing and emergency preparedness; monitors budget performance; and provides specialized administrative support to District staff and partner organizations, in accordance with District policies and procedures.

Essential Duties and Responsibilities

• Routinely conduct statistical analyst of multivariate data sets and complete research projects on a variety of topics; prepare written reports and visual aids summarizing the results of each study; draw conclusions and make recommendations to District administration based on significant findings
• Evaluate District operations and business practices; write and review administrative memorandums outlining approved policies, procedures, and best practices; ensure staff and volunteers are informed of additions and/or changes made to any policies or procedures
• Periodically complete regional market analyses of a variety of topics; make recommendations to District administration
• Assess the emergency preparedness of staff and facilities; periodically inspect assigned facilities to ensure emergency equipment and first aid supplies are fully stocked and that staff safety certifications are current; serve on the District Safety Committee, as requested
• Monitor the operating budget of work centers; regularly prepare budget worksheets and performance reports; analyze financial data to explain variance, recognize trends, and forecast results; recommend adjustments to the Division’s annual operating budget to District administration
• Lead staff trainings on the use of District-approved software, applications, and online services; provide support to staff in the creation of forms, maps, spreadsheets, charts, graphs, and presentations
• Secure additional funds for the District and Play Conejo by submitting grant applications, soliciting sponsorships for special events, and/or requesting donations; track and report on funds received
• Coordinate and schedule the purchasing, replacement and inventory of a variety of equipment and supplies
• Maintain, establish and coordinate agreements and fees with outside parties and agencies. Follows and maintains retention policy for all documents. 

Other Duties and Responsibilities 

• Perform periodic updates to forms, schedules, rate sheets, memorandums, and other documents
• Respond to public inquiries regarding District policies, facilities, programs, and special events
• Provide administrative support to partner organizations (e.g., COSCA, MRCA, Play Conejo, etc.)
• Serve as Secretary to the Board of Directors in the Executive Assistant’s absence, as requested
• Notarize District contracts, agreements, leases, memos, and other documents, as requested
• May operate a District or personal vehicle to conduct site visits and make deliveries
• Perform other related duties as assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty* satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required:

Education/Experience: Bachelor’s degree in Business Administration, Data Analytics, Recreation, or a related field, with three (3) years increasingly responsible related experience and/or training, or an equivalent combination of education and experience. Familiarity with Microsoft 365 applications and services. Accounting software experience preferred. Experience using geographic information system (GIS) software preferred.

Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals and documents, technical procedures, or government regulations.  Ability to write reports, business correspondence and procedure manuals.  Ability to present information and respond to questions from groups.

Math Ability: Ability to work with mathematical concepts.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses:

• California Driver’s License
• California Notary License within six months of hire

Additional Knowledge, Skills, and Abilities:  Ability to communicate effectively in English both written and oral form. Ability to write routine correspondence using correct spelling and grammar. Ability to establish effective relationships with fellow employees, volunteers, and participants and the community at large.

Supervisory Responsibilities: This position has no direct supervisory responsibilities. The employee may provide guidance or direction to staff, volunteers, and contractors.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. *

While performing the duties of this job the employee is not generally exposed to hazardous conditions; may occasionally be exposed to outside weather.  The noise level in the environment is moderate. Exposure to hazardous conditions may vary according to Unit assignment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. *

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands or fingers to touch, handle, or feel; use hands and arms to reach; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. Vision requirements include close, distance, color, and peripheral vision; depth perception; the ability to adjust focus; and the ability to see well in poor lighting or at night. The employee is regularly required to lift up to 10 pounds, frequently required to lift up to 25 pounds, and occasionally required to lift up to 50 pounds. Physical demands may vary according to assignment.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Selection Process

Apply online at:  www.crpd.org/jobs (follow link to www.calopps.org, Member Agency: Conejo Recreation & Park District)

Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application.  Cover letters and resumes are encouraged and must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination:  Candidate selection will be based on competitive examinations.  Test content will be related to the job.  A driver license will be requested for identification and admission to the testing area.  If there is more than one part to an examination, candidates must pass each part.  Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview.
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.

                All applicants will receive a written response to their standing in the selection process.

NOTE:     THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.   

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.