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The City of Live Oak, California is recruiting for an enthusiastic person to manage the typical functional areas of the City Clerk such as Agenda Management, Records Management, Elections, and Political Compliance programs of the City and any others that fall within the City Clerk’s responsibility.

OPEN UNTIL FILLED

FIRST REVIEW OF APPLICATIONS: August 15, 2019

SALARY: DOE

DEFINITION
Under administrative direction of the City Manager, performs a wide variety of professional administrative, confidential duties related to the role of a Certified Municipal Clerk.

CLASS CHARACTERISTICS
The City Clerk is a mid-management position that is responsible for performing, overseeing and supervising the functional operations of the Agenda Management, Records Management, Elections, and Political Compliance programs of the City, as well as the operations of all areas within City Clerks responsibility. Works independently while using tact and discretion. This position requires a flexible schedule for evening work at two (2) regular City Council meetings per month, as well as Special City Council meetings as assigned.

EXAMPLES OF DUTIES
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

1. Prepare and distribute agendas and minutes for City Council, Planning Commission, and all committee meetings, ensuring agendas and required related notices are prepared, posted and published in accordance with applicable laws and statutes.
2. Attend City Council meetings and records all official proceedings; prepare minutes and other documentation of actions taken; direct the publication, filing, and safekeeping of all proceedings of the Council.
3. Administer democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public while adhering to the Political Reform Act, the Brown Act, and the Public Records Act.
4. File campaign statements and Statements of Economic Interests required by Council members, designated City employees and advisory body members to meet legal requirements; monitor filing of financial reporting statement for elected officials, candidates and committees as required.
5. Capture and maintain City Council, Planning Commission, and committee meeting minutes, official City records and legal documents in accordance with legal requirements; certify documents; and process and file sensitive information and legislative documents following Council meeting action, as well as noticing public meetings.
6. Maintain custody of official records and archives of the City, including ordinances, resolutions, contracts, agreements, deeds, insurance and bond certificates, and minutes; certify copies of official records as required; attest, publish and file ordinances and resolutions; execute official City documents; maintain custody of City Seal, administers and files Oaths of Office.
7. Coordinate responses to requests for City records covered under the Public Records Act.
8. Act as the liaison between the public, City Departments and Council; coordinating ceremonial and official functions/special events.
9. Coordinate and track all mandatory trainings for employees, as well as elected and appointed City officials.
10. Process, record and maintain City contracts and agreements.
11. Manage the codification of City ordinances into the municipal code.
12. Coordinate opening of City bids and certifies results of each bid.
13. Act as the Custodian of Records.
14. Perform general administrative work as required related to the duties of the City Clerk.
15. Continuously monitor and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement; directs the implementation of changes.

MINIMUM QUALIFICATIONS
Education and/or Experience:
Any combination of education, training and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the knowledge and skills required for this classification is:

Experience
Five years of progressively responsible experience performing tasks common to programs carried out by a City Clerk, with experience working in a government setting or working for boards or commissions desired.

Education/Training
Equivalent to a high school diploma supplemented by administrative support courses. An AA degree in business or a related field and a Certified Municipal Clerk is desired.

Knowledge of:
City organization and departmental relationships, programs, services and other functions; government codes, city policies and procedures, ordinances, laws and other applicable governing documents; modern office practices and procedures; and data processing methods and procedures including proficiency with software applications, and operation of standard office equipment.

Physical Demands:
Requires the ability to sit for long periods of time throughout the workday; manual dexterity and vision sufficient to operate standard office equipment for potentially long periods of time without experiencing abnormal hand, wrist or eye strain; mobility to work in a standard office environment, and use standard office equipment; hearing and speech sufficient to communicate and understand conversations, both in person and on the telephone; ability to lift objects up to 25 pounds without assistance.

Ability to:
Plan, organize, direct and monitor the activities of the City Clerk’s department, supervise and evaluate administrative support staff; engage in highly confidential and sensitive work activities which require timely action; exercise sound judgment, tact, resourcefulness and leadership in dealing with the public, City officials, commissions and committee members, outside agencies and other City departments; develop and maintain harmonious relations with superiors, supervisors, employees, other agencies and the general public; prepare correspondence and reports on various subjects in a clear and concise manner; understand and interpret a wide variety of written ordinances, laws, policies, regulations, and related documents. Independently initiate, prioritize, preform or solve problems related to deviations in work assignments in order to meet fixed or fluctuating deadlines. Communicate effectively both orally and in and establish effective working relationships within the employing department and with other departments.

Special Requirements: Must possess a valid California driver's license. A Notary Public commission is required within one year from the date of appointment.

THE POSITION

Tri-City is looking for one creative and project-oriented individual to serve as a Mental Health Services Act (MHSA) Program Coordinator for the Innovation Program. The MHSA Program Coordinator will appeal to those who are passionate about project design, implementation and management and has the ability to work independently with limited oversight.  This position will be responsible for implementing Tri-City’s current Innovation project, The Tech Suite, consisting of web-based platforms and mobile therapy applications. The MHSA Program Coordinator will report to the MHSA Projects Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Responsible for collaborating with supervision on the development, implementation and management of Innovation projects;
   
• Responsible for all required project reports, annual updates, and other analyses and evaluations for assigned MHSA Programs;
   
• Responsible for developing and coordinating meetings and trainings in relation to the Innovation projects;
   
• Function as a liaison representative to other departments, community groups, agencies and stakeholders and making presentations to various groups;
   
• Maintain up-to-date on MHSA regulations, policies and procedures that govern program operations; disseminate knowledge to staff and ensure compliance on a continuous basis;

• Maintain records and documentation of assigned MHSA program activities and events; ensure and comply with PHI and HIPAA requirements; perform other duties as assigned, etc.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

THE POSITION

Tri-City is looking to fill one exciting part-time opportunity to serve as a Community Garden Farmer for the Therapeutic Community Garden. The Community Garden Farmer position will appeal to individuals who love to work outdoors and are passionate about teaching and mentoring individuals with behavioral health needs about gardening.  The Community Garden Farmer will report to the Clinical Program Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Maintain and care for the garden, teaching and mentoring Tri-City staff and program participants about gardening;
• Maintain produce logs/reports, conduct horticulture research to manage plants, irrigation systems and pest control;
• Form beds for planting;
• Select seeds or plants for planting; cultivate and prepare soil for planting;
• Sow seeds or alternative germination techniques; weed; and prepare and conduct composting;
• Assemble and maintain irrigation systems, in addition to manually watering crops, plants and trees;
• Plan plant production to ensure ample harvest will be available for marketing and distribution;
• Assist team in developing group curriculum that integrates horticulture skills;
• Participate in community events and presentations to promote the garden and other duties as assigned.

THE POSITION

Tri-City is looking for one (1) special individual to serve as a Clinical Wellness Advocate I/II/III for the Adult Full Service Partnership (FSP) Program. The Clinical Wellness Advocate I/II/III position will appeal to individuals who are passionate about working with community members with behavioral health challenges.  The Clinical Wellness Advocate I/II/III will report to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide advocacy, guidance, outreach, feedback and support to clients and families to access and work more efficiently toward recovery;
   
• Assist clients with basic forms, mentoring and coaching;

• Attend and participate in meetings, attend intakes and other appointment to strengthen and support recovery;
• Perform wellness checks, documentation of outreach and services;

• Ensure that documentation is updated in Electronic Health Record (EHR) regularly and provide case management services;

• May be required to transport client(s) in his/her own vehicle and/or a Tri-City vehicle and other duties as assigned, etc.

The preferred candidate will possess two to five years of experience in a mental health setting and is bilingual in Spanish. 

THE POSITION

Tri-City is looking for one (1) special individual to serve as a Clinical Therapist I/II for the Access to Care (ATC) Team with an emphasis on outreach and engagement within the community. The Clinical Therapist I/II position will appeal to individuals who are passionate about working with the homeless population.  The Clinical Therapist I/II will report to the Clinical Program Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Conduct same day biopsychosocial assessments in the field and in the office with individuals who are currently homeless;
• Will formulate a differential diagnosis concerning the nature of the mental health challenge;
• Create treatment plans and complete all necessary Electronic Health Record documentation;
• Perform screenings, linkage to resources and provide crisis interventions and crisis assessments;
• Work on a multidisciplinary team to promote recovery and ensure Network Adequacy;
• Ability to work in a fast paced environment and must have excellent attendance;
• Collaborate with outside agencies to coordinate care for individuals seeking services.

A complete job description is available upon request.

THE POSITION

The City of Dublin is seeking an Assistant to the City Manager to plan, direct and oversee complex administrative programs within the City Manager’s Office, which include contract administration, disaster preparedness, legislative analysis, fiscal analysis, and animal control and provide highly complex staff assistance to the City Manager and Assistant City Manager.

EXAMPLES OF DUTIES

• As assigned to program area, responsible for the design, implementation, administration, monitoring and evaluation of various City programs in the areas of contract administration, disaster preparedness, legislative analysis, fiscal analysis, and animal control services.
• Undertake studies to determine the financial and operational feasibility and desirability of providing municipal services and programs.
• Develop and implement divisional goals, objectives, policies and procedures.
• Direct, oversee and participate in the development of Program and/or Division work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Prepare the Program and/or Division budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget; may prepare Capital Improvement Project/Program budgets as related to areas of assignment.
• Represent the City in a variety of community outreach activities and public education programs including participating as a contributing member of designated community organizations, committees/project teams and work groups.
• Represent the Program and/or Division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Develop and conduct studies, needs assessment, research and financial analyses; research and analyze contracts and program of assigned area.
• Create, coordinate and/or contribute to a variety of written publications such as the City Newsletter, Department brochures, fact sheets and other publications.
• Maintain assigned program content on City’s website.
• Coordinate design and implement campaigns to promote assigned programs and City services, activities, and assigned special events.
• Prepare grant applications; write articles and develop other methods for the City to receive regional, State and national recognition for assigned programs and service areas.
• Serve as City’s Emergency Operations Center (EOC) Manager and/or official during emergency operations.
• Direct, oversee and coordinate multiple projects and meet critical deadlines.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Description

THE POSITION

The City of Hayward is excited to announce its recruitment to fill the Deputy City Clerk position. Reporting to and receiving direction from the City Clerk, the Deputy City Clerk provides highly responsible administrative and technical assistance involving maintenance of official City documents and records and execution of official functions and activities. Because this position provides information to members of the City Council, public, and City staff, superior customer service and communication skills are paramount to success in this role. The Deputy City Clerk also plays a central role assisting in problem solving and developing organizational priorities and objectives.  This position supervises three staff members and oversees the internship program. The successful candidate will embody the City values of openness, caring and integrity and this will show in their actions and achievements.

The City Clerk's Office enjoys a great deal of appreciation for the work it does. Because it is a small department, the Deputy City Clerk will have the opportunity to interact with various stakeholders. The City culture offers strong support for new ideas and room for innovation. 

APPLICATION AND SELECTION PROCEDURE
To be considered for this exceptional career opportunity, submit your application that includes resume, cover letter, a list of six work-related references (two supervisors, two direct reports and two colleagues) by the final filing date of Friday, August 9, 2019. Resume should reflect years and months of employment, beginning/ending dates as well as size of staff you have managed.

Review the full brochure (Download PDF reader) and submit your application materials directly at: https://secure.cpshr.us/escandidate/JobDetail?ID=479