Search Jobs

The City of Daly City invites your interest in the position of Director of Finance & Administrative Services.

Application filing deadline Monday, July 20, 2020

Preliminary Interviews- Early August 2020

Final Interview Process--TBA

Please attach a resume and cover letter with your application

FISCAL ANALYST I/II/III
CLOSE DATE: Friday, July 17th, 2020

SALARY RANGE:
I   – $22.33 - $27.14  Per Hour   
II  – $24.17 - $29.39  Per Hour   
III – $2,136.80 - $2,598.40  Bi-weekly
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, July 17th, 2020
 

THE POSITION

The Fiscal Analyst I/II/III position at the Glenn County Health and Human Services Agency performs varied and complex professional accounting and financial analysis work relating to various grants and programs; fiscal and contract management; fiscal program analysis and compliance; prepares analytical, narrative, statistical, accounting and financial reports; develops and monitors budgets; prepares financial statements and reports, and related duties as assigned. Fiscal Analyst I is the entry-level classification in the series; incumbents in this class work under supervision.  Fiscal Analyst II is the journey-level classification in the series and is distinguished from the Fiscal Analyst I by the responsibility and working independently with minimal supervision.  Fiscal Analyst III is the advanced level and supervisory classification in the series and is distinguished from Fiscal Analyst I/II by the performance of the most complex accounting and analytical duties, and may supervise Fiscal Analysts I/II as well as other fiscal staff. This position is full-time and scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        

I – Some professional level accounting or fiscal analytical experience is desirable.   
        

II – At least one (1) year of professional level accounting experience as Fiscal Analyst I in Glenn County; or two (2) years of professional accounting or fiscal analytical experience in a private or public entity. Incumbents do not automatically promote to Fiscal Analyst II.
        

III – At least one (1) year of professional level accounting experience as Fiscal Analyst II in Glenn County; or three (3) years of professional accounting or fiscal analytical experience in a private or public entity. Incumbents do not automatically promote to Fiscal Analyst III.  

Training:        

I/II/III – Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, or related field. Substitution: Additional progressively responsible experience in accounting or financial analysis may be substituted for the required education on a year-for-year basis up to a maximum of two years.

License:        

Possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, July 17th, 2020.

GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

This position is part of Central County Fire Department.

                                             Town of Hillsborough is the recruiting agency

This classification is responsible for performing a variety of clerical and technical accounting duties, in support of all aspects of the financial operations.

This position is responsible as the lead in the preparation and maintenance of accounting records pertaining to Payroll, General Accounting, Accounts Payable, Accounts Receivable and other specialized areas of accounting processing, however the primary focus is Payroll. This position demonstrates proficiency in the full range of duties and performing the more complex accounting processing assignments. This position works under general supervision of the Finance Director/Assistant Finance Director, with a daily reporting relationship to the Administrative Services Manager.

This position is primarily responsible for the preparation and maintenance of accounting records pertaining to payroll.  Incumbents in this position typically perform but are not limited to the duties noted below on a regular basis:

• Processes payroll including payroll filings and taxes, benefits and pension processing and accounting and general accounting transactions.
• Researches and stays current on laws and regulations for areas of responsibility and implements the necessary changes into the processes
• Prepares reconciliations of general subsidiary ledger accounts and maintains journal ledgers
• Prepares audit supporting work papers, some budgetary data, and other financial analysis
• Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties
• Processes the Department’s financial transactions in a timely manner in compliance with laws, regulations, and Department policies
• Process accounts payable and other general ledger transactions in compliance applicable policies and procedures.
• Records financial transactions and prepares financial and statistical statements and reports
• Maintains databases, forms and procedures relevant to assigned duties
• Prepares journal entries for all postings into the General Ledger
• Independently prepares financial reports for management and statutory filings
• Prepares complex spreadsheets to calculate balances for allocations and calculations used in budgeting and posting year end accruals and balances
• Maintains files in accordance with policy, including coordination of scanning and filing of documents onsite and offsite storage
• Independently identifies and resolves issues
• Researches and responds to inquiries from the public and Department staff
• Assists in the development of policies and procedures for area of responsibility
• Independently keeping abreast of technical and legal requirements and incorporating changes into the process
• Utilizes financial software for processing financial transactions. Utilizes general office software, such as word processing and spreadsheets, in conjunction with job duties
• Establishes positive working relationships with staff in all member agencies, divisions, as well as vendors, employees, and other agencies to perform research and conduct job duties

Knowledge of methods, practices and terminology used in financial records keeping, basic governmental accounting principles, and financial software.  Skills to maintain financial policies and procedures; prepare accurate reports and reconciliations; accurately maintain complex financial and statistical data and records.  Ability to manage multiple competing priorities. Ability to identify need for and to initiate process improvements and to identify and resolve issues independently. Demonstrated ability to establish and maintain cooperative working relations with internal and external customers, expressing self clearly and concisely in both written and oral form. 

EDUCATION AND TRAINING

Minimum of an AA degree in accounting or 24 units of relevant accounting classes and four years of work experience in a technical area of accounting processing (such as payroll or general accounting) Experience should include proficiency with payroll processing, CalPERS reporting, complex financial systems, complex spreadsheets, and basic accounting knowledge.  Knowledge with Kronos software is highly desirable.

Applications are being accepted for the position of Communications Dispatcher – Lateral Transfer with the City of South San Francisco.

CONTINUOUS RECRUITMENT: As a continuous recruitment, please ensure timely and complete submission of employment application and supporting documents.

Please note: There is no opening at this time. This recruitment is to establish an eligible list for anticipated future vacancies. This job posting is for lateral-transfer applicants and NOT entry-level applicants.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT:

The City of South San Francisco has 83 sworn and 35 civilian positions. The Department’s philosophy is one of participative management, with a high degree of emphasis on training and education. It employs team and community-oriented policing and problem-solving concepts and recognizes the importance of staying contemporary with technological advances. The Department acknowledges that the responsibility for public safety and the quality of life in our neighborhood is a responsibility share with the whole community. 

A new state-of-the-art Police Department building and 9-1-1 Communications Center is currently being built across road from the current police building.  Construction is progressing on-schedule, with no delays for COVID-19 concerns.  The building is slated to be completed in August 2021, with a move-in shortly thereafter.  The new Police Building includes a large training room for defensive tactics, a dedicated indoor firearms range, and progressive construction incorporating the latest in Police Station design concepts.  The 9-1-1 Communications center will have the latest communications and dispatching technologies to provide improved service and response to South San Francisco residents. 

SSFPD Recruitment Video

Applications are being accepted for the position of Communications Dispatcher - Entry-Level with the City of South San Francisco.

CONTINUOUS RECRUITMENT: As a continuous recruitment, please ensure timely and complete submission of employment application and supporting documents.

Please note: There is no opening at this time. This recruitment is to establish an eligible list for anticipated future vacancies. This job posting is for entry-level applicants and NOT for lateral-transfer applicants.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT:

The City of South San Francisco has 83 sworn and 35 civilian positions. The Department’s philosophy is one of participative management, with a high degree of emphasis on training and education. It employs team and community-oriented policing and problem-solving concepts and recognizes the importance of staying contemporary with technological advances. The Department acknowledges that the responsibility for public safety and the quality of life in our neighborhood is a responsibility share with the whole community. 

A new state-of-the-art Police Department building and 9-1-1 Communications Center is currently being built across road from the current police building.  Construction is progressing on-schedule, with no delays for COVID-19 concerns.  The building is slated to be completed in August 2021, with a move-in shortly thereafter.  The new Police Building includes a large training room for defensive tactics, a dedicated indoor firearms range, and progressive construction incorporating the latest in Police Station design concepts.  The 9-1-1 Communications center will have the latest communications and dispatching technologies to provide improved service and response to South San Francisco residents. 

SSFPD Recruitment Video

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of Deputy City Clerk II in the City Clerk Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members,  notarizing documents;  processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Deputy City Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Assistant City Clerk.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Administer the release of various City held securities and maintain associated database.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process.
• File and process Preliminary Notices and Stop Notices.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process.
• Assist with the recruiting and coordinate the training of city board and commission members.
• Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation
• Business letter writing and report preparation.
• City and outside agency services provided.
• Pertinent local, state and federal regulations related to the retention and release of documents.

Ability to:

• Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less.
• Analyze situations carefully and adopt effective courses of action.
• Conduct routine analytical studies; problem solve.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Interpret, apply and explain City policies and procedures related to the maintenance and release of records.
• Respond to and assist in the resolution of inquiries and complaints.
• Obtain a Notary Certificate and Passport Certificate.
• Independently prepare correspondence and memorandums.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

Experience and Training

Experience:

Two years of responsible experience performing duties similar to that of a Deputy City Clerk I with the City of Roseville.

Training:

Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. 

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
• Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical and administrative support experience do you have?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Describe your knowledge of the operations of City government.
5. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position.
6. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience.
7. How do you handle competing demands for your time when deadlines are involved? Please provide some examples.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of Deputy City Clerk I in the City Clerk Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members,  notarizing documents;  processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Deputy City Clerk series.  Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.  The Deputy City Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from the Assistant City Clerk.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Administer the release of various City held securities and maintain associated database.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process.
• File and process Preliminary Notices and Stop Notices.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process.
• Assist with the recruiting and coordinate the training of city board and commission members.
• Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation
• Business letter writing and report preparation.

Ability to:

• Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less.
• Analyze situations carefully and adopt effective courses of action.
• Conduct routine analytical studies; problem solve.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:

Two years of increasingly responsible clerical and administrative support experience.

Training:

Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. 

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
• Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical and administrative support experience do you have?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Describe your knowledge of the operations of City government.
5. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position.
6. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience.
7. How do you handle competing demands for your time when deadlines are involved? Please provide some examples.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

THE POSITION

Tri-City is looking to fill a vacancy on the Intensive Outreach and Engagement Team for a Clinical Therapist I/II.  This Clinical Therapist I/II is a bilingual, field-based position.  This position will appeal to candidates that are comfortable working with at-risk individual, which could include mental illness, homelessness, co-occurring disorders, co-morbid conditions, crisis and other factors related to mental illness.  BBS candidates will receive weekly supervision and collect BBS hours.  This position will report to the Intensive Outreach and Engagement Supervisor.  

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Perform routine and emergency intake evaluation according to Agency procedure; complete appropriate forms and documents relating to the intake process and prepare mental health/environmental case history for use in diagnosis; provide psychological field and agency-based mental health evaluations in accordance with Agency policy and as needed;
   
• Assist client and family members/identified support system with understanding mental health, de-escalation techniques, de-stigmatization and need for care;  Identify treatment needs based on scope and make appropriate referrals to necessary services;

• Work on a multi-disciplinary team to promote care, welfare, safety and security for individuals;
   
• Ability to work in a fast-paced and field-based environment; ability to work with individuals and families in the community on an emergent basis and as needed; and other duties as assigned.

THE POSITION

Under general direction, the Planning Manager performs a variety of management and complex planning functions which includes, but is not limited to, supervision of the Planning Division staff; management of complex land use projects and plans and related tasks; presentations before the City Council, Planning Commission and other City commissions, committees and community groups; serving as a member of the City’s Management Team and performing related tasks as required.

ESSENTIAL DUTIES

Duties may include but are not limited to the following: 

• Plans, organizes, and directs the overall work activities of the Planning Division.
• Reviews and evaluates the job performance of the subordinate personnel, providing training as needed.
• Oversees the review and analysis of development proposals, including participation in the more complex and major projects; interprets and enforces zoning ordinance provisions and other codes related to community standards.
• Conducts presentations on planning recommendations and other planning-related topics before the Planning commission, City Council, community groups and organizations; works with other City departments in coordinating the division’s programs and projects.
• Conducts research and analysis of land use and related issues.
• Prepares environmental review documents.
• Prepares long range planning documents (e.g. General Plan update, Specific Plans, Climate Action Plan, etc.) and updates to the Zoning Ordinance.
• Manages a variety of consultants working on current, long range, and environmental planning projects.
• Participates in regional advisory groups including: Alameda County Transportation Commission Technical Advisory Committee, MTC Regional Advisory Working Group, East Bay Energy Watch Strategic Advisory Committee, Energy Council Technical Advisory Group, and Spare the Air Southern Alameda County Resource Team;
• Manages the City's sustainability efforts.  
• Prepares written reports; may serve as secretary to the Planning Commission, the zoning administrator and act as Economic and Community Development Director in the absence of the Director.