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STAFF SERVICES ANALYST, SUPERVISING

CLOSE DATE: Friday, November 1st, 2019

SALARY RANGE:
$30.10-$36.60  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, November 1st, 2019

THE POSITION
The Staff Services Analyst, Supervising position is responsible for providing first level supervision over professional staff engaged in general administrative, personnel, staff development, fiscal, and/or program analytical work in the County Facilities division of the Glenn County General Services Department. In addition to the supervisory responsibilities, incumbents typically handle the most difficult and sensitive analytical work in their assigned work unit and performs related duties as assigned. Skilled trades and/or project management skills are desired. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

TRAINING AND EXPERIENCE
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:
Experience:        Four (4) years of full-time professional experience performing general administration, fiscal, staff development, and/or program analysis work. Lead or supervisory experience is desirable.

Training:        Graduation from an accredited college or university with a bachelor's degree in business administration, public administration, accounting, finance, organizational development, human resources, or a closely related field. Substitution: Additional progressively responsible experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                       *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, November 01, 2019.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Rocklin is looking for two Senior Maintenance Workers to assist in the Streets Division of the Public Services Department. The work schedule will be based on the needs of the department working no more than 28 hours per week, not to exceed 999 hours in a fiscal year (July 1st through June 30th).  This is a temporary at-will position and does not offer benefits. 

THE CITY

The City of American Canyon is seeking an entry-level Maintenance Worker to perform a variety of maintenance and construction duties and operate public works/parks equipment. Initial hires and assignments are made to either the parks, streets/storm drainage, or water distribution/wastewater collection sections, although Maintenance Workers may be reassigned to any of the sections at any time for business or career development reasons.  Maintenance Worker I’s may advance to the Maintenance Worker II level with a salary range of $4,534 -$5,510 per month, after a minimum of two years of successful service and upon the recommendation of the supervisor.

The City of Rocklin is accepting applications for a Deputy Fire Chief to assist the Fire Chief in managing and directing the Fire Department. The Deputy Fire Chief is responsible for assisting in the development and implementation of Fire Department goals, objectives, guidelines and priorities; directing, managing, coordinating, and supervising the personnel and activities of the Operations and Training Divisions; commanding and coordinating emergency incidents including fire suppression, rescue, emergency medical services and hazardous material response; and providing responsible administrative support to the Fire Chief and others.

The Deputy Fire Chief is a single position management class that is not assigned to a shift, works forty (40) hours per week, and is exempt in accordance with the Fair Labor Standards Act (FSLA). This classification is distinguished from the Fire Battalion Chief-Line in that the latter responds to emergency and non-emergency events and if warranted assumes and maintains command.

The Deputy Fire Chief reports to the Fire Chief and is responsible for providing direct and indirect supervision to management, professional, supervisory, public safety volunteers, and clerical personnel within the Fire Department. 

Central County Fire Department

has an opening for a full-time Fire Prevention Specialist  

This is an entry level position, and successful candidates will be placed at the beginning of the pay range.

DEFINITION

Under the direction and supervision of the Deputy Fire Marshal, the Fire Prevention Specialist performs responsible, technical and specialized work in the fields of life safety inspection, engineering and code enforcement. This is an entry-level position.

ESSENTIAL DUTIES

• May conduct public education presentations
• Resolve citizen complaints about fire related problems
• Assist in reviews of building construction plans and business emergency plans for compliance with state and local fire and life safety standards and regulations
• Provide technical assistance to fire companies
• Inspect residential, licensed care, commercial and industrial buildings, facilities and larger places of public assembly to determine and enforce compliance with local and state fire and life safety codes.
• Under supervision, interpret various federal, state and local fire and life safety codes for the public and make recommendations as needed
• Interpret policies, procedures and documents relating to business emergency plan requirements
• Review, evaluate and process business emergency plans
• Inspect, evaluate and grant fire safety clearances for state licensed care facilities
• Under supervision collect, analyze and evaluate data and prepare comprehensive reports
• Write reports based on field notes
• Issue “Notice and Order” and prepare summary information reports
• Investigate complaints from the public
• Assist in testing and accepting, life safety, fixed detection and extinguishing systems
• Work with other governmental agencies for compliance and enforcement of building and fire codes and standards, the building development and planning process, weed and rubbish abatement
• Perform related duties as required

REQUIRED QUALIFICATIONS

Knowledge of:

• Organization, procedures and operating details of municipal government
• Principles and procedures of record keeping
• Software programs used in fire administration
• Department Policies and Procedures
• Pertinent federal, state and local laws, codes and regulations

Ability to:

• Understand, interpret and apply the Uniform Fire Code, Uniform Building Code and other applicable federal, state and local laws
• Detect fire hazards and code violations and determine appropriate mitigation measures
• Plan and perform field work
• Read construction drawings and specifications, identifying necessary changes to bring project into compliance with appropriate building and fire codes

Education and Experience:

• Successful completion of California State Board of Fire Services accredited courses Fire Inspector 1A, 1B, 1C, and 1D
• Bachelor’s Degree in Architecture, Criminal Justice, Engineering, Fire Protection, or Management is desirable

License or Certificate:

• Valid California State Driver’s License

SPECIAL REQUIREMENTS

Ability to crawl, crouch, twist upper body, sit, stand and walk for long periods of time; climb ladders and work at heights; ability to identify hazardous environments including electrical and mechanical hazards and confined spaces. Ability to analyze situations quickly and draw logical conclusions; to remain calm and follow instructions under pressure, stress and emergency situations. Work cooperatively with the public, other departments and all those encountered in the course of work. Communicate clearly on the phone, in person and in writing; deal calmly with irate citizens and contracts; enforce necessary regulations with firmness and tact. Possess the necessary visual and auditory abilities as well as physical stamina and endurance required to perform aforementioned duties.             

PROJECT COORDINATOR

SALARY:                                              $5351.65 to $7530.35 monthly (26 pay periods annually)

FINAL FILING DATE:                        We are accepting applications until 5 p.m., October 23, 2019

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Project Coordinator in the Public Works - Facilities Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available. Must have the ability to work on-call on evenings, weekends, or holidays.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To plan, organize, coordinate and implement the development and management of City projects of various complexity and scope; to conduct assessments that may include, but are not limited to, space needs, department procedures and programs, facility condition, financial and/or administrative studies; to negotiate and administer consultant agreements, contracts and leases; and to perform a variety of professional and technical level tasks relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

• Receives general direction from an assigned supervisor.
• May exercise direct supervision over office support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for assigned projects to improve and enhance departmental coordination, service delivery, and customer service; implement policies and procedures.
• Confer with department managers regarding budget requests related for assigned projects; assess and evaluate project requirements and establish short and long-term goals; recommend improvements and modifications; prepare various reports on operations and activities.
• Develop and manage project budget; make purchasing decisions associated with the implementation of project within established City practices and principles.
• Attend meetings and workshops regarding assigned project; serve as liaison between department and other City departments and outside agencies.
• Gather and analyze data and information affecting departmental needs; and conduct studies to assess and address those needs.
• Determine feasibility and cost of requests for services and proposed projects; prepare budgets, cost estimates and project schedules for assigned projects.
• Plan, coordinate and monitor space and/or facility improvement, modification and maintenance projects; develop scope of work; confer with departments and consultants; prepare construction plans and documents, budget reports, and authorization-related recommendations.
• Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries; and administer contracts.
• Assist in the planning, monitoring and determination of the acquisition, development and market potential of real property; assist in disposing real property; assist in property management related issues such as response to tenant requests; and negotiate and administer property leases and consultant agreements.
• Conduct administrative and financial studies and analyses.
• Plan, coordinate and implement various facility safety, energy management, building systems and hazardous materials programs.
• Perform diagnostics, prepare reports, correspondence, agreements, graphs and tables; and make presentations at public meetings as required.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• May plan, prioritize, assign, supervise and review the work of office support staff related to program activities.
• Research, compile and prepare reports and documentation on program activities; analyze program and develop corrective action, maintain records of findings and corrective actions; prepare periodic status reports.
• Represent function on committees, outside organizations; and at staff subcommittees as necessary, coordinate project activities with other divisions and outside agencies.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of project and contract administration, including budget management and basic accounting.
• Principles and practices of project assessment and implementation.
• Principles and practices of administrative and financial analysis.
• Learn policies and procedures of the assigned department and its respective divisions.
• Statistical methods and analysis, and the use of statistics in reports.
• Mathematics, algebra, geometry, and trigonometry.
• Computer software, including word processing, spreadsheet, data base, and graphics applications.
• Pertinent Federal, State, and local statutes, ordinances, and regulations, including building codes, life safety codes, and contract law, as needed for area of assignment.
• Business correspondence and report preparation.
• Modern office procedures, methods and computer equipment.
• Policies and procedures of the assigned department and its respective divisions.
• City government and services as they relate to facility needs and administrative requirements.
• Principles and practices of contract law and negotiations.
• City procurement policies and procedures.
• Principles of budget monitoring.

Ability to:

• Organize, implement and direct assigned project activities.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds of less.
• Interpret and explain pertinent complex rules and department policies and procedures.
• Assist in the development and monitoring of an assigned program budget.
• Develop and recommend policies and procedures related to assigned operations.
• Obtain information through interview; handle multiple assignments and deal fairly and courteously with the public independently conduct administrative, financial, and space studies.
• Independently plan, coordinate, and monitor projects.
• Independently prepare, negotiate and administer leases and contract agreements.
• Evaluate and compare prospective lease space with regard to cost, location and amenities.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:

• Three years of increasingly responsible project management experience, including one year of lead responsibility.

Training:

• An Associate degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education from an accredited college or university, preferably with major course work in business or public administration, project management or a related field. Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of a Project Management Professional Certificate (PMP) from the Project Management Institute, Inc. (PMI) or Certified Project Professional (CPP) credential from the International Association of Project and Program Management (IAPPM) is desirable.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of project experience do you have?

• Less than 3 years
• 3 - 5 Years
• 5 - 7 Years
• 7+Years

4. What are the top job responsibilities of a project coordinator?

5. How do you organize yourself to deal with tasks that have distinct deadline or on-going, long-term, ambiguous deadlines, but require that some progress be made over time? Do you find it difficult to work them in amongst shorter turn projects?

6. How will you give a bad news to a client regarding a project that did not turn out as expected?

7. What is your approach to conducting productive meetings?

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their Supplemental Questionnaire scored in the Formula Rate Examination.  Based upon responses to the supplemental application question 3, the applicant’s responses will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions 4-7 will be utilized by the department hiring authority to make interview and selection determinations.  Final promotional appointment is contingent upon having successfully passed a City-paid pre-employment medical exam specific for the position for which applied.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Recruitment will close October 22 or when 100 applications are received, whichever comes first.

Performs a variety of unskilled or semi-skilled maintenance work, and operates a variety of equipment in the construction, operation, repair, maintenance and replacement of Town water, sewer, street and storm drainage facilities and systems.

ESSENTIAL DUTIES

Typical duties include but are not limited to:

• Perform required labor involved in construction and maintenance projects as part of a crew, including pavement cutting, ditch digging, manhole and line cleaning, main and pipe repair, laying and backfilling.
• Perform routine cleaning, inspection and preventive maintenance of equipment and refers defects or needed repairs to supervisor.
• Performs all duties in conformance with appropriate safety and security standards.
• Maintains Corporation Yard and other Town facilities.
• Responds to residents' requests for service.
• Maintains a variety of records relating to maintenance activity.
• Assists in determining the locations of water, storm drain and sewer lines from the appropriate sources prior to excavation.
• Drives trucks of various sizes and weights in the loading, hauling and unloading of equipment and supplies.

SELECTION PROCEDURE

All applications will be reviewed to select those applicants whose qualifications appear to most closely match the requirements of the position.  A limited number of qualified applicants may be invited to participate in the subsequent phase(s) of the the recruitment process which may include one or more of the following;  written examination, assessment exercise(s), oral interviews, medical examination, urinalysis, and complete background checks.  Meeting the minimum qualifications does not guarantee selection or advancement in the recruitment process.

THE POSITION

The ideal candidate will be a team-oriented problem-solver with a focus on public service. Recruits enter a training program to develop skills necessary to demonstrate abilities to respond to emergency fire and medical alarms, to protect life and property, to participate in fire suppression training and emergency medical training, to assist with station, apparatus and equipment maintenance, and to do related work as required.

Upon satisfactory completion of probationary period, a Recruit is promoted to the rank of Firefighter, with all benefits entitled.

ESSENTIAL JOB FUNCTIONS

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Under supervision, performs general firefighter duties including, but not limited to:  response to alarms; fire suppression; lifesaving and rescue; vehicle extrications; salvage operations; hazardous materials; emergency medical care; mutual aid assistance; maintenance / inspection / testing of fire fighting equipment; maintenance of  fire station and grounds; participates in required training programs; fire prevention and public education programs; waterway and rescue boat operations; participation in support of the Fire Departments’ various programs provided to residents of Suisun City.