Search Jobs

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF OR JOB URL' BELOW

DEFINITION:

Under general direction, performs complex work of considerable difficulty in governmental accounting and financial analysis.  Plans, organizes, manages and directs the activities of the Accountants, Accounts Payable, and Payroll within the Support Services Department, provides highly complex staff assistance to an executive manager within the Support Services Department; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Accounting Manager is the management level class responsible for assisting the Director, or designee, in the day-to-day administrating, directing and managing of assigned divisions.  This classification is distinguished from that in the lower classification of Principal Accountant by their responsibility for overall management of the accounting division.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the Director of Support Services or his/her designee.  Exercises direct supervision over professional, technical, and clerical accounting staff.

ESSENTIAL FUNCTIONS:   (include but are not limited to the following)

• Plan, organize and manage the activities of professional, technical and clerical staff in accounting, responsible for accounting, financial reporting and analysis for the City using generally accepted processes and procedures including the Generally Accepted Accounting Principles (GAAP).
• Participate in the development and administration of the department budget.
• Participate in the development and coordination of the City-wide annual budget; provide technical advice relative to budget issues.
• Guide the preparation of the City’s annual audit report; coordinate audit and audit activities.
• Participate in the development of official policies, procedures and practices, to ensure compliance with applicable laws and regulations.
• Participate in the review, development and modification of internal control methods.
•  Review, develop and modify internal control methods to improve existing procedures.
• Interpret and apply provisions of laws, rules and regulations related to fiscal matters.
• Review and approve accounting transactions for input to the various financial systems of the City and its related entities and departments.
• Coordinates the work of assigned staff, their tasks, and the interfacing with other organizations.
• Interview and recommend selection of job applicants, appraise employee performance; conduct informal counseling on work issues, prepare documentation and improvement plans for deficiencies, and implement disciplinary procedures.
• Directs and participates in complex fiscal, financial, and accounting problems which have significant impact on the City’s financial condition and/or operations, as assigned.
• Assist the Director of Support Services, or designee, in performing revenue/expenditure projections.
• Assist the executive management in cash management and investment functions.
• Oversee and is responsible for the day-to-day operations of the Accounting Division.
• Provide professional and technical advice and recommendations on accounting pronouncements, standards, policies and procedures.
• Provide assistance to City departments regarding City accounting policies and procedures in resolving accounting and financial problems.
• Prepare and maintain a variety of records, reports and correspondence related to division activities.
• Develop, implement and evaluate financial fiscal policies, procedures and practices and initiate action for improvement.
• Direct and participate in complex, fiscal, financial and accounting problems which have significant impact on the City’s financial condition and/or operation, as assigned.
• Prepare and maintain a variety of records, reports and correspondence related to division activities.
• Attend council, interagency, committee, and other meetings and conferences; make presentations as required.
• Establish positive working relationships with representatives of community organizations, state/local agencies, City management, staff and the public.
• Seeks continuous improvement in finance and accounting processes and procedures to achieve optimum efficiency and effectiveness.
   
  PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard.  The position also requires near and far vision in reading written reports and work related documents.  Acute hearing is required when providing phone and personal service.  The nature of the work also requires the incumbent to drive motorized vehicles.  The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

Please click the links below for complete details regarding this opportunity.

THE COMMUNITY

The City of San Mateo (pop. 104,490) is the second largest municipality in San Mateo County located in the central Bay Area on the San Francisco Peninsula. It covers 14.6 square miles, including 3.87 miles of tidelands, from the San Francisco Bay to the east and a range of coast mountains to the west. This culturally and economically diverse community offers an extraordinary quality of life characterized by safe neighborhoods, quality city services and assets, friendly people and ideal location.

San Mateo’s scenic landscape includes 35 parks (including the City’s signature Central Park and Japanese Garden), six recreation centers, three libraries, and an 18-hole golf course.  Broad recreational programming appeals to residents of all ages and interests and the City’s popular special events are long-standing traditions that draw thousands of participants, build community and provide easily accessible family-friendly fun.

The robust economy has renewed interest in the increasingly vibrant and walkable downtown area, which continues to attract a wide array of small-to-medium sized businesses some of which, according to community members, include many of the best dining options in the Bay Area. The San Mateo Farmer’s Market is one of the most popular outdoor markets in the region.

A center of commercial and residential activity in the Silicon Valley, San Mateo’s desirable location provides direct access to interstate highways, rail lines, a trans-bay bridge, public transit routes, and the San Francisco International Airport. The Transit Center is a downtown multi-modal transportation hub allowing people to board Caltrain to travel to destinations as far north as San Francisco and as far south as Gilroy. The community is further served by excellent schools, a community college, two major medical centers and two major regional shopping centers.

As with other communities in the Silicon Valley, San Mateo is currently experiencing significant growth and the challenges attached to that, including increased traffic and a lack of affordable housing. The City works diligently to plan growth carefully, with elected officials working together with community stakeholders to strategically support quality development that maintains the City’s exceptional quality of life.

CITY GOVERNMENT

A charter city, San Mateo has a Council-Manager form of government with a five-member Council elected at large. Council members are limited to three consecutive terms, and the Mayor is rotated annually among all Council Members. San Mateo has a total annual budget of $170.9 million ($119.4 General Fund) and a capital improvement program that approximates $800 million over the next five years. The City provides a full range of municipal services, including police and fire protection, planning, building, sewer, street maintenance, and general administrative services. Water is provided to City residents by California Water Services, a private company; the City operates and maintains wastewater treatment facilities.

The City has long been considered a progressive organization that is characterized by mutually respectful and civil relationships between the Council and staff. Mutually respectful and civil interactions between the public, City staff and Council are also the norm. Over 700 staff members subscribe to clearly articulated organizational principles that emphasize the importance of accountability, working as one team and striving for constant improvement. The majority of the city’s team members are represented by one of ten bargaining units.

San Mateo takes great pride in its public facilities which include a modern, state-of-the-art library and police station, both of which were designed as certified “green buildings” that incorporate energy-saving and environmentally sensitive features. The City is working to incorporate green and sustainable practices in all current and future development. San Mateo has a stable economic base projected to grow even stronger, and current development activities are designed to further enhance the City’s long-term financial viability.

San Mateo has benefitted from a stable history of leadership having just three city managers over the last 28 years. The current City Manager, Larry Patterson, will have served for five years upon his retirement which is scheduled for this December. Prior to being appointed to the city’s top executive seat, Larry served as San Mateo’s Public Works Director for 13 years.

In addition to the City Manager’s traditional duties, the San Mateo City Manager’s Office also encompasses Economic Development, Communications, Sustainability, and Volunteer Engagement.  The activities of the office are carried out by a team of 8 FTE.

City of San Mateo

Organizational Vision

Mission

Serving the San Mateo community through collaboration,

innovation, and professionalism

Values

Respect · Creativity · Integrity

Transparency · Inclusivity

Organizational Principles

Engaged and accountable workforce

Working as one organization

Maintaining long-term perspective

Seeking constant improvement

Leading through informed risk-taking

The Office of Mayor Sam Liccardo is seeking a highly qualified professional to serve as the Budget Director. This position will:

• Direct the development and implementation the Mayor’s annual budget priorities;
• Provide assistance and advice to Mayor regarding City operating and capital budget formulation and appropriations;
• Evaluate City Council budget requests for need, appropriateness and fiscal impact, and prepares recommendations for Mayor review;
• Draft Mayor’s March Budget Message and June Budget Message;
• Prepare annual expenditure projections for Mayors office budget, monitor Mayor’s office budget monthly;
• Approve Mayor’s office budget expenditure requests;
• Conduct research on fiscal issues that may impact the City;
• Supervise budget analysts;
• Assist with the City Manager's budget presentation to the City Council;
• Assist in the preparation of mandated advertisements and presentation materials for public hearings and the adoption of the final budget by City Council;
• Reviews Council appointee budget requests and coordinate with City Manager’s Budget Office to ensure their budget needs are addressed
• Conduct presentations about the budget to the community
• Other duties as assigned

Compensation for this position will be based on a candidate’s unique combination of skills, training and experience.
 
Candidates must be willing to work frequent evenings and weekends, and as exempt management employees, are not eligible for overtime compensation. Employees in this classification are not members of the classified civil service and are appointed "at will."  Each appointment is for a specified period of time to be determined by the appointing Mayor and does not extend past the end of the elected official's or appointing authority's term.  This unclassified position requires a disclosure of outside investments, real property interest, income, and business positions. 

The Policy Executive Analyst reports to an Assistant to the City Manager (Policy lead) in the Office of Administration, Policy, and Intergovernmental Relations (API) in the City Manager’s Office and works in collaboration with and under the direction of the Policy Senior Executive Analyst (SEA). The Executive Analyst will serve on the API policy team, working with interdepartmental teams and helping with research, writing, community outreach and engagement, related to the team’s policy analysis and research projects. Additionally, the Executive Analyst will assist with preparing reports and presentations for Council or policy committees, analyzing legislative bills, and researching policy alternatives.
 
Occasional evening and weekend work will be required.
 
The position requires exceptional written and oral communication and interpersonal skills, strong strategic thinking ability, a commitment to customer service, and the ability to simultaneously work on multiple projects and issues. This position requires someone who can work independently and complete work that is accurate, complete, and timely.
 
The ideal candidate will have experience in policy analysis, community, and government relations and will understand administrative functions in the public sector.  Additionally, the ideal candidate will have experience using quantitative and qualitative research methods (including statistics), analyzing materials, using evidence-based decision-making, and will possess excellent writing skills to communicate the meaning of their analyses.
 
Central abilities key to this position include excellent communication and interpersonal skills, strategic thinking, a commitment to customer service, impeccable writing and editing skills, and the ability to simultaneously work on multiple projects and issues. The position requires collaboration with various city departments and individuals, interest groups, organizations, and stakeholders. 
 
This is a on-going position with the City Manager’s Office.
 
This recruitment may be used to fill multiple positions in this, or other divisions. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
 

Seeking individuals to fill positions of Administrative Clerk I with the City Clerk's Department and to establish an eligibility list. Responsible for performing a variety of general clerical duties including word processing, typing, transcription, proofreading, record keeping, file maintenance, reception and assigned administrative and program responsibilities.

We will only be accepting 100 applications that include ALL required documents at the time application is submitted. 

Administrative Clerk I - This is an entry level class in the Administrative Clerk series. This class is distinguished from the City's Office Clerk by the addition of non-routine assignments. It is distinguished from the journey level Administrative Clerk II by the amount of supervision required. Employees in this class normally work under close supervision performing a group of closely related duties according to established procedures. Generally, work is observed and reviewed both during its performance and upon completion. Employees at this level are required to have typing skill but no previous clerical experience, and are not expected to perform with the same independence and judgment on matters allocated to the journey level.

SELECTION PROCEDURE:

All applicants should apply on-line, complete the supplemental questionnaire, and submit document(s) through the on-line application process. 

Exam Process: A limited number of candidates whose applications indicate that they, among those competing, are better qualified in terms of related education, training and experience will be invited to participate in a written exam tentatively scheduled for Friday, September 7, 2018 (pass/fail), an interview process tentatively scheduled for Friday, September 21, 2018 (weighted 100%). The most qualified candidates from this process will be placed on an employment eligibility list. Note: the examination process may be changed as deemed necessary. 

Employment Processing: Those selected are subject to a 12-month probation period, and may be subject to pre-employment drug testing and fingerprinting. In accordance with Federal law, an employee must provide proof of identity and legal right to work in the United States.

Veteran’s Preference Points: Veteran’s Preference points will be applied. A copy of the DD214 form must be filed at the time of application.  Please submit document as one (1) PDF.

The City of Dixon is an EQUAL OPPORTUNITY / FEDERAL AFFIRMATIVE ACTION EMPLOYER. Reasonable Accommodation in the application, examination and selection process will be made upon request by calling (707) 678-7000.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

THE POSITION

Under general direction of the Accounting Manager, the Accountant performs professional accounting duties in the development and maintenance of financial records and systems in order to provide Management with timely financial and budget information, support City Departments, comply with external reporting requirements, and provide technical assistance to outside auditors and agencies.  This is a professional level class of the accounting series. Positions in this class are expected to perform a full range of professional accounting duties assigned independently.  Incumbents have a thorough knowledge of governmental accounting systems and procedures and are able to exercise independent judgment within established frameworks and procedures. The position is exempt. This is a Full Time position (9/80 schedule: Monday-Friday with every other Friday off).

QUALIFICATIONS

Knowledge of:

• Principles and practices of government accounting, including financial statement preparation, budgeting and financial reporting.
• Generally Accepted Accounting Procedures (GAAP).
• Internal control and audit practices and procedures.
• Modern office practices, procedures, methods, and equipment.
• Laws regulating public finance.

Ability to:

• Analyze, interpret and explain department and City policies and procedures, government regulations and accounting manuals.
• Develop, revise, install and utilize manual and automated accounting systems and procedures.
• Prepare varied financial statements, reports and analyses.
• Set workload priorities and meet deadlines.
• Identify, research, and solve a wide variety of work-related problems.
• Prepare records for audit and assist auditors.
• Exercise sound independent judgment within general policy guidelines.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Represent the City effectively in meetings with management, public officials, other employees and the public.

Highly desirable:

• Practical experience in preparing various financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
• Participation in Comprehensive Annual Financial Report (CAFR) preparation.
• Municipal payroll knowledge.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

• Equivalent to graduation from an accredited four-year college or university with a degree in the field of business or a closely related field with major course work in accounting. 
• Five years of governmental accounting.
• Possession of, or ability to obtain, a Class C California driver license.

Following the deadline to apply date, resumes will be screened according to the qualifications outlined in this announcement. The most qualified candidates will be invited to interview with the City, date to determined.

An eligible list will be established as a result of this selection processes and will be valid for a period of six months. The list may be extended up to a maximum of two (2) years. The Finance Department will review the Eligible List to determine candidates to continue in the department selection process.

We will make reasonable efforts in the selection process to accommodate persons with disabilities.  Please contact the Human Resources Department prior to the review date for accommodation requests.

After receiving a conditional offer of employment, the candidate will be required to successfully complete a fingerprinted criminal history check.  After clearance of the fingerprinted criminal history check, the applicant will be required to submit to a pre-employment medical examination.  Applicants must be successful in all phases of the selection process to be considered for this position. 

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States.  All new employees are required by law to sign a loyalty oath.