POSITION SUMMARY:
Under general direction by the City Manager, this position facilitates the legislative processes of the City, including facilitating of City Council meetings and activities, organizing of the City’s legislative position, performing mandated functions required by State law, and other assignments as directed. Successful performance of this class requires special technical knowledge in such areas as the State Public Records Act, the Brown Act, municipal elections, conflict of interest laws and campaign disclosure reporting requirements, as well as strong office management and communication skills.
GENERAL ACCOUNTABILITIES:
- Drafts and finalizes City Council meeting agenda, minutes, resolutions and ordinances for City Council meetings.
- Coordinates assembly and distribution of agenda packets to City Council, the City Manager, City departments and interested member of the public.
- Arranges and publishes notices of meetings of legislative bodies and maintains record of all Council proceedings.
- Maintains indexing of all legislative activities by the City Council.
- Keeps record of all written contracts, deeds, bonds, and annexation material.
- Conducts annexation proceedings.
- Provides support to Mayor and Councilmembers in acknowledging communications and preparing proclamations.
- Maintains and updates the Los Altos Municipal Code.
- Conducts City elections, answering related questions and assisting the public.
- Administers requirements of Campaign and Financial Disclosure Act.
- Develops and administers City Council budget.
- Manages the recruitment process and filling of vacancies on Commissions and Citizen Committees.
- Prepares and maintains the Board and Commission Handbook.
- Administers Oaths of Office and certifies copies of official records.
- Administers the City-wide Records Retention Policy and Schedule.
- Serves as official custodian of City records.
- Processes and responds to PRA requests.
- Attend Executive and Management Team meetings.
MINIMUM QUALIFICATIONS:
KNOWLEDGE OF:
Record keeping and records management, particularly as it relates to municipalities; city government and structure; federal and state mandated laws and procedures including election laws and procedures involved in preparing for and conducting municipal elections, Brown Act, Political Reform Act and Public Records Act; modern office practices, procedures and equipment.
SKILL AND ABILITY TO:
Office management and record keeping; supervisory management; working within a political structure, administering a departmental budget; interpreting the Municipal Code working with the Council, Commissions, staff, and public; excellent written and verbal skills; operate standard office equipment; manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and attend night meetings.
EXPERIENCE AND EDUCATION:
Any combination of experience and education that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
EXPERIENCE:
• At least five years of increasingly responsible public sector administrative experience, including experience with elected and appointed officials, citizen committees, and governing bodies.
EDUCATION:
• Bachelor’s Degree from an accredited college or university with major course work in public administration, business administration, or a related field.
LICENSES OR CERTIFICATES:
• Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable.
• Certification as a Notary Public is desirable with ability to obtain within six months of employment.
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.
COMPENSATION & BENEFITS
The salary range for this position ranges from $108,484 up to $131,863 annually. Placement within the range will be DOE.
This position is at will and the full terms and conditions of this position will be subject to an employment contract.
The benefits package offered by the City includes:
- Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
- Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
- Dental/Vision: City also offers a dental and vision reimbursement plan
- Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate
- Flexible Spending Plan: Dependent care and health care reimbursement plan available
- Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
- Holidays: 10 annual holidays, plus one floating holiday
- Sick Leave: Allowance of 12 days annually
- Management Leave: Allowance of 40 hours each fiscal year
- Cell Phone Allowance: $35 per month
- The City follows a Defined 9/80 schedule with offices closed every other Friday.
EQUAL OPPORTUNITY EMPLOYER
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Los Altos is an Equal Opportunity Employer (EOE).
APPLICATION PROCEDURE
A completed City application, cover letter and resume must be received no later than Thursday, April 11, 2019.
SELECTION PROCESS
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.
PHYSICAL AND MENTAL DEMANDS
PHYSICAL DEMANDS
While performing the duties of this class, an employee is frequently required to walk and stand. An employee is regularly required to sit; talk or hear, both in person, in public meetings and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment and computers; reach with hands and arms; kneel or crouch; and lift up to 30 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus.
MENTAL DEMANDS
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.
WORK ENVIRONMENT
An employee is this class works under typical office conditions, and the noise level is usually quiet. While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
