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The Community Development Department works to ensure a sustainable and vibrant community that supports economic well-being and a high quality of life for Menlo Park’s residents, businesses, and visitors. It performs numerous vital core services that include long-range planning, current planning, and building permitting and inspection services. The Department is supported by 31 FTE and a total annual budget of $8.8 million.

Menlo Park Community Development is comprised of the Housing Office, which manages the City’s Affordable Housing programs, along with the Building and Planning Divisions. Both divisions are overseen respectively by an Assistant Director. The Building Division coordinates enforcement of the City’s Building Code and related policies through a plan check and inspection process. The Planning Division is responsible for enforcement of the City’s Zoning Ordinance and related policies concerning applications for residential, commercial, and industrial development projects and for leading the production of land use studies. The Department also oversees the City’s Economic Development programs.

During Fiscal Year 2017-18, the Department issued 152 commercial and 659 residential building permits and conducted over 11,062 inspections. Menlo Park is experiencing a continued, high level of development interest driven by a thriving economy and the adoption of long-range planning documents, including the El Camino Real/Downtown Specific Plan, 2016 ConnectMenlo General Plan, and the Bayfront M-2 Area Zoning Update, all of which mark a transformational time with a focus on creating a live/work/play environment. Projects on the immediate horizon include the expansion of the Facebook campus and a 60-acre mixed-use village, along with new hotels, residential and other mixed-use projects, extensive office space, pedestrian friendly and transit oriented downtown projects and development of remaining Bayfront property.

The Marysville Police Department is recruiting for the position of Public Safety Dispatcher. 

We are seeking energetic and outstanding individuals to join our team.  Ideal candidates are committed to working with their community in total partnership as we work together to improve the quality of life for everyone who works, lives and plays in our city. Public Safety Dispatchers are tasked with dispatching first responders including police, fire and medical services.

The City of Thousand Oaks has an excellent job opportunity!

We are seeking an energetic, service-oriented individual who is a team player and thrives in a fast-paced office environment.  The Accounting/ Customer Service representative will be responsible for a wide range of customer service and accounting support functions in the Public Services Division of the Finance Department.  Programs administered by the Public Services Division include utility billing, business licenses, parking citations, and other miscellaneous functions related to revenue collection.

Primary responsibilities:

• Communicate with and respond to customer questions, inquiries, and complaints by phone and in-person
• Research issues and provide information to the public
• Process payments and issue licenses and permits
• Review and process parking citation appeals and payments
• Perform utility and other types of billing and collections
• Balance daily cash receipts
• Monitor, prepare, maintain and verify financial documents and records

**SEE ATTACHED JOB ANNOUNCEMENT AND DESCRIPTION FOR MORE INFORMATION BEFORE APPLYING**

Summary Description

Under administrative direction, directs, manages, supervises, and coordinates assigned functions and program areas of the Public Works Department including construction, operation, maintenance, and repair of the City’s water systems; ensures that federal and state regulations are complied with; maintains an operations and maintenance records management system; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Director of Public Works. As assigned, this position may serve as the “Chief Operator of the Water System” as required by the State Water Resources Control Board and also as the City’s “Water Purveyor.” (Wastewater, streets and storm drain systems certification not  required because of assignment to Water Division only at this time)

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices of assigned area or division.

**THIS SUPERINTENDENT WILL NOT OVERSEE WASTEWATER, STREETS OR STORM DRAIN SYSTEMS**

1. Assume management responsibility for assigned services and activities of the Public Works Department including wastewater collection, treatment, and disposal as well as operation and maintenance of the City’s streets and storm drain systems.
2. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
4. Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
5. Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
6. Oversee and participate in the development and administration of the division’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
7. Assist in the preparation of the City’s Capital Improvement Program as related to water, wastewater, streets, and storm drainage facilities and appurtenances, as assigned.
8. Develop and standardize maintenance and operating procedures and methods to meet state and federal regulations and improve the efficiency and effectiveness of operations and maintenance activities.
9. Prepare specifications, estimates, and bids for machinery, tools, equipment, and contract services; recommend, monitor, and administer contracts for consulting, construction or other services as necessary; inspect work in progress and authorizes payment for work performed.
10. Monitor changes in regulatory agency laws and regulations; evaluate their impact upon City activities; recommend and implement policy and procedure changes as required.
11. Develop, implement, and ensure adherence to the division’s Safety Program, Standard Operating Procedures, and OSHA regulations.
12. Produce required regulatory reports and ensure compliance with regulatory requirements, laws, codes, and enforcement actions.
13. Maintain accurate records and files; prepare periodic and special reports as required, including those mandated for submission to the Regional Water Quality Control Board (RWQCB) and to the State Water Resources Control Board (SWRCB), when assigned.
14. Prepare records related to operations, test results, work performed, and materials and supplies used; maintain accurate records and files; prepare periodic and special reports as required.
15. Research special projects, evaluate alternatives, prepare reports and recommendations; write correspondence, and respond to public and regulatory agency inquiries and provide pertinent information.
16. Respond to emergencies as required; coordinate activities with other responders to provide effective response; direct the work of staff and utilization of resources to affect operational effectiveness and ensure the safety of the community.
17. Serve as the liaison for the Division with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
18. Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence.
19. Provide responsible staff assistance to the Public Works Director; conduct a variety of organizational studies, investigations, and operational studies; prepare agenda reports; recommend modifications to programs, policies, and procedures as appropriate.
20. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to water production and distribution, construction, operation, maintenance and repair of wastewater, streets, and storm drain systems; incorporate new developments as appropriate, in assigned division.
21. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
22. Perform related duties as required.

Administration

The Department of Finance is hiring one (1) Senior Analyst in the Administration Division. The Division is responsible for supporting the department’s business operations.  The administrative functions in support of running a department typically include general office administration, personnel (such as hiring, safety, training, benefits, and employee relations), budget, fiscal and organizational analysis.  Responsibilities for the position may include, but are not limited to:

• • High level of fiscal coordination with divisions within the Finance Department.
  • Benchmarking of performance measures and fiscal and accounting activities of the Department’s expenditures.
  • Managing the development and monitoring of the Department’s budget of $18.2 million and city-wide budget totaling $31.4 million.
  • Drafting and monitoring consultant contracts.
  • Managing the development, distribution, and review of Request for Proposals for the Administration functions for the Finance Department.
  • Perform data and financial analysis and preparing reports and memos.
  • Providing assistance to areas throughout the Department, especially related to special projects.
  • Supervising an Analyst and a Senior Account Clerk position.

Purchasing

The Department of Finance is hiring two (2) Senior Analyst in the Purchasing Division. The Division is responsible for the procurement of all maintenance and repair (MRO) goods and services that are required to support operations throughout the City.  The Division is also responsible for all information technology (IT) procurements and Insurance and Risk Management that are required to support operations throughout the City. The Division is also responsible for providing Citywide guidance and oversight for the procurement of all professional and consulting services. 

The Senior Analyst is a management position that report to Procurement Manager and is responsible for non-IT strategic procurement activities, projects and agreements on behalf of various City departments. Responsibilities for the position may include, but are not limited to:

• • Working with various City departments to prepare, issue, and oversee complex Requests for Proposals (RFPs), Requests for Information (RFls) and other solicitation methods
  • Manage strategic and complex procurement activities, including developing specifications and facilitating the evaluation process
  • Develop, negotiate, and write strategic and complex contracts to execution
  • Administer contracts, including negotiation of amendments, and change orders and exercising options
  • Draft and prepare Council memoranda and preparing response for protests
  • Train and educate City staff on Citywide purchasing rules, procedures, and processes
  • Assist departments with vendor management and contract management activities as required
  • Perform data and financial analysis for purchasing and contracting activities
  • Clearly express ideas verbally and in writing
  • Prepare standard and ad hoc reporting
  • Perform other duties and special projects as requested

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

• • Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
  • Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
  • Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
  • Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
  • Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
  • Decision Making – Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
  • Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
  • Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
  • Leadership – Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.
  • Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
  • Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
  • Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

The City of San Mateo Library Department is looking for a Senior Management Analyst

Why Join our Department?

The San Mateo Public Library is seeking an experienced and highly motivated individual to be the department’s Senior Management Analyst.

The San Mateo Public Library is a dynamic community resource and destination that includes the Main Library, a state of the art LEED Gold rated green building, and two community branch libraries.  The Library provides library services to residents of the City of San Mateo and the Town of Hillsborough and is part of the Peninsula Library System (PLS), a consortium of public library jurisdictions and community college libraries in San Mateo County.  The Library is also part of the Pacific Library Partnership (PLP), a consolidation of four library systems in the greater Bay Area of Northern California.

The Library provides an array of core services for all age groups:  A collection of library materials comprised of books, magazines, newspapers, databases, compact discs, DVDs and downloadable e-books; information and reader’s advisory service; free access to information technology via public computers and wireless Internet, library programs for children, tweens, teens and adults; literacy instruction; specialized collections in the areas of business and biotechnology; a world languages collection that includes titles in Spanish, Chinese, Japanese, Farsi and French; and an extensive volunteer program that integrates the community with opportunities to help fulfill the Library’s mission.

Here are some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

What You’ll Do

• Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure, and staffing and organization changes.
• Participate in the development of an installation of new or revised programs, systems, procedures, and methods of operation; update and revise policies and procedures.
• Conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel, and operational problems.
• Conduct financial analyses; prepare reports and make recommendations regarding rate structures, bonding, budgeting and other financial matters.
• Prepare contracts, proposals, grant applications and similar documents; prepare reports and monitor grants and contracts for program compliance.
• Participate in the development and installation of new or revised programs, systems, procedures, and methods of operation; update and revise policies and procedures.
• Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, as well as outside agencies.
• Coordinate the development, administration and monitoring of the City or department budget; prepare a variety of fiscal, administrative and management reports.
• Act as the Department's primary liaison with management staff in discussing and solving sensitive and complex issues.
• Respond to complaints and request for information; recommend solutions and courses of action after evaluating alternatives.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Oversee administrative operations, including managing administrative staff.
• Liaise with Public Works department and outside vendors to address library facility and safety matters.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

The Office of Councilmember Lan Diep is recruiting for a Community Relations Coordinator/Representative to assist communication and public information efforts of the District office.  The selected individual may be classified as Community Relations Coordinator or Representative, based on relevant education and experience.  Education and/or experience in the fields of marketing, communications, public information or public relations is highly desirable.  The following are examples of the types of job duties and responsibilities the selected individual may be responsible for:
 

• Planning, writing and managing monthly e-Newsletter
• Designing flyers, graphics, and material for constituent meetings, events and public information.
• Engaging and collaborating with constituents, organizations, and city staff as needed.
• Updating and designing web content and social media content.
• Media relations and tracking.
• Collaborating with staff on ideas for media and communication outreach to disseminate the Councilmember’s message to various audiences.

 
Employees in this classification are not members of the classified civil service and are appointed "at will" with no property right to continued employment.  Each appointment is for a specified period of time to be determined by the appointing Council member and does not extend past the end of the elected official's or appointing authority's term.  This unclassified position requires a disclosure of outside investments, real property interest, income and business positions.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

The Community:

Located on the coast of Southern California, Seal Beach enjoys a well-informed and engaged community. Seal Beach is well known for its historic wooden pier that juts out into the blue Pacific and a view and climate that is a weekend draw for the greater Southland.  With a population of approximately 25,000, Seal Beach is nestled between Long Beach and Huntington Beach in Orange County, and has retained its quaint “village-by-the-sea” ambiance.

Job Summary:

The position of City Clerk is designated as an “at will” position. Under general direction of the City Manager, the City Clerk plans, organizes, and manages the work of the City Clerk Department; performs administrative services specified in the Municipal Code and pertinent statutes; coordinates legislative and records management actions of the City Council and Successor Agency; and supervises the administrative support staff.

The City Clerk independently manages and performs a range of administrative, legislative, elections, and records management functions on behalf of the City and participates as a member of the Executive Management Team.

The City Clerk serves as the Clerk to the City Council, Successor Agency, and Planning Commission; attends meetings, study sessions, and workshops; records all official proceedings; supervises the preparation,
maintenance and execution of agendas, ordinances, resolutions, minutes, and official documents.

As the local elections officer, initiates elections procedures and coordinates the filing of initiatives,
referendums, recall actions, and candidate statements.

As the Political Reform Act official, addresses questions regarding elections procedures, campaign financial statements, Commission appointments, and similar matters.

As the Brown Act official, compiles, prepares, and reviews the City Council and Successor Agency agenda, agenda packet, and minutes in order to ensure the accuracy and completeness of information that is provided.

Drafts, reviews, and assures the proper administration of public notices, filings, hearings, and agenda reports; monitors the efficiency and effectiveness of service delivered to the public.

As part of Public Records Act administration, establishes procedures and manages the indexing, and research and retrieval systems; coordinates the handling of public records requests as well as claims and legal actions.

Maintains, codifies, indexes, updates, and distributes relevant sections of the Municipal Code.

Researches laws, regulations, codes, ordinances, official minutes, and actions taken by the City Council and commissioners; coordinates the maintenance of lists of contracts and agreements for ready access by
Departmental representatives.

Coordinates the receipt and opening of public bids and responds to related inquiries.

Administers the department budget, tracks and reports upon the status of projects, operating, and personnel expenditures.

The Director of Human Resources & Risk Management is responsible for planning, organizing, managing, directing, and coordinating the activities of human resources for all City departments, including providing highly complex staff assistance.

Below is a list of essential functions of the position; however, it is not exhaustive and may be supplemented as deemed necessary by the City:

• Administration of a comprehensive human resources program.
• Direct and participate in the administration of the city-wide classification and compensation plan.
• Oversee the recruitment and selection process.
• Manage the benefits and retirement programs.
• Oversee all risk management functions including Workers’ Compensation, Liability, and Safety.
• Serve as the Chief Negotiator when dealing in Employee Labor Relations.
• Advise and assist employees and Department Heads in a variety of personnel matters including
• the interpretation of policies and the processing of employee grievances.
• Direct and participate in the development of the Department’s work plan, activities
• and projects.
• Supervise the administration and development of the Department’s budget.
• Review and analyze current legislation, court cases and related human resources information.
• Select, supervise, train, and evaluate assigned staff.
• Communicate clearly and concisely, both orally and in writing.