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The City of Marysville  is seeking qualified candidates for the position of a Assistant to the City Manager/City Clerk; this recruitment will fill 1 vacancy and create an eligible list.  Regional Government Services and its staff is conducting this recruitment for the City.

For more information about this exciting opportunity please follow the link below:  https://www.calopps.org/sites/default/files/Draft-Marysville%20CC-Asst%20to%20CM%20Brochure_Final.pdf    (Download PDF reader)

The Assistant to the City Manager/City Clerk provides highly responsible and complex administrative support to the City in administration of City Clerk operations administration, election management, the legislative function, archiving of public records and public information, and filing officer services; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with State and local intergovernmental and regulatory agencies and various public and private groups; and performs related work as required.

This position reports to the City Manager and performs varied  routine to difficult administrative and operational support functions.  Employees in this class require the skill to work cooperatively and extensively with the public, responding to official and public inquiries relative to the conduct of elections, city documents, council actions and other administrative matters.   Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council.

Positions Requirements

Any combination of experience and training that would likely provide the required knowledge and abilities is  qualifying.  A typical way to obtain the knowledge and abilities would be:

Education and Certification

Training: Equivalent to completion of the twelfth grade supplemented by additional specialized training in the  functions and activities of a City Clerk's Office.  Possession of, or ability to obtain, certification as a Notary Public with six (6) months of employment.

Experience

Four (4) years of increasingly responsible journey level secretarial experience in a local government agency.

Desirable Qualifications

· Experience in serving as a City Clerk, Clerk of the Board/Commission, or Planning Commission     Secretary.

· Bachelor’s Degree

· Possession of, or ability to obtain, certification as a Certified Municipal Clerk.

The County of Yuba is currently recruiting for the position of Office Specialist in the Health & Human Services Department and the Auditor Controller's Office. Under general supervision, incumbents perform a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough knowledge of the assigned department, division, or program, its procedures and operational details; provides administrative support to various department staff; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, telephone and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; provides information to the public and County staff; and performs related duties as assigned.  This is the fully qualified journey level class in the office support series. Office Specialist is a County wide classification.  The employment list established from this recruitment may be used to fill additional vacancies in other departments.

About Yuba County:

Yuba County is situated in the Northern Sacramento Valley, approximately 40 miles north of the State Capitol in Sacramento and two hours away from San Francisco and Lake Tahoe. The boundaries stretch from the farms and orchards of the valley to the timberlands of the Sierras. Yuba County offers its residents the many advantages of a rural lifestyle away from the pressures of the urban areas. The County’s rivers, lakes and outdoor recreation areas provide excellent hunting, fishing, boating and skiing opportunities. Our County vision is to create a “golden” future for Yuba County by inspiring a community of participation, embracing our unique history, and discovering the wealth of our untapped potential.

The City of Live Oak, California is recruiting for an enthusiastic person to manage the typical functional areas of the City Clerk such as Agenda Management, Records Management, Elections, and Political Compliance programs of the City and any others that fall within the City Clerk’s responsibility.

OPEN UNTIL FILLED

FIRST REVIEW OF APPLICATIONS: August 15, 2019

SALARY: DOE

DEFINITION
Under administrative direction of the City Manager, performs a wide variety of professional administrative, confidential duties related to the role of a Certified Municipal Clerk.

CLASS CHARACTERISTICS
The City Clerk is a mid-management position that is responsible for performing, overseeing and supervising the functional operations of the Agenda Management, Records Management, Elections, and Political Compliance programs of the City, as well as the operations of all areas within City Clerks responsibility. Works independently while using tact and discretion. This position requires a flexible schedule for evening work at two (2) regular City Council meetings per month, as well as Special City Council meetings as assigned.

EXAMPLES OF DUTIES
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

1. Prepare and distribute agendas and minutes for City Council, Planning Commission, and all committee meetings, ensuring agendas and required related notices are prepared, posted and published in accordance with applicable laws and statutes.
2. Attend City Council meetings and records all official proceedings; prepare minutes and other documentation of actions taken; direct the publication, filing, and safekeeping of all proceedings of the Council.
3. Administer democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public while adhering to the Political Reform Act, the Brown Act, and the Public Records Act.
4. File campaign statements and Statements of Economic Interests required by Council members, designated City employees and advisory body members to meet legal requirements; monitor filing of financial reporting statement for elected officials, candidates and committees as required.
5. Capture and maintain City Council, Planning Commission, and committee meeting minutes, official City records and legal documents in accordance with legal requirements; certify documents; and process and file sensitive information and legislative documents following Council meeting action, as well as noticing public meetings.
6. Maintain custody of official records and archives of the City, including ordinances, resolutions, contracts, agreements, deeds, insurance and bond certificates, and minutes; certify copies of official records as required; attest, publish and file ordinances and resolutions; execute official City documents; maintain custody of City Seal, administers and files Oaths of Office.
7. Coordinate responses to requests for City records covered under the Public Records Act.
8. Act as the liaison between the public, City Departments and Council; coordinating ceremonial and official functions/special events.
9. Coordinate and track all mandatory trainings for employees, as well as elected and appointed City officials.
10. Process, record and maintain City contracts and agreements.
11. Manage the codification of City ordinances into the municipal code.
12. Coordinate opening of City bids and certifies results of each bid.
13. Act as the Custodian of Records.
14. Perform general administrative work as required related to the duties of the City Clerk.
15. Continuously monitor and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement; directs the implementation of changes.

MINIMUM QUALIFICATIONS
Education and/or Experience:
Any combination of education, training and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the knowledge and skills required for this classification is:

Experience
Five years of progressively responsible experience performing tasks common to programs carried out by a City Clerk, with experience working in a government setting or working for boards or commissions desired.

Education/Training
Equivalent to a high school diploma supplemented by administrative support courses. An AA degree in business or a related field and a Certified Municipal Clerk is desired.

Knowledge of:
City organization and departmental relationships, programs, services and other functions; government codes, city policies and procedures, ordinances, laws and other applicable governing documents; modern office practices and procedures; and data processing methods and procedures including proficiency with software applications, and operation of standard office equipment.

Physical Demands:
Requires the ability to sit for long periods of time throughout the workday; manual dexterity and vision sufficient to operate standard office equipment for potentially long periods of time without experiencing abnormal hand, wrist or eye strain; mobility to work in a standard office environment, and use standard office equipment; hearing and speech sufficient to communicate and understand conversations, both in person and on the telephone; ability to lift objects up to 25 pounds without assistance.

Ability to:
Plan, organize, direct and monitor the activities of the City Clerk’s department, supervise and evaluate administrative support staff; engage in highly confidential and sensitive work activities which require timely action; exercise sound judgment, tact, resourcefulness and leadership in dealing with the public, City officials, commissions and committee members, outside agencies and other City departments; develop and maintain harmonious relations with superiors, supervisors, employees, other agencies and the general public; prepare correspondence and reports on various subjects in a clear and concise manner; understand and interpret a wide variety of written ordinances, laws, policies, regulations, and related documents. Independently initiate, prioritize, preform or solve problems related to deviations in work assignments in order to meet fixed or fluctuating deadlines. Communicate effectively both orally and in and establish effective working relationships within the employing department and with other departments.

Special Requirements: Must possess a valid California driver's license. A Notary Public commission is required within one year from the date of appointment.

Resident Volunteer: You must live in the Winters City limits or have a Winters, CA zip code

DEFINITION

Under the general direction of a Shift Captain, a Resident Volunteer Firefighter may be required to effectively perform duties involving the protection of life and property from fire and other emergencies, while assigned to an engine; maintain station, inspect, test and maintain equipment and fire apparatus; conduct training during shifts, maintain reports, and other duties as specified by the Shift Captain.

DISTINGUISHING FEATURES

A Resident Volunteer Firefighter is responsible for the efficient and accurate completion of tasks assigned to him/her by their Shift Captain.  The  Resident Volunteer Firefighter is recognized as a volunteer and not a member of the regular full time staff for City benefits or retention rights. Resident Volunteer Firefighters may participate in the capacity of a Support Role or be designated as an emergency responder. Support role participants will not be provided a full complement of Personal Protective Equipment (PPE).

RESIDENCY REQUIREMENTS

Resident Volunteers must maintain residency within the City of Winters and/or the Winters Fire District boundaries. Consideration will be given to those who live outside the district but have a Winters mailing address. 

PARTICIPATION REQUIREMENTS

• Maintain 80% attendance of monthly drills annually.
• Participate in monthly Volunteer Business Meetings

PROBATIONARY REQUIREMENTS

Resident Volunteer Firefighters will be required to successfully complete a minimum of twelve months’ probation. As a condition of their probation Resident Volunteer Firefighters will need to complete the following objectives;

• Successfully complete a Winters Fire Department Firefighter Taskbook.
• Maintain good standing and participation requirements.

EXAMPLES OF DUTIES – The following are typical illustrations of duties encompassed by the job class, not an all-inclusive or limiting list:

Respond to fire alarms, lay and connect hose lines; hold nozzles and direct water streams; raise and climb ladders.

Provide basic life support during medical incidents, assessing and initiating patient care until relieved by proper medical personnel.

Operate all types of portable fire extinguishers, hand tools, hose lined, power tools and appliances, salvage covers, forcible entry tools, emergency medical equipment and other rescue equipment.

Participate in fire drills and attend training sessions.

Maintain regular and consistent attendance.

Promote and maintain safety in the work place.

Work cooperatively with others.

Shut down natural gas and electrical services to structures.

Respond to hazardous materials incidents.

Participate in fire inspection activities and other fire prevention and public education activities as assigned; ensure that businesses are operating in compliance with the fire code.

Respond to inquiries from the public.

Assist in investigating fire origin and cause.

Control traffic.

Inventory supplies; maintain records.

Maintain fire engines, emergency equipment, clean station quarters and equipment and maintain a clean and orderly condition in and about the firehouse; perform minor building maintenance.

Operate radio-telephone equipment.

Perform related duties as assigned.

Test and maintain fire hoses and hydrants.

QUALIFICATIONS

Knowledge of:

Rules, regulations and operational procedures of the Fire Department.

Firefighting methods, techniques, and procedures; operating and mechanical principles involved in the operation of fire apparatus and equipment.

Dangers and disposition of hazardous materials.

Emergency medical technician skills including basic life support, CPR, defibrillation, and blood borne pathogens.

Fire prevention codes and ordinances; building construction; natural gas and electrical shut off procedures.

Skill to:

Learn fire fighting methods and techniques, the operation of firefighting equipment, street location and physical layout of the City, and major fire hazards.

Demonstrate mechanical aptitude as required in the operation of firefighting equipment.

Retain presence of mind in emergencies; analyze fire and emergency situations and report to officer.

Understand and follow oral and written directions promptly and accurately.

Deal courteously and effectively with the general public.

Efficiently operate a personal computer.

Establish and maintain effective work relationships with those contacted in the performance of required duties.

Ability to:

Tactfully and effectively interact with people of all backgrounds.

Perform heavy lifting and physical maneuvering.

Perform general office and clerical duties in support of assigned activities.

Communicate effectively, both orally and in writing.

Meet the physical requirements necessary to safely and effectively perform the assigned duties.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education Requirements:

High school diploma or equivalent. 

College-level coursework in fire science, general management, or related field desirable.

Experience:

Any experience that would likely provide the required ability is qualifying; fire fighting experience is desirable.

License or Certificate

Possession of a valid California Driver’s License, Class C.

CSFM Firefighter I Certificate or Firefighter 1 Academy completion from an accredited college desired

AHA or Red Cross CPR/First Aid Certified,

EMT certification desired,