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DOT is accepting applications for the position of full-time benefited Maintenance Assistant. Candidates who meet the minimum qualifications may be required to pass a written exam and a practical exam.

Under immediate supervision, the Maintenance Assistant performs unskilled work in the maintenance and repair of streets, pavements, sewers, landscaping, traffic signs, and traffic signals. Duties include digging holes, trenches, and ditches. It also includes operating a wide range of hand, mechanical, and power tools, as well as a variety of light and heavy vehicles, trucks, and equipment relevant to work performed, ensuring compliance with safe working practices.

Maintenance crews provide services seven days a week. Individuals in this classification may be required to work alternate work shifts, including grave and swing, weekends, holidays, overtime, and on-call.

More information on the typical duties can be found in the Class Specifications for Maintenance Assistant.

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring a RANGER to join our team. Under direction, the Ranger performs a wide variety of duties relating to the operation of the municipal fishing pier, recreation facilities, parks, playgrounds, trails, beaches and any related work within the City’s rights of way.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. At the City of Pacifica, we are committed to creating an inclusive environment for all employees and residents.

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Assists and supervises the general public in its use of recreational facilities, including but not limited to parks, playgrounds, beaches, and the municipal pier
• Enforces established ordinances and regulations, mainly related to motor vehicles
• Performances maintenance and custodial duties
• Provides information to the public regarding the use of fishing piers, beaches and parks
• Provides first aid for minor accidents
• Enforces parking control ordinances with regards to meter parking and restricted parking zones
• Issues citations accordingly

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Fixed-Term Street Sweeper Operator

$20.00 - $29.72 per hour (Depending upon experience)

Full-Time/Limited Benefits Available

Deadline to apply:  Apply by Monday, Monday, October 28, 2019 for first consideration

THE POSITION:

The City of San Rafael Public Works Department is hiring for the position of Fixed-Term Street Sweeper Operator to maintain its commitment to clean streets and stormwater runoff as a member agency of the Marin County Stormwater Pollution Prevention Program (MCSTOPPP).  This position will make a difference in the San Rafael community by preventing trash and other debris from entering the stormwater system (i.e. local creeks and watersheds) that eventually discharge into the San Francisco Bay.   Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position.  Fixed-Term appointments may be made for up to a three-year period.  This is a temporary position working under general supervision.  Duties shall include, but are not limited to: 

Duties:  Safely operates a motorized sweeper and other motorized maintenance/construction equipment on an assigned route; clean streets gutters, and reports large debris on streets and rights of way; respond to traffic accidents; clean debris and hazardous materials spills; report illegally parked vehicles, hazardous conditions, road damage, damaged curbs and sidewalks, downed signage and signal malfunctions; perform daily equipment inspections and preventative maintenance; make minor adjustments and repairs; perform minor equipment repairs.

QUALIFICATIONS:

• Knowledge of construction and maintenance equipment.
• Knowledge of City streets, California Vehicle Code and traffic laws.
• Knowledge of safe work practices, safe operation of street sweepers and heavy equipment/vehicles.
• Knowledge of street sweeper/heavy equipment maintenance and repair methods and practices.
• Proficiency in Microsoft Office.
• Ability to operate power/hand tools, motorized equipment and vehicles.
• Ability to detect minor mechanical defects and minor repairing.
• Ability to carry out oral and written instructions and communicate effectively.
• Ability to work well with others and maintain professionalism at all times.
• Ability to provide excellent customer service.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED equivalent AND
• Two (2) years of experience operating a motorized sweeper or other heavy equipment/construction vehicles, OR
• An equivalent combination of training and experience.
• Must possess a valid California Class “B” Commercial Drivers License with air-brake and tanker endorsement at time of appointment.  The Class B license must be maintained throughout employments.

SELECTION PROCESS:

City of San Rafael application is required.  Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting.

APPLICATION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

Under general supervision of the Director of Public Works, performs a variety of complex professional, administrative, analytical, technical and management support duties related to stormwater, solid waste, recycling, and other Environmental program areas; assists in the development, management, implementation and coordination of the City’s Environmental programs to ensure compliance with federal, state and local laws and regulations, including field inspection elements; serves at the public information counter with public requests for information and questions regarding environmental procedures, program requirements, and general department requests, and other related duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES OF ADMINISTRATIVE ANALYST

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Researches and analyzes a variety of operational, budgetary, or general administrative issues, and makes recommendations as to staffing, facilities, equipment, productivity, and policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions.
    
2. Analyzes and tracks status of legislation and regulations affecting department operations.
    
3. Manages and evaluates programs, including some of which may involve consultants and service providers.
    
4. Organizes and conducts administrative and management studies and surveys and prepares a variety of reports, correspondence and other materials.
    
5. Prepares technical reports, correspondence and other written materials; may develop design and produce charts, graphs, maps, and spreadsheets, including analysis and interpretation.
    
6. Prepares new forms and prepares written materials to explain City programs and procedures.
    
7. Prepares contract documents and assists in the administration of contracts.
    
8. Assists in supervision and training of department administrative support staff.
    
9. Represents the department and the City at various internal and inter-agency meetings on local, sub-regional and regional issues.
    
10. Prepares and reviews Geographic Information System (GIS) maps, collects data, and performs analysis of spatial data using GIS software.
     
11. Prepares correspondences, staff reports, and makes presentations to the City Council and other parties related to special studies; holds trainings and workshops as related.

ENVIRONMENTAL SERVICES ASSIGNMENTS AND RESPONSIBILITIES

1. Updates City ordinances, programs, and processes for compliance with complex federal, state and local laws and regulations pertaining to stormwater, solid waste, recycling, and other Environmental program areas.
    
2. Coordinates the City’s stormwater, solid waste, and recycling activities with other City sections and departments, partner agencies, contractors and stakeholders on a regular basis to work towards shared milestones and goals.
    
3. Assist in the management of Operating budgets for stormwater, used oil and beverage container recycling, industrial waste and waste management programs.  Programs to include but not limited to:  CalRecycle (Oil Payment Program and City/County Payment Program), Waste Management refuse collection, disposal, and recycling services contracts.
    
4. Manages stormwater activities to ensure compliance with NPDES and MS4 permit, including: construction site inspections and enforcement; illicit discharge elimination and reporting; and commercial/ industrial business licensing and compliance.
    
5. Assists in the review and inspection of residential and commercial sites for compliance with associated environmental services programs such as:  stormwater, pollution prevention, waste disposal, used oil recycling, industrial waste and air quality to ensure regulatory compliance.
    
6. Assists in management of the City’s Industrial Waste, Sanitary Sewer Overflow, and Sanitary Sewer activities and reporting with other departments, partner agencies, contractors and stake holders.
    
7. Coordinates the research, development, review and preparation of Federal, state and local grant applications; manages awarded grants and existing programs for compliance to regulations.
    
8. Manages outreach to community and local schools; develops special events/programs to promote and educate the public about recycling, resource conservation, and pollution prevention issues.
    
9. Assist in development of RFPs, Plans and Specifications for bidding relevant to environmental projects; coordinates work being performed by vendors, consultants, and contractors.  Prepares contract documents and assists in the administration of contracts.  Prepares and manages permitting process in relation to environmental projects.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands or arms.  The employee occasionally walks and stands and lifts and moves records and documents weighing 20 pounds or less.  The employee often must operate a vehicle and walk on construction sites for inspections. Specific vision abilities required by this job include close vision, color vision, the ability to distinguish basic colors and shades, depth perception and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed and complex, technical work on multiple concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions, and the noise level is usually quiet. The employee may be required to work outdoors in varying weather conditions if performing field data collection duties and verifying maps and locations for project development and management.

SELECTION PROCESS

Interested persons who feel they meet the desirable qualifications should submit a completed City application. Not every applicant is interviewed.  Selected qualified applicants will be selected to interview. 

STATEMENT OF DISCRIMINATION

The City of San Dimas advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age or any non-merit-based factor in admission to, treatment of or employment in its programs and activities.

In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)

DEFINITION:

Under supervision, performs skilled and semiskilled work in the operation of the City’s wastewater treatment plant on an assigned shift involving responsibility for the operation, maintenance, servicing, and care of a variety of electrical motors, gas engines, valves, vacuum pumps, and other equipment, and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS:

Wastewater Operator I- This is an entry level class in the Operator series. Under supervision, incumbents learn and perform a variety of duties in the operation, maintenance and repair of a wastewater treatment plant.  Operators in this classification are responsible for the operation of the more routine treatment units and processes within the treatment plant.  A fully trained and competent Operator I may be assigned as a “lone” operator during certain shifts.

Wastewater Operator II- Operators in this classification are responsible for the operation of the more complex treatment units and processes within a wastewater treatment plant.  May be required to direct and review the work of the Operator I’s.  May be assigned as a “lone” operator during certain shifts.

EXAMPLE OF DUTIES:

Depending upon assignment, duties may include, but are not limited to, the following:

• Operates a wastewater treatment plant during a shift.
• Checks gas meters, flow meters, and blower meters.
• Adjusts equipment and increases or decreases pumping capacity for proper pumping flow.
• Inspects and lubricates engines and pumps.
• Checks clarifiers, skimmers, and grit collection systems.
• Takes periodic clarifier sludge depth readings.
• Adjusts sludge pumping equipment.
• Reads meters, takes temperatures, completes daily logs, records meter readings.
• Completes standard operation reports.
• Performs related duties as assigned.

In addition:

Wastewater Operator I

• Performs procedures to assure on-going proper wastewater treatment.
• Operates tractors, trucks and other equipment involved in maintaining the plant site and facilities.

• Cleans sludge beds and performs daily laboratory analysis as needed.

• Performs building and ground maintenance, which involves weed control, gardening and janitorial duties.

Wastewater Operator II

• Makes frequent inspections to ensure ongoing proper treatment.
• Makes adjustments as necessary to resolve general operational problems.
• Obtains wastewater samples for the plant laboratory or the health authorities.
• May assist in training new operators in wastewater treatment principles and practices.
• Performs daily laboratory analysis as needed.
• May perform the duties of an Operator I as required.

DESIRABLE QUALIFICATIONS:

Ability to:

• Detect operating deficiencies in plant machinery and equipment.
• Read meters and gauges correctly and properly record readings in treatment plant records.
• Follow oral and written instructions and work independently without continuous supervision.
• Perform physical labor.
• Maintain records.
• Learn to work safely with chemicals and power equipment.
• Operate equipment safely and effectively.
• Develop and maintain effective relationships.

Knowledge of: (depending upon assignment, may require knowledge of some or all of the following)

• Safe work practices.
• Method, tools, and equipment common to maintain work.
• Basic math.
• Operations and servicing requirements of plant machinery and equipment including pumps, motors, valves, engines, piping and blowers.
• Hazards relative to industrial plants.
• Safety equipment, practices and procedures.
• Basic computer skills.        

MINIMUM QUALIFICATIONS

Driver License:

Possession of a responsible driving record and a valid California Class C Driver License is required at the time of appointment and is a condition of continued employment.  Loss of the Class C License is a cause for discipline. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.  A California Class B Driver License is desirable.

Certification:

Wastewater Operator I - Possession of a Wastewater Treatment Plant Operator Grade I Certificate at time of appointment, and obtain within 18 months of appointment a Wastewater Plant Operator Grade II Certificate.  CWEA Collection System Maintenance Grade I Certificate is desirable.

Wastewater Operator II - Possession of a Wastewater Treatment Plant Operator Grade II certificate at time of appointment. CWEA Collection System Maintenance Grade I Certificate is desirable.

Education:

Completion of the twelfth grade or equivalent and the ability to read and write at the level required for a successful job performance.

Experience:

At least 1-year experience operating a wastewater treatment plant and basic computer skills.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

Strength: Heavy Work- must possess sufficient strength and stamina to lift and carry objects weighing up to 90 pounds.

Respiratory Protection Equipment: work in this class requires wearing respiratory protective equipment at times. When assigned to such work, facial hair must be shaven when it interferes with the safe fitting of respiratory protective equipment.

Must be willing to be on a 24-hour emergency call-out list.  May be assigned a cell phone during non-working hours and holidays.  Must be willing to work in all weather conditions and confined spaces, climbing ladders to service lift stations and sewer lines as necessary with exposure to unpleasant odor and potentially hazardous conditions.  Must have the ability to work weekends, and holidays.  Must be able to report to the WWTP within 1 hour after receiving notification of being called back.

The City of Albany is currently looking for a part-time (15-25 hours per week) Recreation Projects Assistant to assist the Recreation & Community Services Department with a variety of programs and events. 

Typical Job Duties

• Keep social media sites and websites current and engaging

• Coordinate and solicit volunteers for events and programs

• Work with staff to coordinate special event marketing and logistics

• Assist with front desk operations

• Other duties as assigned

Minimum Requirements

• Two years of experience working in a recreation department, or a related field

• High School Diploma or GED

• Commitment to building community through programs, events and services

• Able to work a flexible weekday schedule (and occasional nights and weekends)

• Must possess a valid class C California Driver’s License with a satisfactory driving record

The Ideal Candidate

• Has experience coordinating recreational programs

• Is proficient using MS Office, Outlook, Adobe Acrobat

• Is familiar with InDesign, and Photoshop, and updating CMS websites

• Has experience with the use of social media platforms to promote events and activities

• Has experience with major special event planning and coordination

• Works well in a fast-paced, often hectic environment, and can meet established deadlines

• Communicates clearly and concisely, both orally and in writing

• Maintains organized records, schedules, contact lists, etc.

• Is detail-oriented

• Performs work involving the use of independent judgment and personal initiative, and works well independently

• Establishes and maintains cooperative relationships with the general public and those contacted in the course of work

• Solves problems and resolves conflicts as they arise

Benefits

This is a temporary position that is not eligible for benefits beyond what is required by law. 

Selection Process

Interested individuals are encouraged to apply today!  All completed applications will be reviewed.  Based on the information provided in the application documents, the most qualified applicants will be invited to participate in the selection process. 

The information contained above is subject to change and does not constitute either an expressed or implied contract.   The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact Human Resources at (510) 528-5715 at least five days prior to any examination.

How do you know you are in the City of East Palo Alto? East Palo Alto is one of the youngest cities in California. It covers only 2.5 square miles and has roughly 30,000 residents. East Palo Alto is a small community that is far different than its Silicon Valley Neighbors. Two central streets run through the City.

The Maintenance Division maintains all City streets and public alleyways, repairs curbs and sidewalks, and trims all trees located adjacent to city streets and traffic medians. The Maintenance Division is responsible for maintaining City facilities, parks, storm drain systems, street lights, and other tasks as assigned.

Be a part of this exceptional Division. The Maintenance Division is looking for a Maintenance Worker who is a go-getter, someone who is not afraid to learn new things, work hard, is a team player and willing to grow.  Construction experience is a plus. Continuing education is important to this division and a willingness to learn is a must for this position. The ideal candidate will have concrete and asphalt experience and know the importance of continuing education.

If you want to be part of the future of East Palo Alto – APPLY NOW!

The City of South San Francisco is now accepting applications for the position of Water Quality Control Plant Electrician I/II

Application Deadline:  November 12, 2019 @ 5 p.m. or upon receipt of the first 100 applicants, whichever occurs first

The City of South San Francisco is a fully independent and highly commercialized full-service City with an estimated population of 65,710 growing to 100,000 during business hours. City departments include: Police, Fire; Parks and Recreation, Public Works, Economic and Community Development, City Attorney, Library, Finance, Information Technology, Human Resources, City Clerk, and Office of the City Manager. The City has a Council-City Manager form of government with more than 400 full-and part-time employees.

THE WATER QUALITY CONTROL PLANT:

The Water Quality Control Plant (WQCP) processes wastewater discharge for the cities of South San Francisco, San Bruno and the Town of Colma. The Water Quality Control Plant is a division of the Public Works Department staffed by 38 employees including: Plant Superintendent and Assistant Plant Superintendent of WQCP; Maintenance, Laboratory and Environment Compliance Supervisors; Senior Chemist; Chemist; Lead Plant Mechanics; Plant Mechanics; Lead Plant Operators; Plant Operators; Electricians; Senior Environmental Compliance Inspector; Environmental Compliance Inspectors, Utility Workers, and two Administrative Assistants.

THE POSITION:

Depending on the strength of eligible candidates and their fit with the Public Works Department - WQCP Division, the vacancy will be filled as a Plant Electrician I or as a Plant Electrician II.

Electrician I - this class represents the entry level for the Plant Electrician series where incumbents may be assigned increasingly responsible duties with the expectation of eventually promoting to the journey level class of Plant Electrician II.  This class is distinguished from the Plant Electrician II by the performance of the more routine tasks and duties assigned to positions.  Since this class is typically used as a training class, employees may have limited or no directly related work experience.

Electrician II - this is a journey- level within the Plant Electrician series.  Employees within this class are distinguished from the Plant Electrician I by the performance of the full range of duties as assigned.  Positions assigned to this class are required to have complete working knowledge of electrical and mechanical maintenance and repair tasks associated with a water quality control plant and are expected to carry out assigned duties and responsibilities with minimal supervision.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

SELECTION PROCESS:

The selection process will first consist of a review of your application materials, including responses to the supplemental questionnaire. A résumé may be included, but does not substitute for a completed application.  Applications with "see resume" as a substitution for the work experience description; those with unclear past employment information; or those with insufficient information to evaluate possession of minimum qualifications will not be considered.  The most highly suitable and qualified candidates will be invited to participate in the next selection process of an oral interview panel (weighted at 100%) tentatively scheduled for December 5, 2019.  Possession of minimal qualifications does not guarantee advancement in the selection process and placement on the eligible employment list. The eligible list will be used for the appointment of the position. Top scoring candidates will be invited to the next phase of the selection process which is a departmental interview.

Appeals concerning administration of an examination must be submitted in writing within two (2) business days from the date the event occurred.

Prior to a conditional employment offer being made, a thorough background check will be completed, including medical examination including drug screen and fingerprint check. At the time employment is offered, applicants must be able to furnish proof of legal right to work within the United States.

This general announcement is subject to change. It does not constitute an expressed or implied contract.

To review the complete job descriptions that include all special requirements, visit the City’s website at www.ssf.net

The City of Marysville is excited to recruit for the Fire Administrative Assistant position!  Below is the job description for a better understanding of the position and the skill set desired.                                                                                        

JOB SUMMARY

Under limited direction, the Fire Administrative Assistant performs a variety of responsible, confidential, and complex administrative support duties for a department head; completes technical and functional duties of a clerical nature; interacts frequently with the public and provides information or directs questions and requests to the appropriate staff; and performs a variety of administrative support functions for the fire department as required.

Receives general or limited supervision from assigned supervisor.  Exercises no direct supervision over staff.  May provide technical and functional supervision to lower level staff.

DISTINGUISHING CHARACTERISTICS

This class is the advanced journey level class of the Administrative classification series that performs the most difficult and responsible types of duties assigned to classes within this series.  Responsibilities include performing specialized and technical office support duties to the assigned department or division(s) to ensure efficient service provision.  Responsibilities require the frequent use of tact, discretion, confidentiality, and independent judgement as well as a knowledge of departmental and City activities.  The work involves frequent contact with the public.  This class distinguished from the Administrative Clerk series by the comprehensiveness of its job functions, and the specialized knowledge exercised in the performance of job duties.

EXAMPLES OF ESSENTIAL FUNCTIONS

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Essential functions may include, but are not limited to, the following:

• Perform a wide variety of routine to complex administrative and clerical duties, and confidential duties for a department head or designee.  Support departmental or divisional operations, including filing, preparing records and monthly reports, accounts payable, ordering and maintaining office and other related supplies.
• Checks and tabulates standard mathematical or statistical data; may summarize such information and prepare periodic reports.
• Responsible for routine purchasing and budget duties; maintain financial, statistical, and/or operational reports and records as applicable.
• Screens calls, visitors, and mail; respond to for information assists and directs the public and callers to appropriate locations/staff; represents the City in a professional and customer friendly manner.
• Create and maintain confidential documents related to operations, personnel and other matters.
• Interpret City policies, rules and regulations related to assigned work.
• Weed abatement and fire prevention administrative duties.
• Prepare comprehensive reports, compile annual budget requests, recommend expenditure requests for designated accounts and monitor as appropriate.
• Perform duties related to department personnel administration including coordinating employee orientation, calculating and tracking time sheets and payroll, coordinating department recruitment activities, and processing Personnel Action Forms.
• Research, compile, and analyze data for special projects and various reports.
• Assist in the support of administration in preparing agenda items, staff reports, assembling background material, attending meetings to take minutes, and typing minutes of meetings as assigned.
• When applicable, provide technical and functional supervision as appropriate to lower level staff; recommend organizational procedural changes concerning clerical activities. 
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment including word processing equipment and use a variety of software programs as appropriate.
• Types, originates, formats, proofreads, and distributes a variety reports, letters, and memoranda, including agenda items, bid documents, and documents associated with departmental projects.  As appropriate, respond to letters and general correspondence of a routine nature.
• Initiate and maintain a variety of files and records.
• Process various business and special use permits and licenses pertaining to the fire department.  
• Assist in the coordination of fire functions for various sanctioned City events.
• Maintains attendance and punctuality that is observant of scheduled hours on a regular basis.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry)

Knowledge of:

• Practices and policies related to personnel record keeping.
• City government organization, functions, policies, rules, and regulations.
• English usage, spelling, grammar, punctuation and basic statistics.
• Modern office methods, procedures, and computer equipment and software.
• Business letter writing and arithmetic.
• Organization, procedures, and operating details of the department assigned.
• Filing and records keeping practices.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:                                                                                                         

• Perform a wide variety of difficult and responsible administrative, secretarial and clerical work with limited supervision.
• Communicate clearly, logically, concisely, and persuasively, both in writing and orally.
• Complete assigned tasks relying on broad descriptions of objectives, rather than on extensive, separate instructions requiring frequent supervision.
• Prioritize workload effectively to meet deadlines under changing conditions.
• Observe, identify and problem solve office operations and procedural issues for the public and with staff.
• Compile and maintain complex and extensive records and reports.
• Maintain confidential data and information.
• Handle multiple projects and meet critical deadlines.
• Exercise a high level of judgment relative to confidential personnel and administrative matters. Exercise discretion and maintain confidentiality.
• Establish, maintain, and foster effective, cooperative working relationships with individuals and groups encountered.
• Use computers and peripherals effectively in the accomplishment of assignments.

MINIMUM QUALIFICATIONS (requirements at entry)

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the job is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education

A high school diploma, or equivalent.

Experience

Three years of increasingly responsible journey level secretarial and clerical experience involving frequent public contact.

PHYSICAL DEMANDS

These functions may be performed with or without reasonable accommodation:

Must possess ability to work in a standard office setting and use standard office equipment, including a computer, vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing in work area and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 10 pounds.

WORK ENVIRONMENT

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Work is frequently disrupted by the need to respond to in-person and telephone inquiries. Employees may interact with upset staff and/or public.  Work days can be stressful based on this being a public safety entity and work product deadlines.