Search Jobs

POSITION SUMMARY:
Under general direction by the City Manager, this position facilitates the legislative processes of the City, including facilitating of City Council meetings and activities, organizing of the City’s legislative position, performing mandated functions required by State law, and other assignments as directed. Successful performance of this class requires special technical knowledge in such areas as the State Public Records Act, the Brown Act, municipal elections, conflict of interest laws and campaign disclosure reporting requirements, as well as strong office management and communication skills.

GENERAL ACCOUNTABILITIES:

1. Drafts and finalizes City Council meeting agenda, minutes, resolutions and ordinances for City Council meetings.
2. Coordinates assembly and distribution of agenda packets to City Council, the City Manager, City departments and interested member of the public.
3. Arranges and publishes notices of meetings of legislative bodies and maintains record of all Council proceedings.
4. Maintains indexing of all legislative activities by the City Council.
5. Keeps record of all written contracts, deeds, bonds, and annexation material.
6. Conducts annexation proceedings.
7. Provides support to Mayor and Councilmembers in acknowledging communications and preparing proclamations.
8. Maintains and updates the Los Altos Municipal Code.
9. Conducts City elections, answering related questions and assisting the public.
10. Administers requirements of Campaign and Financial Disclosure Act.
11. Develops and administers City Council budget.
12. Manages the recruitment process and filling of vacancies on Commissions and Citizen Committees.
13. Prepares and maintains the Board and Commission Handbook.
14. Administers Oaths of Office and certifies copies of official records.
15. Administers the City-wide Records Retention Policy and Schedule.
16. Serves as official custodian of City records.
17. Processes and responds to PRA requests.
18. Attend Executive and Management Team meetings.

MINIMUM QUALIFICATIONS:

KNOWLEDGE OF:
Record keeping and records management, particularly as it relates to municipalities; city government and structure; federal and state mandated laws and procedures including election laws and procedures involved in preparing for and conducting municipal elections, Brown Act, Political Reform Act and Public Records Act; modern office practices, procedures and equipment. 

SKILL AND ABILITY TO:
Office management and record keeping; supervisory management; working within a political structure, administering a departmental budget; interpreting the Municipal Code working with the Council, Commissions, staff, and public; excellent written and verbal skills; operate standard office equipment; manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and attend night meetings.

EXPERIENCE AND EDUCATION:
Any combination of experience and education that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

EXPERIENCE:
• At least five years of increasingly responsible public sector administrative experience, including experience with elected and appointed officials, citizen committees, and governing bodies.

EDUCATION: 
• Bachelor’s Degree from an accredited college or university with major course work in public administration, business administration, or a related field.

LICENSES OR CERTIFICATES:
• Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable.
• Certification as a Notary Public is desirable with ability to obtain within six months of employment.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.

COMPENSATION & BENEFITS
The salary range for this position ranges from $108,484 up to $131,863 annually. Placement within the range will be DOE. 

This position is at will and the full terms and conditions of this position will be subject to an employment contract. 

The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
• Dental/Vision: City also offers a dental and vision reimbursement plan
• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate
• Flexible Spending Plan: Dependent care and health care reimbursement plan available
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
• Holidays: 10 annual holidays, plus one floating holiday
• Sick Leave: Allowance of 12 days annually
• Management Leave: Allowance of 40 hours each fiscal year
• Cell Phone Allowance: $35 per month
• The City follows a Defined 9/80 schedule with offices closed every other Friday.

EQUAL OPPORTUNITY EMPLOYER
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Los Altos is an Equal Opportunity Employer (EOE).

APPLICATION PROCEDURE
A completed City application, cover letter and resume must be received no later than Thursday, April 11, 2019.

SELECTION PROCESS
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.

PHYSICAL AND MENTAL DEMANDS
PHYSICAL DEMANDS
While performing the duties of this class, an employee is frequently required to walk and stand. An employee is regularly required to sit; talk or hear, both in person, in public meetings and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment and computers; reach with hands and arms; kneel or crouch; and lift up to 30 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. 

MENTAL DEMANDS
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

WORK ENVIRONMENT
An employee is this class works under typical office conditions, and the noise level is usually quiet. While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

The City of San Mateo invites applications for the position of:

Position:          Management Analyst Intern - Parks and Recreation Department

Salary:             $16.78/hr to $20.01/hr. (Dependent on Qualifications)

Job Type:        Internship

Location:         Poplar Creek Golf Course,

                        1700 Coyote Point Dr, San Mateo, CA 94401

                        Administrative Office for Parks & Recreation Department

                        330 W 20th Ave, San Mateo, CA  94402

Hours:             20 hours per week/Flexible schedule

Application:    An official City of San Mateo employment application and supplemental questionnaire is required.

Closing Date:  April 1, 2019 OR upon receipt of the first 100 applications and supplemental questionnaires, whichever occurs first.

THE POSITION:  The Parks and Recreation Department at the City of San Mateo has an opportunity for an intern to work on a number of projects. The Department, which has about 60 full time employees, manages over 30 parks and open space areas, five community centers that provide recreation activities for all age groups, an 18-hole golf course and the City’s park and street trees. The Management Analyst Intern will receive primary supervision from the Department’s Golf Services Manager and project specific direction from the supervisor/manager primarily responsible for each specific project. The duration and start date of the internship are flexible though summer interns typically start between mid-May and Mid-June.

MINIMUM QUALIFICATIONS: 

• BA/BS Candidate
• Strong analytical, writing and verbal skills; effective written and oral communication
• Experience conducting research and data analyses
• Able to work independently with direction from supervisor
• Interest in learning more about a career in local government

DUTIES: The primary projects will most likely include the following:

• Pace of Play Tracking & Parks Survey. The intern will be onsite at Poplar Creek at various times of the day and days of the week to monitor the time it takes players to complete play on each of the 18 holes.  The data will then be analyzed and used to make recommendations to improve the overall pace of play or time it takes to complete a full round of golf.
   
• Parks Quarterly Evaluation. The second opportunity will be for the selected intern to help with creating a new and improved excel parks standards form.  The current form needs to be re-worked to improve the data we receive and how it is analyzed by P&R staff.
   
• Parks Survey. Conduct customer intercept surveys with patrons in the City’s parks. Prepare a report analyzing the results of the survey work.

HOW TO APPLY: Interested candidates should submit an official City of San Mateo employment application and supplemental questionnaire by April 1, 2019 on-line on CalOpps.org.

or

Submit an official City of San Mateo application and supplemental questionnaire by April 1, 2019 to the City of San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403

DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

JOIN OUR TEAM!

If you are looking for a position that will allow you a flexible work schedule and the ability to use your creativity and people skills? Then this may be the job for you!

The Recreation Department of the Town of Colma is recruiting for a part-time Senior Recreation Leader for immediate hiring who will enjoy exercising creativity, working with Children and Seniors. The Ideal candidate will be available to work year-round, a varied work schedule, including Days, Evenings and Weekends.

Senior Recreation Leaders assist Recreation Coordinators and the Recreation Manager with the Town’s daily recreation activities and programming, including supervision of recreation programs for children, adults and senior citizens. Recreation Leaders do not receive Town benefits and have an “at will” status.

You’ll enjoy duties such as:

• Planning, organizing, leading and conducting a wide variety of indoor and outdoor recreation activities at our park, playground and community centers including after-school programs, teen center, day camps, play groups, special events and senior events.
• Guiding recreation activities for children, teens and adults.
• Actively managing children’s playground activities.
• Ensuring that needed supplies and equipment are inventoried and on hand.
• Setting up and taking down recreational and facility equipment.
• Enrolling participants in recreation activities utilizing computer system.
• Assisting residents with facility bookings and entering reservations in computer system.
• Maintaining communications with parents of participants
• Supervising and directing recreation leaders in daily tasks
• Attending staff meetings.
• Performing light janitorial and maintenance duties.
• Applying basic first aid.
• Other duties as assigned.

Minimum Qualifications
Any combination of experience and training that would provide the required knowledge, skill and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Fifteen semester college units
• Two years of experience in a recreation field.

INCLUDING:
Characteristics:

• Great with children.
• Leadership.
• Safety-oriented.
• Effective communicator.

Knowledge of:

• Methods of organizing, conducting and supervising recreational programs.
• Excellent customer service skills.
• Modern information technology including various computer applications.
• CPR/First Aid practices.

Ability to:

• Plan, organize and conduct recreation programs for children.
• Represent the Town positively.
• Exercise excellent customer service skills including patience and professionalism at all times.
• Deal effectively with a wide variety of personalities in situations requiring diplomacy, friendliness, poise and tact.
• Speak and write clearly.
• Understand and follow oral and written directions.
• Work a varied schedule including some weekends and evenings.
• Operate basic office equipment.
• Learn Recreation Department Software.
• Establish and maintain effective, harmonious working relationships.
• Understand and work effectively with the public, especially children.
• Learn and interpret specific rules and polices and apply them with good judgment.
• Perform light janitorial and maintenance duties, safely lift up to 30 lbs.
• Attain CPR/First Aid certification within 60 days of hire.

The Town of Colma, Known worldwide as the “City of Souls,” is the smallest city in San Mateo County with 1,600 residents - and 1.5 million “souls”. However, Colma is more than just 16 cemeteries. Colma’s commercial buildings make a distinguished architectural statement resulting from design standards that encourage Spanish-Mediterranean motifs. Colma boasts an old-world charm all its own, from its brickpaved residential streets and ornamental street lamps to its restored historical museum and railroad depot located at its 5,500 square foot Community Center. Sterling Park Recreation Center, which is the location for the after-school children’s program, has a basketball court, playground, large grassy field and multi-purpose room. Within its 2 square mile boundaries, the Town enjoys a strong sales tax base with two shopping centers, one of Northern California’s most complete collections of car dealerships, and a card room. There are two BART stations nearby.

To Immediately Apply:
To be considered for employment you must submit a town employment application through CalOpps.org

Please Note:
The information included in this announcement may be changed at any time. The information does not constitute either an express or implied contract.

The Town will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the human resources office of such special needs at the time of application.

All employees hired by the Town of Colma must be legally authorized to work in the United States and will

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments.  Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).
 

REQUIRED QUALIFICATIONS:

EDUCATION
Possession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.
AND
EXPERIENCE
Two (2) years of professional accounting experience, preferably in a governmental or public agency.
 

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits. 

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.
 

APPLICATION PROCESS:

Applicants must submit the following:
1.  CITY OF BERKELEY EMPLOYMENT APPLICATION
2.  RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3.  RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofberkeley.info/hr/

2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, CA 94704
(510) 981-6800
(510) 981-6806
hr@CityofBerkeley.info

MISSION STATEMENT & EXCITING PROJECTS

The City of East Palo Alto provides responsive, respectful and efficient public service to enhance the quality of life and safety for its multi-cultural community. East Palo Alto has significant potential for growth due to its central location, recently updated General Plan, and the securing of additional water supplies. Construction just started on a 25,000 square performing arts center. The City is currently processing entitlements for approximately 1.4 million square feet of office projects, a 500 student elementary school, and approximately 200 affordable rental housing units. The City seeks dynamic and committed candidates who want to play a leadership role in shaping the growth in East Palo Alto.

The Community 

The City of East Palo Alto is a beautiful community located in the heart of the Silicon Valley, and is uniquely positioned to maximize its potential as a significant city in the region. Founded by speculators and farmers in 1849, the town was originally named Ravenswood. In 1983 the residents decided to incorporate as East Palo Alto. The population is approximately 29,143 with an area of 2.5 square miles.

Community assets include:

●   A rich historical heritage

●   A culturally diverse community

●   A moderate climate

●   Bay Area location within close proximity to the San Francisco and San Jose International Airports

●   Sensitivity and commitment to the environment and to expanding open space and park facilities

●   A friendly residential community with a small town family oriented atmosphere

●   Excellent private schools and progressive public school district

●   An active citizen involvement

Quality of Life

 The Community is deeply concerned about maintaining its quality of life. Future development must be compatible with community expectations. A significant number of important issues facing the City are regional in nature, e.g., growth, transportation, solid waste, water, congestion management and economic vitality.

The Organization

East Palo Alto is a general law city incorporated in 1983; and, operates under the Council/Manager Form of Government.  Legislative authority is vested in a five member City Council elected at large for four-year overlapping terms. Key City Council advisory bodies include: the Planning Commission, Rent Stabilization Board, Senior Advisory Committee, and the Public Works and Transportation Commission.

Annually, the Council selects a Mayor and Vice Mayor from its members. The City Council appoints the City Manager and City Attorney. The City Manager is appointing authority for all employees, including four department executives.

It is an exciting time here at the City of East Palo Alto, we are the “City on the Move” Our economic development goal is to foster a healthy and thriving business environment.

THE POSITION

The City of East Palo Alto is currently recruiting for a journey level Management Analyst classification who values responsive and efficient public services to enhance the quality of life and safety for its multi-cultural community.  This position will report to the Community and Economic Development Director or his/her designee. 

It requires sound judgment, initiative, and discretion in order to bring finance, purchasing,  project tracking, contracting and budget expertise to support EPA’s Affordable Housing Strategy, Capital Improvement Program, and Development Impact Fee Program, which includes fees for infrastructure, city facilities, and parks. Provides responsible professional, administrative and technical assistance in the development, administration and implementation of City programs; provides highly responsible analytical staff assistance including conducting specific and comprehensive analysis of a wide range of municipal policies involving organization, procedures, finance, and services; manages various projects; and assists in office management functions.

The City of San Mateo City Manager's Office is seeking a Downtown Coordinator

Why Join our Department?

Come be part of the City of San Mateo team.  You would be joining an organization of over 560 people who work for the City of San Mateo and whose mission it is to serve the community with a collaborative, innovative and professional spirit.  We are looking for someone who embodies our shared values of respect, creativity, inclusivity, transparency, and integrity in their words and actions. The City Manager’s Office includes staffing and management of the Communications, Sustainability, Economic Development, and Volunteer Programs within the City of San Mateo.  The Office provides direct support to the City Council on major policy issues and provides the primary interaction with our community partners including the Chamber of Commerce and the Downtown San Mateo Association. 
 

What You’ll Do

This position is in the City Manager’s Office and receives general direction from the Economic Development Manager.  The Downtown Coordinator’s primary function is coordinating a variety of tasks to implement the City’s efforts to support Downtown businesses and improve the customer experience in Downtown San Mateo.

Please see the job description and announcement below. 

Please view the job announcement and  description below.