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The City of Belmont Parks & Recreation Department is recruiting for the position of Recreation Program Coordinator, Youth & Teen Services Section.

Recruitment will close Wednesday, July 21 5:00 PM or upon receipt of the first 100 applications and supplemental questionnaires, whichever occurs first.

We encourage you to apply immediately, as this recruitment typically closes sooner than the deadline date.

If you are an energetic and enthusiastic candidate, who has proven abilities to engage the youth and teen populations, with a strong desire to positively impact lives, this is the position for you!

As a Recreation Program Coordinator (Youth & Teen Services), you will coordinate the implementation of youth and teen programs, activities and events, serve as an Advisor to V.O.I.C.E.S. (Volunteers, Outreach, Involvement, Community, Events and Services) and Y.A.C. (Youth Advisory Committee); oversight of after school program for middle school aged youth, assist in the recruitment, hiring and training of seasonal and part-time personnel, coordination and supervision of Camp S.O.A.R (Summer Outdoor Adventure Recreation) summer program operation; coordinate and implement of community-wide special events, and other related duties as assigned.   

Skills/Requirements:

• Energetic/Engaging/Responsible
• Effective Written and Oral Communication
• Experience Working with Youth & Teen Demographic
• Planning, Budgeting, and Program Implementation
• Ability to Work Evenings, Weekends, and Summer Seasons (June until August)
• Youth & Teen Outreach, Marketing, and Social Media
• Safety Awareness, Health and Wellness Advocacy
• Conflict Resolution Techniques
• Comfortable Using Microsoft Office Suite

This position provides a great opportunity for someone who is passionate about community engagement, enhancing the lives of others, and developing a career in the Parks and Recreation profession.

To review the complete job description, click here

The Superior Court of California, County of San Mateo, seeks well-qualified candidates for the position of Court Human Resources Technician.
 
The Court Human Resources Technician will perform a wide variety of technical and paraprofessional duties involved in the administration of the Court's Human Resources Division, which may include completing payroll, assisting with recruitment and selection processes, conducting periodic studies on human resources activities, and providing administrative support to higher level managerial human resources personnel.
 
This is an excellent opportunity for applicants who are interesting in pursuing a career both with the Court and in the Human Resources field.  The selected candidate must strongly value the role of human resources in creating and retaining a well-qualified, highly-productive, and innovative work force.  

The Court is always looking for individuals who can contribute to our diversity and who are:

• Committed to customer service and public service
• Organized, efficient, and capable of working independently within set guidelines
• Good communicators, both orally and in writing, and who can communicate with a diverse audience on a variety of technical topics
• Knowledgeable of HR-related systems and applications and who embrace technology
• Quick to learn and pick up new instructions
• Team players with a sense of humor and who can adjust to different personalities in the work place
• Excited to work in a fast-paced environment

 
Examples of Duties:
Duties may include, but are not limited to, the following:

• Perform difficult, technical, and specialized office support work, relating specifically to payroll, human resources, and employee relations activities, which require independent judgment and the application of technical skills
• Process time reporting forms by verifying information, calculations, and specific payroll rates related to such items as holiday, overtime, and predetermined premium rates; monitor leave and compensatory time totals
• Provide paraprofessional support to staff in all phases of the Court's recruitment and selection process including; test development and administration, classification specification development, and compensation administration including conducting and responding to salary and benefit surveys
• Prepare and process personnel requisition forms for filling permanent, temporary, and extra help vacancies
• Process paperwork required for new employees, orient new employees regarding Court benefit programs, and obtain information to complete required online forms to begin benefit enrollment
• Research and assemble information from a variety of sources for the completion of forms and the preparation of reports; make arithmetic and/or statistical calculations
• Organize and maintain various files, including those related to personnel matters which may be considered confidential in nature, such as coursework taken, certifications received, beneficiary's names, leave records, and performance reviews 
• Enter and retrieve data using a personal computer system; review computer or manually produced reports for accuracy and make corrections as required 
• Prepare correspondence reports, forms, and specialized documents as needed; proofread and check material for accuracy, completeness, and compliance with Court policy and procedures; respond to letters and correspondence of a routine nature
• Maintain contacts with a variety of local and regional offices to assist personnel in the scheduling of activities and in the exchange of information; maintain records and suspense files of information and tasks requested of others inside and outside the organization; monitor the status of outstanding work
• Organize, update, and maintain a wide variety of resource information
• Input, adjust, and maintain complex personnel records
• Perform related duties as assigned 

QUALIFICATIONS
Experience and Education:
Any combination of education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain knowledge and abilities would be:

• Three years of increasingly responsible administrative support work with at least two years working in a human resources or personnel-related position.

 
Knowledge of:

• Principles and practices of human resources/personnel administration and management
• Federal, State, and local legislation involving human resources/personnel functions
• Correct English usage, spelling, grammar, and punctuation
• Modern office methods, procedures, and equipment including office automation hardware and software; familiarity with Windows applications such as Word, Excel, Outlook, and PowerPoint

 
Skill/Ability to:

• Understand, organize, index, and reference a wide variety of administrative information and records
• Work independently with little supervision
• Employ good judgment and make sound decisions in accordance with established procedures and policy
• Learn and interpret laws and rules
• Communicate effectively both orally and in writing
• Understand and carry out oral and written directions
• Achieve operating efficiency in an administrative office environment
• Work under pressure and meet deadlines
• Establish and maintain positive and cooperative working relationships with other employees and the public
• Coordinate special projects and programs
• Identify problems, select possible solutions, and make recommendations
• Manage multiple tasks and priorities
• Draft procedures, correspondence, and statistical reports
• Maintain confidentiality of information

License Requirement:

• Possession of a valid California class C driver's license, or the ability to provide suitable transportation, which is approved by the appointing authority

APPLICATION/EXAMINATION
Open & Promotional. Anyone may apply. Current Superior Court of California, County of San Mateo employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/limited term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
Responses to the supplemental questions must be submitted in addition to the regular County employment application form.  A resume or reference to a resume will not accepted as a substitute for the required employment application and supplemental questionnaire.

Important Information About the Examination Process
The examination process will consist of the steps detailed below. 

1. Initial review of application materials.  At this step applicants submitting incomplete applications, lacking relevant qualifications and/or not following instructions will be disqualified. Applicants who pass the initial review will be further evaluated for relevant training and experience. 
2. An auto-scored evaluation of relevant training and experience (T&E) (weight: pass/fail) that is based solely on the applicants' responses to the multiple-choice supplemental questions. The application materials of those applicants who receive a passing score on the T&E evaluation will be further evaluated by a panel of subject matter experts (SME).
3. Application screening (weight: pass/fail). Subject matter experts will be assessing relevance of applicants' training and experience to the needs of the position being filled as well as writing skills. This assessment is based on relevant work history and background as listed on the application, responses to the supplemental questions, and overall presentation. The assessors will select those applicants whose education and experience most closely match the current needs of the department. Because of this process, not all applicants are guaranteed advancement through the exam process. Applicants who pass this screening will be invited to take the online/computer-based exam.
4. Online/Computer-Based Exam (weight: pass/fail) Applicants who pass the computer-based exam will be invited to a panel interview
5. Panel interview (weight: 100%) Applicants who pass the interview will be placed on an eligible list that will be used to fill the current vacancy and potentially used to fill future vacancies.

Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.


TENTATIVE RECRUITMENT SCHEDULE:

• Deadline for Applications: July 1, 2021
• Training and Evaluation Scoring: July 6, 2021
• SME Screening: July 7-8, 2021
• Online/Computer-Based Exam: July 14-20, 2021
• Panel Interview: August 4 and/or 5, 2021

 
The Superior Court of California, County of San Mateo is an Equal Opportunity Employer, and we encourage applications from candidates who will contribute to our diversity.
 
Note: The Human Resources Department with the County of San Mateo is conducting this recruitment with the Superior Court.  This position is a Superior Court of California, San Mateo County position.
 

HR Contact: Chet Overstreet (06172021) - Court Human Resources Technician - X120

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

PUBLIC WORKS MAINTENANCE MANAGER

The City of Foster City seeks a Public Works Maintenance Manager who will oversee one of the maintenance divisions of the Public Works Department.  This includes managing personnel and the operations of the division, including administration and budgetary responsibility specifically for the lagoon, levee, streets and lighting, maintenance and replacement, the water and wastewater systems, parks maintenance, and building and fleet maintenance.  This position will also be part of a team working on many complex engineering projects and to integrate new developments into the City’s comprehensive maintenance program.

 Assignment to Infrastructure Division: 

• Street/Lagoon
• Water
• Wastewater

Assignment to Parks / Facility Division:

• Parks
• Building
• Fleet

DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:

This is a full-time, middle management position that requires significant administrative, analytical, and technical skills.  Responsibilities include response to emergency conditions during non-business hours for repair, consultation, and direction, as needed.  This is a senior staff advisor to the Director with significant oversight of the maintenance functions of the different Public Works Divisions.

SUPERVISION EXERCISED AND RECEIVED:

General direction is provided by the Director of Public Works.  This position exercises direct supervision over maintenance superintendents and/or managers, as well as certain administrative support personnel.

IMPORTANT AND ESSENTIAL DUTIES:

• Plans, organizes, and manages the maintenance, operation, inspection, installation, and repair in assigned area of Public Works including:  Wastewater, Water, Streets / Lagoon systems, Parks Maintenance, and Building and Fleet Maintenance. 
• General and technical assignments in researching, analyzing, monitoring, and reporting in fiscal, personnel, and operational areas of projects and programs within the department.
• Organizes the approach and response to demands and needs of the operating divisions for construction, repair and maintenance of city public works systems, equipment, and facilities.
• Analyzes federal, state, and local regulations and assures regulatory compliance; ensures division compliance with city rules, regulations, ordinances, and policies; develops and implements goals, objectives, policies, and priorities.
• Plans, schedules, and assigns projects, and coordinates work schedules as appropriate.
• Coordinates staffing, training, performance standards and levels, and evaluates performance of maintenance division personnel.
• Cooperates with employee group representatives to address operational and personnel problems and develops and implements solutions.
• Ensures compliance with safety policies and safe improvement program budgets.
• Develops cost estimates, specifications, and recommendations on equipment purchases; assists in the preparation of the department budget. 
• Supports Capital Improvement Program (CIP) planning activities and project management.  Provides input into designs of projects, assists in ensuring that projects are completed on time and within budget.
• Participates in administering contracts.
• Prepares project status reports.
• Develops department policy, procedures and guidelines, and makes recommendations to the Director.
• Investigates and responds to citizen complaints, and personnel problems and issues.
• Represents the department and the Director, when necessary, to coordinate efforts with other departments, professional organizations, and outside agencies on public works projects and programs.

EDUCATION AND TRAINING GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be:

Education: Equivalent to completion of the twelfth grade supplemented by two years of college level coursework.  An AA degree is desirable.

Experience:  Six (6) years of increasingly responsible full-time paid experience in related maintenance management, construction, or engineering; including two (2) years in management/supervisory capacity. Experience beyond six years may be substituted for education on a basis of two (2) years of management experience in a municipal public works environment for each year of required education.

HOW TO APPLY: 

A City/District application is required for consideration and must be submitted no later than 5:00 p.m., on Friday, July 9, 2021.  Applications may be submitted online at the following web site: www.calopps.org. 

You may also apply at the Human Resources Department, City of Foster City, 610 Foster City Blvd., Foster City, CA 94404.

SELECTION PROCEDURE: 

A limited number of the most qualified candidates will be invited to continue in the selection process. The recruitment process may consist of any of the following components: application review, written exam, physical/performance test and oral board interview. The Employment List will consist of candidates that successfully complete the recruitment process.  A departmental interview will be scheduled to fill the current vacancy following the establishment of the Employment List. This list will be in effect for at least one year.

BENEFITS:

The City of Foster City provides a superior benefits program which includes: 12 paid holidays per year; sick leave; vacation leave; administrative leave; participation in the California Public Employees Retirement System in the 2% @ 62 retirement plan (some individuals may be eligible to participate in a different CalPERS retirement benefit (2.7% @ 55) dependent upon prior CalPERS service); voluntary 401(a) program; voluntary 457(b) deferred compensation program; flexible benefits program including health, dental, vision, and medical/dependent care reimbursement accounts; VEBA program (tax deferred health benefit program); optional 9/80 work schedule; long-term disability insurance; and life insurance.

The City of Pacifica is a beautiful coastal community, just south of San Francisco. Currently, the City Manager’s Office has an opening for a customer service oriented, human resources professional to join our team as the Human Resources Manager.

THE POSITION

The Human Resources Manager, an at-will position, under general direction of the Assistant City Manager, recommends, develops, implements and evaluates goals, objectives, policies and procedures related to assigned human resource program functions, such as benefits, classification and compensation, recruitment and selection, among others. Consults and collaborates with City departments, employees, labor organizations, commissions, advisory boards and the public on relevant aspects of assigned program area. This is a management classification located in the City’s central Human Resources Division with overall responsibility for the day-to-day operations, which has Citywide impact. The Human Resources Division is comprised of 2.75 FTE (1 Human Resources Manager, 1 Human Resources Analyst, .5 Administrative Office Clerk, .25 Office Assistant), who come together to support the full-service City-wide efforts of over 160 FTE and approximately 30 – 120 PTE.

Duties may include, but are not limited to the following:

• Interview, select, hire, train, supervise, and evaluate program staff.
• Write and review policies, procedures and methods relative to assigned program; formulate, recommend and/or implement actions for program improvement;
• Meet with department management and staff on human resource issues.
• Interpret and explain provisions of applicable laws, rules, policies and agreements to City management, employees, employee organizations and the public.
• Assist in the selection and management of vendors, consultants and service providers; oversee compliance of consultants and vendors with contract provisions.
• Advise managers and employees on City procedures, benefits, and existing policies relative to assigned program.
• Coordinate and administer program activities such as open enrollment, Citywide classification studies, and executive recruitments, among others.
• Participates in the establishment of strategic short-term and long-range program plans.
• Assist in the development of the program budget.
• Prepare detailed and professional reports and other written communications, including policies and procedures, Board of Supervisor memos, executive summaries and statistical data.
• Prepare and deliver oral presentations designed to educate and explain program services.
• Meet and/or negotiate with representatives of employee organizations.
• Collaborate with information systems staff to identify and evaluate assigned program's system/database needs and implement new systems or changes as necessary.
• Represent the department in meetings with the board, the executive team, labor organizations, and other community organizations or committees.
• Respond to inquiries, problems and complaints from applicants and hiring managers.
• Perform other related tasks as necessary.

Please note, job description is currently under review. The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Classification:    Executive Director, Internal Business Services
                             Open/Promotional Recruitment

Work Schedule:  8 hours per day (8:00 AM – 5:00 PM); 5 days per week (Monday – Friday);
                              12 months per year

Salary Range:         Step A                   Step B                   Step C                Step D                   Step E
(monthly)              starting                   6 mos                  18 mos               30 mos                  42 mos
                               $11,533                $12,197                 $12,899              $13,639                $14,424

Benefits:    Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,125.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).    

Current Vacancy:    Division: Business Services Division
                                  Department: Internal Business Services
                                  Location: 101 Twin Dolphin Drive, Redwood City, CA 94065

Application Deadline:  Monday, July 12, 2021 (first review), open Until Filled (application, resume,
                                        and  supplemental application must be received online by the
                                        Personnel Commission Services department at 4:00 PM)

Job Summary: Under the direction of the Deputy Superintendent Business Services, plan, organize, control, and direct the Internal Business Services of the County Office including the operations and management of County Office Fiscal Services and Facilities Services; direct the preparation of official financial statements and reports; direct budget development, management, and control of the County Office operating budget; supervise and evaluate the performance of assigned personnel.

Essential Job Functions:  

• Plan, organize, control, and direct the Internal Business Services of the County Office, including the operations and management of County Office Fiscal Services and Facilities Services.

• Direct budget development, management, and control of the County Office operating budget; direct the preparation of official financial statements and reports including the annual budget, interim reports, and unaudited actual financial report to the California Department of Education, and the audited annual financial statements.

• Manage operations related to the general ledger and centralized accounting services, certificated and classified payroll, benefits, accounts payable and disbursements, revenue forecasting, control, cash flow management, expenditure forecasting, accounts receivable, special projects, and grants accounting, and archival records storage.
• Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; coordinate subordinate work assignments and review work to assure compliance with established standards, requirements, and procedures; assure employee understanding of established requirements.

• Manage debt service financial instruments, contracts, and property leases, and financial impact analysis for negotiations.

• Direct the management of County Office owned and leased school facilities throughout the County in areas related to facility construction and renovation, custodial services, building and grounds maintenance, site safety and security, telecommunications, property contracts, and facility leases.

• Direct the procurement of products and materials, including school and office supplies, office and maintenance equipment, vehicles, and capital building projects and maintenance items; prepare bid specifications, conduct bid review and compliance, manage contracts and oversee stores inventory control; communicate with various outside vendors, contracts and suppliers to discuss management of bid and contract requirements and provisions, facility construction and renovation projects, school and office supplies and procurement of services.

• Serve as Americans with Disabilities Act (ADA) coordinator for facilities; serve as emergency preparedness and response coordinator, life safety officer, and liaison for school districts in areas related to emergency services.

• Attend and participate in various meetings, including association meetings, council meetings, staff, and others as assigned; represent the County Office at meetings of the Personnel Commission’s ADA compliance committee; serve as a representative at labor negotiations as assigned.

• Manage reprographics services, departmental convenience copiers, pony mail, courier and delivery services, conference facilities, and County Office vehicles.

• Maintain current knowledge of trends, practices, and local, state, and Federal programs, laws, codes, regulations, and pending legislature related to assigned activities; direct the modification of functions, policies, and procedures to meet local, State, and Federal requirements as appropriate; provide leadership and direction in developing new and innovative services.
   
• Direct the preparation and maintenance of a variety of records, reports, and files related to personnel, development, budgets, internal financial records, fiscal accountability, and other assigned activities.
   
• Operate a variety of office equipment, including a computer and assigned software; drive a vehicle to conduct work.

• OTHER DUTIES:
• Perform related duties as assigned.

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Master’s degree in business administration, public administration, or related field

EXPERIENCE:  Five years of business services and facilities management experience in an educational or
                         the governmental setting, including two years of supervisory capacity.

LICENSE:         Valid California driver’s license.

Specialized Skills and Knowledge:

• Planning, organization, and direction of operations and activities of Internal Business and Payroll Services. Budget administration, preparation, and control.
• Financial research and analysis methods and procedures.
• State and federal financial reporting requirements.
• Applicable County Office of Education, California Schools Accounting Manual, GASB, and other applicable laws, codes, and regulations.
• Generally accepted accounting and auditing principles, practices, and procedures.
• Accounting, budget, and business functions of a County Office of Education and school districts.
• Financial and statistical record-keeping techniques.
• Principles and practices of administration, supervision, and training.
• Interpersonal skills using tact, patience, and courtesy.
• Operation of a computer and assigned software.
• Oral and written communication skills.

ABILITY TO:

• Plan, organize, control, and direct operations and activities of Internal Business and Payroll Services. Coordinate information, resources, and personnel to assure smooth, efficient, and accurate Department activities.
• Direct and participate in the development and implementation of policies and operating procedures. Supervise and evaluate the performance of assigned personnel.
• Compile financial and attendance data and prepare related reports.
• Analyze financial data and prepare forecasts and recommendations.
• Communicate effectively both orally and in writing.
• Serve as liaison to County Office personnel, the Department of Education, and other outside agencies as needed.
• Develop training activities, manuals, and policies and assist departments or sites with implementation.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Prepare effective oral presentations.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.
• Work independently with little direction.
• Plan and organize work
• Prepare comprehensive narrative and statistical reports
• Direct the maintenance of a variety of reports, records, and files related to assigned activities.

Physical  Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information and make presentations.
• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time

Working Conditions:

• Office environment
• Driving a vehicle to conduct work

In addition to completing the formal and supplemental applications, please submit a current résumé.  The résumé may be pasted into the Uploaded Resume section of the online application.

Examination  Process:  The examination process for this classification will consist of: 

1. Supplemental questionnaire (required, submitted with application)
2. An oral board examination (anticipated date - August 4, 2021)

Responses to the Supplemental Questionnaire will be scored and must be completed for the application to be considered. Only the highest qualified candidates will be invited to each phase of the recruitment process to establish the eligibility list.

Selection Procedures:           

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.  APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES.  The applicant's sole responsibility is to ensure the analyst has received all attachments after submission and prior to the expiration of the deadline date and time.  Applicants will not be contacted about missing documentation or attachments.

Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filters and junk email for updates for this recruitment. 

Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.

Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s).  Selection for positions will be made from among the top three ranks of candidates.  The job eligibility list will be used for hiring in other vacancies in the same respective job classification and will be active for twelve (12) months (Merit Rule 60:1) unless it is abolished because of an insufficient number of available candidates.

Internal (Promotional) candidates must score 80% or higher on each examination to be placed on the Promotional List.

This position is located in Redwood City, California.  Due to COVID-19, some safety and social distancing protocols have been established at the San Mateo County Office of Education.  Therefore, you will be expected to work from this location.

Please also note that we are a public agency. Therefore, if you are offered and accept this position, we will not cover any costs for relocation or reimbursement for travel expenses for employment.

Personnel Commission Services                                                                                          650-802-5300

101 Twin Dolphin Drive                                                                                   classifiedjobs@smcoe.org

Redwood City, CA  94065                            https://www.smcoe.org/about/personnel-commission/

Proof of citizenship or legal status will be required upon offer of employment. No sponsorship is available for this position.

San Mateo County Office of Education provides equal employment opportunities to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The San Mateo County Libraries seeks an experienced, reliable, and motivated Communications Specialist to join our Library Communications Team.

The successful candidate is an enthusiastic team player who is able to handle multiple projects simultaneously in a fast-paced environment. Reporting to the Communications Manager the Communication Specialist will plan, organize, and coordinate public and internal communications activities for San Mateo County Libraries. The Communication Specialist is expected to be a strategic thinker who develops and executes integrated communications, media and marketing plans for the library system- leveraging multi-communication channels (traditional and online), promotional materials such as, but not limited to, library signage/collateral, web content, press releases and fact sheets- with the goal of advancing outreach and library engagement to community stakeholders and library users.

Under the supervision of the Communications Manager, the Communications Specialist will provide support to the libraries by ensuring the system’s branding strategy and guidelines are adhered to across all libraries and divisions, and may occasionally serve as a media relations contact/spokesperson for the libraries. The individual selected for this position should possess excellent organizational skills, work well under pressure and be capable of performing under fast deadlines to support key messaging, design and branding needs.

Duties may include, but are not limited to, the following:

• Create, develop, distribute and maintain library print and digital assets (e.g., brochures, reports, website, social media, and website) via multiple channels.
• Support the management of all digital and print marketing channels (e.g. digital asset management system, website, blogs, newsletters, social media, flyer creation) to ensure brand consistency.
• Provide copywriting and editing support to the libraries’ print and digital platforms.  
• Develop and implement communication/marketing strategies that include design work, patron messaging, and social media content creation. Adhere to the company’s style guide, ensuring that libraries produce high-quality designed collateral and error-free copy. 
• Under the direction of the Communications Manager, research, design and draft press releases, media pitches and responses, content for library system initiatives, infographics, blogs, library signage, newsletters and internal messaging. 
• Support media relations by serving as a media contact, as needed. Research and draft talking points, occasionally answer reporter inquiries, create content for executive speeches, op-eds, etc.
• Arrange, coordinate and support library events and programs in a virtual and in-person setting. 
• Support and evaluate results of communication campaigns with the team.
   

Education and Experience:  Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is a Bachelor's degree from an accredited college or university with a major in mass media communication, marketing, public relations, journalism, business or public administration or a closely related field; AND four years of professional experience with responsibility for public relations, media relations, communications, marketing or a closely related field and directly involved in the preparation and dissemination of information to the general public and press.

Knowledge, Skills, and Abilities:

• Plan, organize, and coordinate comprehensive communications programs to meet library needs, values and priorities. 
• Strategically develop programs and tools to increase and maintain public awareness of library programs, services and achievements. 
• Principles and practices of effective public communication, media relations and marketing.
• Techniques of effective interviewing, copy writing, layout, editing, and multimedia productions.
• Principles and practices of government and public libraries.
• Information dissemination techniques and methods.
• Strategically develop programs and tools to increase and maintain public awareness of department programs, services and achievements.
• Write and edit effective press releases, articles, speeches, scripts and other correspondence.
• Produce accurate information and meet deadlines.
• Maintain cooperative working relationships with other program managers and staff, other agencies and the community.
• Enlist and mobilize community support for programs.
• Prepare complex and detailed written reports, program policies, procedures and contracts.
• Principles of effective written communication.
• Excellent interpersonal and problem-solving skills.
• Strong analytic and research skills.
• Creativity, curiosity, and a sense of humor.

~ TENTATIVE RECRUITMENT SCHEDULE ~ 
Final Filing Date: June 30, 2021
Application Screening: July 12 - 13, 2021
Panel Interviews: July 26 and/or 27, 2021

A completed application packet will include the following: 

1. Completed application 
2. Cover letter expressing the following: 
   1. Your interest in the position; 
   2. Why you desire to work for San Mateo County Libraries; and 
   3. Why you believe your skills and experience meet our qualifications. 
3. Resume 
4. Responses to the supplemental questionnaire 

County of San Mateo is accepting applications for Senior Accountant. The Senior Accountant plans, oversees, coordinates, and monitors a significant accounting functional area; may assign, direct, review, and evaluate the work of accounting professionals and support staff; and performs complex professional accounting work relative to either centralized and/or departmental County accounting procedures and records.

In general, incumbents in this class exercise a high degree of independent judgment on diverse and specialized projects and have significant accountability and ongoing decision making associated with their work. Incumbents may identify and implement full accounting systems, initiate modifications to fiscal record keeping systems, make projections of revenues and expenditures, and participate in the budgeting process.

The current vacancy is in the Controller's Office Property Tax Division. 

The Controller's Office Property Tax Division is responsible for computing property tax rates, distributing property taxes to local taxing agencies, and processing roll corrections.  The Division also handles accounting for special districts. This Senior Accountant position offers an exceptional opportunity to be a part of an Office that is committed to ethics, equity, and accountability.  

Under the direction of the Controller Division Manager, the incumbent will assign, direct, review and evaluate the work of professional and support staff while performing complex professional accounting duties, to include special projects, in support of the department.

The ideal candidate for the Controller's Office Property Tax Division will have: 

• 3-5 years of journey level accounting experience. Excellent Communication Skills - ability to effectively communicate both verbally and in writing with staff within the Controller's Office, other County Departments, and external stakeholders.
• Excellent technical skills in accounting, internal controls, and research analysis.
• Experience in day-to-day governmental accounting and reporting.
• Experience supervising fiscal staff.
• Experience with project management.
• Ability to identify and implement process improvements.
• Ability to work independently, problem solve, and exercise sound judgment within established guidelines.
• Experience in Controller’s Office property tax administration functions such as property tax apportionments and roll corrections.
• Knowledge of relevant California laws for property tax administration functions. 

Experience and Education:
Any combination of education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills is equivalent to graduation from a four-year college or university with major coursework in accounting, finance, business administration or a closely related field and one year of journey level accounting experience. This classification requires the successful completion of a minimum of twelve semester units of college level accounting coursework.

Knowledge of:

• Basic supervisory principles and practices.
• Principles, practices and terminology of general, fund and governmental accounting.
• Principles and practices of business data processing, particularly as related to the processing of accounting information.
• Principles of public finance and applicable laws regulating public fiscal operations.
• Budgeting principles and terminology.
• Auditing and financial reconciliation principles and methods.

Skill/Ability to:

• Plan, direct, review, and evaluate the work of assigned support staff.
• Train others in work procedures.
• Review, analyze, post, balance, interpret and reconcile complex financial data and accounts.
• Develop and implement accounting systems and procedures.
• Verify the accuracy of financial data and information.
• Ensure proper authorization and documentation for disbursements.
• Interpret and apply complex financial procedures and legal documents.
• Exercise sound independent judgment within established policy guidelines.
• Prepare and direct the preparation of clear, concise and complete financial reports and statements, audit reports and audit work papers.
• Make accurate mathematical and statistical calculations.
• Establish and maintain effective working relations.

Tentative Recruitment Schedule
Final Filing Date for Applications:  June 30, 2021
Computer-Based Written Examination Window:  July 8 - 14, 2021 (Tentative)

We invite applications for the position of

Accounting Technician

Why Consider The City of Half Moon Bay?
 

It's simple: We are a dedicated team of professionals committed to providing exceptional service to our community, and we want you to join us!  You will have the opportunity to work in a beautiful community and collaborative team, meeting our City Council's mission to:

• Improve and maintain the City’s infrastructure while building a more sustainable and resilient community
• Promote the health and well-being of the community, including developing opportunities for affordable housing
• Support and sustain a business environment that contributes to economic prosperity
• Engage the community through expansive outreach and community partnerships

This is a tremendous opportunity to build and expand on the organizational and community success that has transformed the City of Half Moon Bay over the past several years. 

The City is seeking an Accounting Technician to play a key role in the City’s Finance Department.  The Accounting Technician will receive general direction from the Senior Accountant or the Administrative Services Director and will be responsible for a full range of financial record keeping transactions.  The key areas of responsibility are:

• Cash Receipting - reconciling and processing payments received by the City
• Accounts Receivable - issuing invoices, statements and follow up on billed items
• Treasury - Bank reconciliation preparation, petty cash administration, Incumbents may be assigned a variety of accounting related responsibilities and are expected to perform more detailed accounting duties. 
• Finance Support – Additional finance support as directed, such as budget/audit support and second review of other finance functions

 Duties and Responsibilities:

• Collects payments received at various City locations, prepares the bank deposit, and reconciles payments into the financial system.
• Reviews and prepares invoices for billing, including data entry needed to update the financial software.
• Preparation and maintenance of financial records.
• Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties.
• Explains billings, and other regulatory policies to customers.
• Prepares appropriate financial reports for distribution to departments; reviews coding and identifies discrepancies.
• Communicates with financial software programmers and/or staff on processing difficulties that may arise in the performance of duties.
• Addresses verbal and written requests for information submitted by members of the public and outside department personnel related to the accounts receivable function.
• Records and checks financial transactions and prepares financial and statistical statements and reports.
• Utilizes computerized data entry equipment, various word processing and spread sheet programs to enter, store and retrieve information as requested; summarizes data in preparation of standardized reports.
• Writes check requests; prepares invoices and billing statements; collects payments for invoices and statements and maintains deposit records.
• Assists in the preparation of journal entries to account for assets, liabilities, revenues and expenses; assists in the reconciliation of general subsidiary ledger accounts and maintains journal ledgers.
• Answers telephone and responds to inquiries providing information to employees and members of the public regarding program activities and policies.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
• Provides second review for accounts payable and payroll functions.

PHYSICAL DEMANDS

The ability to maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. 

WORKING CONDITIONS

This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard.  Additionally, the position requires near vision in reading correspondence, statistical data and using a computer.  Acute hearing is required when providing phone service and communicating in person.  The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also is required.

The Controller's Office of the County of San Mateo is seeking highly-qualified candidates for the position of Property Tax Division Manager.  

THE PROPERTY TAX DIVISION
The Property Tax Division of the County Controller's Office is responsible for computing tax rates based on assessed property values provided by the County Assessor, distributing property taxes to local taxing agencies, and processing roll corrections and refunds. The Division also handles accounting for special districts.
 
The Property Tax Division Manager, under the Assistant Controller's direction, will oversee the responsibilities of the Division and the accounting services provided to the special districts. In this role, the Property Tax Division Manager will have the opportunity to work with and supervise a team of ten dedicated and experienced property tax personnel.
 
The Property Tax Division Manager position requires the ability to understand complex property tax law, provide this information to staff, and incorporate changes into the property tax system. The ever-changing laws, rules, and regulations require a keen ability to consider and solve for the impacts the changes will make throughout the property tax system.  The person in this position should have demonstrated success in such collaborative efforts.
 

The Ideal Candidate will:  

• Possess knowledge of relevant California laws relating to property tax administration, redevelopment, and school finance
• Possess two to three years of working experience in County Controller's property tax administrative functions
• Possess strong analytical and critical thinking skills
• Possess the ability to plan, organize, and direct the work of staff
• Identify risks for the division and set goals and objectives to reduce those risks
• Maintain a strong relationship with key partners to aid in property tax administration, including, County Assessor-Clerk-Recorder, Treasurer-Tax Collector, County Counsel, taxing agencies, and the State
• Develop a role as advisor to the design of the property tax system
• Possess the ability to examine processes and identify opportunities to streamline and improve processes
• Create a reputation of aptitude, cooperation, and innovation within the organization
• Possess exceptional written and verbal communication skills
• Oversee the planning and design of workflow and work procedures to effectively manage time and workload demands
• Possess management skills that will motivate, improve performance, and encourage professional development of staff
• Possess the ability to analyze data and draw logical conclusions
• Gather, organize, and present financial and technical data in written and verbal form
• Establish and maintain effective working relationships
• Prepare and manage the division budget
• Read, analyze, and interpret complex technical resources 

Examples of Duties:

Duties will include, but are not limited to:

• Manage the annual calculation of debt service tax rates, annual tax levy, apportionments of all property tax dollars, and roll maintenance
• Manage preparation and filing of periodic property tax reports
• Address inquiries from internal and external stakeholders
• Be responsible for maintaining compliance with State laws and regulations
• Ensure proper accounting of property tax transactions and of jurisdictional changes
• Determine, track, and report budget and performance measurement standards for the division
• Supervise staff, including hiring, training, evaluating, counseling, disciplining, and assigning work
• Maintain a cross-training program for staff development that provides backup support for the functions within the unit
• Create, establish, revise, and maintain written policies, procedures, and job instructions for all aspects of the Property Tax Division process
• Research complex technical property tax related questions or issues and apply knowledge to designing and communicating viable solutions
• Develop and maintain controls to ensure property tax apportionments, related schedules, and work papers are computed accurately and timely
• Analyze, evaluate, and coordinate system programs and formulations and make appropriate recommendations to enhance current processes
• Consult with management, officials from other government agencies, and other interested parties on policies, practices, and matters related to property tax administration
• Monitor, review, and assess implications of changes in laws and regulations
• Provide opinions and procedures for implementation of changes in laws and regulations
• Manage the property tax system which includes collaborating with IT personnel to develop improvements, implement design changes, and design necessary training for the user community
• Perform related work as required

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

QUALIFICATIONS
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.  A typical way to qualify is: 

• Education: Bachelor's Degree in Business, Accounting, or Public Administration or a related field.
• Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency, including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.

Knowledge of:

• Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting
• Advanced principles of financial forecasting and financial analysis
• Theories, principles, and practices of accounting and auditing and their application to governmental accounting
• Generally accepted accounting principles and/or auditing standards, including those specifically applicable to government agencies
• Basic principles and practices of County-wide operation and its administration and organization
• Advanced principles and practices of operational, financial, and EDP auditing
• Advanced principles and practices of management and organizational effectiveness
• Principles of personnel training, supervision, and evaluation
• Relevant automated fiscal/financial information systems, applications, and terminologies
• Federal, State, and local laws and regulations applicable to assigned area of responsibility, as well as, laws and regulations governing the financial operations of public agencies

Skills/Ability to: 

• Plan, organize, manage, coordinate, and evaluate the functions and staff of the Property Tax Division
• Analyze and evaluate complex accounting, auditing, and/or financial problems, records, and reports
• Prepare clear and concise reports
• Analyze, interpret, apply, and explain related laws and regulations
• Establish and maintain effective working relationships with those contacted in the course of work
• Communicate effectively both verbally and in writing
• Coordinate activities with other departments, programs, and/or outside agencies
• Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations
• Develop, administer, and interpret policies, guidelines, and procedures
• Plan, schedule, and manage large scale projects
• Negotiate agreement between differing individuals and groups of individuals and utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea
• Work cooperatively with other County departments and public and private organizations
• Perform complex mathematical and statistical calculations accurately
• Prepare complex and detailed written reports, procedures, grant applications, and contracts
• Establish and maintain effective work relationships with those contacted in the performance of required duties

APPLICATION/EXAMINATION

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight:  Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight:  100%).  
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
 
Tentative Recruitment Schedule
Final Filing Date: June 24, 2021
Application Screening: June 28 - 30, 2021
Panel Interview: July 14 and/or 15, 2021

The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions.

We are proud to be an Equal Employment Opportunity Employer.

HR Contact: Chet Overstreet (05282021) (Controller's Division Manager – D026)