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Join the Belmont Police Department Team

A career you can be proud of... make a difference!

Police Officer Recruit - $77,775 annually

Police Officer $97,622 to $130,805 annually (DOE and P.O.S.T Certification)
 

Open Until Filled - Actively Screening and Interviewing as Received.
 

For more information on this exciting opportunity please see the attached job announcement and job description.

The City of Belmont is an EQUAL OPPORTUNITY EMPLOYER.

Applicants with a disability who may require special accommodation in any phase of the application or selection process should advise Human Resources immediately,  lkirby@belmont.gov or (650) 595-7452

The City of Thousand Oaks has an excellent opportunity!

We are seeking an enthusiastic, customer-oriented team player who thrives in a busy environment to perform a variety of customer service functions including providing information, researching problems, processing fees, receiving payments, and issuing licenses and permits, by telephone, in-person and via e-mail.  The Customer Service Representative acts as a liaison between customers and staff.

Primary Responsibilities:

• Spends at least 50% of the work week as the first-point-of-contact to customers and effectively manages customer flow at the Community Development and Public Works public counter
• Serves as liaison between customers, staff, City officials, and other agencies
• Receives and responds to requests for information; directs incoming calls and inquiries to appropriate staff
• Processes public record requests including file and plan review, and written notification to architects, engineers, homeowner associations, and property owners
• Processes payments and receipts for various City services
• Creates and maintains a variety of logs and records
• Performs general administrative and clerical duties in support of the department, including maintaining office supplies, and preparing correspondence and other written materials
• Performs related duties as required

FINAL FILING DATE:  We are accepting applications until closing at 5 pm, July 5, 2019

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the citywide classification of Administrative Technician. There is currently one (1) opening in the Parks, Recreation & Libraries Department. The Employment List may be utilized to fill any Administrative Technician position in the City of Roseville for the duration of the list. The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform technical level administrative duties in support of a City department or program; to research, collect, and analyze data and prepare draft reports; to track and report operational statistics; and to provide technical assistance to management.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned supervisory personnel.
• May exercise direct supervision over administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Develop, coordinate, and implement program activities of a technical area of assignment related to department activities and programs.
• Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
• Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
• Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection, research and analysis; prepare draft reports and technical documents; provide project oversight for the less complex or political projects.
• Assist with the development of Requests for Proposals and contract administration.
• Plan, prioritize, assign, supervise and review the work of administrative support staff involved in duties related to area of assignment.
• Establish and maintain systems related to assigned technical area of responsibility; monitor area activities and report progress as required.
• Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance.
• Review, verify and process documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties prepare and type correspondence and compile and type reports.
• Compile and develop information for special studies and reports from a variety of resources; collect, compile and report findings and recommendations.
• Assist with the testing, implementation and maintenance of new/upgraded software technologies and systems; maintain a variety of databases.
• Assist supervisor and managers with a variety of administrative operations; prepare, recommend and implement procedural modifications.
• Coordinate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and classify expenditures; track and reconcile bills; produce budget reports; research and resolve discrepancies.
• Independently respond to letters, e-mail and general correspondence based on areas of assignment.
• Coordinate, compile and draft City Council communications, as requested.
• May perform a wide variety of complex, responsible, secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of administrative and/or technical area to which assigned.
• Principles and practices of intermediate analytical research and project coordination.
• Modern office equipment, methods, procedures, and computer hardware and software.
• Principles of budget monitoring.
• Techniques and principles of effective interpersonal communication.
• Principles and methods of business letter and report writing.
• Principles and practices of safety management.
• Pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• General functions and objectives of municipal government.
• Research methods and techniques.
• Computer software, including word processing, data base, spreadsheet and accounting applications.
• English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
• Report writing techniques.

Ability to:

• Independently perform a variety of technical duties including research, compilation and report development in support of assigned department or program.
• On a continuous basis, sit at a desk. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Operate a personal computer utilizing spreadsheet, word processing and database software at an intermediate to advanced level.
• Collect, compile, analyze and present a variety of data in a meaningful way.
• Develop and implement various data collection and reporting systems.
• Interpret, apply and explain laws, rules, code and City policies and procedures.
• Review budget submissions and revisions for mathematical and accounting accuracy.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods.
• Supervise, train and evaluate assigned administrative support staff.
• Understand and interpret complex policies, procedures and regulations.
• Review documents and operational procedures; interpret, identify, explain and problem solve issues and recommend corrective action.
• Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
• Understand the organization and operations of the City and of outside agencies as necessary to assume assigned technical responsibilities.
• Coordinate the development and monitoring of an assigned program project budget; project, track and reconcile expenses.
• Compose professional quality correspondence and letters; write highly technical, detailed and analytical reports.
• Maintain a high level of confidentiality of a wide range of sensitive information when involved with human resource, payroll or other confidential issues.
• Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintenance of safe housekeeping in personal and common workspaces.
• Be an integral team player, which involves flexibility, cooperation and communication.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EXPERIENCE AND TRAINING

Experience:

Three years of responsible administrative support or technical experience preferably in the subject area to which assigned. One year of lead supervisory experience is highly desirable.

Training:

An Associate's degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education  from an accredited college, preferably with course work in public administration, business administration, accounting, industrial relations or a related field based on area of assignment. Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  As this is a citywide classification, the questions below are representative of a broad variety of departmental needs, and not all questions will be applicable to all departments. I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of responsible administrative and/or analytical support work experience do you have?

• Less than 3 years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6-7 Years
• 7+ Years

4. Please outline your experience with hiring and payroll.  In your answer, include the number of employees and any experience you have with ACA and labor laws.

5. Please describe your work experience collecting, interpreting, analyzing and reporting data.  In your response, briefly describe how you made the data useful and the overall results of your analysis.

6. Please describe your work experience supporting the engineering, project management, procurement, or finance functions of an organization?

7. Describe your experience tracking multiple budgets for a division. In your response, please include your experience working with multiple project managers and how you manage to keep up to date on multiple projects and project budgets.

8. Please describe your work experience related to purchasing services and supplies. Include any experience you have developing Requests for Proposals (RFPs), Requests for Quotes (RFQs) and/or contracts.

9. Please describe your experience providing administrative or technical assistance in software implementation or migration, system administration, training and procedure documentation.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Applications accepted until Friday, July 19, 2019.

Interviews: TBA

DEFINITION

Under general direction of a Police Command Officer, supervises the Police Department Records Division and the Crime Analysis Section; conducts staff studies and research projects; participates as a member of the police department’s management team in overall departmental planning, research and work coordination; provides technical staff assistance, monitors and maintains the Police Department Records Management Systems; and perform other duties as assigned.  The incumbent in this position works independently under broad guidelines. 

EXAMPLES OF DUTIES

Coordinate with the Department of Justice on the dissemination of Criminal Offender Record Information and mandated audits. Ensure compliance with federal, state, and local statistical requirements of crimes, arrests, and accident reports.  Develop, implement, and modify clerical and informational systems and procedures to improve operations and ensure compliance with new and existing laws.  Maintain records and archives and storage of records and supplies.  Supervise the Records Division clerks in work scheduling, dissemination of information, and general office work scheduling as required, including direction and personnel evaluation.  Supervise maintenance of sufficient quantity of forms used by department personnel.  Research, collect data, and prepare a variety of comprehensive statistical and written reports as required.  Supervise processing and maintenance of police reports.  Receive and process Subpoenas Duces Tecum.  Supervise maintenance of warrants and collection of report fees.  Develop, prepare, and maintain reporting procedures.  Transcribe confidential internal investigations. Perform as a back up to the Crime Analyst position. Oversee the development and maintenance of the Department’s web site. Provide training to various departmental personnel concerning law enforcement technology systems. 

MINIMUM QUALIFICATIONS

Knowledge of: Principles and practices of modern police work and the laws, regulations, and policies relating to the operation of a police department; codes, regulations and laws governing records management; principles of office management, supervision, training, and evaluation; modern office procedures, techniques, and equipment including principles of record keeping and automated information systems; research techniques, statistical methods, and completion and presentation of special projects and research reports.

Ability to: deal effectively with employees and the general public; exercise sound judgment, and appropriately manage and lead; assign, plan, manage, supervise, and review the work of subordinate staff; research, analyze data and prepare accurate and comprehensive reports; communicate effectively orally and in writing; understand the organization and operation of the City and of outside agencies; work independently in Identifying the need for and development of proposed changes to operating practices, programs, and policies; interpret laws, regulations, and procedures related to records maintenance and crime analysis; complete assigned tasks in a timely and effective manner, interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience: Four years in police records management with at least two of the four years in a supervisory capacity.

Education: Graduation from high school or equivalent; possession of POST Records Supervisor Certificate desirable.  A baccalaureate degree from a college or university is desirable. 

Applicants for this position must submit to a complete background investigation.

Please click the links below for complete details regarding this opportunity.

THE POSITION
 

Under general supervision of the Records Supervisor, the Public Safety Clerk performs a variety of general and technical clerical duties involving the processing and maintenance of departmental reports, records, files, works in property & evidence; and performs related work as assigned.

ESSENTIAL DUTIES (Duties may include, but are not limited to, the following):

• Process, maintain, and clear warrants.
• Route citations to appropriate courts or departments. 
• Operate computer terminal, teletype machine, typewriters, and other office equipment.
• Compile data, perform data entry, and generate computer reports; type statements, letters, petitions, civil and criminal complaints and other materials. 
• Enter, review, and retrieve data from a variety of automated systems.
• Perform a variety of record keeping, filing, indexing, copying, and other general clerical work with police records, reports and datas.
• Retrieve reports, assemble and disseminate information from files as required.
• Purge files of excess information as directed.
• Assist the general public at the counter by responding to requests for information.
• Operate City telephone console as needed.
• Send and receive teletypes on State and Federal systems; record information on various logs; and provide a variety of information related to departmental activities to the public.
• Use Criminal justice computer systems and programs including CLETS, CAL-ID, FBI/NCIC.
• Evaluate policies, practices and procedures, and recommend changes to improve effectiveness.
• Analyze situations accurately and adopt an effective course of action.
• Communicate effectively, both orally and writing the English language.
• Manage assignments for completion in a timely manner.
• Display innovation and creativity in managing operations and problem solving.
• Work independently with minimal supervision.
• Maintain confidential information according to legal standards and/or County policies.
• Lift 35 lbs., bend, stoop, push, pull, squat, twist, turn and reach overhead.
• Drive a vehicle.
• Perform additional duties as assigned.

The City of San Mateo Community and Development Department and San Mateo Consolidated Fire Department invites your application for the position of Administrative Assistant

Why Join City of San Mateo

San Mateo is a city of approximately 100,000 residents, strategically located midway between San Francisco and San Jose, and is within the Silicon Valley. One of the City’s strengths is its diversity, both in the ethnic makeup and the physical development of the community. San Mateo has a vibrant business and retail environment with national and international businesses, two major shopping centers and an active downtown. The community values its historic and new residential neighborhoods and recently approved a major new Transit Oriented Development that will add 1,500 new homes, 300,000 square feet of new retail and as much as 1.5 million square feet of commercial office space. For additional information about the City, visit San Mateo’s website at: www.cityofsanmateo.org.

Why Join San Mateo Consolidated Fire Department

The Fire Departments in the Cities of Belmont, Foster City and San Mateo have joined together as a Joint Powers Authority. The Department collectively has ten engines and two trucks operating out of nine fire stations. There are 154 full-time employees assigned to one of the following divisions: Administration, Fire Prevention, Training, Emergency Preparedness, Fire Operations and EMS. The Department serves nearly 161,000 residents daily with a day-time population around 230,000. Additionally, the department participates in a mutual aid program throughout the county, helping to secure a million people daily. The Department has a healthy collaborative atmosphere and encourages participation at all levels. The San Mateo Consolidated Fire Department is proud to serve the communities of Belmont, Foster City and San Mateo. For more information visit: www.smcfire.org.

There are currently two vacancies in the City of San Mateo Community and Development Department and one vacancy in the San Mateo Consolidated Fire Department. The employment list resulting from this recruitment may be used for other department vacancies as they occur.

What You’ll Do

The Administrative Assistant for the Building Division in the Community Development Department performs a wide variety of complex and difficult clerical duties. The administrative assistant is the first point of contact and responds to all phone calls, customer requests, and day to day clerical support of the division.  The position interacts heavily with a diverse customer base over the phone and email communication and requires excellent customer service and problem-solving skills.  Day-to-day tasks include working on software systems such as EnerGov Permitting, Eden and SIRE. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

The Administrative Assistant for the Planning Division in the Community Development Department performs a wide variety of complex and difficult administrative duties. This includes research and compiling of public informational requests.  This person would work with the Planning staff in preparing draft and final documents for public distribution.  Duties will include coordination and scheduling of City meetings involving both City staff and the public. Provide administrative support with the General Plan Subcommittee, Planning Commission or other similar groups; this will involve evening and occasional Saturday attendance to assist at meetings, community workshops, or other outreach events (NOTE: evening and weekend work is compensated at 1.5 times).  Some of the duties associated with these meetings will include coordination and scheduling of these meetings; reserve facilities and equipment necessary for the meeting, prepare, post and send out notices of meetings; compile and prepare agenda items and other required information; set up supplies; take and distribute minutes, and other support duties as assigned. Notary certification, including certificate maintenance is optional and support for that effort could be provided if requested.

The Administrative Assistant position for the Fire Administration Division in the San Mateo Consolidated Fire Department is distinguished from other classes within the series by the difficulty and complexity of duties assigned.  Employees perform some of the more difficult and responsible types of duties assigned to classes within this series including sole clerical support of a division or the supervision of lower level clerical positions in the management of a major department function.  Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.  Work requires a thorough knowledge of a body of technical information beyond standard policies and procedures, the use of independent judgment in applying the body of technical information in the performance of an important department function and complete responsibility for the function with review by management only on overall results.

Who You Are 

• You are able to effectively handle multiple priorities, organize workload, and meet deadlines
• You act as the department’s receptionist; answer the telephone and wait on the general public, providing information on department policies and procedures.
• You may serve as Administrative Assistant to a Board or Commission as a part of the overall clerical support function within the department; attend meetings of a Board, Commissions or the Council; record, transcribe, prepare and distribute minutes of meetings.
• You independently compose correspondence related to responsibilities assigned.
• You respond to complaints and requests for information on regulations, procedures, systems and precedents; issue, receive, prepare and process various applications, permits and other forms.
• You work with several other departments supervising and insuring the timely processing of permits, applications, or other items.
• You may plan and assign the work of several clerical personnel in the performance of one or more important department functions or independently perform all of the clerical work of a department function; review work upon completion for conformance to established requirements.
• You ensure that meeting facilities are prepared and prepare and distribute notices, action reports, letters, and other correspondence as required by action taken in the meetings.
• You maintain files of records related to the Board, Commission, or Council proceedings and activities.
• You sort and file documents and records, maintaining alphabetical, index, and cross‑reference files.
• You maintain personnel and payroll records of departmental personnel; process a variety of forms to initiate changes in records.
• You maintain inventory records; process purchase requisitions; maintain purchase records; resolve errors in orders received and invoices.
• You order office supplies; submit expense claims.
• You receive, sort and distribute incoming and outgoing correspondence.
• You perform general clerical work including filing, scheduling appointments, and processing personnel, payroll and purchasing information.
• You may maintain petty cash fund; accept payment of fees; maintain and process cash records.

What You Bring

• You have at least one year of general clerical experience comparable to that of an Administrative Assistant.
• You have the equivalent to the twelfth grade supplemented by specialized clerical courses.
• This position may be required to obtain and maintain certification as a Notary Public and possess a valid California Driver’s License with a satisfactory driving record.

Please click the links below for complete details regarding this opportunity.