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Position Summary:

To contribute to police services by maintaining the police records system, by responding to citizen inquiries, and by providing information from the records system to other department personnel.

This is the entry-level position in the Police Records Specialist series.

Examples of Essential Duties: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Receives information and complaints from the public by telephone and in person, relaying information, as needed, to appropriate department personnel.
2. Responds to inquiries by the general public with information on police services and procedures.
3. Processes an index of a variety of police records and reports.
4. Enters data from various police reports.
5. Operates office machines and computers.
6. Receives bail money and schedules court dates.
7. Researches and supplies various information when requested by department personnel.
8. Researches and supplies various information and reports to authorized persons other than department personnel as permitted by law.
9. Searches prisoners of the same gender as needed; assists in the care of children brought to the attention of the Police Department; may assist in questioning of subjects or victims as needed.
10. Prepares cases for filing with the court or District Attorney’s Office, coordinates service of subpoenas on public and department personnel, maintains departmental forms supply as assigned.
11. Prepares monthly and annual statistical reports as assigned.
12. Maintains warrant system and coordinates prisoner transport as assigned.
13. Prepares police reports for minor incidents from information received in person or by telephone.
14. Sends warrant notification letters to offenders.  Confirms and verifies warrant information with other agencies.  Ensures warrants received from court are complete and accurate.
15. Seals and purges records in compliance with court orders and state statutes.
16. Occasionally, may assist in the Communications Center, including limited relief of a Communications Officer.

Minimum Qualifications:

KNOWLEDGE OF: Basic English and arithmetic; City and Police Department policies, procedures and services; types, sources and the nature of police records; techniques of body searches.

SKILL AND ABILITY TO: Accurately type 50 words per minute; maintain a wide variety of records related to police services; courteously and tactfully relate to the public and law enforcement personnel; process related police matters such as receive bail money, schedule court dates, etc.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Occasional heavy and unpredictable workloads. Required to work rotating shifts, including nights, weekends and holidays.

EXPERIENCE AND EDUCATION:

• Training and experience equivalent to graduation from high school
• One year of full-time clerical experience

Ideal Candidate Possesses the Following Characteristics:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

Salary:

$29.45 - $40.24 hourly DOE.

Application Procedure:

This is a part-time position. The recruitment will remain open until the position is filled. Applications must be submitted online at City of Los Altos employment opportunities.

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

Please see the job description and announcement below.

DESCRIPTION/RESPONSIBILITIES:

     The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Program Manager classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

     The Finance Department is seeking a Program Manager I in the Revenue Management Division. Under general supervision from the Deputy Director, the Program Manager directs and manages the day-to-day operations for the Utility Billing function of the Revenue Management Division.  The Program Manager has one direct report and seven indirect reports and leads the billing and collection function for City facilitated water, solid waste collection, storm sewer, and sanitary sewer services.

     The organizational structure consists of the following Divisions:

     - Accounting

     - Purchasing

     - Revenue Management, Banking, and Administration

     - Treasury

     The Finance Department and its personnel demonstrate a strong commitment to teamwork, fiscal responsibility and building lasting partnerships.

     The essential duties of the Program Manager I position will also include:

     ·         Supervise all aspects of the Utility Billing function, including resolving   

        customer inquiries and escalations

     ·         Establish job expectations, performing probationary and annual performance

        appraisals, and managing performance and disciplinary issues

     ·         Lead system implementation teams to define financial and billing functions,

        document procedures, develop testing scenarios and defining system test

        criteria

     ·         Develop, implement, and evaluate policies, procedures, and practices and

         initiate actions for continuous process improvements

     ·         Prepares revenue forecasting, reconciles Utility Billing sub-system to the

        Financial Management System (FMS) and evaluates reserves for the

        allowance for doubtful accounts

     ·         Oversee and provide technical advice on issues related to Utility Billing

     ·         Coordinate with other City, departments as needed

REQUIRED SKILLS:

     Minimum Qualifications

     Education: Bachelor’s Degree in Business Administration, or related field.

     Experience: Five years of directly related experience, including two years of supervisory experience.

     Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

     Competencies 

     The ideal candidate will possess the most desirable combination of training, skills and experience, as demonstrated in past and current employment history.  Desirable competencies for this position include:

     Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

     Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, verbally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

     Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

     Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

     Management - Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.

     Problem Solving - Approaches a situation or problem by defining the problem or issue; determining the significance of the problem; collecting information; using logic and intuition to arrive at decisions or solutions that achieve the desired outcome.

     Supervision - Sets effective long- and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

     Planning – Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

     Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks, and using collaboration and conflict resolution skills.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.  

     * Please indicate the college or university and the field in which you obtained your degree

     * Do you have at least 5 years of relevant experience?  If so, please summarize your experience that qualifies you for the Program Manger I position. 

     * Do you have at least two years of supervisory experience?  If so, please describe your experience supervising employees including the number and classifications of direct and indirect reports for each position you have held management responsibilities.  

     * Do you have experience implementing or administering a billing system?  If so, please include details on the specific role and responsibilities you have performed. 

     * Why do you want to work for the City of San Jose?  What interests you most about this job?

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Jun Kim at jun.kim@sanjoseca.gov.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

The Environmental Services Department (ESD) is currently seeking to fill multiple Wastewater Attendant (WWA) positions at the San José - Santa Clara Regional Wastewater Facility (RWF). The Facility is staffed 24 hours a day, seven days a week. Assignments may be made to any shift in an around-the clock operation. The WWAs must also be available to work Saturdays, Sundays, and Holidays.
 
Under immediate supervision, the WWA assists in the operation and maintenance of equipment at the RWF. Working in a learning capacity, the WWA works with experienced Wastewater Mechanics (WWMs), Wastewater Operators (WWOs), Heavy Equipment Operators (HEOs), Industrial Painters, Heating, Ventilation, and Air Conditioning (HVAC) Technicians, Instrument Control Technicians, Landscapers, and others.
 
Duties require a heavy level of physical exertion, including exerting up to 100 pounds of force. Incumbents may be required to utilize self-contained breathing apparatus (SCBA) equipment, which requires the ability to pass an annual fit and spirometry test. Ability to perform the essential physical functions of the job as determined by a post-offer medical examination conducted by City of San Jose Employee Health Services.
 
Depending on the area assignment, typical duties may include, but are not limited to the following:
 
Maintenance:

• Perform minor sheet metal work, rough carpentry and simple plumbing repairs
• Connect various fixtures, pumps, filters, and tanks to piping systems and installs valves, regulators, gauges and similar devices
• Perform inspections and preventive maintenance on equipment
• Maintains tool crib, tool check out, inventory, minor repairs.
• Clean equipment, structures, and facilities such as tanks, clarifiers, hand rails, outsides of buildings, and shop areas. May require use of power washer.
• Assist operator/mechanics with trenching work.
• Provide services in refueling and maintaining of vehicles and equipment
• Perform welding and grinding operations

 Power & Air:

• Inspect, test, dismantle, overhaul, repair and re-assemble wastewater facility machinery, equipment and engines
• Operate engines and auxiliaries, as required under variable power and air demands
• Adjust feeds and fills lubricant containers for individual bearings and other parts of machinery
• Check temperature of bearings by touch or thermometer
• Perform tests on engine cooling water

 Paint Shop:

• Perform tasks such as sanding, prepping and cleaning projects for painting
• Work with industrial painters to clean and paint machinery and equipment.
• Use appropriate respiratory protection while on duty

HVAC:

• Procure HVAC parts from the Facility Warehouse and HVAC suppliers
• Order filters and other HVAC parts
• Work with air conditioning mechanics to change out air filters on HVAC units
• Clean condensing coils and equipment
• Assist air condition mechanics with the repair and maintenance of HVAC equipment.  This work includes changing v-belts, greasing bearings, troubleshooting inoperable equipment and various other tasks related to HVAC equipment.

RSM

• Assist HEOs in the bed restoration phase of the RSM operations
• Perform pre-operation inspections and operates forklifts, boom lifts, and scissor lifts
• Use hand tools, power tools, picks, shovels, tampers, steam cleaners, and portable pumps
• Assist with sand blasting operations
• Perform minor irrigation repairs
• Assist with weed patrol affecting wastewater processes
• Assist with set-up, movement and hook-up of pumps and hoses for dredging operations
• Develops proficiency required to read and interpret meters, gauges, thermometers, and other recording and measuring devices showing operating conditions
• Pull and setup firehose to wash down buildings, parking lot and surrounding area
• Wash and clean trucks on a weekly basis.
• Assist HEOs with cleanup of heavy equipment

-Set up and act as standby for confined space operations
-Participates in maintaining records and preparing reports
-Performs other duties of similar nature or level.
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

THE DEPARTMENT

The Milpitas Police Department is a full service department, with 110 employees (86 sworn). The department provides public safety to 71,000 residents in a 14.5 square mile urban area. A wide variety of services include a SWAT Team, K-9 Unit, Crime Prevention Unit, Detective Bureau, and Traffic Safety Unit. Most officers work a 4-10 plan.

THE POSITION

Police Officers serve a diverse community by performing law enforcement and crime prevention duties, which include but are not limited to: controlling traffic flow, conducting investigative work, and performing a variety of technical law enforcement tasks. Police Officers also patrol the City in computer-equipped vehicles, make arrests as necessary, interview victims, complainants and witnesses, collect evidence, and prepare written reports.

MINIMUM QUALIFICATIONS

Entry Level/Academy: Must be able to provide proof of completion of 60 semester or 90 quarter units from an accredited college or university with major course work in police science, liberal arts, business, political science, psychology, or a related field. 

LICENSE

Must possess and maintain throughout employment a valid California Driver’s License.

EXAMINATION PROCESS 

Applicants whose qualifications best meet our current needs will be invited to participate in the oral board interview (weighted 100%). Candidates successfully passing the interview will be placed on an eligibility list that will remain valid for one year.

The salary range for this position is $85,529.60 - $109,532.80.  

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Senior Auditor classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

The San José Police Department is seeking to fill a Senior Auditor position in the Division of Gaming Control to be responsible for the enforcement of Title 16 of the San José Municipal Code and the regulations promulgated there under; as well as other State and federal laws.  The Division of Gaming Control was created to ensure that legalized gambling is conducted free of criminal and corruptive elements by applying strict regulatory controls over every aspect of the card room operations in San José.  

The duties of this position include (but are not limited to) the following:

* Preparing, planning, coordinating and conducting routine and special compliance reviews of the gambling operations in the San José Permitted Card rooms;

* Preparing, planning, coordinating and conducting revenue audits of the gaming and non-gaming operations;

* Monitoring gaming and non-gaming revenue streams and ensuring timely and correct payment of card room taxes to the City Finance Department, as well as maintaining revenue and table games related statistics and other financial analyses as directed by the Administrator;

* Conducting in-depth financial background investigation of individuals and companies seeking a gaming license in the City of San José;

* Assisting in the development of Minimum Internal Control Standards and other regulations;

* Reviewing card rooms and funding sources’ systems of internal control;

* Participating in long and short-term planning for the Division’s operations;

* Conducting administrative investigation of violations of Title 16 and state gambling laws through the following:

- Operational analysis and financial reviews;

- Interviewing violators, witnesses and victims of local and state gambling laws;

- Determining items constituting evidence and gathering such items;

- Generating reports and related administrative notices to be submitted to the City Attorney’s Office;

- Testifying and presenting evidence of licensing and administrative violations;

- Issuing Administrative Citations;

- Investigating operational discrepancies, patron complaints, and other administrative matters;

- Analyzing new table game statistical information to ensure the game is fair;

- Establishing and maintaining sources of information and intelligence files;

- Monitoring suspected activities via remote surveillance;  

* Acting as a liaison to other units of the San José Police Department and other local, state and federal regulatory/law enforcement agencies;

* Assisting in the preparation of the annual crime report submitted to City Council by the Chief of Police;

* Performing other duties as required by the Administrator and/or Supervising Auditor.